RÉGIE DE L’ÉNERGIE HYDRO-QUÉBEC DISTRIBUTION’S APPLICATION FOR APPROVAL OF TARIFFS EFFECTIVE 2004-2005 FILE R-3492-2002 PHASE 2 EVIDENCE OF WILLIAM HARPER ECONALYSIS CONSULTING SERVICES ON BEHALF OF: OPTION CONSOMMATEURS OCTOBER 16, 2003 Table of Contents 1.0 Background …………………………………………………………………….... 1 2.0 Purpose of Evidence …………………………………………………………….. 2 3.0 Summary of January 8th Evidence and The Régie’s Phase 1 Decision ………. 3 3.1 Overview ………………………………………………………………….. 3 th 3.2 Summary of January 8 , 2003, Phase 1 Evidence ………………………… 5 3.3 Summary of Régie Decision (with respect to Cost Allocation) …………… 7 4.0 Hydro-Québec’s Proposed Phase 2 Cost Allocation Methodology ……………. 11 4.1 Summary of Revenue Requirement and Rate Base ……………………….. 11 4.2 Overview of Cost Allocation Methodology ……………………………….. 12 4.3 Functionalization …………………………………………………………… 13 4.4 Classification and Allocation ………………………………………………. 25 5.0 Overall Conclusions ……………………………………………………………….. 38 Table 1: Revenue Requirement – Basis of Assignment to Functions ………………. 44 Table 2: Assignment of Costs to Functions ………………………………………….. 45 Table 3: Rate Base – Basis of Assignment to Functions ……………………………. 46 Table 4: Comparison of Load Characteristics – 2002 versus 2004 ………………… 47 Appendix A: Qualifications and Experience for William Harper Evidence of William Harper 1 Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 1.0 Background 2 3 On July 8th, 2002 Hydro-Québec Distribution (HQD) filed its first Application for approval 4 of distribution tariffs with the Régie de l’énergie (the Régie). The Application arose as a 5 result of changes in both the organizational structure of Hydro-Québec as well as 6 changes in the legislative and regulatory framework within which it operates. The 7 purpose of the application was to address the need for rates approved by the Régie as 8 of May 1st, 2004, when the then existing rate freeze was scheduled to expire. 9 10 In its original Application, HQD proposed that the Régie undertake its review in two 11 phases. Phase 1 would deal with a number of the policies and principles that would 12 need to be applied in determining the rates for 2004 including: 1. Regulatory principles regarding the establishment of the revenue requirement on 13 a forward test year basis, 14 15 2. Deemed capital structure, allowed rate of return on equity, and cost of debt, 16 3. Accounting policies, 17 4. Cost allocation policies, 18 5. The application of section 52.1 of the Act regarding cross-subsidization among customer classes, and 19 6. Recognition and approval of the 2002-2003 revenue requirement. 20 21 Phase 2 would then deal with HQD’s proposals with respect to the actual rates to be 22 approved for 2004-2005, developed in accordance with the Régie’s decisions regarding 23 Phase 1. 24 25 Phase 1 took place during the fall of 2002 and the winter of 2002/2003 and the Régie 26 issued its decision1 on May 21st, 2003. 27 28 On July 7th, 2003, the Régie issued a procedural order2 initiating Phase 2 of its review of 29 HQD’s 2004-2005 distribution rate case. At that time, the Régie indicated that (at the 1 2 D-2003-93 D-2003-138 1 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 1 request of HQD) it was deferring consideration of a number of specific issues including 2 ROE-adjustment mechanism, changes to rate structure and terms & conditions of 3 service. Phase 2 would focus on the implementation of the regulatory principles 4 approved in Phase 1, HQD’s proposed revenue requirement (based on the Phase 1 5 cost of capital) and cost allocation. 6 7 HQD’s Phase 2 Application was filed with the Régie on August 13, 2003. In its 8 Application3, the utility sought immediate approval for an interim rate increase of 3% for 9 all customer classes4 to be effective October 1st, 2003. It also sought approval for its 10 proposed 2004 revenue requirement ($9,089.7 M), its revised cost allocation 11 methodology and a further rate increase of 2.98% effective April 1st, 2004 – to be 12 applied uniformly to all customer classes5. HQD also requested that the Régie confirm, 13 as part of its final decision regarding Phase 2, the interim rate approval requested for 14 October 1, 2003. 