Page 1
Cameron University Banner Project
Meeting Agenda and Notes
May 29, 2016
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Committee/Meeting Name
Implementation Leadership Team Meeting
Date
Time Convened
Time Terminated
Wednesday, March 31, 2010
8:30 am
10:00 am
Location
Admin Board Room
Recorder
Sherry Hendrix
Members Present
Sherry Hendrix, Linda Phillips, Debbie Goode, Aubree Helvey, Tom Sutherlin, Chris Crandon, Ninette Carter, Donald Hall, Jamie
Glover, Ken Gilliam, Maurissa Buchwald, Jennifer Bowen
Members Absent
Visitor
Dawne Massey
Topics
Reporting Update
Team Reports
Discussion, Information
 Dawne Massey reported Cognos is running much faster after 53
messages back and forth from the Action line?
 She has found a different way to pull addresses and if anyone is
interested she will be glad to show them.
 Dawne and her team are working on solutions for the student
Master list distribution:
o IT can FTP reports to e-print, but will have security issues
which will need to be addressed first.
o Cognos can “burst” reports which will allow specific
information to be e-mailed to all areas of the University.
For example you can burst a report for athletics by
sport.
 Dawne suggested adding a confidentiality statement at the
bottom of the reports. ILT all agreed.
 Dawne handed out the ST report spreadsheet and suggest
everyone to continue to review the dates we listed to make sure
they are accurate.
A. Advancement Team Update:
a. Jennifer requested setting the number of maximum
forms opened in Banner to “null” which is what SGHE
recommends. All agreed.
B. Data Standards
a. Status of members for post go live DS team. Debbie
Goode assigned IT representatives still need
representatives from other areas. Tom will send an email out to finalize this.
b. Status: Tom will be meeting with individuals on campus
Action Taken, Decisions, Recommendations
Action: ILT agreed to add a confidentiality statement at
the bottom of reports.
Action: ILT agreed to set the maximum number of forms
that can be opened in Banner to “null.”
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Cameron University Banner Project
Meeting Agenda and Notes
Topics
Discussion, Information
responsible for maintaining buildings, rooms and
departments in Banner and other types of software,
e.g., IT, Registration, TMA and RESS to make sure all
software used on campus has the same information.
i. Initial meeting complete and working on
coordinating information
ii. Two more meetings are scheduled
Tom reported he is having an issue reporting on the
non degree seeking students (special students). He will
continue to work on this and report at a later date.
c.
C. HR/Payroll Team and LMS Updates:
a. Ken reported web-time entry is working well.
b. The HR team processed four payrolls last week and all
went well.
c. HR team continues to work on the Master List report
and hope to have that ready next week.
d. LMS is going well.
D. Financial Aid Team Updates
a. NASFAA sent news bulletin Thursday, March 25 saying
Congress passed major student aid reforms as part of a
reconciliation bill that President Obama is expected to
sign into law. The new law will make significant
investments in the Pell Grant Program and other
student aid and higher education programs. It will also
eliminate the Federal Family Education Loan Program
(FFELP) and prohibit any new FFELP loans from being
disbursed after July 1, 2010. It is critical that your
school is prepared to participate in the Direct Loan
program to ensure your students will have access to the
federal student loans they need.
i. Chris and Carol have developed a plan of action
to get DL implemented.
ii. Program Participation Agreement (PPA) has
been approved. It was actually approved when
Karen was here in 1998.
iii. We have a debriefing with SGHE consultant this
Friday, April 2.
iv. We have training scheduled for the week of April
May 29, 2016
Action Taken, Decisions, Recommendations
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Cameron University Banner Project
Meeting Agenda and Notes
Topics
Discussion, Information
19.
v. SGHE consultant has given Chris a workbook
so they can begin entering information in
Banner before the April 19 session. Chris
reviewed the workbook last night and realized
she has a lot of the set up already completed.
vi. Now that we know training dates, Chris is
updating the DL timeline with plans to award
letters around May 1.
vii. Jamie and Chris agreed sending award
information in a letter form instead of an e-mail
would be better this year. In the letter she will
explain in the future communication will be via
e-mail (this is assuming the policy is approved,
it’s still in the approval stage right now).
Discussion on drop/add issue:
i. Advisors have already been told to tell students
of the consequences if they drop.
ii. Will check on modifying SSB screen and text
about consequences of dropping.
iii. Put announcement on the CUTV.
iv. Developing a workflow that will trigger an e-mail
to the student once they have dropped. Sherry
will ask Judson about the workflow.
b.
E. Finance Team Updates:
a. TouchNet implementation starts the middle of April.
b. Ninette reported hard copies of financial statements for
the month of January were sent out. They will start
training people in INB in April on how to run their own
financial report.
F. Account Receivable Team Updates:
a. Donald reported April was AR month for him and hopes
to complete several tasks.
b. Holds are working well.
