Council of Chairs
Date: Tuesday, August 16, 2011
Time: 3:30 p.m.
Location: Centennial Room, Shepler Center
Announcements and Information Items:
1. Welcome and Introductions (Handout)
2. End of Summer School Items
a. Late adds and drops and late withdrawals
b. Faculty availability during final exams – please make sure that our faculty are on
campus and available for our students during final examinations particularly for
online courses. We had instances of test errors and proctoring concerns that were
not resolved in a timely manner because we could not reach the instructor of
record to address the concerns.
c. Departmental advising
3. Start of School Items
a. Fall 2011 Student Information Sheet and Syllabus Attachment – Please include
this document with all university syllabi distributed to students. Electronic
versions are available at http://www.cameron.edu/academic_affairs.
b. Please remember that all course syllabi should include a listing of required and
recommended course materials with ISBN. If a faculty member requires the
purchase of an access code or other virtual instructional materials, then that
should be listed clearly on the syllabus as well.
c. Early Alert and Care Request usage
d. Final Exam Schedule for Fall 2011 posted to http://www.cameron.edu/registrar or
available on AggieAccess on the Faculty quick links, Student Info quick links and
MyInfo quick links.
e. Calendar: Please remember that Tuesday, December 6, 2011 is a Thursday for
scheduling purposes
f. Roster validation
g. Outside Employment/External Compensation (Handout – memo and form)
h. Late adds and drops and late withdrawals
i. Online instructional delivery update – AVP Sylvia Burgess
j. Fall 2011 S6L forms for instructional loads will be delivered directly to you by
email. All faculty members with non-administrative appointments are expected to
teach 12 hour loads or 15 hour loads in certain approved instances. If a faculty
member is not teaching a full load, each academic dean is responsible for
identifying the funding source used to pay for reassignment time such as grant
funding or Advising Center service funding. Chairs are understood to have a 6
hour load reduction for administrative duties.
k. Adjunct Faculty CIP Codes – Please expect communication from Human
Resources on adjunct faculty for whom we do not have CIP code duty
assignments. The CIP code assignment for each faculty member is the basis for
our load and budget reporting to OSRHE.
4. University Scholarship Application (Handout) - Please use the standard form found at
http://www.cameron.edu/financial_aid/gen_scholarship_app. Do not require students to
fill out separate scholarship applications.
5. ReachHigher Conference on September 15 and 16 in Oklahoma City with national level
presenters on motivating adult learners and achieving accelerated learning – Please
address participation inquiries to Lorie Garrison or AVP Sylvia Burgess. The registration
fee has been paid by Adult and Continuing Education.
6. Internal Funding Opportunities for Faculty and Staff
a. Assessment Plans and Proposals (Handout)
b. Endowed Lectureships (Handout)
c. Internal funding resources – Teaching, Service, and Scholarly activity (Handout)
7. Cameron Guarantee and Institutional Transparency
a. Master Course Information Forms (Handout Binders)
b. Posting of Faculty Curriculum Vitae – new process to address Going Green
recommendations and to meet Transparency project needs (Handout)
8. Follow-up items from the General Faculty and Staff Meeting
Upcoming Meetings and Events
a. Council of Chairs – 3:30 p.m. on Tuesday, September 13, 2011
b. Council of Deans – 3:00 p.m. on Tuesday, September 6, 2011
c. Regents Meeting Dates (for curriculum proposal purposes)
i. The University of Oklahoma Board of Regents
Board Meeting Dates
Topics Due
Agenda Items Due
Location
September 19-20, 2011
Tulsa/Claremore
October 26-27, 2011
Lawton
Nov. 30-Dec. 1, 2011
Norman
ii. The Oklahoma State Regents for Higher Education
1. Thursday, September 8, 2011, 9 a.m.
2. Thursday, October 20, 2011, 9 a.m.
3. Thursday, December 1, 2011, 9 a.m.
d. Back to School Meetings – Faculty offices reopen on Monday, August 15, 2011
i. Council of Chairs – 3:30 p.m. on Tuesday, August 16, 2011
ii. School of Business – 2:30 p.m. on Monday, August 15, 2011
iii. School of Education and Behavioral Sciences – 9:00 a.m. on Tuesday,
August 16, 2011
1. Teacher Education Council – 3:45 p.m. on Wednesday, August 17,
2011
iv. School of Liberal Arts – 9:00 a.m. on Tuesday, August 16, 2011
1. Art – 1:30 p.m. on August 16
2. Communication – 1:30 p.m. on August 16
3. Criminal Justice and Sociology – to be determined
4. English and Foreign Languages – 2:00 p.m. on August 17
5. History and Government – 9:00 a.m. on August 18
6. Music – 2:00 p.m. on August 16 followed by Music Advisory
Board meeting at 4:00 p.m.
7. Theatre – 10:00 a.m. on August 17
v. School of Science and Technology – 2:00 p.m. on Monday, August 15,
2011
vi. WEAVEonline training – 1:30 p.m. on Thursday, August 18, 2011
e. First Day of Classes – Friday, August 19, 2011
f. Aggie Orientation with organizational browsing fair in the Fitness Center at 5:00
p.m. – Saturday, August 20, 2011
g. Academic Festival Speaker – Dr. Khaled Hosseini – August 30, 2011
h. Academic Festival Speaker – Steve Coll – September 29, 2011
i. Convocation – Friday, October 14, 2011
j. Academic Festival Speaker – Chuck Hagel – October 26, 2011
k. Oklahoma Research Day at CU – November 4, 2011
l. Program Review documents due to Provost – November 18, 2011
m. Academic Festival Speaker – Robin Wright – January 19, 2012
n. Academic Festival Speaker – Stanley McChrystal, Gen. (Ret.) – March 15, 2012
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