Department of English and Comparative Literary
Studies
UNDERGRADUATE HANDBOOK
2015/2016
1
CONTENTS
WELCOME
……………………………………………………….. 4
GENERAL INFORMATION
Term Dates………………………………………....
Reading Weeks…………………………………….
English Department Website……………………..
English Departmental Office………………………
Key Department Contacts…………………………
Communications……………………………………
5
5
5
5
6
7
YOUR DEGREE
Policies and Regulations…………………………..
Exchanges…………………………………………..
8-9
10
FIRST YEAR
Director of Undergraduate Studies……………….
Personal Tutors…………………………………….
Senior Tutor…………………………………………
Timetables…………………………………………..
Attendance………………………………………….
Electronic Module Registration (EMR)…….……..
End of Year Results………………………….…….
Prize…………………………………………………
Pass Lists……………………………………………
Module Choices for Second Year………………...
11
11
11-12
12
12
12-13
14
14
14
14
SECOND & THIRD YEAR
Director of Undergraduate Studies……………….
Personal Tutor ……………….…………………….
Senior Tutor ……………….……………………….
Attendance………………………………………….
Electronic Module Registration (EMR)…………...
End of Year Results Second Year………………..
End of Year Results Final Year…………………..
Pass Lists……………………………………………
Degree Transcripts…………………………………
Graduation…………………………………………..
Prizes………………………………………………..
15
15
15
15
15
15
15
16
16
16
16
YOUR WORK
Essays……………………………………………….
Examinations………………………………………..
Marking………………………………………………
Special Circumstances…………………………….
Cheating in a University Test……………………..
Degree Classification Conventions……………….
17-19
19
19-21
22-26
26
27
YOUR PROGRESS
Monitoring Points…………………………………... 29-30
Examination Boards……………………………….. 31
YOUR VIEWS
Module Evaluations………………………………...
Student Staff Liaison Committee………………...
Education Officer…………………………………...
Student Academic Complaints Procedure……….
31
31
31
31
YOUR FUTURE
Skills from your degree…………………………….
Student Careers and Skills….…………………….
Further Study……………………………………….
Previous Students………………………………….
32
32-33
34
34
2
APPENDICES
A
B
C
D
E
F
G
H
Degree Structures.
Useful University Information
Cheating in a University Test
Student Appeals process.
Health & Safety Policy
Sexual and Racial Harassment
Self-Certificate for illness
Special Circumstances/
Special Exam Arrangements Form
3
Welcome to
English at
Warwick!
4
GENERAL INFORMATION
TERM DATES
2015/2016
Autumn Term
Spring Term
Summer Term
Monday 5 October 2015 – Saturday 12 December 2015
Monday 11 January 2016 – Saturday 19 March 2016
Monday 25 April 2016 – Saturday 2 July 2016
2016/2017
Autumn Term
Spring Term
Summer Term
Monday 3 October 2016 – Saturday 10 December 2016
Monday 9 January 2017 – Saturday 18 March 2017
Monday 24 April 2017 – Saturday 1 July 2017
2017/2018
Autumn Term
Spring Term
Summer Term
Monday 2 October 2017 – Saturday 9 December 2017
Monday 8 January 2018 – Saturday 17 March 2018
Monday 23 April 2018 – Saturday 30 June 2018
READING WEEKS
Weeks 6 of the Autumn and Spring Terms are ‘Reading Weeks’. These are set aside for private study to
enable you to reflect on your learning from the first half of the term and to prepare for the second half of
the term.
Department Website
The English and Comparative Literary Studies website is at: http://www2.warwick.ac.uk/fac/arts/english
Location
Department of English and Comparative Literary Studies
5th Floor
Humanities Building
University of Warwick
Coventry, CV4 7AL
The Departmental Undergraduate Office is room H506.
Please note that some Warwick Writing Programme staff (including the Warwick Writing Programmes
Officer) are based in Millburn House.
5
Key Department Contacts
Undergraduate
Officers
Programmes
UGEnglish@warwick.ac.uk
Siobhan Flood and Nick Cherryman
(Temporary Staff)
Warwick
Writing
Programme
Officer
02476 524928
02476 523632
UGEnglish@warwick.ac.uk
Anthony Maude (Temporary Staff)
Director of Graduate Studies
Dr Sarah Moss (First Years)
S.Moss@warwick.ac.uk *
Dr Paul Botley (Honours Years)
Paul.Botley@warwick.ac.uk *
Senior Tutor
Dr Emma Francis
E.J.Francis@warwick.ac.uk
Mahendra Solanki (RLF Fellow) – Room H521
024 76522403
Mahendra.Solanki@warwick.ac.uk
In the event of an emergency please contact the department by phone on 02476 524928 or 02476
523323 or 02476 523665

When you email the DUGS please make sure you put your name,
student ID number and your year of study in the subject line along with
your reason for emailing (e.g. Joe Smith, 1234567, Year 1: extension
request).
6
Communication
The department uses a number of methods to communicate with students although email is the
department’s preferred method of communication. You will have been given a Warwick University email
address when you registered at the University and this is the email address that you should use when
contacting your tutors and the department undergraduate office. You can access your email account in a
number of locations on campus: the Computer Centre and the Library. You should check your
University email inbox regularly for news from the department.
Department Noticeboard
There is a noticeboard for every year of the degree course along the corridor of the department.
Information about modules and examinations is posted here regularly so please check the boards. Pass
lists are published on Departmental Noticeboards at the end of term 3 following the examination boards.
Tutors’ Noticeboards
Each tutor has a small noticeboard outside their office on which they regularly post notices. You are
advised to check these regularly.
Your contact details
You are responsible for ensuring that the University and the department have the correct contact
information for you. If there are any changes during the year it is critical that you update your records.
You can access your contact records via MyWarwick (www2.warwick.ac.uk/insite/) on the University’s
website.
Social Media
The University of Warwick uses twitter, Facebook, Foursquare, LinkedIn, YouTube and iTunesU. The
English Department also has a twitter account (@EnglishWarwick) which we encourage you to follow as
we’ll tweet events, news and important updates (such as lecture cancellations due to adverse weather).
Use of social media and email in the University of Warwick and in the English Department for means to
discriminate, abuse or bully others is in contravention of the Equality and Diversity Policy and the Dignity
at Work and Study policy set by the University and is, therefore, prohibited.
See link below for more information:
http://www2.warwick.ac.uk/services/equalops/dignityatwarwick
7
Your Degree
POLICIES AND REGULATIONS
Whichever degree in the English department you are studying for you need to be aware of the following
Policies and Regulations because they affect your results.
Required completion of module work
Students are required to complete all components of each module to pass. Information regarding the
requirements of each module can be found on individual module websites. Where a module comprises
more than one element of assessment, students must achieve a pass mark in each of the assessment
elements in order to pass the module. If any individual element is not passed at the first attempt, the
Board of Examiners will require the student to resit the failed element(s) only. University Regulation
36.2, ‘sets out general requirements and expectations in terms of progress, attendance and the
completion of work. The following is excerpted from regulation 36.2:
1.
2.
3.
4.
Students are expected to engage fully with their course of study, take responsibility for their own
learning and co-operate with their department and wider University as members of the University
community. Students must comply with the requirements for their course as set out by the
department.
Students are expected to inform departments of any health problems, changes in circumstances or
other difficulties that may affect their progress. If a student fails to inform the department, these
circumstances cannot be taken into account.
Students may be required by the Head of Department to meet with staff in the department.
Students may also be required to meet with administrative staff in the wider University.
If a student’s progress or behaviour persistently fails to meet the expectations set out in this
Regulation and departmental course requirements, the Head of Department may recommend to a
Continuation of Registration Committee that the student be required to withdraw (under section
36.4.4).
http://www2.warwick.ac.uk/services/gov/calendar/section2/regulations/reg36registrationattendanceprogr
ess/
Departmental Assessment Strategy
General Statement
The department offers a range of Honours modules and a variety of assessment methods. Some
modules are 100% assessed by essay or extended project, some are assessed 100% by invigilated
examination, while others use portfolios, logbooks, journals, commonplace books and online/digital
projects as well as examinations and essays for assessment. Assessment methods for modules are
approved in advance by University Committees, and staff members cannot change these over the course
of an academic year.
Assessment Aims
 To engage both students and staff in the learning process
 To enhance the dialogue between teacher and learner
 To award or withhold qualifications/credit
 To measure student performance
 To prepare our students for further study
8
Assessment Design
Assessment is designed to be
 Reliable
 Valid
 Equitable
 Timely
The Department is committed to




Promoting the active engagement of students in their own learning
Facilitating assessment activities which can best improve student learning, recognising the key
role of feedback in students’ learning
Supporting colleagues to enable them to develop innovative assessment methods which are
linked to module and programme-level learning outcomes
Ensuring that students receive timely, meaningful feedback
Use of Plagiarism Detection Software


Process: when a tutor suspects plagiarism she or he notifies the Head of Department. Having
examined the work, the Head of Department may impose a mark of 0%. For a second-year or
third-year student, the case may be considered by a Senate Disciplinary Committee. If plagiarism
is detected in one essay, all other essays may be re-examined for evidence of plagiarism.
Detection: to help with the detection of plagiarism, the department uses the software Turn-it-in.
All students are required to submit one electronic copy of their assessed essays, and these are
passed through the software in order to detect any potentially illegitimate use of textual sources.
The assessment methods for the modules are agreed in advance by University Committees, and staff
members in the department are unable to change the approved assessment methods for their modules.
Absence through Illness
Always let your module tutor know if you have had to miss lectures or seminars through illness for each
occurrence. If your illness lasts less than three days but nevertheless causes you to miss seminars
and/or lectures, you should write a note and give it to your personal tutor or to the undergraduate
programmes officer (please see the self-certificate in the appendices).
If your illness causes absence of more than three consecutive days from prescribed classes you should,
in accordance with University rules, provide a doctor’s certificate. Such a certificate is also essential if
you miss an examination or a deadline for an assessed essay through illness. Submit a doctor’s
certificate to your personal tutor or to the departmental office as soon as possible after your return to
health. Normally no allowance can be made for illness (e.g. by extensions to assessed essay deadlines)
without a proper certificate.
Use of Mobile Phones/Laptops/Tablets and Other Electronic Devices
Mobile phones should be switched to silent for lectures and seminar classes to minimise disruption to
your fellow students and tutor.
Use of mobile phones, laptops, tablets and other electronic devices, unless for the express use of taking
notes or making a presentation, is not allowed in seminar classes. Your seminar tutor may ask you to
leave the seminar and mark you down as absent without excuse if you abuse this privilege.
Please note: students are not allowed to record lectures unless given express permission.
9
Exchanges
Students following the department’s degree courses have the opportunity to convert to a four year
variant of the course in which the third year is spent studying abroad at one of the University’s partner
institutions in Europe or the U.S. or Asia.
During the year abroad, students continue to study along the path of their degree course and may
choose to also study other courses not available at Warwick. Students are required to attain a pass
standard in the work that they do whilst abroad, but the work does not count directly towards their overall
Warwick degree classification. Students will continue to have the support of their Personal Tutor at
Warwick whilst abroad. Participating in the exchange requires students to pay ½ fees for their year
abroad.
For further information on the intercalated year abroad, please refer to the following website:
http://www2.warwick.ac.uk/fac/arts/english/undergraduate/current/calexchange/
10
Your First Year
Director of Undergraduate Studies
Your First Year Director of Undergraduate Studies (DUGS) is Dr Sarah Moss.
The DUGS webpage can be found at:
http://www2.warwick.ac.uk/fac/arts/english/currentstudents/undergraduate/dus
This is where you will find information about applying for extensions to assessed essay deadlines,
applying for consideration under the special circumstances procedures, how to withdraw temporarily or
permanently from your course and how to change your degree course as well as details of Sarah Moss’s
office hours. You can contact DUGS by email at S.Moss@warwick.ac.uk PLEASE REMEMBER: The
first year of your degree is a foundational year. You must pass it in order to proceed into the second year
(minimum mark of 40 per module), HOWEVER, whilst the marks you receive during your first year are
important, they do not form part of the final degree classification.
Personal Tutors
 Each student is assigned a personal tutor for the duration of their degree. Your personal tutor is a
member of academic staff who will offer you academic and pastoral support.
 Your personal tutor represents you at any formal assembly such as exams boards or disciplinary
hearings and may be consulted by administrative and academic staff on a number of matters
regarding your progress.
 You can check who your personal tutor is on TABULA.
The role of the Personal Tutor is:
 To assist students with the process of induction and orientation into University life and to
retain an interest in their personal and academic development throughout their academic
careers
 To provide academic advice to personal tutees on their progress and development
 To respond as promptly as possible to requests for help and advice about pastoral/nonacademic matters insofar as s/he is competent to do so
 To signpost and refer students on to professional University support services for further
assistance if necessary
 To signpost students to relevant careers/skills provision
 To act as the student’s advocate when advocacy is needed
The role of the Personal Tutee is:
 To be responsible for their own academic development and achievement by contributing
positively to a productive working relationship with the personal tutor
 To respond promptly to invitations to attend personal tutorial meetings
 To inform their personal tutor promptly of any factors that might be impacting significantly on
their ability to meet the requirements of their course, it being understood that personal tutors
cannot advise and support students if they are unaware of such factors and that personal
tutors are required to treat all information disclosed confidentially and to disclose to a third
party only by agreement with the student
 To be an active, engaged member of their departmental academic community
As part of the Department’s Monitoring Student Attendance and Progression Policy, you are required to
meet with your personal tutor. The meetings are designed to support you and it is important that you
attend – see page 29 for more information about the Policy.
Senior tutor
The department’s Senior Tutor is Dr Emma Francis (E.J.Francis@warwick.ac.uk). Her office is H511.
11
The role of the Department Senior Tutor is:

To be responsible for the effective operation of the personal tutor system in their department,
including making sure that students know who their personal tutor is

To post personal tutor lists on the department’s website

To provide support and guidance to students if the personal tutor is unavailable

To provide support and guidance to members of academic staff who are personal tutors

To consult with the University Senior Tutor about possible changes to the operation of personal
tutoring in their department
Timetables
 Your timetable will be available via Tabula.
 All year 1 module seminars will start in Week 2 of Term 1 - please note that lectures begin in
week 1
 Remember that lectures have a set time and cannot be changed. There is normally one 50 minute
lecture given per week for each first year module
 You will be allocated to seminar groups for each of your modules and your personal timetable will
show you when and where the seminar group is scheduled to meet
 If you wish to change your seminar group, you must contact the English Office - not the
seminar tutor - to see if space is available in your preferred time/group
Attendance
 Attendance at lectures is expected. Lecture times for 2015(16) are given in Appendix B. Please
be aware that the recording of lectures by students is strictly forbidden without the explicit prior
permission of the lecturer and that, where such permission is granted, the recording is for use by
the students as a personal study aid only and should not be distributed, published or in any way
transmitted for use by others
 Seminar group attendance is compulsory and a register is taken at each meeting
 If you miss a seminar through illness you must contact the seminar tutor with an explanation. The
tutor may ask you to provide a medical note to support your claim. You must contact the seminar
tutor for EACH occasion of illness
 If you are absent for personal reasons other than illness you should inform the seminar tutor as
well as your personal tutor of your absence. If the reasons for your absence are likely to affect
your academic work you may wish to be considered as having Mitigating Circumstances. (Please
see the Mitigating Circumstances section for more details)
 Please note: Being or requesting to be considered under the auspices of Mitigating
Circumstances does not mean you no longer need to inform your tutor of absence. You
must still contact your seminar tutor if your particular special circumstances are affecting
your attendance each time you are absent. If you do not, this could affect your monitoring
points
Electronic Module Registration (EMR)



You will be able to register for your modules online: EMR is open until mid-October and you must
register within that timeframe. Please note that if you do not register by the specified deadline the
English Department will complete your EMR on your behalf and there will be no opportunity to
change the registration at a later date
Please do not try to register for modules before you have received and made any necessary
changes to your timetable
On EMR, you will need to select the modules you have chosen and the correct assessment
pattern. The University’s system assigns letters to denote assessment methods as follows (these
are general codes; there are specific codes per module):
12
A = 100% Assessed Essays
B = 100% Examined
C = 50% Examined 50% Assessed Essays
D = any combination of exam and essay not listed above
AO = is for Audit Only (i.e. no credits are earned for the module)

It is very important that you check that your modules and the corresponding assessment patterns
are correct. Failure to do so could mean that you may not be registered correctly for examinations
Once you have completed your registration online you should print your EMR page and show it to
your personal tutor who will sign it. You must see your personal tutor by the end of week 3
term 1. You must hand in the printed and signed EMR form to the Undergraduate Programmes
Officer in the English Office (H506) by the end of week 3 of term 1
Once your personal tutor has approved your choices you CANNOT CHANGE YOUR
REGISTRATION ON EMR so it is important that you get this right first time
The tables which follow show the assessment patterns for first year modules



Module Code and Name
Assessment Method
EN101
The Epic Tradition
B: 100% Examined
EN107
British Theatre since 1939
A: 100% Assessed Essays
EN121
Medieval to Renaissance English Literature
B: 100% Examined
EN122
Modes of Reading
A: 100% Assessed Essays
EN123
Modern World Literatures (Optional Core)
A1: 100% Assessed Essays and Portfolio
EN124
Modes of Writing: An Introduction
A: 100% Assessed Essays
TH114
Introduction to Theatre and
Performance Studies
Please contact Theatre Studies

If you wish to register for the language module in lieu of EN123 please contact the relevant
department. In addition, please complete the relevant form and return it to the English
Department by the end of week 2.
13
End of Year Results
The First Year Examinations Board takes place at the end of term 3 in June to approve marks awarded
to all first year students. The conventions which the Examinations Board applies in making this decision
can be found here:
http://www2.warwick.ac.uk/services/academicoffice/quality/categories/examinations/conventions/fyboe
After the meeting, your results will be available from your personal tutor. Your personal tutor will inform
you of the times that he/she is available. You are strongly encouraged to stay on or near campus until
the end of the academic year (i.e. Term 3, Week 10) in order to receive your results and discuss
anything with your personal tutor.
Please note that the English UG Office will NOT reveal results verbally, by phone, or email. All
students are expected to remain on campus until the end of term in order to collect their results.
Prize
A first year prize will be awarded to the student who achieves the highest overall marks in their first year
modules.
Pass Lists
All pass lists are displayed in the department and in the foyer of University House following the meeting
of the Examinations Board. If you do not wish to have your name displayed, you must inform
UGEnglish@warwick.ac.uk. . (Please note that pass lists show the names of students who are allowed
to proceed into the next year. They do not show individual results for modules).
Module Choices for Year 2
At the start of term 3 in your first year you will be given information regarding optional modules for your
second year. Details of the available modules both within and outside of the English department will be
published online.
If you are studying English Literature you will receive information about the four pathways available
within the degree. You may wish to meet with your personal tutor to discuss which pathway you should
follow in your Honours level years that is best suited to your own interests and intellectual progression.
See Appendix A for information about each of the pathways and the modules available within them. You
will be asked to select your preferred modules for your second year.
You are allowed to take level one modules in the Language Centre in Year Two so long as they are
‘accelerated’ language modules (for example, LL141 Spanish Beginners Accelerated). Other level one
modules must be discussed with your personal tutor AND the module’s department BEFORE applying
on your module choice form.
The English Office will allocate students to modules taking into account the preferences indicated and
will inform students of the modules which they have been given during term 3. Please note that all
allocations are provisional at this stage, however, and will be confirmed at the start of the next academic
year.
14
Your Honours Years
Having already spent at least one year in the department, you should be aware of most of the
procedures and expectations. This section provides a reminder of things you need to do (and things you
shouldn’t do!) during your honours years.
Director of Undergraduate Studies
The Honours Level Director of Undergraduate Studies is Dr Paul Botley. The DUGS webpage
http://www2.warwick.ac.uk/fac/arts/english/undergraduate/current/dus/ on the department’s website is
where you will find information about applying for extensions to assessed essay deadlines and applying
for consideration under the special (mitigating) circumstances procedure. You can contact Paul at
Paul.Botley@warwick.ac.uk
Personal / Senior Tutor
Please refer to page 11/12 for details.
Timetables
Your personal timetable will be available via Tabula. Lectures and seminars for all honours level
modules begin in Week 1 of the first term (unless advised otherwise on the module web page).
Attendance
You are expected to attend all lectures. Attendance at seminars is compulsory. Please refer to page 9
to remind you of what to do in case of absence.
Electronic Module Registration (EMR)
 You must see your personal tutor by the end of week 3 in term 1 to confirm your module
choices for the year (he/she needs to sign the EMR print out) and to discuss any other issues that
may be concerning you
 Remember, when registering for your modules you must check that you are registering for the
correct assessment pattern
 Once your personal tutor has approved your choices you CANNOT CHANGE YOUR
REGISTRATION ON EMR UNDER ANY CIRCUMSTANCES, EVEN IN JANUARY, so it is
important that you get this right first time to ensure that you are allocated a space for your exams
 If you have any queries about the weighting of your modules, ask your personal tutor
Results of the honours years of your degree contribute towards your final degree classification. Each
year is 50% of your whole degree result. These are also the years when you are given greater flexibility
to choose from a range of optional modules to study. Consult the degree programmes and pathway
structure in Appendix A for a reminder of the modules that you may take in your honours years.
End of Year Results Second Year
The Second Year Board of Examiners meets after the end of the summer term. Once the results have
been confirmed the English Office will notify students that they can view their results online via
MyWarwick from mid-July.
End of year Results final Year
The Finalist Board of Examiners meets during the last week of the summer term. Once the results have
been confirmed the English Office will notify students that they can view their results online via
MyWarwick from mid-July. You are strongly encouraged to stay on or near campus until the end of the
academic year (i.e. Term 3, Week 10) in order to receive your results and discuss anything with your
personal tutor.
FOR ALL RESULTS PLEASE NOTE: Personal tutors may be available to tell you your results or to
email them to you. However, results will not be revealed to friends or family. The English Office
does not give out results to anyone, including students.
Pass Lists
15
All pass lists will be posted in the foyer of University House after the meeting of the relevant Examination
Board, as well as on the noticeboards in the department. If you do not want your name to appear on a
pass list you can choose anonymity. You will need to notify the department of this wish in writing by the
end of week 3 in term 3, by emailing UGEnglish@warwick.ac.uk. Second year pass lists are like
first year pass lists. Finalist pass lists indicate degree classification but not individual marks.
Degree Transcripts
Final Transcripts (HEAR)
Official transcripts will be sent to you after the degree congregation. These are issued by the Academic
Office and will be accompanied by information telling you how to obtain multiple copies. The Higher
Education Achievement Report (HEAR) is issued as an electronic document and will include details of
academic achievement, including module marks and information about your programme of study and
some additional achievements undertaken whilst at university. These marks can be accessed and
printed as soon as they appear on HEAR and this will provide you with interim transcripts. Your official
University HEAR will normally not be available until mid/late August in the year of graduation. The
electronic HEAR is delivered online through a third-party service called GradIntel, and we will therefore
need to share your data with them so that they can provide you with access to your HEAR. To ensure
that you have access to your HEAR when it is issued, the first step will be to register with GradIntel. You
will receive an email to your University account in due course which will provide further details of the
registration process. You need take no further action at this time.
Graduation
The ceremony is normally held during the third week of July. To find out further information please look
at the following link http://www2.warwick.ac.uk/services/academicoffice/congregation/ceremonies/
Prizes
A second and a third year prize will be awarded to the students who achieve the highest overall marks in
their second and third year modules respectively.
16
Your Work
Essays
Types of Essays
Throughout your years in the Department of English and Comparative Literary Studies you will be
required to write a number of essays. Some of these will be un-assessed (or formative) essays which
mean that any marks given for the work do not contribute to your final grade. However, most essays will
be assessed (or summative) pieces of work, with marks counting towards your final grade. Both types of
essay are important as they help you to develop your skills and improve your performance over the
course. Formative essays are particularly critical in your first year and you should take every opportunity
to hone your essay-writing skills before proceeding into Honours.
Essay Titles
Titles for essays are normally published at least six weeks before the submission deadline. The essay
submission deadlines can be found online at:
http://www2.warwick.ac.uk/fac/arts/english/currentstudents/undergraduate/essay. On occasion you may
have more than one essay due on the same day. Use the six weeks wisely to prepare your work so that
you are able to submit all of your essays by the appropriate deadline.
Essays can be written in either MLA (Modern Languages Association, http://www.mla.org/ ) conventions
or the MHRA (Modern Humanities Research Association, http://www.mhra.org.uk/) conventions, so long
as you are self-consistent and use the same system throughout the piece of work being submitted.
Handwritten assignments cannot be accepted. Computers for students’ use are available in the work
areas in the Library and the Learning Grid. You are required to keep a back-up of your work and an
electronic copy of any assignments you submit to the department. In the event of computer problems,
please contact the IT Services Helpdesk on ext. 73737.
You should observe the following presentation guidelines for all essays (though for creative writing
work and portfolio submissions, you may use a style agreed with your tutor)




