College of Arts and Social Sciences
Department of Information Studies
Course Portfolio
INFO 3650
Classification of archives
1
Course File
I. COURSE FILE SUMMARY
1. COURSE INFORMATION
College/Institute/Centre
COLLEGE OF ARTS AND SOCIAL SCIENCES
Department
Information Studies
Program Title
Management of Archives
Semester\Year
Fall 2014
Program Code
Course Title
English
Arabic
Course Code
Classification of Archives
INFO 3650
Course Type
Required
‫تصنيف الوثائق‬
Pre Requisites
Teaching Language
Arabic
Credit Hours
3
Lecture
--3--- (Weekly)
Practical/Fieldwork --1--- (Weekly)
--15---
Teaching Hours
Teaching Weeks
Number of students
Lecture
Practical/Fieldwork
Number of Student dropped
Total
-4----
13
13
13
00
2. COURSE DESCRIPTION
ENGLISH COURSE DESCRIPTION
ARABIC COURSE DESCRIPTION
2
The course covers the concept of archives
classification systems, provides an
understanding of its principle methods
and general theories. It clarifies the
relationship between the classification
system and the principal of respect for the
creation of the document. It differentiates
between the classification system and the
arrangement, presents the different
classification systems with a focus on the
advantages and disadvantages of each of
them. Then focuses on the classification
systems, explaining the steps and the
different stages of preparation and how to
build it. How to update and amend the
classification
systems
terminology.
Finally, the course offers students a
practical training to practice what they
been taught in lectures.
‫يغطي المقرر مفهوم تصنيف الوثائق ونظرياته‬
‫ ويوضح العالقة بين نظام التصنيف‬.‫وتطبيقاته العامة‬
‫ والفرق بين التصنيف وبين‬،‫ومبدأ احترام نشأة الوثيقة‬
‫ ويعرض بعد ذلك أنواع الوثائق المتداولة‬.‫الترتيب‬
‫ ويركز بعد ذلك على نظام‬.‫مبرزا مزاياها وعيوبها‬
‫التصنيف الرقمي موضحا خطوات إعداده ومراحل‬
‫ ويتيح‬.‫بنائه المختلفة وكيفية تحديثه وشروط تعديله‬
.‫المقرر للطالب فرصة للتدريب العملي‬
3. COURSE AIM
Make students familiar with archives classification systems , how they are developed,
and they can be used
4. COURSE OBJECTIVES
-
Provide students with knowledge regarding the concept of archives
classification systems
Clarify the relationship between the classification systems and the
principle of respect for the creation of the document
Present the different classification systems of archives and highlight their
advantages and disadvantages
Focus on the digital archives classification system, explain the different
steps of its development, updating, and modifications.
Train students on how to use the digital archives classification system
5. COURSE INTENDED LEARNING OUTCOMES
Students gain knowledge about the organization, structure, development, and
updating of the digital archives classification system
3
6. LECTURES SCHEDULE
WEEK
TOPIC
An overview of the course, its objectives, content, evaluation, and
1
assignments
Definition of the key concepts
2
Organization and its function
3
Difference between classification and ranking
4
Theoretical principles of classification
5
Different types of used digital archives classification systems
6
Relationship between the digital archives classification system and the
7
respect for the collections
The digital archives classification system: Role, principles, and application
8
Stages of developing a digital archives classification system
9
Hierarchical structure of the digital archives classification system
10
Methodology of developing a hierarchical structure of the digital archives
11
classification system
The functional classification system and its characteristics
12
The Hierarchical structure and its internal subdivisions
13
General functions and its divisions
14
Application of the classification system
15
7. TEACHING STRATEGIES AND TECHNOLOGY APPLICATION
Teaching Method
 Lectures

Teaching Media
 PowerPoint presentations
 Educational Technology
8. GRADING AND ASSESSMENT
POINTS
Final
Exam
40%
WRITTEN
ORAL
TERM PAPER
CONTINUOUS
Midterm 15%
Participation
10%
20%
15%
9. COURSE RULES
Attendance
Attendance at class is mandatory. Course Instructors should keep attendance records.
An "absentee warning notice" will be issued if a student is absent for:
• More than 10% in courses with less than 75 total contact hours.
• More than 5% in courses with 75 or more total contact hours.
An "absentee withdrawal notice" will be issued and the student will be deemed to
have withdrawn from the course with an 'FW' grade if a student is absent for:
• More than 20% in courses with less than 75 total contact hours.
• More than 15% in courses with 75 to 150 total contact hours.
• More than 10% of total contact hours for courses with more than 150 total
contact hours.
4
10. INSTRUCTIONAL MATERIALS
DESCRIPTION
1. Ann-Margaret Jacob and
English Reference Books
Agatha Augustine (2014).
Electronic Document
Preparation and Management
for CSEC 2nd . Oxford:
Oxford Publishing.
2. EMC Education Services
(2012). Information Storage
and Management: Storing,
Managing, and Protecting
Digital Information.
3. Shepherd, Elizabeth and Yeo,
Geoffrey (2014). Managing
Records
A handbook of principles and
practice
. London: Face
Publishing.
4. Smith, Kelvin (2014). Planning
and
Implementing
Management.
Electronic
London:
Records
Facet
Publishing.
5. Cook, M. ( ).
Archives and the
computer, 2nd Edition. Oxford:
Butterworth-Heinemann
6. Williams, Caroline ( 2006 ). Managing
Archives, 1st Edition
Foundations, Principles and Practice.
London: Chandos Publishing.
5
7. EMC Education Services ( 2012).
Information Storage and Management:
Storing, Managing, and Protecting Digital
Information in Classic, Virtualized., and
Cloud Environments. New York: Wiley.
Arabic Reference Books
‫ تصنيف الوثائق‬.)2011( ‫ ناهد حمدي‬،‫ أحمد‬.8
.‫ العربي‬:‫ القاهرة‬.‫وإدارة الملفات في األجهزة الحكومية‬
‫ ملكت و و و و‬.)2006( ‫ بو و و وود اجملي و و و و و و و و‬.9
. ‫لرقم و و ووت حل و و و ق ت بو و وور و و و مل و و ووت‬
‫و‬
‫و‬
‫ لووا‬. ‫تكت ووت مله و ذ و‬
‫لرق و‬
. ‫ن حفظ ملعهدت لرقم ت قض ق ه‬
Lecture Notes/Hand-outs
Electronic Materials, Web Sites etc.
Attachments
II.
III.
IV.
V.
VI.
VII.
VIII.
LECTURES
LECTURE NOTES/HAND-OUTS
EXAMS SAMPLE
A SAMPLE OF STUDENTS’ ANSWERS
A SAMPLE OF EXERCISES AND STUDENTS’ ANSWERS
A SAMPLE OF ASSIGNMENTS AND STUDENTS’ ACTIVITIES
RESULTS AND GRADES
6