D2L ePortfolio
Instructor Guide
D2LePortfolio
DocumentChangeHistory
Contents
DOCUMENTCHANGEHISTORY........................................................................................................................2
SHAREITEMSINCOURSES...............................................................................................................................3
Createasharinggroup........................................................................................................................................3
PushD2LePortfolioitemstoothers...................................................................................................................4
AboutcertifiedD2LLearningEnvironmentartifacts...........................................................................................4
AllowcertifiedD2LLearningEnvironmentartifacts............................................................................................5
FORMTEMPLATES..........................................................................................................................................6
Aboutforms........................................................................................................................................................6
Createaformtemplateforanorgunit...............................................................................................................8
INTEGRATINGD2LEPORTFOLIOWITHCONTENT.............................................................................................8
IntegrateformtemplatesinContent..................................................................................................................8
EnableD2LePortfolioreflectionsfromContent.................................................................................................8
DisableD2LePortfolioreflectionsfromContent................................................................................................9
ASSESSINGD2LEPORTFOLIOCONTENTIND2LLEARNINGENVIRONMENT......................................................9
AboutrubricsandD2LePortfolio........................................................................................................................9
AboutdropboxfoldersubmissionsandD2LePortfolio......................................................................................9
INTEGRATINGD2LEPORTFOLIOWITHCOMPETENCIES..................................................................................10
AboutlearningobjectivesandD2LePortfolio...................................................................................................10
AboutsettingupcompetenciesforD2LePortfolio...........................................................................................10
MakeacompetencystructureavailableforD2LePortfolio..............................................................................10
ABOUTD2L...................................................................................................................................................12
©2016byD2LCorporation.Allrightsreserved.
1
D2LePortfolio
DocumentChangeHistory
Document Change History
Thisversionofthedocumentreplacesallpreviousversions.Thefollowingtabledescribesthemostrecentchangestothis
document.
RevisionDate
SummaryofChanges
August5,2015
InitialRelease
ThecontentinthisguideisapplicabletothemostrecentversionofD2LePortfoliounlessotherwisenoted.
©2016byD2LCorporation.Allrightsreserved.
2
D2LePortfolio
Shareitemsincourses
Share items in courses
Create a sharing group
Youcancreatesharinggroupsattheorganizationandorgunitlevel.
1.
Onthenavbar,click
EditCourse>
SharingGroups.
2.
ClickNewSharingGroup.
3.
Enteryoursharinggroup'sdetails.
4.
ClickSaveandClose.
5.
OntheSharingGroupspage,clickonthesharinggroupyoujustcreated.
6.
ClickShowAdvancedSharingOptions.
7.
Doanyofthefollowing:
• Toallowotherusersinthecurrentorgunittousethesharinggroup,selecttheCurrentOrgUnitcheckbox.
• Ifyouareattheorganizationlevel,toallowusersinotherorgunitstousethesharinggroup,clickAddOrgUnits.
Selecttheorgunitsyouwanttoadd.ClickInsert.
• Toautomaticallyshareitemswiththesharinggroup,selecttheAutomaticallyshareitemswiththissharing
groupcheckbox.Thissettingforcesallusers(regardlessofrole)inthecoursetousethissharinggroup.Edityour
sharingoptions.Ifyouhidethesharinggroup,userswillnotbeabletodeterminewhichitemstheyare
automaticallysharingorthepermissionsotherusershave.
8.
ClickSave.
9.
Toadduserstothesharinggroup,clickAddUsers.
10. Browsefortheusersorcourseofferingsyouwanttoadd.Clickontheusersorgroupsofusersyouwanttoadd.
11. IntheAssignPermissionsarea,selectpermissionsforthesharinggroup.
12. ClickAdd>SaveandClose.
©2016byD2LCorporation.Allrightsreserved.
3
D2LePortfolio
Shareitemsincourses
Push D2L ePortfolio items to others
Youcanpushartifacts,reflections,presentations,collections,andlearningobjectivesintootherusers'D2LePortfoliosfor
theirownuse.
PushfunctionalityenablesorganizationstoprovideexamplesandtemplateD2LePortfolioitemsforlearners.Organizations,
administrators,orinstructorscancustomizecontentintheirownD2LePortfoliosandthenpushoutthecontenttocourses
orsharinggroups.Thisenablesyoutoprovidebettersupport,scaffolds,andgenericorientationtasksforusers.