Line spacing should be 1.5 or double
Use 12-point type with wide margins for comments
Your Student ID number should be included in the header or footer on each page of your essay
DO NOT include your name on the essay.
Bibliography, Footnotes and Endnotes
All assessed essays and dissertations should have a bibliography of works consulted and cited. There
should be correct and full referencing of sources either as in-text citation, as footnotes or as endnotes.
The purpose of these references is:
 To document direct quotation
 To credit ideas taken from a primary or secondary source (including single words, phrases and
paraphrases)
 To give your reader sufficient information to track your quotation back to its source and to locate
its full text
The key essentials of citation are: clarity, brevity, consistency and completeness.
17
Word Length
The word length of your essay includes quotations and excludes footnotes, endnotes and the
bibliography. Tutors will allow a discretionary 10% shortfall or extension of the word length; however
they will not take into account anything which is written after the 10% extension. This could have
severe repercussions on your mark, as your concluding paragraphs will not be read, so make sure
that your work does not exceed the maximum word length allowed. If your work does exceed the
maximum word length allowed, the following penalties will be given:
 10-15% over/under 5 points will be deducted from the mark for the essay
 15-50% over/under 10 points will be deducted from the mark for the essay
 more than 50% over/under 20 points will be deducted from the mark for the essay
Please also note that if your work does not meet the requirements of the rubric, then your essay
may lose up to 20 marks.
Essay Submission
A list of essay deadlines can be found at:
http://www2.warwick.ac.uk/fac/arts/english/currentstudents/undergraduate/essay
ASSESSED ESSAY DEADLINES ARE 12 NOON ON TUESDAYS (UNLESS STATED OTHERWISE).
5 MARKS PER DAY (EXCLUDING WEEKENDS AND BANK HOLIDAYS) WILL BE DEDUCTED FROM
LATE ESSAYS WHERE AN EXTENSION HAS NOT BEEN GRANTED.
Essays must be submitted electronically using TABULA by 12 noon on the stipulated deadline (from
12:01 on the day they are due to 12:00 the next day is counted as 1 day). Essays submitted by
email or fax will not be accepted. Essays should never be left in pigeonholes, outside reception, or
handed in to tutors. There is a link to TABULA at:
http://www2.warwick.ac.uk/fac/arts/english/undergraduate/current/.. Full instructions on how to make an
electronic submission are online.
If you have submitted your essay after 12:00 (even 12:01 as stated above), and you wish to have
the late penalty waived, you will need to apply to the appropriate Director of Undergraduate
Studies for your level.
PLEASE NOTE: The Undergraduate Programmes Officers are not empowered to waive late penalties.
Extensions
Extensions to assessed work deadlines may be granted in exceptional circumstances such as ill health
and / or personal issues. All extension requests must be made before the published deadline and
should be supported by third-party evidence. Retrospective extensions will not be granted.
Requests for extensions should be made via Tabula (one for each assignment on each module site).
You will need to state the reasons for your request and upload your supporting evidence (these are only
accessible to the Senior Tutor, the Director of Undergraduate Studies, and the Undergraduate
Programmes Officer. Please note that you may be invited to meet with your Director of Undergraduate
Studies (DUGS) before a decision can be made. If such a meeting is not deemed necessary by the
DUGS you will receive an email to advise whether or not an extension has been granted.
Tabula will now allow requests to be made after the normal assigned deadline but in those exceptional
cases where an advance request has not been possible, you should email your Director of
Undergraduate Studies directly with your request, reasons and supporting documentation.
For extensions of more than 14 days, the department must request approval from the Chair of the
Undergraduate Studies Committee of the Board of the Faculty of Arts.
18
PLEASE NOTE
Computer problems are not an acceptable reason for non/late submission of assessed work. ExtraCurricular commitments are not valid reasons for requesting an extension to an assessed essay
deadline.
Return of Essays
The department aims to provide feedback via Tabula to students 20 working days after submission. You
should arrange a convenient time with your tutor to discuss your feedback if required.
Examinations
The examination period is in term 3, beginning in week 4 and finishes in week 9. The examination
timetable is published at the beginning of term 3. Examination days run from Monday through to
Saturday.
Most examinations will be invigilated unseen papers; however a few modules opt for a seen paper.
Details of these will be given to you by the tutor. Seen exam papers will be available 21 days before the
examination. Papers can either be collected from the English Reception during normal opening hours,
or accessed online at:
http://www2.warwick.ac.uk/fac/arts/english/undergraduate/current/essay/exams
Rubrics for examinations will be published on the noticeboard in the English Department from week 2
onwards. Please note: You may be penalised up to 20 marks from your overall exam mark if it is evident
that you are in violation of the rubric of the exam paper.
For details of Materials Allowed in Examinations, please refer to the Regulation A, which can be found in
the University’s Senate Examination and Degree Conventions at:
http://www2.warwick.ac.uk/services/academicoffice/quality/categories/examinations/senateexamanddegr
eeconvs
Past examination papers are available at www2.warwick.ac.uk/go/pastpapers on the University’s
website.
Revision Sessions
Revision sessions are offered for most modules during the Summer Term. Check the module web
pages or with the Module Convenor for details of these sessions.
Examination Feedback
The department does not return examination scripts to students. However, tutors can provide you with
written feedback if you request it.
Essay and Examination Marking
All Honours level essays are sample moderated. This means the marker will choose 25% (at random
across class marks) of the essays they have marked to be passed to a moderator.
All Honours level exams are moderated. This means every exam will have two members of academic
staff looking at your exam and agreeing a mark.
All Honours marks are provisional until they are approved by the Final Year Examination Board
and may be subject to change.
19
17 Point Mark Scale
Your work will be marked using the University’s 17 point marking scale.
This scale has 17 mark (or grade) points on it; each of which falls into one of the five classes of
performance which correspond to the overall degree classification. The University uses these classes of
performance for all of its undergraduate modules.
Mark Range
Class Performance
70-100
First Class
60-69
Second Class, Upper Division (also referred to as "Upper Second" or "2.1")
50-59
Second Class, Lower Division (also referred to as "Lower Second" or "2.2")
40-49
Third Class
0-39
Fail
The University has generic descriptors for work which is given a mark that falls within the range(s) of
marks in each to the class. So, there is a description for work in the Upper Second class range, another
for work in the Lower Second class range etc.
The mark which each piece of your work will be given is dependent upon the extent to which the work
satisfies the elements in the generic descriptors.
For the purposes of the 17 point mark scale, each of the five classes is further subdivided into the
positions shown in the following table (high 2.1, mid 2.1 etc).
One of the 17 mark points is assigned to each of the subdivisions.
The person marking your work will consider your work alongside the generic criteria to decide which
class of performance the work falls into. The marker will then determine the extent to which your work
meets the criteria in order to arrive at a judgment about the position (high, mid, low) within the class. The
work will be awarded the mark assigned to the relevant position in the class.
If a module has more than one ‘unit’ (or piece) of assessment, (e.g. the assessment comprises two
assessed essays), the mark for each unit is determined using the 17 point mark scale and then the
marks are averaged, taking account of the units’ respective weightings, in order to produce the module
result. This is expressed as a percentage (and therefore may be any number up to 100 and so is not
limited to one of the 17 marks on the scale).
The following table shows each class of degree (including the subdivisions) and the marks assigned to
each position in the class on the 17 point mark scale, alongside the University’s generic descriptors for
work in the class:
20
FIRST CLASS
Generic University Descriptor
Class
Mark Point
Excellent
1st
96
Exceptional command of the subject, including material which ranges
well beyond that covered in lectures/classes. Work of exceptional
insight, bringing new perspectives to bear on the materials, or
developing new knowledge or techniques. Achieves or is close to
publishable standard.
High 1st
Mid 1st
Low 1st
89
81
74
Very high quality work, with full understanding of the subject matter.
Work that demonstrates intellectual maturity, and is perceptive with
highly developed organisation. An ambitious project carried out
successfully, with sophisticated handling of primary and secondary
material, reasoned, analytical argument. Some degree of originality,
independent research and thought.
SECOND CLASS: DIVISION I (UPPER SECOND)
Generic University Descriptor
Class
Mark Point
High
2.1
Mid
2.1
Low
2.1
68
Class
Mark Point
High
2.2
Mid
2.2
Low
2.2
58
Class
Mark Point
High
3rd
Mid
3rd
Low
3rd
48
Class
High
Fail
(near
miss)
Mark Point
38
Fail
Low
Fail
25
12
Ineptitude in knowledge, structure, academic/professional practice.
Failure or inability to answer the question/respond to the task. No
evidence of basic understanding of relevant concepts/techniques.
Zero
0
Work of no merit OR absent work not submitted, penalty in some
misconduct cases.
21
65
Highly competent in organisation and presentation, evidence of individual
research; appropriate and intelligent use of primary and secondary
material, good understanding of subject matter allied with perceptive
analysis.
62
55
52
SECOND CLASS: DIVISION II (LOWER SECOND)
Generic University Descriptor
Conscientious work, attentive to subject matter and title/task set; a
focused response to the task demonstrating good knowledge, balanced
more towards the descriptive than the analytical. Good knowledge,
reasonable understanding of material and task. Descriptive rather than
analytical.
THIRD CLASS
Generic University Descriptor
Some relevant knowledge, some accurate repetition of lecture/class
notes/work. Partial or pedestrian description.
45
42
FAIL CLASS
Generic University Descriptor
Work does not meet standards required for the appropriate stage of an
Honours degree, albeit with some basic understanding of relevant
concepts and techniques.
Mitigating (Special) Circumstances
Mitigating Circumstances are unforeseen events or circumstances which have a significant negative
impact on your ability to successfully complete, or study effectively in preparation for, summative
assessment tasks such as essays, written or oral examinations, assessed presentations or assessed
laboratory work. If you want any such events or circumstances to be considered by the relevant Board
of Examiners you are required to communicate formally (normally in writing) with your Department
about them. Please note that while it is acknowledged that cultural attitudes to the disclosure of
personal information may vary, students are expected to fully disclose all matters they wish to have
taken into consideration by the Board of Examiners.
If you are unsure whether something that has happened to you, or to someone close to you, is eligible
to be considered as a Mitigating Circumstance, it is likely to be eligible if it was unforeseeable or beyond
your control and if it also had a significant impact on your ability to prepare for or complete the
assessment in question. If you are in any doubt about whether something that has happened to you or
someone close to you is eligible for consideration then you should consult your Personal Tutor or
Student Support or one of the advisers at the Students’ Union Advice Centre. Even if the event or
circumstance is not eligible for consideration in this way it may nevertheless be something for which you
should seek support and the tables below indicate, in their final column, where to go to access that
support.
Mitigating Circumstances can never result in the changing of marks for individual modules or
assessments; however, they may affect your overall degree classification. For further information on the
possible effects of your Mitigating Circumstances claim being accepted please see section 2 ‘Process and
Procedures’ online
(https://warwick.ac.uk/quality/categories/examinations/policies/u_mitigatingcircumstances/).
The two tables below provide more detailed guidance on, and examples of, types of circumstance which
are normally considered eligible (Table 1) and types which are not normally eligible (Table 2).
If you think you do have an eligible Mitigating Circumstance you should complete and submit a
Declaration Form to your Department and submit it as soon as possible after the circumstance arises
along with appropriate supporting documentation of the sort outlined in the ‘Supporting Documentation’
column of Table 1, below. The University recognizes that it may be difficult to obtain supporting
documentation in a timely fashion; however, you should still register the circumstance pending supply of
supporting documentation.
If a student experiences any special / mitigating circumstances as described above that may affect their
academic work they may present evidence to the Special Cases Committee, via their personal tutor or
the Director of Undergraduate Studies. The issues raised must be documented (e.g. by medical
certificates or reports). The Committee meets during the Spring and Summer Terms and makes
recommendations to the Examinations Board. We may require death certificates for bereavements.
If you wish to present a case to the Special Cases Committee, you must complete an application form
(Appendix I, or can be found at:
http://www2.warwick.ac.uk/fac/arts/english/undergraduate/current/dus/). The application form permits
your case and supporting evidence to be discussed by the Special Cases Committee. Under Data
Protection legislation any academic committee is prohibited from discussing a student’s personal details
without consent so you must complete and sign the form if you want your case to be considered by the
Committee.
22
Please note that according to the University’s Examination and Degree Conventions (J10 (c)), any
mitigating circumstances that may have affected a student’s performance in his or her assessed work
should be communicated to the Secretary of the Board of Examiners in advance of the Board meeting to
ensure clarity of information and that a proper record exists and can be subsequently kept; and that all
mitigating evidence – whether coming directly from a student or from a personal tutor or other member of
University staff on behalf of a student – should be communicated in writing. By whatever means the
information is communicated (i.e. whether directly by the student or by a member of staff on their behalf),
it is ultimately the student’s responsibility to ensure that any mitigating circumstances are communicated
in writing to the Secretary of the relevant Board of Examiners. In the English Department, this may be
effected by the completion of the form mentioned above.
Table 1: Circumstances normally eligible for consideration
Circumstance Examples
Supporting
Documentation
Serious illness Illness, accident or severe
Doctor’s note or letter
or accident of
trauma at the time of an
confirming the illness
the student
assessment, or during
or accident and
(physical or
preparation for it earlier in
attesting to its impact
mental
the academic year. It should
on the student.* If you
health)
be a serious illness or an
are a victim of an
unanticipated deterioration in assault, you should
an ongoing illness or chronic provide a crime
medical condition.
number or Police
report.
Bereavement
of someone
close to the
student
Serious illness
or accident of
someone
close to the
student
(mental or
physical
health)
Bereavement at assessment
time or in preparation for it
earlier in the academic year.
‘Someone close’ can mean
parents or guardians,
children, siblings, a spouse
or partner. It may include
friends, in-laws,
grandparents and
grandchildren, if it can be
demonstrated that the
relationship was close.
Issue arising at assessment
time or in preparation for it
earlier in the academic year.
‘Someone close’ can mean
parents or guardians,
children, siblings, a spouse
or partner. It may include
friends, in-laws,
grandparents and
grandchildren if it can be
demonstrated that the
relationship was close.
Sources of support
you can access
 GP or hospital
 Personal Tutor
 Student Support
 SU Advice Centre
Copy of the death
certificate and
evidence of closeness
(e.g. statement from
Personal Tutor,
Student Support or
counsellor*).




Doctor’s note or letter
confirming the illness
or accident* and
statement by
Personal Tutor or
Student Support
attesting to closeness
and impact on the
student.




23
GP or hospital
Personal Tutor
Student Support
University
Counselling Service
 SU Advice Centre
GP or hospital
Personal Tutor
Student Support
University
Counselling Service
 SU Advice Centre
Abrupt change
in personal
circumstances
of the student
or other
serious
unforeseen
event
Significant
change in
employment
circumstances
beyond control
of student
affected
Diagnosis of
Specific
Learning
Difference
Divorce; fire or burglary; the
requirement to appear in
Court at or near the time of
the relevant assessment;
acute accommodation
issues; serious and
unforeseeable transport
disruptions (for example road
closure due to fatal road
traffic accident)
For part-time students only.
Only eligible when diagnosis
is obtained too late for
reasonable adjustments to be
made by way of Special
Exam Arrangements or in
other ways.
Statement by
Personal Tutor or
Student Support
and/or copies of
relevant
documentation (e.g.
Court summons).




