Council of Chairs
Date: Tuesday, January 10, 2012
Time: 3:30 p.m.
Location: IBC/RMA Executive Boardroom in the McMahon Centennial Complex
Announcements and Information Items:
1.
Introduction- Dr. Gary Buckley, Interim Dean, School of Science and Technology
2.
Upcoming events and information a.
Summer and Fall 2012 Enrollment Schedules are due by 5 p.m., Thursday,
January 26, 2012 to Registrar. b.
Training workshop to submit IRB applications electronically to the OU IRB is
February 3, 2012 between 1:00-3:30 p.m. in the CETES small conference room c.
Spring Deadline to submit internal grants is February 27, 2012 d.
The deadline to submit Lectures and Concerts proposals is 5:00 p.m., Thursday,
March 1, 2012. Please turn in to Student Services, Room 324, North Shepler
(Handout) e.
Faculty Scholarship Exhibit: April 16-20, 2012 in the Library Reading Room
3.
Aggie Enrollment Days (Handout) – Please be aware of the presence on campus of prospective students during these dates and for the potential need for faculty advising support in the Academic Advising Center
4.
Spring 2012 Start of Term – Concerns and after action review a.
Final Examination Scheduling for Distance Learning Courses (Handout) – Given the growth in online course enrollment and the number of faculty utilizing proctoring during the final exam period, the following statement has been added to the Final Exam Schedule:
Online and Hybrid Classes: All Final Examinations for online and hybrid courses will be offered between 8:00 a.m. on Friday, April 27 and
4:00 p.m. on Friday, May 4. The specific testing window for each course will be established by the course instructor. b.
Please remember that Monday, April 30, 2012 is a regular day of instruction and not part of the Final Exam Period. The primary conflict is going to be with
Monday and Wednesday night final exams since we will not have the Friday evening final exam slot available due to Commencement.

c.
Graduate Hooding Ceremony on Sunday, April 29, 2012 starting at 2:00 p.m. d.
Review of course offerings e.
Other feedback?
5.
Student Travel Policy (Handouts)

Upcoming Meetings and Events a.
Council of Chairs – 3:30 p.m. on Tuesday, February 14, 2012 b.
Council of Deans – 3:00 p.m. on Tuesday, February 7, 2012 c.
Regents Meeting Dates (for curriculum proposal purposes) i.
The University of Oklahoma Board of Regents
Board Meeting Dates
January 25-26, 2012
Topics Due
Nov. 17
Agenda Items Due
Dec. 9
Location
OKC
March 28-29, 2012
May 10-11, 2012
June 25-27, 2012
September 19-20, 2012
Feb. 8 Feb. 20 Norman
Norman
Ardmore
Tulsa/Claremore
October 24-25, 2012
December 6-7, 2012
Lawton
Norman ii.
The Oklahoma State Regents for Higher Education
1.
Thursday, January 26, 2012 - 9 a.m.
2.
Thursday, March 1, 2012 - 9 a.m.
3.
Friday, May 25, 2012 - 9 a.m.
4.
Thursday, June 21, 2012 - 9 a.m.
5.
Thursday, September 6, 2012 - 9 a.m.
6.
Thursday, October 25, 2012 - 9 a.m.
7.
Thursday, December 6, 2012 - 9 a.m. d.
Spring S6L forms due January 10, 2012 with corresponding payroll action forms due January 17, 2012. e.
Lawton Adjunct Faculty Workshop- January 12, 2012- 6:00 p.m. f.
Proposed 2012-2013 departmental tenure, promotion, and evaluation standards due to Provost through the academic deans – January 17, 2012 g.
Academic Festival Speaker – Robin Wright – January 19, 2012 h.
Proposed Summer 2012 supplemental budget requests due to Provost through the academic deans – January 20, 2012 i.
Spring Deadline to submit internal grants is February 27, 2012 j.
Lectures and Concerts proposals due to Student Services- Thursday, March 1,
2012 k.
Faculty Scholarship Exhibit: April 16-20, 2012 in the Library Reading Room l.
Academic Festival Speaker – Stanley McChrystal, Gen. (Ret.) – March 15, 2012 m.
Faculty Scholarship Exhibit: April 16-20, 2012 in the Library Reading Room n.
Graduate Hooding Ceremony – Sunday, April 29, 2012, 2:00 p.m. o.
Commencement- May 4, 2012
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