Thesystemmaintainsthesameitempropertiesduringapushprocessasitdoesduringanexportprocesswiththefollowing
exceptions:
• Presentationthemes,includingthosewithmodifiedstyles,areincludedinapush
• Tagsareincludedinapush
• Rubricsassociatedwithanitemareincludedinapush
• Rubricsembeddedinformartifactsareincludedinapush
• Commentsarenotincludedinapush
YoucanreviewthestatusofyourpushprocessesontheImport/ExportePortfolioContentpageinthePushestoOthers
tab.Pushprocessesmaytakesometimetoappearinusers'portfoliosdependingonthesizeofitems,numberofusers
receivingthoseitems,andthenumberofprocessesinthequeue.
1.
Onthenavbar,click
D2LePortfolio.
2.
IntheMyItemsarea,fromtheMoreActionsbutton,clickGotoImport/Exportpage.
3.
ClickPush.
4.
Ifyouwanttoincludeitemsconnectedtotheitemsyouarecurrentlypushing,selecttheAutomaticallyinclude
associateditemscheckbox.
5.
ClickAddItems.Selecttheitemsyouwanttoadd.
6.
ClickAdd>Next.
7.
Browseforusers,sharinggroups,orcoursestopushthecontentto.Clickontheusers,sharinggroups,orcoursesyou
wanttopushto.
8.
ClickPush>Yes.
About certified D2L Learning Environment artifacts
IfyourorganizationusesbothD2LePortfolioandD2LLearningEnvironment,youcanallowuserstoimportitemsfromyour
courseaslearningartifactstotheirD2LePortfolios.Youcanallowuserstoimportlearningartifactsfromthefollowingtools:
• Quizzes
• Dropbox
• Grades
©2016byD2LCorporation.Allrightsreserved.
4
D2LePortfolio
Shareitemsincourses
• Competencies
D2LLearningEnvironmentartifactsdifferfromotherartifactsbecausetheycannotbemodified.Theyrecordasubmissionor
achievementataspecificpointintime.D2LLearningEnvironmentartifactsdonotupdatewhenitemschangeinacourse;
userscanonlychangetheirname,description,andtags.Userscannotmodifytheactualcontent.
IfauserimportsquizordropboxfolderresultsintotheirD2LePortfolio,learningobjectivesassociatedwiththequizor
dropboxfolderalsoautomaticallyimportwithanassociationtotheircorrespondingartifact.
Allow certified D2L Learning Environment artifacts
Doanyofthefollowing:
• Toallowquizartifacts,onaquiz'sEditQuizpage,intheAssessmenttab,selectAllowuserstoaddtheresultofthisquiz
totheirD2LePortfolio.
• Toallowdropboxartifacts,onadropboxfolder'sEditFolderpage,selectAllowuserstoaddthisfoldertotheirD2L
ePortfolio.
• Toallowgradeartifacts,ontheGrades
Settingspage,intheOrgUnitDisplayOptionstab,selectAllowuserstoadd
theirgradestotheirD2LePortfolio.
• Toallowcompetencyartifacts,ontheCompetencies
Settingspage,selectAllowuserstoaddtheircompetenciesto
theirD2LePortfolio.
©2016byD2LCorporation.Allrightsreserved.
5
D2LePortfolio
Formtemplates
Form templates
About forms
Formtemplatesarepagescreatedbyanorganization,department,orcoursedesignerthatcollectinformationfromusers.
Whenyoucreateaformtemplate,youspecifywhatfieldsitincludes,whattypeofinformationeachfieldcollects,and
whetherafieldisrequired.Userscanfilloutaformtemplatemultipletimesandtheycanallowotherstocommentonor
evaluatetheirentries.
Whenusersfilloutaformtemplate,aformresponseisaddedasanartifactintheirD2LePortfolio.Theycanthenshare,edit,
oraddtheformresponsetocollections,presentations,orlearningobjectives.Formresponsescanalsobesubmittedtoa
dropboxfolder.
Instructorscancreateformtemplatesforanorgunit.Administratorscancreateformtemplatesforanorganization.
Formtemplatesarenotcourse-specific.Whenyoushareaformtemplatewithindividualsinyourcourse,theycanuseitin
othercoursesandrepurposeitasdesired.
