Office of Fraternity and Sorority Life
P.O. Box 197
Middle Tennessee State University
Murfreesboro, Tennessee 37132
(615) 898-5812
Fraternity and Sorority Event Planning Form
 Event requests during study days and final exam periods will be denied unless justification for an
exception can be demonstrated.
 This form must be submitted 14 business days in advance to the Office of Fraternity and Sorority Life.
 If multiple organizations are sponsoring the event, each organization must submit a separate form.
 Some social events may require public safety. Parties are an example of events that require public safety.
If in doubt, please consult the Office of Fraternity and Sorority Life to make a determination. All security
must be obtained through Campus Public Safety.
 Social events include, but are not limited to, open houses, parties, dances, mixers, musical performances,
or any other of a social purpose planned by a fraternity or sorority.
 Social events are limited to University students with MTSU IDs and persons with written invitations.
Events that warrant a written invitation will require a guest list. Guest lists will be required of all events
where written invitations are involved. Guest lists should accompany this form, and may not be
submitted separately.
Name of Organization: ________________________________________________________________________
Name of Event: _____________________________________________________________________________
Event Coordinator Name: _______________________ Event Coordinator Phone Number: _________________
Event Coordinator Email Address: ___________________________
Type of Event:
Community Service
Date of Event: ____________________
Philanthropy/Fundraiser
Location: ____________________________ Start Time: _______________
Social Event/Mixer
End Time: _________________
Estimated Attendance: __________
Have you properly reserved the location:
yes
no
If applicable, have you submitted a Request for Amplified Sound:
yes
no
Other Organizations/Departments Involved: _______________________________________________________
Are you contracting any services for a non-university entity or agency?
yes
no
If yes, please describe the services, and list the name and phone number of the agency.
__________________________________________________________________________________________
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Office of Fraternity and Sorority Life
P.O. Box 197
Middle Tennessee State University
Murfreesboro, Tennessee 37132
(615) 898-5812
If indoors, the structure in which the activity it so be conducted has been approved by the Fire Marshall for a
maximum occupancy of __________ people.
Indicate where vehicles will park and what procedures will be used to ensure University Parking rules and
regulations are followed.
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Have you met with public safety to obtain security for this event?
yes
no
How many officers will be present at this event? __________
Briefly describe the event.
__________________________________________________________________________________________
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Please describe the venues used to advertise this event.
__________________________________________________________________________________________
__________________________________________________________________________________________
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What are the possible risk management issues associated with the event?
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
What measures have been taken to reduce these associated risks?
__________________________________________________________________________________________
__________________________________________________________________________________________
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Office of Fraternity and Sorority Life Event Registration Check List:
(Include the following with this form if applicable)
Application for Use of Facilities Form
Application to Bring Food on Campus Form
Outdoor Amplified Sound Form
Fundraising Form
Guest List (with M Numbers)
Proof of Liability Insurance (if applicable)
Office of Fraternity and Sorority Life
P.O. Box 197
Middle Tennessee State University
Murfreesboro, Tennessee 37132
(615) 898-5812
I attest that the above information is correct. I understand that alcohol is not allowed on University property. This
includes alcohol in any type of container (can, bottle, cup, etc.) Please note that Greek Row is a University
property, and will be held to University policy.
In the event that the following signatures are forged, your organization automatically waives its privilege to host
additional functions for one full semester from the date of this function and will also be subject to the disciplinary
action by the Office of Judicial Affairs and Mediation Services.
This form was completed by ____________________________________ on _______________________
Name and Title
Date
________________________________
Event Coordinator/Social Chair (Print)
___________________________________
Event Coordinator/Social Chair (Signature)
________________________________
Organization President (Print)
___________________________________
Organization President (Signature)
__________________________________
Organization Chapter Advisor (Print)
___________________________________
Organization Chapter Advisor (Signature)
For Office of Fraternity and Sorority Life Use Only:
Date Registered: __________________
Date Forwarded to Public Safety __________________
Staff Initials: _____________________
Comments: ________________________________________________________________________________
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