Implementation Minutes
Cameron University
Implementation Minutes for November 10, 2008
HR Position Codes
November 11, 2008
Meeting Information
Facilitator
Ken Gilliam/Corlis McPhaul
Note Taker
Lynn Lackey
Attendees
Janice Ellis, Ken Gilliam, Kurt Jn Marie, Lynn Lackey, Corlis McPhaul
Position Codes
Relevant
Training/Discussion
Highlights:
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

GAPs Identified:
Position Codes will become 6 characters. We need to decide what
those 6 characters will be. Will they be all numerical or will there be
alpha characters as well? What will be the significance of the
characters?
There was a discussion on the merits of using all numbers which would
allow for a greater number of combinations, or using symbolic
alphanumeric characters which could provide greater distinction for HR
purposes but have more limitations.
It was agreed that with Cameron’s relatively small number of employees
that we would probably never reach the limits (531,441) of using 6
numerical characters but we could greatly benefit from using a
combination of alpha and numeric characters to signify several pieces
of information about an employee from their position code.
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
Decisions Made:
Cameron University
Account numbers will be completely changing in Banner in
addition to becoming 6 digits. We will need to find a similar
number to use for the middle four numbers. Ken is working on
research for this. Currently it looks like we can use the first four
digits of the new account numbers but we may not have as
much specificity as we would have with the Insight account
numbers. For example, 1306 will designate Adult and
Continuing Education but will not specify which department, ie
Distance Learning.
What account number do we use to designate employees who
are paid from more than one account for the same job?
 We will use the position code to tell us the type of employee and the
dept. they work for as well as an assigned position letter or number
based on a hierarchy within their department.
 The first character will be Alpha and will correspond to the employee
type. We identified the following types and we would like the capability
to add additional types in the future as necessitated:
o A = Administrative
o B = Coaches (derived from Ball Coach and they usually have a
B position as well)
o C = Classified
o D = Adjunct
o F = Faculty
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Implementation Minutes
o H = Hourly
o L = Library Faculty
o M = Military Science Donated Services
o P = Post-Retirement Employment
o R = Retiree
o T = Temporary Faculty
o W = Workstudy
 The next four characters will refer to the GL Key/Acccount #
 The 6th character will be a letter from A-Z (or 0-9 if a department has
more than 26 employees of the same type). This character can be
used to designate a hierarchy relationship with A being the highest.
 We will use only Alpha characters on individuals paid from multiple
accounts. We will still use the first character to identify the employee
type but then the next four characters will be SPLT or MULT to signify
multiple accounts/split paylines.

Decisions Required:

What characters will be used to designate employees who have
split paylines?
What numbers will be used as the four middle characters in the
position code now that account numbers are changing?
Other Issues and
Concerns:
Action Items / Assignments
Description
Owner
Research new account numbers/other possibilities for four
numerical middle characters
Ken/Lynn
Decide on Alpha code for split payline employees
Ken/Corlis/Ly
nn/Janice
Assign Alpha hierarchy codes to positions in each department to
use for the 6th character
Corlis/Janice
Cameron University
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