Copy of letter from
employer and
statement attesting
to impact on student
by Personal Tutor or
Student Support.



Personal Tutor
Student Support
SU Advice Centre




Personal Tutor
Student Support
Disability Services
SU Advice Centre
Copy of diagnosis
letter and confirmation
from Department that it
was submitted too late
for reasonable
adjustments to be
made in other ways.
GP or hospital
Personal Tutor
Student Support
University
Counselling Service
 SU Advice Centre
Deterioration
of a
permanent
condition you
have already
told us about
(physical or
mental health)
Where this permanent
condition has already been
adequately adjusted for
through Special Exam
arrangements or other
reasonable adjustments
only the deterioration
counts as a Mitigating
Circumstance.
Copy of letter from
Disability Services,
Student Support, GP
or consultant or
counsellor.*




Personal Tutor
Student Support
Disability Services
SU Advice Centre
Bullying,
harrassment,
victimization,
assault or
threatening
behaviour
Only eligible if student is
victim or alleged victim. It
can also be an assault of
which the student is victim
Report from Personal
Tutor or Student
Support Services
Copies of emails or
screenshots from
social media
platforms or other
communications or
police report.




Personal Tutor
SU Advice Centre
Student Support
campus police
* Where your Mitigating Circumstances relate to physical or mental health conditions or issues for which
you have sought support you should provide documentation from a medical practitioner or a practitioner
who is registered with an appropriate professional body such as the British Association for Counselling
and Psychotherapy, the UK Council for Psychotherapy, the British Psychological Society, or an
appropriately qualified Student Support professional. Medical practitioners in the UK should be members
of a recognised professional body such as the General Medical Council, Nursing and Midwifery Council,
General Chiropractic Council, General Dental Council, General Optical Council, General Osteopathic
Council, General Pharmaceutical Council, Health Professions Council or Pharmaceutical Society of
Northern Ireland. If you have sought medical attention abroad the certificator must be licensed to practise
in the country in question. If the letter or note is in a language other than English you must provide both a
copy of the original note and a certified translation into English. The University may seek to verify the
accuracy of the translation provided.
24
Table 2: Circumstances not normally eligible for consideration
Circumstance
Examples
A permanent
An ongoing mental or physical health condition, or
condition which
Specific Learning Difference or disability. You
you have already
should tell the University, (Disability Services) and
told us about
your Personal Tutor about any disability, Specific
unless you can
Learning Difference, or ongoing mental or physical
provide
health condition as soon as possible in your
appropriate
University career so that appropriate adjustments
evidence that there can be made to support you. If in doubt speak to
has been a
your Personal Tutor.
worsening of your
condition during
the assessment
period (see Table
1).
Sources of support
 GP or hospital
 Personal Tutor
 Student Support
 Disability Services
 SU Advice Centre




GP or hospital
Personal Tutor
Student Support
SU Advice Centre





GP or hospital
Student Support
(Mental Health and
Wellbeing Team, in
particular
Wellbeing Drop-in)
Student Careers
and Skills
Personal Tutor
University Library
SU Advice Centre
Computer, printer or Failure to keep adequate back-ups; computer
other IT failure
‘crash’. However, theft of computer equipment
may be eligible if you have reported it to the
police and can provide a crime number.


Personal Tutor
IT Services
Pressure of
Essay deadlines falling on the same day or in
academic workload close proximity. However, this may be eligible as
an aggravating factor if you also have a
diagnosis of a relevant medical condition (see
Table 1, above).
Non-academic
Holidays, weddings, rites of passage
activities and
ceremonies whether religious or secular,
foreseeable events sporting fixtures or training in preparation for
them and other similarly foreseeable events.
Temporary selfHangovers; ill-effects from the use of
induced conditions recreational or performance-enhancing drugs,
whether legal (e.g. caffeine, energy drinks) or
illegal. If in doubt please consult one of the
sources of support in the box immediately to the
right.




GP or hospital
Personal Tutor
Student Support
SU Advice Centre




GP or hospital
Personal Tutor
Student Support
SU Advice Centre
Minor illnesses or
ailments
Examination
stress and worry
Aches and pains, colds, sore throats and coughs
where these are not symptoms of a more serious
medical condition. However, if you feel that your
ailments are impacting on your ability to study you
should seek medical attention and notify your
Personal Tutor.
Exams and other University assessments are tests
of your performance and inevitably involve a
certain amount of stress. Having feelings of stress
or worry at such times does not necessarily mean
you are unwell or have an eligible Mitigating
Circumstance. However, if you experience a more
acute form of anxiety (a ‘panic attack’ or ‘anxiety
attack’) it may be eligible and you should seek
medical or professional attention, as well as notify
your Personal Tutor.
25

Specific Learning Difficulties (SPLD)
If you suffer from any specific learning difficulties, such as dyslexia, it is very important that you inform
your personal tutor and provide supporting documentation for your file. If the department is not made
aware of any difficulties, your tutors cannot take them into consideration when assessing your work.
Students who wish to discuss their specific circumstances should speak in confidence to the Director of
Undergraduate Studies DUGS, Dr Sarah Moss (Year One) or Dr Peter Botley (Honours level) or the
Senior Tutor, Emma Francis and refer to the disability webpage of the University’s website for more
details of available support: http://www2.warwick.ac.uk/services/tutors/disability
Special Examination Arrangements
If you require any special examination arrangements - such as extra time, a scribe, a nonnetworked computer - it is critical that you let your personal tutor and the Undergraduate
Secretary know as soon as possible so that the University’s Examinations Office can make the
necessary arrangements for you.
If you do request any special arrangements you must provide supporting evidence. The deadline for
requesting special examination arrangements through the Exams Office is Friday, Term 2, Week 10.
Cheating in a University Test
It is critical that every piece of work that you submit is your own work. Cheating in a University test,
which includes assessed essays and dissertations, is not tolerated by either the University or the
department. If you do cheat, your work may be awarded a mark of 0%. Cheating can be defined in a
number of ways. The University’s regulations provide the following definition:
‘In these regulations ‘cheating’ means an attempt to benefit oneself, or another, by
deceit or fraud. This shall include deliberately reproducing the work of another person or
persons without proper acknowledgment.’
Regulation 11, University Calendar
Full details of Regulation11B can be found in Appendix D.
Plagiarism
What is it?
It is a form of cheating. It is the use of another person’s work without acknowledgement. It may include
direct transcriptions of text or the presentation of ideas from a source as your own. You must always
acknowledge your sources, making appropriate use of citation and bibliographies.




Quotations must always be acknowledged with a specific page reference every time they occur
Direct quotations must be placed in quotation marks
An idea taken from a secondary source must be given a detailed reference
It is not acceptable to just cite a source in the bibliography; if you are using quotations or ideas
from a specific source you must cite the reference accurately
What could happen?
If a tutor suspects plagiarism they will notify the Head of Department. Having examined the work, the
Head of Department may impose a mark of 0%. If this happens, it can have serious consequences for
your work: most essays count for 50% of your module mark.
If you are a second-year or third-year student your case may be considered by a Senate Disciplinary
Committee. If plagiarism is detected in one essay, all other essays may be re-examined for evidence of
plagiarism. The University has a range of plagiarism software that can be used to do this.
How to avoid it
Very few students are deliberately dishonest, but poor scholarly practice can lead them to commit
plagiarism. You should always provide appropriate references. Whilst it is important to engage with other
people’s ideas, you must credit their work. Sources that need citing include on-line sources. If you
consult the internet you need to provide the URL and state the date on which you accessed it.
26
Advice on good scholarly practice can be found in most books on academic writing. We
recommend Le Pan and Babington, The Broadview Guide to Writing, 3rd edition, which is
available from the University Bookshop. Alternatively, consult:
www.bedfordstmartins.com/online/citex.html.
Degree Classification Conventions
Your degree classification is based on the marks you achieve in your honours-level modules, which,
when combined determine your result: a First, 2.i, 2.ii, Third, Pass Degree or fail. We implement a
university-wide set of classification conventions that entails two steps:
Step 1
An arithmetic mean of your final marks from modules taken in your second and final years is calculated
(final marks are added and divided by the number of modules, usually eight). This means that year 2
and your final year are weighted equally towards your degree – (50% of year 2 and 50% of year 3).
Module marks must be “weighted to take account of the size of the module (credit weighting) and
year/stage of study”. Most students based in the English department take modules with a weighting of 30
CATS. To achieve an Honours level degree, a student must pass in their honours level years modules
equating to at least 168 credits in total, at least 80 of which must be taken in the final year. This means
that first-year modules are not normally taken as honours-level modules unless the module page states
an honours-level route through the module. Any student wishing to take a first-year module at honours
level must check the details with their personal tutor.
Similarly, if you are considering taking optional modules outside of the department in either of
your honours years of study, you must consult with your personal tutor to gain prior approval.
The rules specify that in order to be classified in the class indicated by the arithmetic mean, a student
must achieve marks in that class (or a higher one) which represent at least 48 credits in whole modules
that are relevant to the discipline named in the degree title. Your arithmetic mean is translated into a
provisional classification for your degree based on the following:
First
M ≥ 70.0%
Where the mean is greater than or equal to 70.0% the Honours degree
shall be provisionally classified as a First.
Upper Second
69.9% ≥ M
≥ 60.0%
Where the mean is greater than or equal to 60.0% and less than 70.0%
the Honours degree shall be provisionally classified as an Upper
Second.
Lower Second
59.9% ≥ M
≥ 50.0%
Where the mean is greater than or equal to 50.0% and less than 60.0%
the Honours degree shall be provisionally classified as a Lower Second.
Third
49.9% ≥ M
≥ 40.0%
Where the mean is greater than or equal to 40.0% and less than 50.0%
the Honours degree shall be provisionally classified as a Third.
Pass degree (not 39.9% ≥ M
Honours)
≥ 35.0%
Where the mean is greater than or equal to 35.0% and less than 40.0%
the degree shall be provisionally awarded as a Pass degree.
Fail
34.9% ≥ M
Where the mean is less than 35.0% provisionally no degree shall be
awarded.
Step 2
During the summer term there are a series of meetings (Exam Boards), in which the Board of Examiners
comes to a final decision regarding your degree classification. While the Board uses the provisional
classification determined by your arithmetic mean as a starting point for its considerations, it may decide
to award a degree class that is different from that provisionally indicated if it believes that this is justified.
27
In making this decision the Board may use any or all of the following criteria:

The student’s performance above the class boundary in the final year. For example, a student’s
provisional classification may not necessarily accord with the majority of individual module marks
achieved in the final year

Under-performance in core modules. A student may have achieved an arithmetic mean that
produces a particular classification, but the marks central to the degree may fall lower than this
classification

