Page 1 Cameron University Banner Project
Meeting Agenda and Notes
April 17, 2020
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Committee/Meeting Name Implementation Leadership Team Meeting
Date Wednesday, April 29, 2009
Location Admin Board Room
Time Convened 8:30 am Time Terminated 10:00 am
Recorder Sherry Hendrix
Members Present Sherry Hendrix, Tom Sutherlin, Ken Gilliam, Donald Hall, Jennifer Bowen, Ninette Carter, Chris Crandon
Members Absent Linda Phillips, Debbie Goode, Aubree Helvey, Jamie Glover
Visitor
Topics
Approve Minutes from 4-
15-09
Team Reports A.
Discussion, Information
Advancement a.
Update on training development
B.
Data Standards and Reporting i.
Onsite training scheduled for May 13 needs to be changed. Jennifer will work with the Banner lead and get back with Sherry on a new date. b.
Status on team testing and manual a.
Meeting recap b.
Review and discussion on the DS manual i.
The ILT discussed edits for the DS manual and Tom will take these edits and send a revised copy for one more review. ii.
Banner test account doesn’t match the current DS manual for demographic types. We need to make sure we have correct/matching demographic types in Banner before the second conversion.
Action Taken, Decisions, Recommendations
Action: Approved

Page 2
Topics
Cameron University Banner Project
Meeting Agenda and Notes
Discussion, Information
C.
HR/Payroll a.
Update on training i.
The HR team has been testing payroll process. b.
Status on team testing and manual development i.
The HR team is working on an
Employee Self-Service manual. c.
Update on preparation for end user training i.
Web-time entry for student workers will begin August. Web-time entry for classified is to be determined.
D.
Financial Aid a.
Update on FA training. b.
Status on team testing and manual development
E.
Finance a.
Update on FA training. b.
Status on team testing and manual development c.
Update on preparation for end user training i.
SSB Requisitions and budgets. A matrix on old to new account numbers also needs to be developed.
Training will begin in October 2009
F.
Student d.
Update on training e.
Online Application demo i.
The Online Application demo is May
11 from 1:00-2:00 in Admin Board
Room. f.
Status on team testing and manual development
April 17, 2020
Action Taken, Decisions, Recommendations

Page 3
Topics
Cameron University Banner Project
Meeting Agenda and Notes
Discussion, Information g.
Update on preparation for end user training i.
Students – Communication about
Banner on SSB. ii.
Faculty/Chairs – student enrollment process, advising, posting grades, reports in some areas
G.
Technical h.
Team update i.
Programmers heavily involved in functional areas. ii.
Chase is busy with access request. iii.
We are trying to determine the best recommendation in dealing with dual entry of General Person. Per a meeting with SGHE, the General
Person Dual entry interface may cost more than the quoted $25,000; therefore, we need to look at other options. Debbie has set up a demonstration with NOJIL
(knowledge transfer) for Friday, May
1 at 9:00 in the Library to see if this software can help us with this process. FYI, OBU recently purchased this software. iv.
Debbie is scheduling IT staff to attend e-print training. v.
Greg and Julie Duncan have another
Luminis technical course they must attend in Salt Lake City, UT vi.
Third-party interfaces and extract have been added to the project plan with dates and people responsible.
April 17, 2020
Action Taken, Decisions, Recommendations

Page 4
Topics
General Person Sync
Interface
ODS/Cognos
Cameron University Banner Project
Meeting Agenda and Notes
Discussion, Information vii.
The Auxiliary system is currently tracking keys and we are looking into
Payroll for possibilities of this in the future. viii.
Most critical—looking forward to the next data conversion roll, please add all changes for Round 2 data conversion to the spreadsheet on w:\workgrps\its_share\banner\error_tr acking. You will see documents out there for the functional areas that have found errors during testing that must be corrected for Round 2 which starts in June.
H.
Luminis – Jamie was not present i.
Team update on Organizational Information
Gathering session.
Review and discuss information from SGHE meeting on this topic.
Questions to be discussed:

Executive Sponsor (who will keep this project moving?)

Working Owner (who will provide hands-on management/administration of this project after go live?)

Strategic Reporting Team (who will provide and maintain the boundaries of this project?)

Who will be report writers from each functional area?

Who will be writing what type of reports?

Do we have the right number of licenses? o 1 Administrator
April 17, 2020
Action Taken, Decisions, Recommendations

Page 5
Topics
Business on Hold
Ongoing Business
Cameron University Banner Project
Meeting Agenda and Notes
April 17, 2020
Discussion, Information o 2 Report Studio o 5 Query and Analysis Studio o 15 Query Studio o 55 Report Consumers (readers)

If we buy more licenses do we buy from IBM or
SGHE?

The team discussed these questions with no recommendations at this time. There is a meeting scheduled on May 11 with Glen, John, Tom, Debbie,
Aubree, Sherry and Paul Johnson to discuss the questions above. Sherry will report on the outcome of this meeting.
A.
FA Policy and Procedure Request a.
The Office of Financial Assistance (FA) is proposing a change to our Satisfactory Academic
Progress policy (SAP) to accommodate the
Banner software system’s ability to perform SAP automatically rather than manually.
B.
GPA ST modifications to Banner – on hold
A.
Common matching: Mike Pfeifer, Banner PM, said that common matching would be discussed at each functional training level. He will inform his Banner leads on this.
B.
ITS staff has put information from Summit on the W: itsshare/banner/Summit 2009 drive. Others were encouraged to add any information they have to that folder.
C.
Team leads need to completed Milestone Certificate and
Acceptance form to date for sessions that have been completed
D.
Review paper or electronic forms you are currently using, i.e., do they need to be discarded, edited, reprinted, etc.
Action Taken, Decisions, Recommendations
A.
Recommendation: Chris is working with ITS staff and Academic Affairs and will present more information on this topic at a later date.

Page 6
Topics
Other Business
Cameron University Banner Project
Meeting Agenda and Notes
Discussion, Information
Tom mentioned we might want to keep the Banner calendar associated with Higher Learning Commission in mind as we schedule Banner activities so we are not taxing the same people and making them choose between the two activities.
The HLC will gear up July-December.
April 17, 2020
Action Taken, Decisions, Recommendations