Page 1 Cameron University Banner Project
Meeting Agenda and Notes
April 10, 2020
Committee/Meeting Name
Date December 15, 2008
Location Admin 201
Banner Technical Team
Time Convened 9:15 am
Recorder
Time Terminated
Julie Duncan
9:45 am
Members Present Scott Putney, Sherry Hendrix, Chase Bailey, Dawne Massey, Julie Duncan, Rick Clyburn, Debbie Goode, Angela Melton,
Kelly Simon, Greg Duncan, Kurt Jn Marie, Cheryl Davis
Members Absent
Visitors
Topics
Minutes from Dec
8
Next meeting
General Person
No change
Discussion, Information
Updates from
Sherry
January 5.
General Person files are in the outbound folder and SGHE will begin conversion today.
She just got the specs on the bridge and there is training on how to handle the bridges. She is going to find out what all this involves. She is meeting with Glen to discuss this morning.
Sherry will check on updates regarding this.
Action Taken, Decisions, Recommendations, Time Line
Chart of Accounts for Foundation
Data Cleanup 1.
Duplicate people w/ different ID #s – where are we on this? a.
Users working on dups
2.
Different school names using the same ETS code a.
Are the transcript folks working on this? – the codes files from College Board will help w/ this.
The files should be e-mailed to Chase soon.
3.
Blank birth dates need to be updated if we have HS transcript, immunization form or some other means
1.
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2.
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3.
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4.
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Page 2 Cameron University Banner Project
Meeting Agenda and Notes
Topics
Placement and
Forgiveness
Team Leads agreed
FAFSA info
Discussion, Information of capturing birthdates a.
Kurt working on differences between BOX and
Payroll b.
Julie sent a list to admissions and alumni for corrections to be made
4.
Check system for different spellings of same name and update a.
Waiting on Clean Address for this, which should be arriving soon
5.
Confidentiality codes - was a tracking place for print and campus indicator located? a.
Debbie sent John a question 12/1/08 if we may dispense w/ printed directory beginning Aug. 2010
6.
Ethnic code comparisons between BOX and Payroll a.
Kurt working on comparisons. Payroll and Alumni are correcting errors.
7.
Citizenship code validation a.
Kurt is working on this and mapping for HR
8.
Comparisons between BOX, Alumni, Payroll and HR in the areas of birth date, ethnicity, names, address, phone numbers and any other fields in which data will be converted from multiple systems a.
Kurt and Angie looking at differences – Linda is worried about previous name and alumni trumping. Linda will take this to data standards committee. Marital status will be pulled from
BOX for everyone who has data.
We are having a conference call with TCC today at 3:30 in the Conference room.
Marital can be updated but only if it’s blank.
April 10, 2020
Action Taken, Decisions, Recommendations, Time Line

Page 3
Topics should fill in missing info in
General Person
Mapping
Assignments and
Progress
Outstanding issues for SGHE
Cameron University Banner Project
Meeting Agenda and Notes
Discussion, Information
April 10, 2020
Action Taken, Decisions, Recommendations, Time Line
Update the extract list at
W:\workgrps\its_share\BANNER\BannerTableMappingAssi gnments.xls when you have a chance.
OU Nursing to Sandra on 12/9/08 cc: Sherry, Dawne, Linda,
Mike Pfeifer, Laurene Farley:
Hi Sandra,
Cameron provides a classroom building for University of
Oklahoma nursing students. Due to the fact the OU nursing students are on our campus and use our facilities, the OU nursing students pay fees to our bursar. In order for us to provide the fee amount, our registrar’s office creates an OU nursing class schedule for the OU students and our
Admission’s office enters the students into our current system. The OU nursing secretary then enrolls the OU nursing students in the OU courses, a charge is created for them for fees only and they pay at our bursar’s office. The
OU nursing secretary also enrolls them at OU, so a charge for their tuition is created and paid to OU. Cameron does not include the OU nursing students in any count on any enrollment reports.
Is there a way to:
1) create a schedule for these students,
2) enroll them and calculate fees (on a per credit hours basis) and
3) ensure they are never included in any reporting without having to physically exclude them from every single report?
In other words, we do not want our functional users to be
Add in tables not mapped as another tab when we have a chance, but not high priority right now.

