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Cameron University Banner Project
Meeting Agenda and Notes
May 29, 2016
Banner Technical Team
Committee/Meeting Name
June 29, 2009
9:10 am
Date
Time Convened
Time Terminated 10:10 am
Julie Duncan
Location Admin 201
Recorder
Greg Duncan, Rick Clyburn, Chase Bailey, Julie Duncan, Debbie Goode, Angela Melton, Kurt Jn Marie, Sherry Hendrix,
Members Present
Dawne Massey
Kelly Simon
Members Absent
Visitors
Topics
Minutes from June
15
Update from
Sherry
Outstanding issues
for SGHE
Next meeting
Banner Time Logs
ODS/Cognos
Training from last
week
Discussion, Information
Okay
None at this time.
No new items.
July 6.
Send all Banner time through 6/26/09 by 5:00 pm today.
It was mainly ODS and security setup last week. Dawne
handed out the powerpoint which gave an overview of ODS.
We will need to review the licenses and possibly need to get
more. We should be able to justify another administrator
license for a backup. Only the professional author is able to
create prompts for the user or create calculated fields. Only
two programmers have this license and this will be a
problem. Every time we run into an issue writing a program
with the advanced business author will need to be
documented so we have justification if necessary to buy
additional licenses. We need to try to write all reports in
Cognos instead of sql in order to have consistency.
Action Taken, Decisions, Recommendations, Time Line
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Topics
Cameron University Banner Project
Meeting Agenda and Notes
Discussion, Information
It was suggested that we should have a strategic reporting
team. This will need developed and get direction. It’s the
people in IT who do reports and those who are doing a lot of
ad hoc reports.
May 29, 2016
Action Taken, Decisions, Recommendations, Time Line
Denormalized data: Brings the data back into one table to
reduce the joins and speed up access. This is what ODS
does.
Security can be set up in Cognos or ODS. Paul is doing
Cognos but did not recommend it. Greg and Chase tried to
set it up with ODS but have run into issues. They may have
to open up a ticket with this.
Tom is supposed to come up with freeze dates. We can ask
Paul to see what data they are freezing and that will give us
a starting point.
EDW
Round 2
Conversion
Insight
installations
Data in TRNG
We have to make sure the ODS data is good before we start
into EDW since that is what is rolled to EDW. TCC is just
using the freeze tables. Very few schools are using EDW.
We’re supposed to start EDW mid-July.
Sherry has sent Mike an email about things like this that we
are interested in doing post go-live but has not received a
reply.
Bring the suggestion of delaying EDW to the ILT
ILT requests Insight be installed in training rooms.
Insight will be installed in
 Burch AITC, front row on west side
 Library – first 5 PCs in middle row
 S Shep 407 – all PCs
TRNG will be cloned from CONV data but will be read only
access to allow the users to view the data that rolled without
changes where people have been testing and playing around
with the data..
Should this be PPRD or CONV? Ninette wants a copy of
CONV so she can see the data before things are changed in
TEST.
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Topics
Fall Charges
Cameron University Banner Project
Meeting Agenda and Notes
Discussion, Information
Interactive charges for fall will be turned on this weekend.
There no changes to tuition or fees this year.
Task Lists
Tech Team &
ITL
Tech Team &
Functional Areas
Tech Team
Continue to update:
W:\workgrps\its_share\Banner\BANNER Data handling.docx – OSRHE info
needs to be added and which DBs it will be reported from
Data cleanup - ongoing process
Debbie
Decision re: no mods to Baseline Banner: possibly w/ the exception of fed &
state mandates??
Add all changes for Round 2 data conversion to spreadsheet Kurt posted at:
W:\workgrps\its_share\banner\error tracking
Research best practices for keeping 3rd party software in sync with Banner
upgrades and patches
Update Milestone Certification & keep up-to-date
Scott & Debbie
Physical Facilities needs a key control system
Scott & Debbie
Printer in Library for CRP: 9/1-9/3 & 9/22-9/24
Tech Team
Julie started a Go-Live Checklist document for things like this at
w:\workgrps\its\banner
Please add to it so that we remember to do everything after each
conversion. This should be our checklist of things that must be done after
the conversion scripts but before we let the users in for testing. I put the one
below and also that Greg needs to change the Banner ID seed number.
Tech Team &
ITL
Tech Team
It will be helpful to link documents to the procedure that have the step by
step process (or the instructions of what sql/shell program needs to run to
do it) just in case someone wasn’t there that normally does it.
Workflow
Candidates
Anyone have a clue how to create a link and it goes to a separate Word
document?
Purchasing
Entry of new employee or modification of existing employee from HR to
May 29, 2016
Action Taken, Decisions, Recommendations, Time Line
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Cameron University Banner Project
Meeting Agenda and Notes
User Mgmt
Greg, Chase &
Debbie
ILT
Patch management procedures documented and request form.
Reviewing critical programs for go live and all programs required @ go live
May 29, 2016