JOBDESCRIPTION
Positiontitle:TennisCentreAdministrator
Reportingto:TennisCentreManager,inspire2coachDirectors
Workingcloselywith:WarwickSportandotherUniversitydepartments;TennisCentrecoaching
team
Descriptionofrole:TheTennisCentreAdministratorwillcompletetheadministrativeworkrequired
tosupporttheTennisCentreprogrammeonbehalfofinspire2coach.Thepositionwillbebasedat
theUniversityofWarwickTennisCentre,andwillbeemployedbyinspire2coachonapart-time
basis.Thepositionwillbefor20hoursperweek.
Responsibilities
ToprovideadministrativesupportfortheCentreManagerandthecoachingteamatthe
UniversityofWarwickTennisCentre:
OfficeAdministration
• Toadministerthestaffingrequirementse.g.processthemonthlyinvoices,setupnew
coachesontothesystem,etc.
• Toberesponsiblefortheorderingofallpromotionalandmarketingmaterials
• ToliaisewiththeUniversityregardingtheupkeepandmaintenanceoftheTennisCentre.
• Toupdateandcommunicatewith,onadaytodaybasis,thereceptionteamattheTennis
Centre.
• Toberesponsiblefortakingallblockbookingsandeventsandensuringthatcourtbooking
systemsarekeptuptodateonadailybasis
• ToworkwiththeTennisCentreManagertoensurethatallstaffingschedulesareplanned
andinplace.
• ToorderstationeryandequipmentasrequestedbytheCentreManager
Finances
• ToattendallmeetingsdeemedrelevantbytheDirectorsand/orTennisCentreManagerto
thedaytodayoperationoftheTennisCentreprogramme.
• ToensurethatallTennisCentreaccountsandbudgetsaremaintainedanduptodateforall
financemeetings.
• ToprovidetheCentreManagerwiththenecessaryfiguresandreportsasrequested.
GeneralAdministration
• Toattend,andtaketheminutesattheweeklycoachesmeetingchairedbytheTennisCentre
Manager.
• Toworkwiththeteamtoensurethatallrelevantnoticeboardsarekeptuptodateona
weeklybasis.
• ToworkwiththeteamtoensurethattheTennisCentresocialmediaaccountsarekeptupto
dateandthattheTennisCentreprogrammesandrelevantnewsareregularlypromotedvia
socialmedia.
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TomanagetheorganisationofWimbledonticketallocation.
Toorganiseschoolchildrenforcoacheducationcoursesandeventsasrequestedby
inspire2coach.
ToactastheWelfareOfficerfortheUniversityofWarwickTennisCentreandattendthe
necessaryworkshoptraining.
Toundertakeregulartrainingasandwhenrequiredinjobspecificareas
Toundertakeanyotherdutiesandresponsibilitiesinlinewiththegradeoftheroleas
directedbytheTennisCentreManagerorinspire2coachDirectors.
PersonSpecification
EssentialRequirements
DesirableRequirements
Abilitytomulti-taskandworkunderpressureto Aninterestorpreviousexperienceworking
meetdeadlines
withinatennisenvironment
ExcellentCustomerServiceSkills
ATennisCoachingQualification
Experienceofproducingreportsandinterpreting Knowledgeorexperienceofworkingwithin
financialinformation
HigherEducation
ExcellentAdministrativeSkills
Abilitytoworkwellinateam
Excellentcommunicationandinterpersonalskills Abilitytomeetdeadlinesandworkonown
initiative
Willingnesstoundertakefurthertraining
relevanttotherole
ExperienceofusingMicrosoftOfficeand
MicrosoftOutlook
Abilitytoworkunderpressure
Reliableandpunctual
ToapplyforthispositionpleasesendaCVandCoveringLettertoJamieDrummond,TennisCentre
ManageronJ.Drummond@warwick.ac.ukbymidnightonThursday21stJanuary.
Interviewswilltakeplaceweekcommencing1stFebruaryatTheUniversityofWarwick.