Student Success and Support Program (SSSP) Advisory Committee Agenda and Notes

Student Success and Support Program (SSSP) Advisory Committee
Agenda and Notes
September 17, 2015, 10:00-11:00 a.m. in SS-104 or WebX
The purpose of the CR SSSP Advisory Committee is to review and recommend policies, procedures, and
activities to enhance the district-wide understanding of the philosophy and process of matriculation and
to increase student success for all students.
Present: Dave Arnold, Dave Bazard, Rianne Connor, Paul Chown, Lindsey Dunham, Doug Edgmon, Lyn
Geck-Moeller, Marla Gleave, Sheila Hall, Kintay Johnson, Chrystal Morse, Angela Stewart, and Erin Wall.
Julia Peterson participated by conference phone.
Sheila emailed a draft of the SSSP plan to the committee members for review. Information about SSSP
is now available at
Review committee scope and membership—Sheila reviewed the changes to the SSSP committee
membership. It was suggested that we have additional faculty participation on the committee.
Erin will contact an English faculty member to see if they are available to participate on the
committee. Steve Jackson, Cathy Cox, or Mike Butler was suggested as possible committee
members. Student representation on the committee is required. At this time we do not have
student representation, but Sheila will ask the student workers in the Counseling Office for their
input on the SSSP plan. Angela Stewart could be a faculty appointee, but she is representing the
Transfer Center and Counseling Office.
Review progress of 2014-15 SSSP Annual Plan—Last year we were required to provide details
about the four core services (orientation, assessment, counseling/advising, and follow-up for at-risk
students. A annual plan with specific SSSP action items was written last year to track what we
have accomplished. Progress on the plan was reviewed. Improvements have been made to the inperson and online orientations. Learning outcomes are built into the orientation, and we are
tracking the students who are completing the orientation. Sheila is waiting for information from
the ASC staff about assessment services. We are making progress in multiple measures.
Regarding Communication Management, Financial Aid is using this Datatel module, but we are not
ready to use it with other services. Communication Management is built-in to a lot of the core
services. Retention alert will use Communication Management. It is a work in progress, and we
will work on it this year.
Counseling and advising—we have purchased the Student Planning module for counseling and
advising. We have installed and tested Student Planning, but the system is not meeting our needs.
Sheila explained Student Planning. We are working on having Student Planning available for
students, counselors, and advisors. Currently, we are using Degree Audit (program evaluation in
Web Advisor). Degree Audit is up-to-date and accurate. We use SARS to track abbreviated and
comprehensive student education plans. We need to improve the processes for completing
comprehensive student education plans. GUID 215 should help increase our numbers of
comprehensive SEPs. It was reported that some instructors have questions about the education
plan process. We need to provide our services to all students at all locations, including online. It
was recommended that we use the same terminology to promote student understanding.
Telepresence action item—hopefully we will be able to have our orientations and meetings at
other sites via telepresence. Sheila will discuss telepresence with Steven Roper. Sheila asked Paul
about course scheduling software, but he said we haven’t made any progress.
Services for at-risk students—we have purchased and implemented the Retention Alert system.
We planned to pilot the system in the spring, but we might not be able to because there have been
some delays. We still need to hire the Manager of Student Retention position.
Erin said we are trying to set up a supplemental instruction pilot project that will be implemented
in the spring. It will involve having trained student tutors in basic skills courses. Hopefully, this will
be expanded to other classes where the student success rate is low.
Sheila said we continually provide career and transfer information to students. Nanette Barker has
developed workshops to help students who are on probation or dismissal. This summer we revised
the AP4250 policy on probation, dismissal, and readmission. Students, who have been dismissed,
are now required to meet with a counselor if they want to reenroll at CR. These students will be
tracked in the Retention Alert system.
Student Equity Plan action item—Dave Bazard reported the Student Equity Committee is meeting
next week to discuss committee membership. A plan needs to be put together by mid-December.
The groups have been identified and strategies have been written, but a final report hasn’t been
put together yet. Sheila said we received feedback from the Chancellors’ Office on our SSSP report
from last year.
Review draft of 2015-16 credit and noncredit SSSP Plan and Budget
Sheila reviewed the draft of the credit section of the SSSP report. In the report we need to state
what we have accomplished regarding planning for this year.
Sheila asked everyone to review the draft of the SSSP report and identify anything that she might
have missed. She still needs information from the ASC regarding assessment, IR data, and budget
for the report. Draft documents will be sent by Sept. 21 for the Board of Trustees meeting in
October. This will be an informational report to the Board. The Academic Senate needs to
approve the SSSP report, so Sheila will submit it by the end of September for review at the first
Academic Senate meeting in October. The Senate will need to sign the report at the second Senate
meeting in October. The report is due October 30. Sheila explained the SSSP budget.
Last year we received $619,491 in SSSP funds. Sheila said we should receive more SSSP funding this
year, but we are awaiting the Chancellors’ Office to release the final allocations which are
calculated after all colleges have submitted MIS data.
Sheila would like the committee’s feedback on the question that asks what steps we are taking to
reduce any unmet need to ensure student participation. We are providing information districtwide
and are notifying the students by email if they are missing services. Marla suggested sending the
students an email notifying them of the requirements for priority registration, so they have time to
complete the requirements by the deadline of October 23. Kintay said Special Programs sends
notifications to students if they are missing requirements for priority registration. It was suggested
that we continue to have SEP/priority registration outreach tables set up around campus to
publicize the services. Marla suggested asking the instructors to announce to their classes the
importance of developing a student education plan.
Sheila said we are now required to write an SSSP plan and budget for noncredit students. This plan
is similar to the plan we wrote for credit last year. The budget for noncredit is approximately
$13,000. All of the services we provide for credit students must also be provided to noncredit
students. We are required to develop a separate noncredit student education plan. There was a
discussion about the type of student education plans that would be created for noncredit students.
Some of the noncredit students are not interested in credit courses. We will have to offer services
off-site. At this point, all noncredit and credit students participate in the same services. We will
need to verify that if a student is enrolled in six or more credit units, we don’t need a noncredit
student education plan. Sheila has written the noncredit plan to reflect a lot of the services that we
are offering credit students. There is some concern as to how we are going to offer these services
off-campus to the community classes. Kintay is providing some orientation services for noncredit
students through noncredit classes. The noncredit report also asks how we are providing
information about the awareness and prevention about violence against women. This information
will now be included in the orientation for all students (credit and noncredit).
Next meeting TBD—the next SSSP committee meeting will be held in mid to late October on a
Thursday morning. Sheila wants the committee to meet when the plan is finalized. The
committee will meet once or twice a semester. The meeting adjourned at 11:00 a.m.