Open Forum for Faculty, Staff, and Administrators:
Positioning the University for the Future
Presentation by President Sidney A. McPhee
Tuesday, November 18 – 3:00 – 4:00pm
Wednesday, November 19 – 1:30 – 2:30pm
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Presentation Outline
• Review of operating budget
• Review of budget reductions for FY 08-09
• Plans to position the University for future
challenges and opportunities
• Opportunities for campus-wide participation
• Questions and answers
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Review of operating budget
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2008-09 Total Budget
Auxiliaries
$33,406,400
9%
Auxiliaries
Education &
General
$238,684,288
68%
Self-supporting activities:
bookstores, housing,
Restricted
health services, etc.
$82,894,900
23%
Restricted
Expendable only for purposes,
programs, or activities specified by
Education and General
the donors and organizations
Operating Funds used to support academic and
providing the funds through gifts,
Total: $354,985,600
instructional programs and their administration.
Examples
grants, or contracts
are State Appropriations, Tuition and Fees, and Sales and
Services of Education Departments. Education and
General Funds pay for daily operations.
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2008-09 Education & General
Base Expenditure Budget By Division
Auxiliaries
$33,406,400
14%
Academic Affairs
$135,933,506
56%
Athletics
$17,915,300
7%
President
$1,971,640
1%
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Information
Technology $8,486,477
4%
Student Affairs
$17,234,522
7%
Business / Finance
$20,587,517
9%
Development /
University Relations
$4,650,623
2%
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2008-09 Education and General
Base Expenditure Budget By Category
Benefits
$41,122,400
20%
Travel $3,603,256
2%
Operating
$20,835,136
10%
Equipment
$3,458,813
2%
Salaries
$123,591,600
59%
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Scholarships
$14,168,329
7%
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2008-09 Base Salary Budget By Division
President
$1,373,226
1%
Athletics
$4,313,795
3%
Auxiliaries
$6,935,163
5%
Academic Affairs
$91,773,189
71%
Student Affairs
$7,135,059
5%
Information
Technology
$4,059,383
3%
Development /
University Relations
$2,573,527
2%
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Business / Finance
$12,363,494
10%
Total Salaries: $130,526,836
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Distribution of new funds 2001-02 through 2008-09
Academic Affairs
$21,278,321
81.5%
409,135
1.6%
Development & University
Relations
1,235,462
4.7%
Information Technology
1,140,863
4.4%
866,154
3.3%
1,169,790
4.5%
Business & Finance
President
Student Affairs
Total
$26,099,725
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Review of budget reductions
for FY 08-09
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2008-09 Budget reductions for Fiscal Year
Discretionary
Budget
Academic Affairs
% of
Discretionary
Budget
Div / Dept
Reduction
% of Div /
Dept
Discretionary
% of 6.156 m
Total
Reduction
$ 95,337,140
68.5%
$ 2,250,000
2.4%
36.5%
7,615,451
5.5%
282,530
3.7%
4.6%
As youRel
can see, even though
Academic Affairs
the
3,678,750
2.60% holds128,756
largestInformation
portion of the budget, this division had the least
Technology
5.1%
247,435
impact of this reduction. 7,069,558
3.5%
2.1%
3.5%
4.0%
Business & Finance
Development & Univ
President
1,628,401
1.2%
56,994
3.5%
0.9%
Student Affairs
9,868,148
7.1%
345,385
3.5%
5.6%
Athletics
6,826,300
4.9%
239,000
3.5%
3.9%
O&M
7,118,600
5.1%
355,900
5.0%
5.8%
$139,142,348
100.0%
$ 3,906,000
Total Unrestricted
Budgets
Central
Administration / Pool
reductions
10
6,000
5
1
,
6
$
tion:
c
u
d
e
ase R
B
l
a
t
o
T
$ 2,250,000
(Reserve $1,250,000; PC Replacement $500,000; Capital Commitment $500,000)
36.5%
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2008-09 October Budget Reduction
Discretionary
Budget
Academic Affairs
Div / Dept
Reduction
% of Div /
Dept
Discretionary
% of 6.156 m
Total
Reduction
$104,210,594
71.0
0
0%
0%
Business & Finance
807,3056
5.5%
118,300
1.5%
3.6%
Development & Univ
Rel
3,624,994
5.0%
53,100