Mitigating circumstances. A student’s performance in one or more modules may have been
adversely affected by particular circumstances such as disability, illness or other personal issues.
The Board of Examiners may take these into account in its consideration of the classification to
be awarded only if the student has agreed to this (by filling in a ‘Special Circumstances’ form prior
to the Boards).
The Board will take a view as to whether performance was adversely affected by the
circumstances and the extent of the effect based on the recommendations of the department’s
Special Cases Committee. (The full Board of Examiners is not in possession of the full details of
special circumstances cases. It considers the recommendations of the Committee to which
students present written evidence of their circumstances – please see page 24/25/26 of this
Handbook for more information about Special Circumstances).
The University’s Honours degree classification conventions (for students enrolled prior to Autumn
2013) can be found on the website at:
http://www2.warwick.ac.uk/services/academicoffice/quality/categories/examinations/conventions//ug08
The University’s Honours degree classification conventions (for students enrolled from Autumn
2013 onwards):
http://www2.warwick.ac.uk/services/aro/dar/quality/categories/examinations/conventions/ug13
28
Your Progress
As a student, you are responsible for managing your own learning by attending lectures, seminars,
supervisory sessions and regular meetings with your Personal Tutor, by doing the necessary reading
and preparation for classes and by completing assessment tasks on time. The Department and its tutors
undertake to design and deliver high quality courses using appropriate learning and assessment
resources and to support you through your learning process so that you can achieve your full potential.
To help us to gauge how successfully you are engaging with your course, identify any problems which
you may be experiencing and offer support to help you, the department has a number of check points
throughout the year. If you miss any of the points, this might indicate that you are having problems with
the course and need additional support. The check points (or monitoring points) are set out in the
Monitoring Student Attendance and Progression Policy which can be found at:
http://www2.warwick.ac.uk/fac/arts/english/intranet/undergrad
Your student profile record on TABULA will be updated at the end of each term to show that you have
met (or not met) each point during the term.
Monitoring Points
Monitoring point
Description
Timing
1
Attendance at department/course induction sessions X
2
by end of week 1
2
Meeting with personal tutor
by end of week 3
3
Attendance at Academic Writing Session.
by end of week 4
Teaching sessions (attendance at any seminar during
specific weeks)
by end of week 10
Year 1 - Term 1
4-6
Year 1 - Term 2
7-9
3 teaching sessions (attendance at any seminar during
by end of week 10
specific weeks)
10
Submission of all required assessed work during the
term
by end of week 10
Year 1 - Term 3
11
Attendance at examinations
weeks 4-9
Honours Year - Term 1
1
Attendance at department/course induction session
by end of week 1
2
Module registration on eMR
by end of week 3
3
Meeting with personal tutor
by end of week 3
4-6
Teaching sessions (attendance at any seminar during
specific weeks)
by end of week 10
Honours Year - Term 2
7-9
Teaching sessions (attendance at any seminar during
specific weeks)
by end of week
10
10
Submission of all required assessed work during the
term
by end of week 10
Honours Year - Term 3
11
Attendance at examinations
weeks 4-9
29
A student who misses one or more of these points will be reported to the Academic Office, unless he or
she has provided acceptable mitigating evidence to explain why the monitoring point was missed. Such
evidence may include the submission of a satisfactory medical note or self-certification for illness lasting
less than 1 week, an agreed extension to the deadline for a piece of assessed work, etc. Please see the
Department's procedures for requesting authorised absence.
Where a student misses three of the “monitoring points” the Academic Office will write to the student and
the department will receive a copy of this e-mail. The department is required to investigate with the
student what problems they may be experiencing, to support their full engagement with the course and
to explain the consequences of missing further monitoring points. Departments may decide that they
wish to initiate such discussions before three “monitoring points” are missed. Where four "monitoring
points" are missed, it is likely that a student's problems are such that they should be encouraged to seek
advice and support from the Department or University Senior Tutor. Where a student misses five
“monitoring points” it is likely that the student is at risk of imminent withdrawal or failure, so appropriate
action should be taken immediately.
Where a student has missed six formal “monitoring points” in one academic year the Academic Office
will notify the Director of Graduate/Undergraduate Studies that the student should be referred to the
Continuation of Registration Committee as set out in University Regulation 36 - Governing Student
registration, attendance and progress. The department will be given an opportunity to present any
reasons why such a referral might not be appropriate. The department may wish to seek advice on this
from their Faculty Board Secretary or the Academic Office. The Department will receive copies of
correspondence sent to the student at this point.
Where a student has missed eight formal “monitoring points” in one academic year the Department or
the Academic Registrar will need to invoke the process outlined in University Regulation 36 - Governing
Student registration, attendance and progress.
All Students
It is extremely important that you meet the attendance monitoring requirements as failure to do so could
result in a letter being sent to you from Student Records reminding you of your obligations as a student.
Please speak to your Personal Tutor if you feel you might be at risk of not meeting these critical
requirements at any point during your University career.
With regard to meetings with your Personal Tutor, please ensure that you take along to the meeting any
written feedback which you have received on both your non-assessed and your assessed work. This
could be a useful starting point for your discussion with your Personal Tutor.
Remember that your Personal Tutor is there to advise and support you in your academic career at
Warwick. See page 11 for more information on the Role of the Personal Tutor.
If you are experiencing any difficulties that are hindering your progress please refer to the Special
Circumstances information on page 22.
30
Examination Boards
There are three Examination Boards, one each for first years, second years and finalists. The
Examination Boards consider the performance of all students over the academic year and make a
recommendation with regards to progression. The Finalist Examination Board recommends the final
degree classification that should be conferred on each student.
You have the right of appeal against the decision of a final year Board of Examiners regarding the
classification of degree awarded or a decision not to award a qualification. There are specific acceptable
grounds for appeal. Please refer to Appendix E for more information about the Appeals Process.
Your Views
The department and the University give careful consideration to the views of students and there are a
number of ways that you can pass your views on to the academic and administrative staff, some of
which preserve your anonymity.
Module Evaluations
Feedback from students contributes to the planning and monitoring of modules. You can make a direct
impact on the way that modules are taught and organised by completing a module evaluation form. The
feedback given by students is discussed by the department. This process can be completely
anonymous, allowing you to be honest and fair in your feedback.
Student-Staff Liaison Committee (SSLC)
The SSLC is organised and chaired by students, but academic staff are members of the committee. The
student chair and secretary are always invited to the department’s staff meeting to provide a report on
the issues that have been discussed. This ensures that all the academic staff members are aware of the
concerns and can discuss ways of addressing these, if it is appropriate. At the end of the year, the
department’s SSLC writes an annual report which is sent to the Teaching Quality department of the
University where it is considered alongside all the other reports, so that the University as a whole is
informed of the issues that concern our students.
The SSLC will not discuss personal problems nor will it discuss complaints about individual members of
staff.
Your SSLC representatives will tell you much more about the SSLC. There is an SSLC notice board
located between rooms H536 and H538 in the English Department.
Education Officer
The Students’ Union Executive includes an Education Officer, elected by the student body to represent
them on University committees. It is part of the Education Officer’s role to ensure that the views of
students are shared with academic colleagues on the higher committees. The Education Officer can be
contacted at education@warwick.ac.uk.
Student Academic Complaints & Feedback Procedure
Do you have a compliment, concern or complaint?
It is important for students to engage proactively with their teaching and learning as well as their wider
community experience. You are encouraged to provide feedback (both compliments and concerns) so
that, where possible, services can be improved. If you have a concern or complaint, please endeavour to
raise it as soon as possible with the most appropriate member of staff in your academic department or
the relevant service or administrative department. If you are not able to find a resolution yourself or do
not know who to go to, please do seek advice via the range of services available to help you (e.g. your
Personal Tutor and/or your Student Staff Liaison Committee representative within your academic
department or Student Support Services (including Disability Services), the Senior Tutor, or the
Students’ Union Advice Centre).
31
Should your issue or concern not be resolved through available methods for you to provide feedback, the
University has a clear three-stage Student Complaints Resolution Pathway for all types of informal and
formals concerns or complaints. Further information, advice and guidance is available on the following
University webpage: www.warwick.ac.uk/studentfeedbackandcomplaints/
Your Future
Employers value the competencies acquired by English graduates. It is not only the content of your
degree that appeals to future employers but also the transferable skills you will acquire.
Skills from your English Degree
Some of the transferable skills that you will acquire through your degree are:

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




Investigation and research, such as locating, marshalling and evaluating information from a wide
range of sources
Analytical and critical skills including the ability to assess the merits of rival arguments, to develop
your own thesis and test it against the evidence
Creative skills, including cultivation of the ability to make imaginative connections that are
necessary to understand unfamiliar situations, cultures and texts
Communication skills, written and oral
Language skills, including a sophisticated understanding of the way English has been and can be
used; many students also develop their aptitude in a foreign language
IT skills
Bibliographical and editorial skills
Student Careers and Skills
The Centre for Student Careers and Skills exists to
enable Warwick students at all levels to devise and
implement their lifelong careers plans. You will see signs
“My Warwick Journey” - this is the branding for Student
Careers and Skills services. You can access the support
at any stage of your time here but would be well advised
to start early.
Take a look at the website for more details of the
services available:
www2.warwick.ac.uk/services/scs
Senior Careers Consultant
You have a designated Senior Careers Consultant, Sue Johnstone, who has extensive experience
working with students from University of Warwick. Sue can be contacted by email via
careers@warwick.ac.uk . Student Careers and Skills is located on the ground floor of University
House. See http://www2.warwick.ac.uk/about/visiting/maps/interactive/
Sue will also be able to see you in Humanities Building (H2.37) Appointments can be made through the
MyAdvantage system: https://myadvantage.warwick.ac.uk/
Your department also has a Student Careers and Skills representative, Jade Kong. She helps to
maintain a Facebook page: https://www.facebook.com/WarwickEnglishCareers
32
Social Media
You might also want to take a look the Student Careers & Skills social media channels:
Facebook: https://www.facebook.com/WarwickCareersCentre
Twitter: https://www.twitter.com/WarwickCareers and https://twitter.com/ArtsCareers
Warwick Careers Blog: http://careersblog.warwick.ac.uk/
