Steering Committee for Information Technology
March 5, 2013 Minutes
Members Present: John McArthur, Zoe DuRant, Glen Pinkston, Chase Massie, Debbie Goode
Members Absent: Jamie Glover, Jennifer Holland, Linda Phillips, Jennifer McGrail, Ninette Carter, Donald Hall
Guests: Scott Putney, Greg Duncan
1. The minutes for February 5, 2013 were approved.
2. Reminder: IFAS Legacy System scheduled for shutdown on August 1, 2013
Notification emails were sent to functional leads and supervisors of users that have accessed IFAS within the past
12 months. All users that have logged into IFAS legacy were notified of the August 1, 2013 shutdown and advised
to let their supervisors know of any data they need extracted in advance of the shutdown and to submit an R23 to
ITS well in advance of the shutdown date.
Chase indicated HR has all the information they will need and are ready for shutdown.
ITS is working on R23s for Admissions.
3. Informational
The Zoho software used for password resets is functioning properly and accommodates remote users.
Securing screens after 14 minutes of inactivity will take effect March 11, 2013. This will not affect PowerPoint
presentations running in full screen mode. The desktop screens in smart classrooms will have this reminder
displayed. Recordings in ITV classrooms will not be affected. Faculty in smart classrooms will need to be careful
to not type in their password in the username field. Off-campus presenters provide their own computers for
presentations.
Phase 3 of Blackboard Mobile App is available in the app store. The Android version is in quality assurance.
4. Banner related
Consultants successfully installed Oracle 11g Middleware on production server. They are now integrating 11g
Middleware into Luminis (AggieAccess). This is critical to have completed soon for financial aid to start their new
aid year.
DegreeWorks go live date is 3/25/13.
Fixed Asset system is still on hold.
Chase reported faculty compensation/overload module (FLAC) training was held on campus for 4 days for Human
Resources, Student functional areas, Dr. Oty, Amanda Husak, Jeriah Jn Charles, Kelly Simon, Brandon George
and Greg Duncan in attendance. The HR tables are built in production. Several R23 forms were filed with ITS for
populating data in tables. The functional leaders will be meeting with Dr. Oty and Amanda Husak to discuss dates
for implementation. The workload on the academic areas should be less than it is for the current method of
tracking. Academic areas will need to be trained and the hopes are to run parallel for the Summer 2013 term.
Some CU processes will need to be modified to function properly.
Modifications to CU’s Data Standards Manual were made by Dr. Oty and emailed to the Steering Committee and
ITS on 2/15/13 for review and feedback with a due date of March 15, 2013. No response will be an affirmative to
accept changes.
The Recruiter Module to be proposed for integration into Banner was tabled since Jamie Glover could not attend
the meeting. Pre-Reqs for Recruiter-Banner integration are listed below:
Module
Required Version
Ellucian Recruiter
3.0
Banner Student
8.5.4 + patches
8.5.4.1 and 8.5.4.2
Current
Version
8.4
Plan of Action
Work with Linda for
installation of upgrades: 8.5,
8.5.1, 8.5.2, 8.5.3, 8.5.4.
Two patches: 8.5.4.1 and
Proposed Time
Frame
January 2014 w/ go
live June 2014
October 2013
Banner Accounts Rcv
8.2 or higher
8.2
Banner General
8.4.2 or higher
8.4.1.6
Oracle DB
Weblogic
Banner Event Publisher
New integration
component that allows
for the definition,
monitoring, and
publication of data
change events in the
Oracle DB. Events are
defined via a useroriented tool and
published to Oracle AQ
for consumption by one
or more applications.
11.1.0.7 or higher,
11.2.0.2 or higher
10.3.4, 10.3.5,
10.3.6
1.1
8.5.4.2
No action required
8.5 is required for an
upgrade to DegreeWorks
11.2.0.2
No action required
10.3.5
Work in progress
Mid-year of 2013
March 2013
Not installed
Greg explained if Recruiter is implemented on the proposed timeframe, student will be required to quickly
turnaround testing this fall.
Cameron University ITS - Roadmap for Systems
The roadmap was discussed. It was noted that all items for the 2012-13 are on-track. For future meetings,
Debbie will remove completed items.
January
Update APEX Prod to Apex 4.1.