G. Student Team Go Live Updates:
a. Linda reported other then the glitch in the system
Saturday during freshman enrollment all is going well.
May 29, 2016
Action Taken, Decisions, Recommendations
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Cameron University Banner Project
Meeting Agenda and Notes
Topics
Discussion, Information
The problem has been resolved and student from
Saturday have been enrolled.
b. Linda met with the Deans this week and there were
some general questions, but no major complaints.
c. Linda said her office handled 808 e-mails and/or phone
calls mostly related to overrides and prerequisites.
d. There was some concerns raised with one of the
university’s largest area only having one advisor to
enroll students and administration is looking in to this
matter.
e. The team congratulated Linda and her staff on a “job
well done.”
f. Linda mentioned how grateful she is to have the open
Cognos lab every Friday.
g. Aubree reported there have been some positive
comments from students about the new system.
H. Technical Team Updates:
a. SGHE is setting up SDK Luminis training for Julie and
Greg this summer.
b. Recap of ST go live from IT perspective
i. Chase was called to campus Saturday to help
with issues. He found a bug in the system and
fixed that. Debbie said we need to put some
patches in the TEST, DEVL and TRNG this
afternoon from 3:00-5:00. All agreed.
I. AggieAccess Updates:
a. Jamie reported there have been some complaints with
AggieAccess, one being student had some problems
logging in when using a laptop with wireless connection
on campus. Julie is helping troubleshoot these issues.
b. The e-mail policies were approved by Executive
Council and have now gone to other areas of the
university for approval.
c.
Faculty Load and
Compensation Training
Tom produced how CU calculates faculty compensation and was
sent to SGHE consultant for review. SGHE opinion:
E-mail received with feedback regarding FLAC:
May 29, 2016
Action Taken, Decisions, Recommendations
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Topics
Cameron University Banner Project
Meeting Agenda and Notes
Discussion, Information
 If you are concerned about the delimited file, you can still
access the information from Banner and extract it.
 The only issue may be that you round contact hours to
calculate load. We're not 100% sure if Banner would round
them they way you currently do to figure out the
compensation. We don't see in the document how you
figure out the course compensation. We're assuming you
use a flat amount per contact hour, but could be wrong.
 Can we get some screenshots from you showing the faculty's
SIAASGN and SSASECT records and what your
compensation structure is?
Kurt will send screen shots of these forms and Sherry will set a
meeting with the HR SGHE consultant, Maurissa, Tom, Aubree and
Kurt
GP Sync
Need Milestone Certificate
and Acceptance form
Academic History
Conversion
Sherry’s Schedule
Post Go Live Activities
Dates set for training, if the decision is made to use the module:
 Faculty Load and Compensation - On-Site – June 1-3
 Faculty Load and Compensation – Remote – week of June
21
Are we ready to turn GP and SASR over to ST team? ST team
needs more time before taking over the syncs.
Need this document completed and sent to Sherry. You can find it
on our Banner website or Sherry can send it to you.
Dates for Academic History still not confirmed.
Beginning in April, Sherry will be working on an as needed basis.
Debbie Goode and Sherry will be sharing PM responsibilities. It’s
hard to say exactly what each will be doing right now. Continue to
copy both of us on communication and we will determine who
needs to take care of what according to the issue.
HR
 May2010: EPAFs – setup for internal audit controls and also two
specific audiences (Adjunct and speech camp), will require 40
hours of onsite the goal week of March 29th
 May and June 2010: Faculty Load and Compensation –
setup/configuration requires 80 hours, with one week onsite and
May 29, 2016
Action Taken, Decisions, Recommendations
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Cameron University Banner Project
Meeting Agenda and Notes
Topics
Discussion, Information
the additional week via WebEx with the goal week of 2nd week
in May
FI:
 Summer 2010: TouchNet or Third-party software for cashiering
FA
 April-May 2010: Direct Lending: Per federal government
decision
 All ST will be next year 2011-2012
 SSB Prospects
 Additional hours for advanced features
 Schedule 25 and possibly Resource 25
AD No additional services needed at this time
Technical
 Summer 2010: Luminis technical training
 Ongoing: More Cognos licenses
All
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


Ongoing Business
Other Business
Summer 2011 or after: Degree Works
Document Imaging, SGHE, Nolij, Image Now, etc.
Event Management
Ongoing for the next year: Workflow, Scholarship Automation
via SSB, advanced Cognos
A. Workflow: WF Committee: We need to develop a WF
committee and the following people have been involved with
training: Brenda Dally; Cheryl Davis; Christine Crandon; Dawne
Massey; Frank Myers; Hillary Ashton; Kelly Simon; Kurt Jn
Marie; Linda Phillips; Renee Roach; Rick Clyburn; Terry
Anderson; Wendy Locke; Angela Melton. Who from these
needs to be on the committee and who will chair it?
 Next meeting Wednesday, April 28 9:00 in Admin Board Room
May 29, 2016
Action Taken, Decisions, Recommendations