Council of Deans – Minutes
Date: Tuesday, September 1, 2009
Time: 3:00 p.m.
Location: Admin Board Room
Members present:
Buddy Odom, Dean, School of Business
Ronna Vanderslice, Dean, School of Education and Behavioral Sciences
Reza Kamali, Dean, School of Science and Technology
Susan Camp, Director, CU-Duncan
Debbie Goode, Director, Information Technology Services
Sherry Young, Director, Library Services
Sylvia Burgess, Associate Vice President for Academic Affairs
John McArthur, Vice President for Academic Affairs
Members absent:
Von Underwood, Dean, School of Liberal Arts
Tom Sutherlin, Director, Institutional Research and Assessment
Linda Phillips, Registrar
Corresponding Members:
Aubree Helvey, Assistant Vice President for Academic Affairs
Agenda and Notes
1. Approval of Minutes – August 4, 2009 Meeting
Motion – Sylvia Burgess
Second – Ronna Vanderslice
Approved
2. Enrollment and Retention
Preparation for upcoming Council of Chairs meeting to discuss department level
initiatives
Ideas will be collected and distributed
3. Announcements and Information Items
a. Speakers Bureau List Update (Handouts of 2008-2009 lists – personnel
information so not included with minutes)
Please update and return to VPAA McArthur by September 15, 2009
b. Fall 2009 Course distribution (Handouts and discussion)
c. Employee updates
i. Please notify VPAA of major life events for employees in Academic
Affairs including deaths, hospitalizations, and births.
ii. Disciplinary Actions and Terminations – Deans and Directors were asked
to review the Staff Handbook for practices regarding evaluation and
positive discipline. (Personnel information not included with minutes)
d. Luminis portal will be called AggieAccess
e. College Central Network – Issues and Concerns
None were raised but the topic will remain on the agenda for future meetings
f. Oklahoma Research Day – Friday, November 13, 2009 at Northeastern State
University in Tahlequah, Oklahoma
4. Around the Table
Buddy Odom, Dean, School of Business
• The Business Building Academic Computer Laboratory is now open from 8:00
a.m. until 7:00 p.m. Monday through Friday
• McArthur: Please be aware that the Shepler Center lab will be closed for the
immediate future due to air-conditioning problems
Sherry Young, Director, Library
• Carpet installation is in progress and the librarians are pleased with the change.
• Textbooks for the Check it Out books program are in high demand in the
mornings, less so on Fridays, and Sundays are very busy
• We discussed tracking usage in Lawton and in Duncan so that we can plan how
many texts to purchase and for which courses in the future.
Reza Kamali, Dean, School of Science and Technology
• Retention is the major focus of the School of Science and Technology. He is
meeting with each department for customized student plans for each faculty
member
Debbie Goode, Director, Information Technology Services
• Test of the Emergency Communication System on Thursday, September 03, 2009
at 3:00 p.m.
• Dell deployment is complete. Please provide feedback to ITS about how this
worked.
• Banner “dress rehearsal” is in process and will continue through next week.
Susan Camp, Director, CU-Duncan
• Enrollment at Duncan is up 28% with over 650 students.
• Half of the adjuncts attended a recent workshop. The workshop was well done.
• Lisa Wolfe will be providing a Blackboard training session at CU-Duncan
• Please encourage ITV faculty to teach from Duncan on occasion. This should go
more smoothly with the addition of an ITS support person on site.
• For Check it Out Books the math texts are the most popular.
• Update on Halliburton and TAA funding application
Ronna Vanderslice, Dean, School of Education and Behavioral Sciences
• No report
Sylvia Burgess, Associate Vice President for Academic Affairs
• Distance Learning checklists are in process. She does have lists of approved
courses, developed courses, and trained faculty
John McArthur, Vice President for Academic Affairs
• Update on university committees – in particular we have plans to rejuvenate
and/or retask the Teaching and Learning Committee and the Information
Technology Advisory Committee.