Therearetwoareastocompletewhencreatingaformtemplate:formtemplatedetailsandformtemplatecontent.The
detailsareacontainsthenameanddescriptionoftheformtemplateandwhichcourseshaveaccesstoit.Thecontentarea
containstheactualfieldsusersfillout.Thecontentareaofaformtemplatecancontaintwotypesoffields:systemfieldsand
customfields.
Systemfieldsautomaticallypopulatewithdatafromauser’sprofile.SometypicalsystemfieldsincludeFirstName,Last
Name,andEmail.
Customfieldsallowuserstofillincontent.Youdefinewhattypeofinformationusersenterinacustomfieldandwhetherit
isrequired.
Customfield
Description
Drop-downList
Createsadrop-downlistofoptionsthatuserscanchoosebetween.Usethis
optionwhenyouwantuserstochooseonlyoneoptionfromapredetermined
list.
Itisgoodpracticetomakethedefaultvaluedescriptivetextratherthanoneof
theoptions.Forexample,--Selectafiletype--or--Chooseanaction--.
RadioButtonList
Createsasetofradiobuttonsthatuserscanchoosebetween.Usethisoption
whenyouwantuserstochooseonlyoneoptionfromapredeterminedlist.
CheckBoxList
Createsasetofcheckboxitemsthatuserscanselectoptionsfrom.Usethis
optionwhenyouwantuserstochooseoneormoreoptionsfroma
predeterminedlist.
TextInput-SimpleText
Createsastandardtextfieldforenteringtext.Youdeterminehowmany
charactersthetextfieldaccepts.Youcanalsoprovidedefaulttextor
instructionstohelpguideusers’responses.
©2016byD2LCorporation.Allrightsreserved.
6
D2LePortfolio
Formtemplates
Customfield
Description
TextInput-FormattedText
CreatesatextfieldthatusestheHTMLEditor.Formattedtextfieldsallowyou
tousegraphics,tables,links,andotherfunctionalityavailableintheHTML
Editor.
NumericInput
Createsafieldthatonlyacceptsnumericdata.Youcanspecifywhetherto
allowdecimalsandnegatives.
Iftheinputcontainsnumericcharactersaswellassymbolsortext,usea
simpletextfieldinstead.Forexample,forphonenumbersorproductnumbers,
useasimpletextfieldandprovideexamplessuchas(555)555-5555or1264AX100.
DateandTimeInput
Createsastandardcalendarandtimefieldforselectingadateand/ortime.
Information
Providesarichtextfieldforaddingacontentareatoaform.Acontentarea
providesinformationtousersratherthancollectingit.Forexample,youcould
providetextinstructions,agraph,oranimage.
FileUpload
CreatesAddaFileandRecordAudiobuttonsanddialogsforeach.Youcan
specifywhattypesoffilesuserscanuploadandthemaximumfilesizeallowed.
RubricEvaluation
AllowsyoutoinsertarubriccreatedinD2LLearningEnvironment.Usethis
optiontogatherconsistentfeedbackfromusers.Forexample,createapeer
evaluationformthatincludesarubricwiththeappropriateassessment
options.
D2LePortfolioItemLink
CreatesanAddbuttonanddialogthatletsusersassociatetheformresponse
withanitemintheirD2LePortfolio.Youcanrestrictwhattypesofitemsauser
canlinktheformresponseto.Forexample,ifyouhaveaformtemplatefor
reflectingonorevaluatingapresentation,requirethatuserslinktothe
presentationintheform.
Whenyoufollowalinkinaform,youhavethesamepermissionsfortheitem
asyoudofortheform,evenifthepermissionsdifferfromyournormal
permissionsfortheitem.
OrgUnit
Createsadrop-downlistoforgunitslimitedtoauser'senrollments.Youcan
definewhattypeoforgunitsdisplayinthedrop-downlist(forexample,
Course,Group,Semester,etc.).Usethisfieldifyouwanttotieformdatatoan
orgunit.
©2016byD2LCorporation.Allrightsreserved.
7
D2LePortfolio
IntegratingD2LePortfoliowithContent
Create a form template for an org unit
1.
Onthenavbar,click
EditCourse>
2.
ClickNewFormTemplate.
3.
Enteryourformdetails.ClickSave.
4.
Doanyofthefollowing:
Forms.
• Toaddasystemfieldtothetemplate,clickAddSystemField.Selectyourfields.ClickAdd.