2013
January 7,
Fin Aid 8.16, Annual Regulatory Winter Release 2013-2014 Update – Required upgrade
2013
Jan/Feb
Fin Aid - Pell Payment Schedules – if things change – Required patch
2013
January
Banner Upgrades(TEST) Install HR 8.5, Position Control 8.5, Employee Self Service 8.5, Fin
2013
Aid 8.16, Fin Aid Self Service 8.16 to TEST.
th
January 28
Nolij second DLL conversion.
th
January 28
Faculty Compensation (FLAC) kick off.
January/May Set up test server for Luminis 5
2013
February
Update ODS PROD to 8.4.
February 4
Nolij remote services for additional config.ddl for Banner Online App.
February
Office 2010 push to campus PC’s that have not already installed Office 2010.
February
Faculty Compensation (FLAC) Implementation
th
25-28
Feb/March
Banner Upgrades: Install Banner General 8.5, HR 8.5, Position Control 8.5, Employee Self
Service 8.5, Fin Aid 8.16, Fin Aid SS 8.16 to PROD waiting on consultant to integrate Oracle
11g middleware into Luminis
March 31
Desupport of ODS 8.1
Mid Mar/April Fin Aid – Spring Release – COD 2013 regs – Required update
March/April
Banner Upgrades(TEST) Install Banner General 8.5, HR 8.6, Position Control 8.6, Emp SS
8.6 , Fin Aid 8.17, Finance 8.5, Finance Self Service 8.4, Finance Self Service 8.5, Fin Aid SS
8.17 to TEST.
Spring 2013
Copy DW TEST data to DW PROD.
Go-Live for DW PROD. (before March)
Late
Fin Aid – FISAP patch – required
May/Early
June
May/June
Banner Upgrades(PROD) Install Banner General 8.5, HR 8.6, Position Control 8.6, Emp SS
8.6 , Fin Aid 8.17, Finance 8.5, Finance Self Service 8.4, Finance Self Service 8.5, , Fin Aid
SS 8.17 to PROD.
Summer
New Banner 9 Server Hardware. (Dependant on release date of Banner 9.)
2013
New Luminis Hardware. Luminis 5 on production
Mid July
Fin Aid - DL Direct Loan Reconciliation patch
July/August
August 2013
July/August
Early Sept
Sept/October
Late Oct
2014
Summer
August 2014
Summer
2014
January
2015
October
2016
October
2017
January
2018
Banner Upgrades(TEST) Install HR 8.7, Position Control 8.7, Fin Aid 8.18 to TEST
Shutdown of IFAS (legacy) system sunfire.cameron.edu (Sun V890).
Insight discontinued.
Banner Upgrades Install HR 8.7, Position Control 8.7, Employee SS 8.7, Fin Aid 8.18, Fin
Aid SS 8.16 to TEST.
Fin Aid – 2013-2014 Summer Update – Required
Banner Upgrades Install HR 8.7, Position Control 8.7, Employee SS 8.7, Fin Aid 8.18, Fin
Aid SS 8.16 to
PROD.
Fin Aid - Early Decision Release – CU will not need this
Migrate to Blackboard Windows version. 6 month migration
End-of-life Blackboard ID system (UNIX) – drop dead date.
Banner 9 Go-Live (Dependent on release date of Banner 9)
Premier Support ends for Oracle database 11.2
http://www.oracle.com/us/support/library/lifetime-support-technology-069183.pdf
Oracle Fusion Middleware 11.1.2.x premier support ends (banner04, banner 05)
Oracle Fusion Middleware 11.1.2.x extended support ends (banner04, banner05)
Extended Support Ends for Oracle Database 11.2
5. Capital Purchase of 4 year old PCs
IT provided a list of all PCs inventoried by our software to V.P. Pinkston with the intent the list will be reviewed by
appropriate department heads.
6. The wireless login page
Jamie Glover requested the mobile login page be revamped to be mobile friendly. The page was created by
Bluesocket’s proprietary coding and required Keith McIsaac to re-program.
7. Mobile Learn Analytics statistics are provided for informational purposes.
We had 1,463 unique visitors from 1/5/13 – 2/4/13
8. Other topics?
System shutdown for campus PCs was discussed. The first email describing computer shutdown procedure was
emailed to facstaff on 2/23/10. Greg Davies will send every semester as a reminder to users of this important
procedure to promote CU $aves initiative. VP Pinkston extended his appreciation to Greg for his efforts in
reminding our campus of this important cost savings. ITS will be enforcing system shutdown.