MTSU DegreeWorks Project Timeline
Start Date
End Date
Task
Staffing
06-Oct-14
06-Oct-14
Pre-planning call #1 with vendor
Ellucian, ITD, Student Affairs
01-Nov-14
11-Jan-15
Acquire/allocate hardware and install operating system(s)
ITD
12-Jan-15
12-Jan-15
Pre-planning call #2 with vendor
Ellucian, ITD, Student Affairs
04-Feb-15
04-Feb-15
Pre-install planning call with vendor
Ellucian, ITD
23-Feb-15
23-Feb-15
Source document readiness call
Ellucian, Student Affairs, ITD
23-Feb-15
27-Feb-15
DegreeWorks software installation
Ellucian, ITD
02-Mar-15
13-Mar-15
Prepare source documents that will be used by Scriber
Student Affairs
16-Mar-15
20-Mar-15
Decision planning on-site visit with demo and review of source
documents prepared to date
Ellucian, Student Affairs, ITD
23-Mar-15
27-Mar-15
Continue to prepare source documents
Student Affairs
30-Mar-15
03-Apr-15
Scribe Week 1 - Undergraduate Catalog
Ellucian
30-Mar-15
03-Apr-15
Continue to prepare source documents
Student Affairs
06-Apr-15
06-Apr-15
Scribe Week 2 - Undergraduate Catalog
Ellucian
06-Apr-15
06-Apr-15
Continue to prepare source documents
Student Affairs
13-Apr-15
17-Apr-15
Ellucian conference - vendor unavailable for scribing
n/a
20-Apr-15
24-Apr-15
Scribe Week 3 - Undergraduate Catalog
Ellucian
20-Apr-15
24-Apr-15
Continue to prepare source documents
Student Affairs
27-Apr-15
01-May-15
Scribe Week 4 - Undergraduate Catalog
Ellucian
04-May-15
08-May-15
Scribe Week 5 - Undergraduate Catalog
Ellucian
11-May-15
15-May-15
Scribe Week 6 - Undergraduate Catalog
Ellucian
18-May-15
22-May-15
Scribe Week 7 - Undergraduate Catalog & Grad Catalog
Ellucian
25-May-15
29-May-15
Scribe Week 8 - Undergraduate Catalog & Grad Catalog
Ellucian
01-Jun-15
05-Jun-15
Scribe Week 9 - Undergraduate Catalog & Grad Catalog
Ellucian
08-Jun-15
12-Jun-15
Scribe Week 10 - Undergraduate Catalog & Grad Catalog
Ellucian
15-Jun-15
19-Jun-15
Scribe Week 11 - Undergraduate Catalog & Grad Catalog
Ellucian
22-Jun-15
26-Jun-15
Scribe Week 12 - Undergraduate Catalog & Grad Catalog
Ellucian
29-Jun-15
03-Jul-15
Scribe Week 13 - Undergraduate Catalog & Grad Catalog
Ellucian
06-Jul-15
10-Jul-15
Scribe Week 14 - Undergraduate Catalog
Ellucian
07-Jul-15
08-Jul-15
Kickoff - functional and technical concurrent sessions
Ellucian, Student Affairs, ITD
13-Jul-15
17-Jul-15
Scribe Week 15 - Undergraduate Catalog
Ellucian
20-Jul-15
24-Jul-15
Scribe Week 16 - Undergraduate Catalog
Ellucian
21-Jul-15
21-Jul-15
Scribe training for implementation team and graduation coordinators
Ellucian, Advisors, Graduation Coordinators,
Student Affairs, ITD
22-Jul-15
23-Jul-15
T1 Training (Functional)
Ellucian, Student Affairs, ITD
24-Jul-15
21-Sep-15
Must have 60-70% of blocks validated during this time
Must have 20-30% tested during this time
Student Affairs, select Advisors, Graduation
Coordinators
27-Jul-15
31-Jul-15
Scribe Week 17 - Undergraduate Catalog
Ellucian
03-Aug-15
07-Aug-15
Scribe Week 18 - Undergraduate Catalog
Ellucian
10-Aug-15
14-Aug-15
Scribe Week 19 - Undergraduate Catalog
Ellucian
17-Aug-15
21-Aug-15
Scribe Week 20 - Undergraduate Catalog
Ellucian
24-Aug-15
28-Aug-15
Scribe Week 21 - Undergraduate Catalog
Ellucian
22-Sep-15
24-Sep-15
T2 Training (Functional)
Ellucian, Student Affairs, ITD
25-Sep-15
01-Oct-15
Continue to validate and test
Student Affairs, select Advisors, Graduation
Coordinators
Degree Works Implementation - Project Timeline - Campus Use - rev3
7/2/2015
1 of 2
Start Date
End Date
Task
05-Oct-15
09-Oct-15
Web Localizations (remote work)/Continue to validate and test
Ellucian, ITD/Student Affairs, select Advisors,
Graduation Coordinators
12-Oct-15
26-Oct-15
Must have 100% blocks validated during this time
Must have 80% tested during this time
Student Affairs, select Advisors, Graduation
Coordinators
27-Oct-15
27-Oct-15
Vendor led DegreeWorks Student Education Planner (SEP) demo
Student Affairs, Advisors, Graduation
Coordinators, ITD
27-Oct-15
29-Oct-15
T3 Training (Functional)
Ellucian, Student Affairs, ITD
02-Nov-15
06-Nov-15
Technical Refresher
Ellucian, ITD
09-Nov-15
04-Dec-15
Continue testing
Student Affairs, select Advisors, Graduation
Coordinators
07-Dec-15
11-Dec-15
Clone test DegreeWorks system to production
Ellucian, ITD
14-Dec-15
08-Jan-16
Test production DegreeWorks system
Student Affairs, select Advisors, Graduation
Coordinators
11-Jan-16
15-Jan-16
Soft rollout Go Live for graduation coordinators and advisors
n/a
18-Jan-16
12-Feb-16
Work with production DegreeWorks system to insure data accuracy
Student Affairs, Advisors, Graduation
Coordinators
15-Feb-16
19-Feb-16
DegreeWorks Student Education Planner training
Ellucian, Student Affairs, ITD
TBD
TBD
Open up DegreeWorks for student use
n/a
TBD
TBD
DegreeWorks Transfer Equivalency implementation and training
Ellucian, Student Affairs, ITD
Degree Works Implementation - Project Timeline - Campus Use - rev3
Staffing
7/2/2015
2 of 2