5. Upcoming Meetings and Events
a. Council of Deans – 3:00 p.m. on Wednesday, October 7, 2009
b. Council of Chairs – 3:00 p.m. on Tuesday, September 8, 2009 in HH107
c. Regents Meeting Dates (for curriculum proposal purposes) – Agenda items are
typically due at least four weeks in advance of the meeting date
i. The University of Oklahoma Board of Regents
1. September 17-18
Claremore & Tulsa
2. November 4-5
Lawton (Business Building Dedication)
3. December 1-2
Norman
4. January 27-28, 2010
5. March 24-25, 2010
6. May 13-14, 2010
7. June 21-23, 2010
8. September 13-14, 2010
9. October 27-28, 2010
10. November 30-December 1, 2010
ii. The Oklahoma State Regents for Higher Education (dates at
http://www.okhighered.org/state-system/meeting-dates.shtml)
1. September 3, 2009
2. October 22, 2009
3. December 3, 2009
d. Banner Dates (Get latest dates at
C:\jmcarthur\VPAA\Meetings\ExecutiveCouncil\Banner_HLC_Dates)
iii. Go Live Dates
1. Student CRP Practice
September 1 – 3, 2009
2. Human Resources
January 2010
3. Finance
January 2010
4. Advancement
January 2010
5. Luminis (Aggie Access)
January 2010
6. Financial Aid
February 2010
7. Student
March 2010 (for Fall 2010)
8. Accounts Receivable
July 2010
iv. Chair, faculty, and staff training commences – Fall 2009 through March
2010
e. HLC Self-study and site visit dates
v. Preliminary drafts from Criterion Teams – Due August 15, 2009
vi. Self-Study draft completed – December 15, 2009
vii. Dissemination of Self-Study and comment period – February 2010
viii. Campus contingent attends HLC Annual Meeting – April 2010
ix. Site Visit – November 8 – 10, 2010
f. Convocation – Morning of Friday, September 25, 2009
g. Endowed Positions Donor Appreciation Dinner – Tuesday, October 13, 2009
h. Oklahoma Research Day – Friday, November 13, 2009 at Northeastern State
University in Tahlequah, Oklahoma
i. Hackler Teaching Award Reception at CU-Duncan – Tuesday, November 17,
2009
6. New Business
Sherry Young asked about the process for terminating student workers. We discussed the
need for an exit instruction packet for terminations so that appropriate parties were
informed of employment status changes.
Meeting Adjourned at 4:50 p.m.
Fall 2009 Academic Summary - August 31, 2009
1573
294
65
Number of Sections Offered
Number of Closed Sections
Number of Cancelled Sections
Sections
78
650
733
112
Section Type
Remedial
Lower Division
Upper Division
Graduate
141
91
108
18
19
9
7
1232
ITV (sum of all sites)
Online
Duncan
Ft. Sill
Comanche Nation College
Claremore
OKC and RCC
Lawton
22
59
195
294
272
455
276
Class Size
Greater than 50
41 to 50
31 to 40
21 to 30
11 to 20
1 to 10
Zero
SCH SCH/Section
5541
71
39003
60
18139
25
2835
25
4985
6370
4893
889
616
567
96
57230
35
70
45
49
32
63
14
46
Fall 2009 Academic Summary - August 31,
2009
Arranged
Online
Sections
385
91
SCH
1552
6370
Number of Sections Offered by Start Time of Class
8:00
9:30
11:00
12:30
2:00
Day\Start Time
AM
AM
AM
PM
PM
Monday
58
87
101
70
56
Tuesday
58
94
104
75
51
Wednesday
61
87
100
69
62
Thursday
58
94
105
76
50
Friday
8
7
25
3
4
Saturday
34
2
3
1
Sunday
5
4
Number of Students Enrolled by Start Time of Class
8:00
9:30
11:00
12:30
2:00
Day\Start Time
AM
AM
AM
PM
PM
Monday
1474
2004
2179
1601
933
Tuesday
1434
2236
2438
1492
960
Wednesday
1539
2012
2158
1580
1006
Thursday
1412
2236
2439
1492
920
Friday
142
134
455
72
77
Saturday
617
30
12
30
Sunday
66
12
Average Class Size by Start Time of Class
8:00
9:30
11:00
12:30
Day\Start Time
AM
AM
AM
PM
Monday
25
23
22
23
Tuesday
25
24
23
20
Wednesday
25
23
22
23
Thursday
24
24
23
20
Friday
18
19
18
24
Saturday
18
15
4
Sunday
13
2:00
PM
17
19
16
18
19
30
3
3:30
PM
23
20
18
15
5:00
PM
29
31
29
27
6:30
PM
73
54
57
50
3:30
PM
245
246
257
204
5:00
PM
552
429
520
370
6:30
PM
1194
1122
1044
1169
3:30
PM
11
12
14
14
5:00
PM
19
14
18
14
6:30
PM
16
21
18
23