YouTube: https://www.youtube.com/user/careersandskills
Succeeding at Warwick
In addition to providing advice regarding your future career, Student Careers and Skills can help by
providing academic, personal and professional training to support your degree success. A variety of
programmes and awards are available and you can find details here:
http://www2.warwick.ac.uk/services/scs/skills
Your future
You might want to find out what others who have studied your degree in the past have gone on to do.
See: http://www2.warwick.ac.uk/services/scs/career/gradstats/department/english
During your time at Warwick you can be enhancing your employability through becoming engaged with
university life through clubs and societies. Part time paid work, volunteering and internships can also
make you more attractive to potential employers. If you take an unpaid internship you may be able to get
funding from the university for the period of the internship (up to 2 weeks). You can find out about the
scheme here http://www2.warwick.ac.uk/services/scs/experience/bursary/
Try to come along to events organised by Student Careers and Skills, Careers Fairs are a particular
highlight of the year and you can find out about them at:
http://www2.warwick.ac.uk/services/scs/whatson/fairs/
Careers consultants also run skills sessions throughout the year. These are advertised on myAdvantage
(https://myadvantage.warwick.ac.uk/) and are designed to give you targeted employment training. You
might find, for example that it is useful to come along to some training on how to make the best of the
careers fairs, how to put together an application or as interview preparation.
33
Further Study
Many students now choose to continue with their studies prior to starting a career. Some stay on to do
an MA or a PhD in the Department. Others decide to pursue other avenues of interest such as Arts
Administration and Cultural Policy, Architectural History, Applied Theatre and Musical Theatre.
MA Programmes in the Department of English & Comparative Literary Studies
MA in English Literature
MA in Pan-Romanticisms
MA in Translation and Transcultural Studies
MA in Writing
If you are interested in any of our MA Programmes contact
PGEnglish@warwick.ac.uk
Former Students
Our graduates enter a wide range of careers. Over the past few years a number of graduates have
entered publishing houses including Penguin Books and Oxford University Press. Journalism and online
media is another popular career with some graduates undertaking further professional qualifications
before entering roles at publications at organisations including The Guardian and The Daily Mail. Other
graduates have entered the art world; one student is working for Tate Britain. Teaching is a popular
career choice and some of our graduates have been selected for the Teach First Scheme. Theatre, film
and TV have also attracted English graduates. Other Graduates have included:- an interactive copywriter
for shopping channel QVC; a researcher on the BBC’s Panorama programme; a freelance writer; a
theatre marketing intern at the Barbican. Amongst our alumni in this field are directors, producers,
actors, theatre designers, writers and education directors. There are accountants, public relations
officers, solicitors, barristers amongst our alumni. An English degree can open many doors! (For further
information, look at the Destination of Leavers from Higher Education Statistics, available on the Student
Career’s and Skills website http://www2.warwick.ac.uk/services/scs/started/gradstats/gems/ ).
34
Degree Structures
Appendix A
Q300 ENGLISH LITERATURE
Q301 ENGLISH LITERATURE WITH INTERCALATED YEAR
First Year
Optional Core: EN123
Core: EN122
Core: EN101
The Epic
Tradition –
includes study of
Homer and Virgil
in translation,
Milton and
Walcott
Modes of
Reading– an
introduction to
the practices of
criticism
including form,
genre and
literary
inheritance
Core: EN121
Medieval to
Renaissance Literature
– European literature
from the fourteenth to
the sixteenth century,
from Chaucer to
Spenser
Modern World Literatures– aims to
survey a representative sampling of
anglophone and non-anglophone
literatures from the French Revolution
(1789) to the present, with a primary
focus on the question of literary and
cultural.
(There is an option to study a modern
language instead of Modern World
Literatures)
The modules identified in the above table as ‘core’ and ‘optional core’ are required first year modules
and must be passed in order to proceed to the second year.
Honours Level - Pathways
At honours level, the English Literature degree has four Pathways available. Information on each
pathway can be found at the links below as pdf documents:
English Pathway
http://www2.warwick.ac.uk/fac/arts/english/prospectivestudentsold/undergraduate/degrees/englishliteraturefrom201011onwards/englishpathway/
North American Pathway
http://www2.warwick.ac.uk/fac/arts/english/prospectivestudentsold/undergraduate/degrees/englishliteraturefrom201011onwards/northamericanpathway/
World and Comparative Literature Pathway
http://www2.warwick.ac.uk/fac/arts/english/prospectivestudentsold/undergraduate/degrees/englishliteraturefrom201011onwards/worldandcomparativelitpathway/
Theory Pathway.
http://www2.warwick.ac.uk/fac/arts/english/prospectivestudentsold/undergraduate/degrees/englishliteraturefrom201011onwards/theorypathway/
Each Pathway has three ‘types’ of modules:
Pathway Approved Optional Modules which students must take in either of their honours level years.
Distributional Modules which aim to ensure that students are exposed to a broader range of content
other than just that within their chosen pathway, thus forming a coherent course of study. On the English
pathway 'Distributional' means any module with a predominantly non-English component (e.g. American
Literature, World Literature). On the other three pathways, it means any module with a pre-1900
element.
Optional Modules which include all the undergraduate modules on offer in the particular year of study.
In addition, the North American, World and Comparative Literature and Theory Pathways have one core
module each (termed the Pathway Requirement) which students must take in either of their honours
level years.
35
QP36 ENGLISH LITERATURE AND CREATIVE WRITING
QP37 ENGLISH LITERATURE AND CREATIVE WRITING WITH INTERCALATED YEAR
First Year
Core: EN124
Modes of Writing: An
Introduction
Core: EN121
Medieval to
Renaissance English
Literature
Core: EN122
Modes of Reading
Optional Core:
EN123 Modern World
Literatures
or
A language module
The modules identified in the above table as ‘core’ and ‘optional core’ are required first year modules
and must be passed in order to proceed to the second year.
Honours Level
Second Year
Column 1
Column 2
Optional Core: EN238
The Practice of Poetry
OR Your choice of
module from those on
offer in the English
Department which must
be at least 50%
examined.
Core: EN232
Composition and
Creative Writing (this
module is 100%
assessed)*
Column 3
Optional Core:
EN301 Shakespeare
and Selected
Dramatists of his Time
OR A module from
those on offer in the
English Department
which has a pre-1900
element (50%
examined) OR Your
choice of module from
those on offer in the
English Department
(50% examined)
Column 4
Option:
Your choice of module
from any Department
which must be at least
50% examined.
Third (QP36)/Fourth Year (QP37)
Optional Core: EN238
The Practice of Poetry
OR EN236 The Practice
of Fiction OR EN329
Personal Writing Project
Optional Core: EN301
Shakespeare and
Selected Dramatists of
his Time OR A module
from those on offer in
the English Department
which has a pre-1900
element OR Your
choice of module from
those on offer in the
English Department
Option:
Your choice of module
from those on offer in
the English
Department
Option:
Your choice of module
from any department
You must take a module with a pre-1900 element in either your second or third year. There are
several modules available with this element. Please see the individual module web pages for
details.
36
QW34 ENGLISH AND THEATRE STUDIES
QW35 ENGLISH AND THEATRE STUDIES WITH INTERCALATED YEAR
First Year
Cores: EN107
British Theatre since 1939
AND EN121
Medieval to Renaissance English
Literature
Optional Core: EN101
The Epic Tradition
or EN122 Modes of Reading
or TH115 From Text to
Performance
or
A Language Module
Core:
TH114 Introduction to Theatre
and Performance Studies
The modules identified in the above table as ‘core’ and optional ‘core’ are required first year modules
and must be passed in order to proceed to the second year.
Second Year
Cores: EN226 Drama &
Democracy
AND
Approved Theatre modules
totalling 30 CATS.
Optional Core:
EN228 Seventeenth-Century:
The First Modern Age of
English Literature or EN302
European Theatre or TH231
Plays, Playing Places and
Performances in Medieval and
Elizabethan England or TH232
European Renaissance
Festivals and Performance or
two 15 CATS modules (one in
each term) in any combination
chosen from EN353 Early
Modern Drama, EN352
Restoration Drama, EN323
Othello, EN347 Shakespeare
and the Law
Optional:
Your choice of module in
English, Theatre
or
any other any department
(totalling 30 CATS.)
Third (QW34) / Fourth Year (QW35)
Optional Core: EN301
Shakespeare and Selected
Dramatists of His Time
AND
Approved English or Theatre
modules totalling 30 CATS.
Optional Core:
Your choice of module in the
English Department or Theatre
Department or approved
outside option 30 CATS.
37
Optional:
Your choice of module in
English, Theatre 30 CATS
or
Dissertation, either in Theatre
Studies or English
Useful University Information
Appendix B
1. All students
a. Warwick Student Community Statement http://warwick.ac.uk/quality/categories/wscs
b. Study Hours Statement http://warwick.ac.uk/quality/categories/studyhours/
c. University Calendar http://warwick.ac.uk/calendar/
i. Regulation 10 Examination Regulations http://warwick.ac.uk/regulation10
ii. Regulation 11 Procedure to be Adopted in the Event of Suspected Cheating in a
University Test http://warwick.ac.uk/regulation11
iii. Regulation 23 Student Disciplinary Offences
http://warwick.ac.uk/calendar/section2/regulations/disciplinary/
iv. Regulation 31 Regulations governing the use of University Computing Facilities
http://warwick.ac.uk/regulation31
v. Regulation 36 Regulations Governing Student Registration, Attendance and
Progress http://warwick.ac.uk/regulation36
d. Health, Safety and Wellbeing Policy Statement
http://warwick.ac.uk/services/healthsafetywellbeing/university_health_and_safety_policy_
statement_as_approved_by_council_dec_2012.pdf
e. Equal Opportunities Statement http://warwick.ac.uk/equalops
“The University of Warwick, recognizing the value of sustaining and advancing a
safe and welcoming environment, strives to treat both employees and students
with dignity and respect, to treat them fairly with regards to all assessments,
choices and procedures, and to give them encouragement to reach their full
potential. The University aims to eliminate unjustifiable discrimination on the
grounds of gender, gender reassignment, pregnancy and maternity, marriage and
civil partnership, sexual orientation, race, nationality, ethnic or national origin,
political beliefs, religious beliefs or practices, disability, marital status, family
circumstances, age, spent criminal convictions or any other personal protected
characteristics.”
f. Dignity at Warwick Policy http://warwick.ac.uk/equalops/dignityatwarwick
g. Policy on Recording Lectures by Students http://warwick.ac.uk/quality/recordinglectures/
h. Smoking Policy
http://warwick.ac.uk/services/healthsafetywellbeing/guidance/smokingpolicy
i. Policy on the Timing of the Provision of Feedback to Students on Assessed Work
http://warwick.ac.uk/quality/categories/examinations/goodpractice/assessment/timeliness
j. Moderation guidance http://warwick.ac.uk/quality/categories/examinations/moderation
k. University assessment strategy
http://warwick.ac.uk/quality/categories/examinations/assessmentstrat
2. Undergraduate students
a. Regulation 8 Regulations for First Degrees
http://warwick.ac.uk/calendar/section2/regulations/reg8to8_5_1/
b. Regulation 12 Absence for Medical Reasons from a University Examination for First
Degrees http://warwick.ac.uk/regulation12
c. Undergraduate Degree Classification Rules
http://warwick.ac.uk/quality/categories/examinations/conventions/ug13
d. Harmonised First Year Board of Examiners’ Conventions (including any approved
exemptions and specific departmental requirements, e.g. ‘required core’ modules)
http://warwick.ac.uk/quality/categories/examinations/conventions/fyboe
e. Undergraduate Progression Requirements for Intermediate Years of Study
http://warwick.ac.uk/quality/categories/examinations/conventions/ugprogression09/
3. Learning resources and Student Support
38
a. Library
The Library has a designated Academic Support Librarian (ASL) for each academic
department. The Academic Support Librarians are able to provide advice about Library
services and resources for staff who are putting together course materials and module
websites. They work with academic colleagues to embed information skills throughout the
curriculum with the Student as Researcher programme. The ASLs can also provide
discipline-specific text about the Library for student handbooks. These include:

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
General information about accessing and using the Library, Learning Grids, and
Modern Records Centre
Information sources for your subject
Developing information and research skills
Sources of help and advice
The Library website is at http://warwick.ac.uk/library
b. Student Careers and Skills
The Student Careers & Skills team offers a wide range of online resources, workshops,
1:1 advice, employer presentations, careers fairs and a student helpdesk accessible in
person, by email and phone and can help students:

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Settle into life at Warwick and discover all the University has to offer;
Understand what’s important to them, what their strengths and career goals are;
Succeed in their studies and get help with academic writing, revision, note-taking and
seminar presentations;
Recognise and develop transferrable skills employers look for, including
communication, leadership, enterprise and team-working;
Research employers, gain work or volunteering experience and find a job for after
graduation, including by searching thousands of employer vacancies.
Each academic department has designated a Careers Consultant who can provide
discipline-specific support for students and information for departmental handbooks and
websites. This can include, for example, 1:1 advice in the department, support for alumni
events, and discipline-specific information sessions (e.g. ‘What can I do with my degree in
Sociology?’). Students can also be referred to the Careers & Skills website for more
information (http://warwick.ac.uk/careers).
c. IT Services
IT Services provide the essential resources and support necessary to give all members of
the University access to information technology for research, teaching, learning and
administration purposes. If students have problems using the facilities or systems
provided by IT Services, they can go to the Helpdesk located on the ground floor of the
Library building, telephone 024 765 73737 or email helpdesk@warwick.ac.uk.
Every student and member of staff, with the exception of those students on courses at
partner institutions which are validated by the University, is entitled to register to use the
services provided by IT Services, which can be accessed from anywhere on campus.
Information on setting up an account, accessing the network from on and off campus,
printing and purchasing computers is available on-line at http://warwick.ac.uk/its. IT
Services also produce information on acceptable use of University IT facilities for students
and staff: http://warwick.ac.uk/regulation31.
d. Language Centre
The Language Centre supports the University's commitment to the increased provision of
foreign language learning opportunities for undergraduate and postgraduate students and
staff across the University. It is equipped with digital language classrooms and seminar
rooms, with data projection and electronic whiteboards. There is also a multi-media open
access suite with satellite TV, computer-based learning, and DVD players. There are a
number of choices available for acquiring a new foreign language or brushing up language
39
skills:
i. Modules for credits on the academic programme
These can usually be taken as part of an undergraduate degree course, but
this must be agreed with student’s home department before enrolling. More
information available online from:
http://warwick.ac.uk/languagecentre/academic/
ii. Academic modules not for credit
The same modules as those available for academic credit are also available
to take in addition to degree studies. A fee applies to these modules. Further
information is available from the Centre’s website.
iii. Lifelong Language Learning (LLL) Courses
A programme of language courses for students, members of staff and the public.
More information is available from:
http://warwick.ac.uk/languagecentre/lifelonglearning/.
The Language Centre (http://warwick.ac.uk/languagecentre) is located on the ground floor
of the Humanities Building and can be contacted by email
language.enquiries@warwick.ac.uk.
e. Student Support Services
Student Support Services (http://warwick.ac.uk/supportservices) offer a comprehensive
support structure available to help with all kinds of different problems, including personal,
health, financial, problems connected with the law and University regulations, problems
involving the provision of facilities for students with disabilities, or harassment of any sort.
Students may consult the services of their own accord, or may be referred to them by
personal tutors/supervisors. There may be more than one option available to students in
difficult situations. Support services available to students through the University comprise
the following:
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Student Support (http://www2.warwick.ac.uk/services/studentsupport)
Personal Tutors System (http://warwick.ac.uk/personaltutors)
University Senior Tutor (http://warwick.ac.uk/seniortutor)
Residential Life Team
International Office (http://warwick.ac.uk/services/international)
Counselling Service (www.warwick.ac.uk/counselling)
Disability Services (http://warwick.ac.uk/disability)
Mental Health Team (http://warwick.ac.uk/mentalhealth)
Student Wellbeing Advisor/Practitioner (http://warwick.ac.uk/mentalhealth)
University Health Centre (www.uhhc.org.uk)
Chaplaincy (http://warwick.ac.uk/chaplaincy)
Student Advice Centre (an independent, free and confidential Students’ Union
service)
Student Funding (http://warwick.ac.uk/services/academicoffice/funding/)
Security Services (http://warwick.ac.uk/security)
Student Support Services, located on the ground floor of University House, can be
contacted by telephone on 024 765 75570 or email on studentsupport@warwick.ac.uk
Students’ guide to Student Support Services entitled Need Help Finding Your Way?
(available online from http://warwick.ac.uk/supportservices/student-support-servicesbrochure.pdf) offers the following information on services provided:
40
f.
Student Support
The Head of Student Support and the Student Support Team work closely with the
University Senior Tutor to help students in times of need, and lead on the development of
policy and practice in the area of student support across the University. They advise
students on non-academic issues, including: personal or family problems; financial
difficulties, accommodation problems; and in situations where students are unsure who to
go to or where to get help.
The Student Support team provide support and pastoral care and helps foster a sense of
community amongst students; give advice and practical help to students on a daily or
more long term basis; and manage emergency and crisis situations which impact on
students.
Student Support Services, located on the ground floor of University House, can be
contacted by telephone on 024 765 75570 or email on studentsupport@warwick.ac.uk
g. Personal Tutors
Personal Tutors are academic members of staff based in academic departments,
assigned to each student on arrival at Warwick. The role of a personal tutor is to provide
academic advice to personal tutees on their academic and personal development
including feedback on their academic progress; to give students help and advice about
pastoral/non-academic matters and signpost students to Student Support Services for
further professional assistance; and to assist students with induction into university life.
Personal tutors are the first point of contact for help with concerns about academic
progress; study problems; enquiries about course changes; general concerns about
university life; and financial issues. Departments have a Senior Tutor with whom students
can also discuss issues. On occasion your personal tutor may refer you to the Senior
Tutor.
h. University Senior Tutor
The University Senior Tutor works closely with the Head of Student Support to help
students in times of need by promoting the academic support of students, individually and
collectively. The Senior Tutor is an experienced member of academic staff whom students
can turn to in confidence for support regarding difficulties with their studies. The University
Senior Tutor is responsible for the personal tutor system. The University Senior Tutor has
no disciplinary function. Issues typically dealt with by the University Senior Tutor include:
academic course issues such as change of course, advice on temporary withdrawal,
appeals against academic decisions; academic complaints; difficulties in getting on with a
personal tutor, course tutors or supervisors; and problems with termination of registration
proceedings.
The University Senior Tutor can be contacted via email seniortutor@warwick.ac.uk or
telephone 024 765 22761.
i.
Residential Life Team
All students who have accommodation on campus, or in some off-campus properties in
the surrounding area, have access to an excellent network of support called the
Residential Life Team. The Residential Life Team works and lives alongside students
within the Halls of Residence and is a key part of the University’s support network.
Resident Tutors are there to help with a wide range of matters including: personal or
family problems; feeling lonely or homesick; problems with accommodation – e.g. noisy
neighbours, trouble settling in etc.; and when students are not sure where to get help or
who to talk to. Resident Tutors in students’ accommodation are their primary point of
contact; if unavailable, students are advised to contact the Student Support Office.
j.
International Office (Immigration Team)
The International Office supports all EU and international students during their studies at
Warwick and is able to assist with immigration advice (a free and confidential service
41
advising on issues including visa extensions, dependant visas, working in the UK during
or after study, travel visas, etc.); practical support (bringing family to the UK; Police
registration; providing letters to prove student status for visa purposes; banking) and the
International Student Experience (orientation and a programme of ongoing induction
events; social events and trips for international students and their families; and the
opportunity to take part in a HOST visit).
The International Office, located on the first floor of University House, can be contacted by
telephone on 024 765 23706 or email Internationalsupport@warwick.ac.uk or
immigrationservice@warwick.ac.uk.
Immigration Advice for Students
Advice on immigration can only be obtained via authorised staff who are deemed to meet
the Immigration Services Commissioner’s Code of Standard and Guidance. Students
should be directed to the Immigration Team within the International Office
(immigrationservice@warwick.ac.uk) or the Students’ Union Advice Centre
(advice@warwicksu.com) in the first instance for immigration advice. It is also worth
noting that changes in a student’s enrolment status, for instance, temporary withdrawal,
can have implications for their ability to hold a visa to remain in the UK and students may
wish to seek advice accordingly.
k. Counselling Service
The University Counselling Service provides an opportunity for all students at any level
and at any time of study at the University of Warwick to access professional therapeutic
counselling so that they may better develop and fulfil their personal, academic and
professional potential. There are a wide variety of services, including individual
counselling, group sessions, workshops and email counselling.
Students may wish to visit the Counselling Service if they are: suffering from depression;
experiencing stress/anxiety; having problems with self/identity; having problems with
relationships; having issues from the past or present that may hinder their capacity to
function – abuse, self harm, eating disorders, loss.
The University Counselling Service is located in Westwood House and can be contacted
by telephone on 024 765 23761 or email counselling@warwick.ac.uk.
l.
Disability Services
Disability Services offer advice, guidance and support to students with Specific Learning
Differences/Dyslexia or other, hearing and visual impairments, physical disabilities,
mobility difficulties, Asperger’s, unseen/medical conditions, mental health difficulties and
any other impairment or condition that is likely to have an impact on their studies and life
at University. The services provided are tailored to the individual and aim at enabling
students to manage their support and studies independently.
Students should visit Disability Services to discuss individual support requirements; for
advice on the Disabled Student Allowance (DSA); if they think they might be dyslexic or
have any other Special Learning Difference; if they require exam arrangements, note
taking, mentoring, specialist study skills support etc.; for information about accessible
campus accommodation, parking, resources and assistive technology; and for information
about external agencies that also provide support.
Disability Services are located on the ground floor of University House and can be
contacted by telephone on 024 761 50641 or email disability@warwick.ac.uk.
m. Mental Health Team
The University Mental Health Team provides advice, information and support as to
facilitate academic work and participation in University life. Their main aims are to
promote mental health and wellbeing throughout the University; to identify support needs;
to discuss strategies for managing mental health difficulties; to provide short-term or
ongoing support, which may include mental health mentoring for students in receipt of
42
Disabled Students Allowances; to provide information and if needed, access to other
services within the University and local mental health services.
Students should contact the Mental Health Team if they are struggling to manage a
mental health difficulty; if they, or other people, have become concerned about their
mental health recently; and if they would like to discuss strategies which may help them to
cope with university life.
The University Mental Health Team is located on the ground floor of University House and
can be contacted by telephone on 024 761 50226/51629 or email
mentalhealth@warwick.ac.uk.
n. Student Wellbeing Advisor/Practitioner
The Wellbeing service is based within Student Support. As well as working institutionally
to promote positive wellbeing, there is also an opportunity for students to meet with an
adviser if they have concerns about their wellbeing or would like to make changes to their
lifestyles in order to improve their wellbeing, e.g. healthy lifestyle, work life balance,
managing stress, relationships with others, etc.
o. University Health Centre
Students resident on campus and in some local areas should register with the University
Health Centre. Students must be registered in order to use the Health Centre, although
the Centre may be able to assist non-registered people in emergencies.
The Health Centre provides primary health care GP services to registered patients; two
medical practices with both male and female doctors; nurse practitioners and Practice
Nurses; sexual health clinics; travel clinics and immunisation facilities; physiotherapy
sessions.
Students should visit the Health Centre if they require a consultation with a doctor or
nurse; an emergency appointment; emergency contraception; vaccinations or advice on
vaccinations; sickness certification.
Students living off-campus, who are not able to register with the health centre, can locate
your nearest GP by visiting www.nhs.uk
The University Health Centre is located on Health Centre Road and can be contacted by
telephone on 024 765 24888.
p. Chaplaincy
The Chaplaincy is the focus of Spiritual life on campus; it provides a meeting place for
Christian, Jewish and Muslim prayer and worship. It is a focal point for different faith
groups and student societies and offers a safe, supportive space at the centre of campus
where people can ‘learn to live well together’. Students of all faiths and none can come
and find a friendly place to chat and eat. A chapel, three kitchens, meeting rooms and an
Islamic prayer hall make the Chaplaincy an inclusive, spiritual and social space that
welcomes the whole University community.
Students can visit the Chaplaincy with personal issues – stress, debt, relationships,
loneliness; vocational issues; theological issues; enquiries about using the Chaplaincy for
religious and social functions.
The Chaplaincy is located by the Arts Centre and can be contacted by telephone on 024
765 23519 or email chaplaincy@warwick.ac.uk.
q. Student Funding
The Student Funding team offers advice and guidance on all aspects of financial support.
This includes government grants and loans, and scholarships and bursaries provided
43
directly by the University. The team can provide budgeting advice to help make students’
money go further and also administers University hardship funds.
Students should visit Student Funding if they want to know what financial support they
may be entitled to; want to know more about the scholarships and bursaries; are having
difficulty paying for your day-to-day living expenses; or have additional financial needs
because they care for a child or have a disability.
The Student Funding team is located on the ground floor of Senate House and can be
contacted by telephone on 024 761 50096 or email studentfunding@warwick.ac.uk.
r.
Security
The University Security Team works 24 hours a day to support the University’s overall
aims by ensuring there is a safe, secure and friendly environment for students, staff and
visitors. The University also has a campus policeman who is located on the University
campus, is available Monday to Friday (9am – 5pm) and can be contacted by telephone
on 024 765 22083 or email security@warwick.ac.uk. In emergencies dial 999.
Students should call the security team about emergency response requirements –
Doctor/Ambulance/Fire; safety and security issues on and off campus; assistance –
pastoral care, directions and facility support; outdoor event applications and entertainment
support.
s. Students’ Union Advice Centre
The Students’ Union Advice Centre (http://www.warwicksu.com/advice/) is an independent
Warwick Students’ Union-run service for all students. It offers free, confidential, nonjudgemental advice and support on a whole range of issues.
Students can contact the Advice Centre if they have academic problems and difficulties
with, for example, exams, change of course, academic appeals and complaints; have a
housing problem with their accommodation on or off campus; have immigrations problems
such as entry clearance, family members and working in the UK; have money or legal
difficulties, or are simply not sure who to talk to or where to get help.
The Advice Centre is on the second floor of SU HQ next to the lift. It will see students
usually by appointment or can be reached by telephone on 024 765 72824 or email
advice@warwicksu.com
t.
Nursery
Some students, especially postgraduate or mature, may need information about child care
provision on campus. The University Nursery (http://warwick.ac.uk/nursery) is open to
children of staff and students.
4. Academic Office
a. Examination Office http://warwick.ac.uk/services/academicoffice/examinations
b. Student Records http://warwick.ac.uk/studentrecords
c. Awards and Ceremonies http://warwick.ac.uk/congregation
d. Student Finance http://warwick.ac.uk/services/academicoffice/finance
e. Student Funding http://warwick.ac.uk/services/academicoffice/funding
f. Graduate School http://warwick.ac.uk/graduateschool
5. Academic Registrar’s Office
a. International Office
b. Teaching Quality http://warwick.ac.uk/quality
44
Appendix C
REGULATION 11B: PROCEDURE TO BE ADOPTED IN THE EVENT OF SUSPECTED CHEATING IN
A UNIVERSITY TEST.
(B)
Essays, Dissertations, Reports and Other Assessed Work, not Undertaken under
Examination Conditions as Laid Down in the University Regulations for the Invigilation of
Examinations
(1)
Where there is suspicion that a candidate or former candidate has reproduced in a
University assessment work of another person or persons without proper acknowledgement, the Head(s)
of the Department (or the Head's authorised deputy) responsible for the module(s) concerned shall be
consulted. This procedure shall also apply to work formally submitted by candidates for a research
degree as part of the annual review or upgrade process.
(2) If the Head of the Department (or his/her authorised deputy) considers that an offence may have
occurred according to the definition set out in the University Regulations or Faculty or departmental
instructions, he/she shall (other than in the circumstances set out in paragraphs (3) and (4) below)either:
(a) Make a full report to the Academic Registrar, thereby invoking the procedures set out in paragraphs
(5)-(9) below; or
(b) Exercise his/her discretion to pursue the matter without reference to an Investigating Committee, in
which case he/she shall inform the student of the allegation and provide the student with reasonable
opportunity to make representations on his/her own behalf, before determining whether an offence has
occurred and, if so, determining the appropriate penalty, which shall not exceed a mark of zero in the
piece of work to which the offence relates (with or without the opportunity to resubmit or undertake a
further assessment). The student, having been informed of the penalty, may choose either:
(i) to accept the penalty as a final decision in which case a report of the circumstances of the case and
level of penalty exacted shall be lodged by the Head (or his/her authorised deputy) with the Secretary of
the appropriate Board of Examiners; or
(ii) request, within ten days of being informed by the Head of Department of the penalty, that the matter
is considered by an Investigating Committee, thereby invoking procedures (5)-(9) below, whereupon the
Head (or his/her authorised deputy) shall make a report to the Academic Registrar. In exceptional
circumstances the Head of Department may consider a request submitted after ten days.
(3) In the event that the examiners for a higher degree by research suspect a candidate of cheating,
the examination process shall be stopped. The internal examiner or examination advisor shall inform the
Head of Department of the allegation. The Head of Department shall make a full report to the Academic
Registrar, thus invoking the procedures set out in paragraphs (5)-(9) below.
(4) Where the alleged offence relates to an assessment which contributed to the previous approval of
an academic award or honour to the candidate, the Head of Department (or his/her authorised deputy)
