Page 1 Cameron University Banner Project
Meeting Agenda and Notes
April 10, 2020
Committee/Meeting Name Banner Team Chair Meeting
Date Thursday, July 24
Location Board Room, Administration Building
Time Convened 9:00 am
Recorder
Time Terminated
Sherry Hendrix
10:30 am
Members Present Sherry Hendrix, Aubree Helvey, Glen Pinkston, Linda Phillips, Ninette Carter, Chris Crandon, Kenneth Gilliam, Corlis
McPhaul, Debbie Goode, Donald Hall, Aubree Helvey
Members Absent Linda Phillips
Visitors
Topics
Kick-off
Discussion, Information
Kick-off scheduled for August 4-5, 2008

Sherry will contact SGHE and check on Banner
Team leads for Finance, Advancement
 Sherry will also find out SGHE’s recommendation for best individuals to serve on the Luminis team
Pre-Implementation
Activities
Discussion on document sent from SunGard on Pre-
Implementation Activities
Teams and Work Groups Discuss Resource Matrix Spreadsheet and developing work groups (sub-groups)

Reviewed Banner Project Organization and
Resource Matrix spreadsheet

Reviewed Banner Project Organization document which list roles and responsibilities for developing teams

Important to have at least one “power-user” on your team. This is a person who is good with navigating in different types of software
Banner Project Charter Discussion
What Services CU Discussion on SGHE Service Agreement with CU



Action Taken, Decisions, Recommendations
August 5-6
Recommendation: in preparation for discussing at the Kick-off
Recommendation: The Resource Matrix spreadsheet will be sent to Chairs to be competed with the name and contact information of each team members. This spreadsheet needs to be completed and returned to the
Sherry by the end of the day Friday, August 1.

Recommendation: Send Sherry an estimated count of team members who will be at the Kick-off August 5-6 for room and food preparation by the end of day
Thursday, July 24.
Correction to the Kick-off date Tuesday-Wednesday,
Review agenda provided by Banner
Recommendation: Review the Banner Project Charter in preparation for discussion the week of August 11 exact date
TBD.

Recommendation: Thoroughly review the SGHE

Page 2
Topics
Purchased
Banner Questionnaire
Discovery Sessions
Implementation
Timeline Draft
Communication
Cameron University Banner Project
Meeting Agenda and Notes
April 10, 2020
Discussion, Information

This document will be one of the most important documents of the implementation. It’s vital the
Chairs understand what services will and will not be provided by Banner. This needs to be relayed to each team member.
Action Taken, Decisions, Recommendations
Service Agreement and list concerns and questions for discussion with Banner Team Leads during the Kick-off.

Recommendation: Now and throughout the implementation make a wish list of things that the WIN implementation doesn’t offer that might need to be put in a Phase II implementation list.
Banner questionnaire to be completed by Team Chairs

Banner questionnaire is supposed to be delivered prior to the Kick-off. As soon as that’s received, it will be delivered to the Chairs for completion.
This document will serve as part of the Business
Process Analysis (BPA) Banner will be providing.
Scheduled for the week of September 8 (exact day of the week not determined). Discuss on what is it, who needs to be involved and how it will be used.

Discussion at a high level on the Discovery session.
More information on this will be reviewed at the
Kick-off.
High-level DRAFT of implementation timeline which will be finalized after Kick-off and Discovery

The timeline distributed is at a very high level and will be finalized after the Kick-off and Discovery sessions.
 CU’s Banner Migration Website: http://intranet.cameron.edu/banner o Sherry/Debbie will have a password set up for Chairs to enter information on Banner official website o Sherry will send Chairs information on how to sign up for SGHE listserv

Official Agenda/notes template will be sent via email


Decision: All communication about Banner will be on the official Banner Project website, e.g. agenda/notes, status report, manuals, training schedule, etc.

Decision: Team Chairs will be responsible for putting their minutes and any other pertain information from their area on this webpage on a weekly basis.
Decision: There will be a standard Agenda/Minutes template to be used for official minutes

Page 3 Cameron University Banner Project
Meeting Agenda and Notes
Other
Topics Discussion, Information o Sherry will send a copy of the Agenda to be used as the official template for agendas and minutes.

Glen made mention that there were some resources available for temporary positions to help with the implementation, e.g. data entry, clerical, etc.

Glen also reminded Chairs that all time spent on
Banner must be documented.

SETA stands for SunGardHE Technology
Association. This is a user run organization, not run by SGHE
Meeting Recap To Do’s

Review Kick-off agenda

Develop teams and fill out spreadsheet by Friday,
August 1

Send Sherry number count of members coming to
Kick-off by Thursday, July 24

Review Banner Charter by week of August 11

Review Banner Service Agreement by Kick-off

Send Sherry recommendation of those wanting to go to SETA by Friday, July 25

Sherry will send Chairs electronic documents listed in notebooks.

Sherry will find out if a Finance and Advancement team lead will be at the Kick-off

Sherry will as recommendation of members for
Luminis team.
April 10, 2020
Action Taken, Decisions, Recommendations

Decision: Chairs will meet at the end of the Kick-off
August 6 at 4:30.

Decision: The Implementation Leadership Team (ILT) will meet every Wednesday at 8:30 beginning August
13. Location is TBD.

Recommendation: Review SETA conference sessions and let Sherry know by the end of the day on Friday,
July 25 of people who would like to attend the Dallas
SETA on October 5-7: http://www.setasource.org