DOCUMENT RETRIVAL USING WEB CLIENT FOR BDMS
1.
Open Internet Explorer Browser use the saved favorite or this link to access BDMS:
https://itdbdmsweb01.fsa.mtsu.edu/AppXtender/Login.aspx?DataSource=PROD&IgnoreNTAutoLogi
n=True (It may be helpful to save this link as a favorite.)
You will find the following login screen:
You may also access BDMS by accessing certain Banner forms and selecting the BDMS-Display
Document icon:
2. Enter your Banner username and password. Once you login, you will see the application list screen.
If you enter BDMS from Banner on a student’s record, you will immediate go to that student’s
documents or a query screen based on the form you were on.
3. These items on this screen are known as “applications.” Your security will determine which ones
you see. Consider them to be digital filing cabinets. The Admissions Office filing cabinet is known as
B-S-ADMN. The Registrar’s Office filing cabinets are B-S-ID (records for students prior to Spring
2011—same as B-S-ADMN, only prior students), B-S-CRSE (grade change, withdrawals, fresh start,
repeat, etc.), MT-S-LGCY-TRANSCRIPT (vault transcripts), B-S-SECT (catalog/sections),
MT-S-DEG-CURRICULUM (degree curriculum)
4. To look up any documents, double click or right click on the correct application folder and choose
New Query.
Or
5. You will be able to search by any of the search values available. This gives you many more options
than a Banner search. You can search by items such as document type, name, M#, subject, course
number, CRN, etc. The wildcard symbol is different in BDMS. You will use an * to denote the
wildcard. Example: You will enter “B*” to search for any name beginning with the letter B.
6. Once you locate the document, there are several tool options that you will want to become familiar
These
buttons
These buttons zoom in
with.
rotate the
document.
and out to make the
document easier to read.
These buttons navigate
through the pages of
the document.
7. Always remember to logout with this button
. Do not just close the window. There are a
limited number of licenses available for BDMS. When someone does not log out, the license stays in
use.
BDMS Terminology
Annotation – A markup, typically a note or highlight applied to an image to focus
attention on a particular part of the page.
BDMS Application – Index-driven data storage structure where documents can be
stored and retrieved.
BDMS – Display Document Icon (magnifying glass) – Icon on the Banner toolbar
which, when clicked, opens the AppXtender or AppXtender Web Access product so a
query can be performed.
Context – Actual cursor location within a Banner form where you are when you click
the BDMS icon to access the AppXtender system and create a query.
Data Reference Field – A data reference field provides data that is derived from a Key
Reference field. For example, Last Name is derived from ID.
Data Source – Contains connection information that enables an application to connect
and receive data from a particular database.
Document – File or group of files stored in an application and identified by a unique
set of index information. Each page of a document is a single object, such as a
scanned image file or a word processing document. A document can be as small as
one page, or it can contain thousands of pages.
Document Type – User-defined code that identifies each type of document that is
stored and indexed in a BDMS application.
Index – Group of fields where information relating to documents is stored. When a
document is stored in an application, the index values you enter identify the document.
Page – Single object within a document. Each page of a document shares the
Document’s index values.