1.5%
1.6%
Information
Technology
7,196,462
4.9%
105,400
1.5%
3.2%
President
1,571,407
1.1%
23,000
1.5%
0.7%
Student Affairs
8,649,181
5.9%
126,800
1.5%
3.9%
Athletics
6,945,200
4.7%
101,700
1.5%
3.1%
O&M
6,454,100
4.4%
94,500
1.5%
2.9%
$146,724,994
100.0%
Total Unrestricted
Budgets
Central
Administration /
Pool reductions
11
% of
Discretionary
Budget
3.4%
r
o
0
0
0
,281,
3
$
:
n
ductio
e
R
e
s
a
Total B
622,800
$ 2,658,200
81.0%
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State Appropriation Reductions
FY 2007-08 Appropriation
FY 2008-09 Base Reduction
FY 2008-09 Appropriation
FY 2008-09 Mid-year reduction
FY 2008-09 Revised Appropriation
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$100,775,700
6,156,000
94,619,700
3,281,000
$ 91,338,700
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Impact of Reductions
•
Elimination of vacant positions in areas such as the Records Office, Information Technology, Development and
University Relations, and Business and Finance
•
Faculty positions
– Reduced number of faculty lines, increased faculty load, and increased faculty-student ratio
•
Decreased operating budgets
– Reduced faculty travel and operating funds
•
Equipment purchases
– Reduction in equipment replacements / upgrades and lower response time
•
Office cleaning reduced to one time per week
•
Cost for facility use will increase
•
Significant impact on services and activities
– A reduction in athletic scholarship funds; student programming, training and development activities; travel and
professional development funds; and custodial and grounds services
– A revision in the weekend lockdown schedule which will eliminate two shifts of building lockdown services on
the weekend
–
Delays in the development and implementation of some Information Technology projects and services
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Position Reductions
Reflects cuts in July and October 2008
Number
Filled
Unfilled
Retirement
Part time
Academic Affairs
Tenured
0
Tenure track
7
7
Temp faculty
9
9
Admin / Prof
1
1
Classified
8
1
7
Admin / Prof
7
5
2
Classified
1
1
4
4
Admin / Prof
3
3
Classified
1
1
4
Student Affairs
Information Technology
Admin / Prof
Note:
16 teach
ing
34 admin positions (7 tenu
re track,
/ profess
9 temp fa
ional pos
positions
culty)
itions / c
lassified
Classified
Development
Business / Finance
1
Admin / Prof
2
1
1
Classified
6
4
2
1
4
Athletics
Admin / Prof
14
Classified
1
Totals
50
1
11
39
1
5
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Plans to position the University for
future challenges and opportunities
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What lies ahead???
• Additional cuts
• Tough decisions regarding priorities
• Fewer dollars available
We can no longer do “business as usual”
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What we have done so far…
• April – Two brainstorming meetings - one with
Department Chairs and one with Deans and
Vice Presidents
• June – Brainstorming meeting - combined
group
• October / November – Preliminary work
designed to shape the processes that will be
used to continue efforts to solicit campus-wide
involvement
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Positioning the university for the future –
Strategic Work Groups
Work Group for External Resource Development
Work Group for Energy Efficiency and Conservation
Initiatives
Work Group For Realignment, Restructuring,
Consolidation or Elimination of Non-Academic
Support Units
Work Group for Academic and Instructional Review
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Opportunities for campus-wide
participation
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Members of the steering committee
Charles Perry – Chair
Jill Austin
Jim Burton
Virginia Donnell
Janet Kelly
Loren Mulraine
Deb Sells
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Rick Moffett –
Assistant Chair
Kim Bailey
Tonjanita Johnson
Alfred Lutz
Patrick McCarthy
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Web Site
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Questions and Answers
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Thank you !!!
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