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Cameron University Banner Project
Meeting Agenda and Notes
May 29, 2016
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Implementation Leadership Team Meeting
Committee/Meeting Name
Wednesday, November 12, 2008
8:30 am
Date
Time Convened
Time Terminated 10:00 am
Location Admin Board Room
Recorder Sherry Hendrix
Sherry Hendrix, Linda Phillips, Ninette Carter, Chris Crandon, Kenneth Gilliam, Donald Hall, Aubree Helvey, Tom
Members Present
Sutherlin, Debbie Goode
Corlis McPhaul and Jennifer Bowen
Members Absent
Hillary Ashton
Visitor
Topics
Approve Minutes from
10-22-08
Team Reports
Discussion, Information




Advancement
o In the process of completing Data Mapping
o Continued work on data cleansing
o Working with Banner reps to define exactly what
we need for NCOA
Data Standards and Reporting
o Continued work on Data Standards Manual
o Will be changing the Admin form in a phased
method to include new Ethnicity requirements.
o Working on a spreadsheet that will address who
has rights in Banner to change person
information.
o Tom will send the team a copy of the spreadsheet
for their review.
HR/Payroll
o Will complete Data Mapping this week
o Currently working on position codes
Financial Aid
o Completed Data Mapping
o Question posed to the team: If some of the
Action Taken, Decisions, Recommendations
Action: Approved
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Cameron University Banner Project
Meeting Agenda and Notes
Topics


Discussion, Information
person demographics are missing in Banner, do
we want to load that information from FAFSA?
o The team requested Chris ask her Banner rep the
following:
 Can they run an exception report
 Can we populate one field, e.g., SS#
 Make sure this will only populate fields
that are empty
o We will put this back on the agenda for next
week
o Questions Anna referred to Mike and Sherry
about general person have been sent to Banner’s
IT staff for review.
 We will address this once more
information from Banner is available.
Finance
o Completed Data Mapping
o Still in the process of determining go live date
Student
o Computed Data Mapping
o Major issues for Linda:
 No retention GPA in Banner
 No provision for forgiveness policy in
Banner
 Banner has no provision for entry-level
placement policy--IF UCO’s modification
doesn’t work correctly.
o These have been presented to SGHE and they
have requested review a conference call with
Banner IT and CU.
o How to address old Cameron course work that
was transcript in BOX as transfer work.
o How to convert vital transcript information listed
May 29, 2016
Action Taken, Decisions, Recommendations
Action: schedule a meeting with Banner, CU IT staff
and Linda to discuss modifications as soon as
possible.
Action: Linda will be meeting with Sandra to discuss
these issues.
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Topics
Strategic Assessment
Data Gathering Session
Banner Imaging Product
Training Dates and Times
and Rooms
Banner Documents
Third-Party Software
Request
Cameron University Banner Project
Meeting Agenda and Notes
Discussion, Information
in the comment field in BOX
o Linda needs to hire a person to begin data entry
o It was suggested we put Banner instructions,
when developed, in the Advisor Guide Manual
 Technical
o Data extracts will be ready mid December
o Working on redesigning training rooms
o Still working on data migration for HR and AD
 Scheduled Monday-Wednesday, November 17-19 in
Admin Board Room
 Review reports in the back of application User Guides
and Banner General User Guide
Demo Friday, November 14 from 10:00 to 11:30
Training sessions on November 18 and ALL December
sessions are in the Library
Location and navigation
Oracle tools and CollegeBoard SAT have been ordered
If approved by Executive Steering Committee, when do we
need to order FormFusion, IntelleCheck, CleanAddress and
NCOA?
Gap-Fit Analysis
Data Cleansing
Action Items and Task
List
Discussion-Will put this on the agenda for next week
Progress report
Action items to be added to the Task List
May 29, 2016
Action Taken, Decisions, Recommendations
Action: Sherry will take care of arrangements to get
this person in place.
Action: Team agreed to wait until spring to purchase
FormFusion, IntelleCheck.
Clean Address and Toad for Oracle needs to be
purchased now and Debbie will follow up with cost
and justification.
NCOA is still under review.
Recommendation: Sherry will visit with Glen about
the following
 Memo of Understanding for OU Nursing Billing
needs to be revised to meet Banner’s processes.
 Linda has a position in her budget, but has been
told there are no dollars to fund it.
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Topics
FA Policy and Procedure
Request
Other Business
Cameron University Banner Project
Meeting Agenda and Notes
Discussion, Information
The Office of Financial Assistance (FA) is proposing a
change to our Satisfactory Academic Progress policy (SAP)
to accommodate the Banner software system’s ability to
perform SAP automatically rather than manually.
 CU Banner Website: http://www.cameron.edu/banner
 SGHE website: http://www.sungardhe.com
 Documenting Time spent implementing BannerHolding on this until we hear from the Auditors
 Process and account number for requesting Banner
printing
 10119-AA, Sherry Hendrix, Linda Philips, Aubree
Helvey
 10159-SS, Sherry Hendrix, Linda Philips, Chris
Crandon, Ninette Carter
 10169 Admin, Sherry Hendrix, Debbie Goode, Donald
Hall, Kenneth Gilliam, Corlis McPhaul Jennifer Bowen
 Sherry will be meeting with Darren Penn to discuss
SGHE. Team Chairs suggested talking to him about the
following:
o More time during technical training to ask
question and complete exercises
o Agendas need to be more detailed so the right
people will be in the session at the right time
instead of making them sit through the whole
session.
May 29, 2016
Action Taken, Decisions, Recommendations
 Low number of staff in Help Desk.
Chris is working with ITS staff and Academic Affairs
and will present more information on this topic next
week.
Action: Sherry will send PC specs to Team Chairs