shall make a full report to the Academic Registrar, thus invoking the procedure set out in paragraphs (5)(9) below.
(5) In all cases where a report has been submitted by the Head of Department (or his/her authorised
deputy) to the Academic Registrar, the Head (or his/her authorised deputy) shall warn the student that
this report has been made, and inform him/her that he/she may make a written statement to be
submitted to the Academic Registrar before the meeting of an Investigating Committee. The student
shall be provided by the Academic Registrar with a statement of the allegations made against him/her,
together with copies of any supporting evidence, at least five days before the meeting of the
Investigating Committee.
(6) The reports shall be considered by an Investigating Committee of the Senate, whose membership
shall be appointed by the Vice-Chancellor (or his nominee) and shall be chaired by the Chair of a Faculty
Board or the Chair of a Faculty Undergraduate or Graduate Studies Committee (as appropriate) other
than that of the student's faculty (or his/her nominee), together with no fewer than two members drawn
45
from a panel of up to twenty members appointed by the Senate on the recommendation of the Faculty
Boards (up to five nominees per faculty, panel members to serve for a period of three years). The
Investigating Committee shall not include any member of the student's department. In considering the
case the Investigating Committee shall take into account the Faculty and/or departmental instructions in
relation to assessed work as well as the definitions in relation to cheating set out in University
Regulations. The Head(s) of the Department(s) responsible for the module(s) concerned (or his/her
authorised deputy) shall present the case and shall have a right to call witnesses to appear before the
Committee. The Chair of the appropriate Examiners' Board (or his/her authorised deputy where the Chair
of the Examiners' Board is the Head of the Department responsible for the module(s) concerned) shall
be in attendance in an advisory capacity.
(7) If he/she wishes, the student shall have the right to appear before the Investigating Committee, and
he/she may invite any one other person to attend the Committee. The name and status of any person
accompanying the student must be notified to the Chair of the Investigating Committee via the Academic
Registrar in advance of the meeting. The student shall also have the right to request any witnesses to
appear before the Committee and/or to provide the Committee with a written statement prior to its
meeting.
(8) If the Investigating Committee is not satisfied that an offence has taken place, the student shall be
informed and the matter shall end there. The Chair of the Investigating Committee may also take Chair's
action to dismiss a case prior to any committee meeting of s/he judges that there is no case to answer.
(9)
If the Investigating Committee is satisfied that an offence has taken place it shall:
(a) Determine the penalty and inform the secretary of the appropriate Board of Examiners and the
student accordingly. The maximum penalty shall not normally exceed a mark of zero in that unit of study*
in which the piece of work is being assessed (with or without the opportunity to resubmit or undertake a
further assessment) but in appropriate cases the Committee shall have the power to impose a more
severe penalty, it being understood that such a penalty would be imposed without prejudice to the
provisions of the Disciplinary Regulations. The Investigating Committee may refer cases it considers
appropriate to the University Discipline Committee, sanctions available to the Discipline Committee
including termination of the student's registration, or
(b) where the offence relates to an assessment which contributed to the previous approval of an
academic award or honour to the candidate, make such recommendations to the Senate (or to the
Senate Steering Committee acting on the Senate's behalf) to take such action under University Statutes,
Ordinances and Regulations as it may consider appropriate (including that the previous academic award
or honour to the candidate should be revoked).
(10) (a) The student shall have the right to appeal against either the decision of the Investigating
Committee or the penalty, to an appeal committee appointed by the Vice-Chancellor (or his nominee),
consisting of a Pro-Vice-Chancellor (as Chair) together with no fewer than two of the Chairs of the
Faculty Boards or two of the Chairs of the Faculty Undergraduate or Graduate Studies Committees, as
appropriate (or their nominees). No member of the relevant Investigating Committee shall also be a
member of the appeal committee. Any appeal must be submitted in writing to the Academic Registrar
within ten days of the notification of the Investigating Committee’s decision to the student.
(b) The appeal committee will consider appeals from students made on the following grounds:
(i) That there was a material irregularity or failure in procedure in the conduct of the original hearing
before the Investigating Committee;
(ii) That relevant evidence has come to light which the appellant was unable to present to the
Investigating Committee at the original hearing;
(iii) That in light of new evidence the penalty imposed by the Investigating Committee is excessive in
relation to the offence committed.
(c) Appeals shall be considered initially by the Chair of the appeal committee in consultation with one
other member of the committee to establish that a prima facie case for appeal exists. Appeals shall not
46
be considered where, in the opinion of the Chair and the consulted member of the appeal committee, the
appellant has failed to bring the appeal within any of the grounds listed under (b)(i) - (iii) above.
(d) In considering any appeal the appeal committee shall take into account the definitions in relation to
cheating set out in the University Regulations, and, if relevant, the Faculty and/or departmental
instructions in relation to assessed work.
(e) If he/she wishes, the appellant shall have the right to appear before the appeal committee, and
he/she may invite any one other person to attend the committee. The name and status of any person
accompanying the student must be notified to the Chair of the committee via the Academic Registrar in
advance of the meeting.
(f) The Head(s) of the Department(s) responsible for the module(s) concerned (or his/her authorised
deputy) shall be at the committee and shall be invited to present a response to the appeal.
(g) If required, the Chair of the Investigating Committee shall be asked to attend the appeal committee
to answer any questions concerning the Investigating Committee’s original decision, but shall attend for
this purpose only and shall not remain present throughout the appeal hearing.
(h) The appeal committee shall have power to confirm or to set aside the decision of the Investigating
Committee, or to set aside or vary the penalty imposed by the Investigating Committee. The decisions of
the appeal committee shall be final and shall be communicated to the secretary of the appropriate Board
of Examiners.
(11) In cases where cheating is proven and the circumstances are such that it is appropriate for the
University to inform a regulatory body for the student's intended profession of the finding, the Academic
Registrar shall be responsible for informing the regulatory body.
*A unit of study is defined as that part of a student work load, in a given year, which is allocated an
approved separate examination weighting by the appropriate body.
47
Appendix D
STUDENT APPEALS PROCESS
8.12 Regulations Governing Appeals Relating to Decisions of Final-year Undergraduate Board
of Examiners
(1) Where a final-year Board of Examiners for an undergraduate degree or other undergraduate-level
qualification decides:
(a) That a candidate be awarded a particular degree classification (including Pass degree), or
(b) That a candidate be not awarded a qualification (with no further right of resit)
a candidate has the right to make representations in writing, within 10 days of the date of the publication
of the Board of Examiners’ decision (i.e. within 10 days of the date of the publication of the relevant pass
list on University noticeboards or within 10 days of the date of the Academic Registrar's letter in the case
of candidates not awarded a qualification), via the Academic Registrar, to a preliminary review panel.
The preliminary review panel will comprise the Chair of the Undergraduate Studies Committee of the
faculty of the department(s) administering the course on which the candidate is enrolled or a nominee of
the Chair from the Undergraduate Studies Committee of that faculty and the Chair (or Deputy Chair) of a
Faculty Board other than that of the faculty of the candidate or a Pro-Vice-Chancellor. No teacher of any
module studied by the candidate (nor any member of the department(s)) of the candidate shall be a
member of the preliminary review panel.
(2)
The preliminary review panel will consider the representations of candidates where:
(a) the candidate is in possession of evidence relevant to his/her examination performance which was
not available to the Board of Examiners when its decision was reached and can provide good reasons
for not having made the Board of Examiners aware of this evidence;
Or
(b) There appears to have procedural irregularities in the conduct of the examination process; or
(c) There appears to be evidence of prejudice or bias on the part of one or more of the examiners.
Candidates may only make representations on the grounds set out above and may not use this
procedure to dispute the academic judgement of a Board of Examiners.
(3) An appeal will not be considered where the preliminary review panel considers that the evidence
provided by a candidate does not constitute adequate grounds for appeal, and in such a case the
candidate will be notified of the reasons for its decision.
If, in undertaking its consideration, the preliminary review panel seeks written comment from a
Department/Board of Examiners, then this will be passed to the candidate for any further comment
before a decision is made on whether adequate grounds for appeal exist; likewise, any written comments
provided by a candidate may be made available at this stage to a Department/Board of Examiners for its
comment.
(4)
Where the preliminary review panel considers that the evidence provided by a candidate
constitutes grounds for appeal, it may make one or more of the following decisions:
(a) To refer the appeal to the Undergraduate Appeals Committee;
(b) To recommend to the Board of Examiners that the Board reconsider its decision. This decision will
only be made where the Head of Department or the Chair of the Board of Examiners has already
acknowledged that the candidate has established a satisfactory case for appeal and he/she is willing to
ask the Board to reconsider its decision.
48
(5)
The Undergraduate Appeals Committee shall be appointed by the Vice-Chancellor (or his
nominee) and shall be chaired by the Chair (or Deputy Chair) of the Faculty Board other than that of
the faculty of the candidate or the Pro-Vice-Chancellor from the preliminary review panel, together with
no fewer than two members drawn from a panel of up to 20 members appointed by the Senate on the
recommendation of the Faculty Boards (up to five panel nominees per faculty). No teacher of any
module studied by the appellant shall be a member of the Appeals Committee and the Appeals
Committee shall not include any member of the appellant’s department(s).
(6) The dates of the meetings of the Undergraduate Appeals Committee, together with dates by which
appellants must submit their appeals via the Academic Registrar in order to be considered at a particular
meeting, shall be published by the University. Appellants will receive not less than 10 days formal notice
of the meeting at which their appeal will be considered. The appellant may if he/she chooses, appear in
person before the Appeals Committee and may invite any one other person to attend the hearing. The
name and status of the person accompanying the appellant must be notified to the Chair of the
Undergraduate Appeals Committee via the Academic Registrar in advance of the hearing. The
Undergraduate Appeals Committee shall take evidence from the Chair of the Board of Examiners and
any other persons it deems appropriate. The Head of the appellant’s Department, or his/her authorised
deputy, shall be available when the appeal is being considered to advise the Committee on departmental
procedures and any other relevant matters arising in the course of the hearing. All written evidence
which is submitted to the Committee shall also be made available to the appellant.
(7)
The Undergraduate Appeals Committee may make one of the following decisions:
(a) To reject the appeal, in which case the appellant shall be notified of the Committee’s reasons for
rejecting the appeal;
(b) To recommend to the Board of Examiners that, for the reasons stated in the Committee’s report, the
Board should reconsider its decision.
(8)
Where the Undergraduate Appeals Committee recommends that the Board of Examiners
reconsiders its decision, the Board of Examiners should do so as soon as possible after the meeting of
the Undergraduate Appeals Committee and within a maximum period of three months.
(9) After considering the recommendation and advice of the Undergraduate Appeals Committee, the
decision of the Board of Examiners shall be final.
(10)
At any point in the above process, provision shall exist for mutual agreement to be reached
between the appellant and his/her department(s) to resolve the appellant’s concerns.
49
Appendix E
HEALTH AND SAFETY POLICY
The Department takes seriously its provision for the safety and welfare of its students. The Department’s
Health and Safety Policy and First Aid Contacts are posted on the noticeboard outside the English
Office, H506. The Departmental Health and Safety Officer is Alison Lough, H503, ext. 23667.
Fire Evacuation
In the case of a fire alarm, you are expected to leave the building via the nearest staircase quickly and
quietly. The congregation area for the Department Offices in the Humanities Building is Car Park 8/8A,
the multi-storey car park next to the Sports Centre. Failure to evacuate the building during any fire alarm
may lead to disciplinary action.
If you have a disability that may impede your evacuation from the department you can request that the
Department’s Health and Safety Officer prepares a personalised evacuation plan for you. There are also
two safety stations in the stairwells that you can seek refuge in until help arrives. The contact number for
the University’s Security Office is posted at these points.
In the event of fire, raise the alarm as quickly as possible and move to safety. The Departments Fire
Warden in the Humanities Building is Ngan Dam. Ngan’s responsibility is to co-ordinate the evacuation
of the department from the building.
Further information on Fire Safety can be found at:
http://www2.warwick.ac.uk/services/healthsafetywellbeing/guidance/fire
A yellow laminated notice is posted in each office and teaching room on the 5th Floor near the exits or by
the telephones (in the offices) detailing emergency contacts and numbers for ease of reference.
First Aid
In the case of an accident or injury the nearest first aider in the Humanities Building is Dr Emma Mason
in the English Department on the 5th Floor, Room H525, ext. 23339, Mrs Jean Noonan in the Department
of History, Room H305, ext. 22080 or Robert Horton in the Department of History, Room H319, ext.
23453. It is vital that any accidents that occur in the Department are reported to the Departmental Health
and Safety Officer, Alison Lough. For the Writers room in Millburn House, please refer to the locally
posted notices for the evacuation procedure.
Security
If you cannot find any of the fire officers or the first aider, you should contact Security on ext. 22083
Further details of the University’s Health and Safety
www.warwick.ac.uk/services/safety-copy/healthandsafety/policy/
Policy
can
be
found
at
More information about the arrangements for Health, Safety and Well-being across the University can be
obtained
from
the
Health,
Safety
and
Well-being
website
http://www2.warwick.ac.uk/services/healthsafetywellbeing.
50
Appendix F
SEXUAL AND RACIAL HARASSMENT
The University considers sexual or racial harassment to be totally unacceptable and offers support to
staff and students subjected to it. The University is also prepared to take disciplinary action against
offenders.
Sexual harassment may be defined as verbal or physical contact of a sexual nature which the
perpetrator knows, or should have known, was offensive to the victim. Such conduct may encompass
displays of sexually suggestive pictures, unwanted demands for sex and unwanted physical contact.
Racial harassment may be defined as behaviour that is offensive or intimidating to the recipient and
would be regarded as racial harassment by any reasonable person. Such conduct may range from racist
jokes and insults to physical threats.
Confidential advice is available from the Head of the Department, the Director of Undergraduate Studies,
the Student Counselling Service, or the Advice and Welfare Services Officer in the Student Union.
A leaflet, Sexual and Racial Harassment – Guidelines for Students is available from the Senior Tutor’s
Office, University House.
51
Appendix G
The Health Centre
University of Warwick
Coventry CV4 7AL
CONFIDENTIAL
PERSONAL SICKNESS CERTIFICATE (SC2)
PLEASE USE BLOCK LETTERS
1
PERSONAL DETAILS
Surname: ....................................................................................................................................
First Name(s)...............................................................................................................................
Course: .......................................................................................................................................
Year of Study..................University Student Number .................................................................
2
NATURE OF ABSENCE
Please indicate the nature of absence because of illness to which this certificate relates:
Assessment other than
Formal Written Examinations………………………………………………………………………..
Attendance at Compulsory Classes…………………………………………………………..........
Other Absence………………………………………………………………………………………...
Please also specify where appropriate:
$
the title(s) of the assessment(s) missed or for which an extension to the submission deadline is
sought:
.........................................................................................................................................
.........................................................................................................................................
.........................................................................................................................................
$
the title(s) and date(s) of any classes from which you have been absent:
.........................................................................................................................................
.........................................................................................................................................
.........................................................................................................................................
3
PERIOD OF SICKNESS
From: ..........................................................
To: ..........................................................
(First day of sickness)
(Last day of sickness if known)
4
DETAILS OF SICKNESS/INJURY
I was unfit to attend University for the following reason(s):
................................................................................................................................................
................................................................................................................................................
................................................................................................................................................
................................................................................................................................................
.................................................................................................................................................
5
DECLARATION
I declare that the information given above is factually correct.
Signature:
…..................................................
Date
.............................................
NB Any students found to have submitted false information on this form or in connection with
the self-certification process may be subject to the University Disciplinary Procedures.
THIS FORM SHOULD BE COMPLETED ON THE FIRST DAY THAT YOU RETURN TO UNIVERSITY
AND SUBMITTED IMMEDIATELY TO THE RELEVANT DEPARTMENTAL OFFICE.
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Appendix H
University of Warwick
Department of English and Comparative Literary Studies
Name: (CAPITALS)
Student ID:
Degree and Year:
Personal Tutor:
Are you using this form to: [please tick as applicable]
NOTIFY THE DEPARTMENT OF YOUR SPECIAL CIRCUMSTANCES (if so, complete section
A)
REQUEST SPECIAL EXAMINATION ARRANGEMENTS (if so, complete section B)
A. I wish to notify my Department of the following special circumstances, which are likely to
affect my performance in assessed work and / or examination:
B. I wish to apply for Special Examination arrangements for the following medical condition:
_______________________________________________________________________________
I require: (tick as appropriate)
extra time
the use of a computer
to sit examinations in the department (rather than in the main examination rooms)
If applying for exam arrangements, medical documentation is required and must state exactly
the arrangements for which you are applying.
I enclose the following documentation in support of my case:
I give permission for these circumstances to be discussed by the Department’s Special Cases
Committee. I understand that if the Special Cases Committee (which is made up of the Head of Dept,
Exams Secretary, DUGS, UG Secretary, External Examiners) makes a recommendation to the Board of
Examinations on the basis of these discussions, details of my case will not be revealed to the full Board,
Signed:
Date:
53