• Toaddacustomfieldtothetemplate,clickAddCustomField.Enteryourfielddetails.ClickSave.
• Toaddasectionheadertothetemplate,clickAddSectionHeader.Enteryourheadername.ClickSave.
Integrating D2L ePortfolio with Content
Integrate form templates in Content
Youcanintegrateformtemplatescreatedeitherattheorganizationororgunitleveltogatherinformationfromwithin
coursemodulesandtopicsinContent.FormresponsescreatedbyusersarethensenttotheirD2LePortfolioforfuture
reference.
Forexample,youcanasklearnerstocompleteaformresponsetodemonstrateunderstandingofaparticulartheoryorto
gatherfeedbackabouttheirthoughtsonthemethodsusedtofosterlearning.
Youcanonlyaddformtemplatesthatwerecreatedattheorgunitlevelorcreatedattheorganizationlevelandsharedto
theorgunitlevel.
1.
Onthenavbar,click
Content.
2.
Navigatetothemoduleinwhichyouwanttoaddaformtemplate.
3.
FromtheAddExistingActivitiesbutton,click
4.
Clicktheformyouwanttoadd.
FormTemplates.
Enable D2L ePortfolio reflections from Content
LearnerscanaddD2LePortfolioreflectionstoD2LLearningEnvironmentonanypageinContentwheretheoptionis
enabled.
WhenlearnersaddareflectionfromContent,therearethreedefaulttagsthatspecifythereflection'sorigin:thecourseID,
themodulename,andthetopicname.
ReflectionsinD2LePortfolioareenabledbydefault.
1.
Onthenavbar,click
Content.
2.
Clickonthetopicforwhichyouwanttoenablereflections.
3.
IntheActivityDetailstab,clickReflectinginePortfolioisdisabled.
©2016byD2LCorporation.Allrightsreserved.
8
D2LePortfolio
AssessingD2LePortfoliocontentinD2LLearningEnvironment
4.
SelecttheAllowreflectinginePortfoliocheckbox.
5.
ClickUpdate.
Disable D2L ePortfolio reflections from Content
1.
Onthenavbar,click
Content.
2.
Clickonthetopicforwhichyouwanttodisablereflections.
3.
IntheActivityDetailstab,clickReflectinginePortfolioisenabled.
4.
CleartheAllowreflectinginePortfoliocheckbox.
5.
ClickUpdate.
Assessing D2L ePortfolio content in D2L Learning
Environment
About rubrics and D2L ePortfolio
UserubricsinD2LePortfolioforassessingartifacts,reflections,collections,presentations,andlearningobjectives.
Rubricsmustbeavailableatthecourse,department,ororganizationleveltoenableuserstoattachthemtoD2LePortfolio
itemsforassessment.CreaterubricsusingtheRubricstool.
AD2LePortfoliouserwhohaspermissiontoassessanitemcanuseanyoftherubricsattachedtotheitembyitsowner.
About dropbox folder submissions and D2L ePortfolio
D2LePortfolioitemsthatlearnerssubmittoadropboxfolderaretreatedasuniqueobjects;theydonotchangewhenthe
originalitemchanges.Thisallowsyoutoassessorgradesubmissionswithoutworryingaboutlearnersrevisingtheirwork.
DropboxfolderscanbeassociatedwithacompetencyoragradebookiteminD2LLearningEnvironment.Youcanalso
attachfeedbackorcommentstospecificsubmissions.
IfyouselectAllowuserstoaddthisfoldertotheirePortfolioonadropboxfolder'sEditFolderpage,ausercanaddtheir
submissionwithyourfeedbacktotheirD2LePortfolio.Thisallowsthemtocontinueimprovingtheirworkwhilemaintaining
acopyofhowtheitemappearedatthetimeofassessment.
©2016byD2LCorporation.Allrightsreserved.
9
D2LePortfolio
IntegratingD2LePortfoliowithCompetencies
Integrating D2L ePortfolio with Competencies
About learning objectives and D2L ePortfolio
D2LePortfoliosupportstwoconfigurationsforfacilitatinglearningobjectives:aprogram-directedapproachandan
independent,self-directedapproach.
