College of Arts and Social Sciences
[Department of Information Studies]
Course Portfolio
INFO4670
[Practical Training for Archives Specialists]
Period: Fall -2015]
[25-9-2015]
Course File
I. COURSE FILE SUMMARY
1. COURSE INFORMATION
College/Institute/Centre
COLLEGE OF ARTS AND SOCIAL SCIENCES
Department
Information Studies
Program Title
BA
Semester\Year
Fall 2015
Program Code
English
Arabic
Course Code
Practical Training for
Archives Specialists
INFO4670
Course Type
Specialization Requirement
Pre Requisites
INFO3611
Teaching Language
Arabic
Credit Hours
3 Hours
Teaching Hours
Practical/Fieldwork Weekly,
Teaching Weeks
15
Course Title
‫التدريب العملي الختصاصي‬
‫األرشيف‬
Total
6
Number of students
Lecture
Practical/Fieldwork
Number of Student dropped
15
-
2. COURSE DESCRIPTION
ENGLISH COURSE DESCRIPTION
ARABIC COURSE DESCRIPTION
1
The main goal of this course is to expand and
consolidate the theoretical knowledge gained by
studying the information studies course in
Archives, and consequently they gain practical
knowledge and information from training in
archives. Students will have practice in public or
private sectors including government institutions
and organisations/companies. They may apply, in
the real world, what they have learned during four
years of their study in the department of
information studies (Management of Archives).
The course also aims to teach students how to be
self-confident when they face problems in their
practical life. This course requires training
supervisor.
3. COURSE AIM
This course helps students to become familiar with professional practice and practically
demonstrate some theoretically imparted knowledge on the real world structures, obtained during
the study. It is allow them to gain practical work experience in their field of study.
4. COURSE OBJECTIVES
At the completion of this unit students should be able to:
 acquaint students with avenues of professional services.
 acquaint students with office practices, office administration, professional conduct
and ethics, etc.






help students to become familiar with internal environment and culture habit of
appropriate institutions
have ability to work in interdisciplinary team and independently
be able to adapt to new situations
apply ethical commitment
gain professional knowledge and apply knowledge
communicate effectively in intercultural work environment
5. COURSE INTENDED LEARNING OUTCOMES




Knowledge and understanding
Cognitive skills (thinking and analysis).
Communication skills (personal and academic).
Practical and subject specific skills (Transferable Skills).
6. LECTURES SCHEDULE
WEEK
TOPIC
2
1
2
Students Meeting/Orientation
Roles and Responsibilities and Corporate Level Procedures
3
4-10
Special categories of documents and records
11-13

Managing the documents/records of an organization throughout their life
cycle. This includes identifying, classifying, storing, securing, retrieving,
tracking and destroying or permanently preserving documents and records.

Other topics include: Storage and preservation, Records Management and
Archives, Cataloguing and Arrangement, Funding and Sustainability, Benefits
from your archives and Decisions on long-term custody
Training on document management software systems and workflow automation
solutions used by the organization (where the students training)
Records and documents management exit policy and procedures
Final report submission and presentation
14
15
7. TEACHING STRATEGIES AND TECHNOLOGY APPLICATION
Teaching Method

Teaching Media
Training
8. GRADING AND ASSESSMENT
POINTS
30
30
Supervisor's Evaluation of Students
Weekly Progress Report.


20
Final report
10
10
Activities and Community Services
Presentation and Discussion
3


Methods
Students
personality
Report form
Language use and
structure
9. COURSE RULES
Attendance
Attendance at class is mandatory. Course Instructors should keep attendance records. An
"absentee warning notice" will be issued if a student is absent for:
• More than 10% in courses with less than 75 total contact hours.
• More than 5% in courses with 75 or more total contact hours.
An "absentee withdrawal notice" will be issued and the student will be deemed to have
withdrawn from the course with an 'FW' grade if a student is absent for:
• More than 20% in courses with less than 75 total contact hours.
• More than 15% in courses with 75 to 150 total contact hours.
• More than 10% of total contact hours for courses with more than 150 total
contact hours.
10. INSTRUCTIONAL MATERIALS
Brown, A. (2006). Archiving websites: a practical guide for information management professionals. Facet.
Cox, R. J. (1992). Managing institutional archives: Foundational principles and practices. Greenwood
Press.
Cox, R. J. (2005). Archives and archivists in the information age. Neal-Schuman.
Erlandsson, A., & International Council on Archives. Committee on Electronic Records. (1997). Electronic
records management: a literature review. Paris.: International Council on Archives.
Lagoze, C., & Van de Sompel, H. (2001, January). The Open Archives Initiative: Building a low-barrier
interoperability framework. In Proceedings of the 1st ACM/IEEE-CS joint conference on Digital
libraries (pp. 54-62). ACM.
Maher, W. J. (1992). The management of college and university archives. Rowman & Littlefield.
Records Management Handbook (2006) U.S. DEPARTMENT OF ENERGY. Retrieved from
http://energy.gov/cio/downloads/records-management-handbook.
The national Archive (2011)Archive Principles and Practice: an introduction to archives for non-archivists.
Retrieved from http://www.nationalarchives.gov.uk/documents/information-management/archiveprinciples-and-practice-an-introduction-to-archives-for-non-archivists.pdf
Wenger, E., McDermott, R. A., & Snyder, W. (2002). Cultivating communities of practice: A guide to
managing knowledge. Harvard Business Press.
Williams, C. (2006). Managing archives: foundations, principles and practice. Elsevier.
Attachments
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VII.
VIII.
LECTURES
LECTURE NOTES/HAND-OUTS
EXAMS SAMPLE
A SAMPLE OF STUDENTS’ ANSWERS
A SAMPLE OF EXERCISES AND STUDENTS’ ANSWERS
A SAMPLE OF ASSIGNMENTS AND STUDENTS’ ACTIVITIES
RESULTS AND GRADES
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