Page 4 Cameron University Banner Project
Meeting Agenda and Notes
April 10, 2020
Topics
CollegeBoard zip files
Tenure and Rank
Codes
Upcoming Events
Inventory
Interfaces to
Banner that need to be added to the
Banner project plan:
Discussion, Information required to include additional criteria which will exclude the
OU Nursing students from their reports. Odds are they are going to forget to do that. As a result erroneous data may be published. Obviously, this scenario needs to be avoided.
We are hoping for change management to allow OU to send
CU the fee portion, but without input from Banner, we are not making any headway with this option.
Thanks for your advice on this.
Debbie
Action Taken, Decisions, Recommendations, Time Line
CollegeBoard zip files are in. Issues with codes in system that were created locally. What action needs to be taken?
Kurt is going to map these with HR. Tom Sutherlin is thinking about how these need converted.
Date Time
12/15/08 1-3 FA
12/17/08 1-3
2/11/08 – 1-5
2/13/08
AD
TECH & Functional
Power Users
Meeting Thursday to discuss.
Gift & Pledge Overview
Population Selection/Letter Generation Training & Common
Matching
Inventory is part of Banner but is not part of win. The departments will need to start over on their list and all of this will be entered in.

Early Alert

Blackboard Transaction Card System

Blackboard Online Learning System

Library


TMA
XAP Application may or may not remain – Information from
Jamie Jackson, XAP Client Services Manager:
I can give you my recommendations based on experience both in Oklahoma and what I have seen and experienced in other states.
1) Rose State is moving from manually downloading their applications to Banner Integration. This is not a
Need to add these to the timeline on a general time they’ll be completed and time for testing.
Probably don’t need an interface to Banner for TMA. Greg is writing the extract to get the buildings and rooms into
Banner.

Page 5
Topics
Internet Outage
IFAS 2008 Year
Cameron University Banner Project
Meeting Agenda and Notes
April 10, 2020
Discussion, Information seamless process, as there are data fields that need to be mapped and named within Banner.
2) I also work with Colorado. All of their 2-year schools are in the final stages of making the decisions they need in order to create a finalized versions of their
Banner-Integrated application. This process has been really customized for them.
3) All of our California State Universities use Banner.
So I am not a Banner expert myself, but there are many people in the company who can help me with issues if you encounter them.
My feeling is that with all of the work you all have done so far (Ok.gov payment system, will be using Transcript
Manager), you should, at the very least, maintain a Xap-
Powered application.
If you decide to go through the entire integration process, this is something we are familiar with, and I will be here to help you.
Please let me know if you have any additional questions, thoughts, etc.
Onenet will be moving their servers starting at 5:00 pm
1/6/2009.
Warmest Regards,
Jamie
In response to what UCO and other Oklahoma schools are doing: UCO actually does use the Xap application. They did have to spend some time working on the integration with Banner. OU has just finished implementing Banner, and they are using a combination of Banner and their own homegrown application. From what I can see, TCC used
SCT as their SIS and a homegrown application.
Action Taken, Decisions, Recommendations, Time Line
This may end up being moved to Spring Break.
Payroll will need the tax tables as soon as we get back from Turn in Dec 17-18 for SBI to do the update on sunray.

Page 6 Cameron University Banner Project
Meeting Agenda and Notes
April 10, 2020
Topics
End Release
Banner patches
Discussion, Information the break. Last year we did payroll before AID. AID will not need it until mid-January. Once the update is installed on sunray, we cannot copy sunfire to sunray again until the update is live on sunfire too.
After the data load is complete, we need to get the patches to
8.0 on before test starts.
Action Taken, Decisions, Recommendations, Time Line
Task Lists
Sherry & Debbie Mouse Pads – info to Jana Gowan 11/13/08; 12/2/08 inquiry to
Jana
Sherry
Debbie
Tech Team
Setup a call w/ TCC and possibly OU to discuss:
Retention GPA
Forgiveness Policy
Placement/Deficiency Policy
OU Nursing to Glen, John & Ninette 12/2/08 for 2 nd time
Email to Sandra 12/9/08
Banner Data Handling Document – add to this as you think of items`
Meeting this afternoon.
Tech Team Update
W:\workgrps\its_share\BANNER\BannerTableMappingAssignments.xls