Inaprogram-directedapproach,instructorsandprogramadministratorscanpushlearningobjectives(withassociateditems)
intoalearner'sD2LePortfoliofromtheorganization,department,program,orcourseofferinglevel.Withinthissetup,a
learnercan:
• Sharelearningobjectiveitemswithotherstogeneratefeedback
• Associatelearningobjectiveitemswithartifacts,reflections,collections,andpresentationsthatdemonstratetheir
learning
• Displaylearningobjectivesinpresentations
• Createpubliclearningobjective-basedpresentationstoseekfeedbackfromthoseexternaltotheorganization
• Deletelearningobjectivesthatnolongeralignwiththeirlearningplan
Theself-directedapproachenablesuserstoselectlearningobjectivesfromD2LLearningEnvironmenttoimportasitemsin
theirD2LePortfolio.Thismodelempowerslearnerstodefinetheirownlearningplansinadditiontotheactionslistedabove.
About setting up competencies for D2L ePortfolio
DependingontheorglevelatwhichyouhavetheManageCompetenciesrolepermission,youcansetupcompetency
structuresattheorganization,department,orcourseofferinglevelandmakethosestructuresavailableforD2LePortfolio.
IfyouselectIndependentLearningObjectivesontheCompetenciestool's Settingspage,userswillhaveaccessto
orphanedlearningobjectivesbydefaultiftheyareenrolledintheorgunitwheretheorphanedlearningobjectivesexist.
Make a competency structure available for D2L ePortfolio
1.
Onthenavbar,click
Competencies.
2.
Click
3.
Doanyofthefollowing:
Settings.
• TomakecompetenciesavailableforD2LePortfolio,selecttheCompetenciescheckbox.
• TomakelearningobjectivesavailableforD2LePortfolio,selecttheLearningObjectivescheckbox.
• TomakeorphanlearningobjectivesavailableforD2LePortfolio,selecttheIndependentLearningObjectives
checkbox.
4.
ClickSave.
©2016byD2LCorporation.Allrightsreserved.
10
D2LePortfolio
IntegratingD2LePortfoliowithCompetencies
5.
OntheCompetencyHomepage,clickonthecompetencyyouwanttomakeavailableforD2LePortfolio.
6.
Dothefollowing:
• SetthestatusofthecompetencytoApproved.
• SelectMakecompetencyanditschildrenvisibletousers.IfyouorotherusershavetheManageCompetencies
permission,approvedcompetenciesappearaslearningobjectivesinD2LePortfolioregardlessofwhetheryou
selectthischeckboxornot.
7.
ClickSave.
©2016byD2LCorporation.Allrightsreserved.
11
D2LePortfolio
AboutD2L
About D2L
AgloballeaderinEdTech,D2ListhecreatorofBrightspace,theworld’sfirstintegratedlearningplatform.
Thecompanypartnerswiththought-leadingorganizationstoimprovelearningthroughdata-driventechnologythat
helpsdeliverapersonalizedexperiencetoeverylearner,regardlessofgeographyorability.D2L’sopenandextensible
platformisusedbymorethan1,100clientsandalmost15millionindividuallearnersinhighereducation,K–12,
healthcare,government,andtheenterprisesector—includingFortune1000companies.
ThecompanyhasoperationsintheUnitedStates,Canada,Europe,Australia,Brazil,andSingapore.
www.brightspace.com(http://www.brightspace.com)|www.D2L.com(http://www.d2l.com)
ContactUs
Phone:
1.519.772.0325(Worldwide)
TollFree:
1.888.772.0325(NorthAmerica)
0.808.234.4235(UnitedKingdomandEurope)
0.800.452.069(NewZealand)
1.800.656.210(Australia)
0.800.891.4507(Brazil)
Fax:
1.519.772.0324
Email:
info@brightspace.com
Twitter:
@Brightspace
Web:
www.brightspace.com
(http://www.brightspace.com)|www.D2L.com
(http://www.d2l.com)
©2015D2LCorporation.
TheD2LfamilyofcompaniesincludesD2LCorporation,D2LLtd,D2LAustraliaPtyLtd,D2LEuropeLtd,D2LAsiaPteLtd,andD2LBrasilSoluçõesde
TecnologiaparaEducaçãoLtda.
Brightspace,D2L,andothermarks("D2Lmarks")aretrademarksofD2LCorporation,registeredintheU.S.andothercountries.Pleasevisit
d2l.com/trademarksforalistofotherD2Lmarks.
©2016byD2LCorporation.Allrightsreserved.
12