15 16 On September 9th, 2003 the Régie issued a decision6 rejecting HQD’s request for an 17 interim rate increase effective October 1st, 2003. Subsequently, on September 24th 18 HQD filed an amended Application wherein it sought the Régie’s approval to increase 19 its 2003-2004 rates by 3% 15 days following the Régie’s decision with respect to its 20 overall Application and by a further 2.98% applicable as of April 1, 2004. 21 22 2.0 Purpose of Evidence 23 24 I was retained by Option Consommateurs (OC) during Phase 1 to provide comments 25 regarding HQD’s proposed cost allocation methodology7. For Phase 2, OC has 26 requested that I review HQD’s Phase 2 proposals with respect to cost allocation matters 27 – with reference to my original evidence and the Régie’s Phase 1 decision – and 3 HQD Application Letter, August 13, 2003 Excluding the LR and MR classes 5 Again, excluding classes LR and MR 6 D-2003-168 7 Evidence of William Harper, January 8, 2003 4 2 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 1 comment on the appropriateness of HQD’s revised cost allocation methodology. 2 Furthermore, OC has asked me to comment on the transparency of the cost allocation 3 evidence filed by HQD. 4 5 The Phase 2 evidence starts with a summary of the issues identified in the January 8, 6 2003 Phase 1 Evidence and the Phase 1 findings of the Régie. This is followed by a 7 more detailed review and discussion of cost allocation methodology as currently 8 proposed by HQD. In its filing, HQD has provided the results of its cost allocation 9 methodology for 2002, 2003 and 2004. However, for purposes of the review and 10 comments, references are made with respect to the methodology and results as 11 presented for 2004 (i.e., HQD-8, Document 4). Overall, HQD’s revised methodology 12 reflects the Phase 1 decision of the Régie and addresses a number of the 13 methodological issues raised in the January 8th Evidence. However, there are a 14 number of areas where the methodology and/or the documentation of the allocation 15 process itself could be improved. These are noted throughout the text and summarized 16 in Section 5.0. 17 18 19 3.0 Summary of January 8th Evidence and the Régie’s Phase 1 Decision 20 21 3.1 Overview 22 23 Electric utilities perform cost of service (alternatively referred to as cost allocation) 24 studies in order to assess the appropriateness of the rates to be charged to each class 25 of customers. The objective of such studies is to determine both the total and the unit 26 costs of providing service to the utility’s various customer classes. The results are then 27 used to provide guidance in establishing the overall rate levels and designing the rate 28 structures for each individual class in a manner that fairly apportions the costs between 29 classes and provides appropriate pricing signals. The primary consideration in 3 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 1 undertaking a cost allocation study is to track costs and reflect cost causality to the 2 extent practical. 3 4 The Phase 1 January 8th Evidence noted that HQD’s proposed cost allocation 5 methodology followed standard utility industry practice whereby costs are 6 functionalized, classified and then allocated to customer classes. Furthermore, the 7 Evidence noted that the functions employed by HQD (i.e., Production, Transmission, 8 Distribution and Customer Service) were consistent with those employed by other 9 electric utilities. However, the Evidence identified a number of instances where: 10 • considerations of cost causality, 11 12 • • Further analysis was recommended in order to confirm the appropriateness of the proposed methodology. 15 16 Further documentation was recommended in order to clarify how the proposed methodology worked, and 13 14 Changes were recommended to the methodology to more accurately reflect These recommendations are summarized in Section 3.2 below. 17 18 Similarly, in its decision, the Régie agreed that HQD’s methodology generally followed 19 standard industry practice8 and accepted the basic cost of service functions as 20 proposed by HQD9. Further, the Régie observed that the direct assignment of costs 21 was preferable wherever possible and that cost allocation studies necessarily involved 22 trade-offs in terms of the level of precision attributable to the results and the complexity 23 of the required analyses. The Régie also noted that transparency was an important 24 attribute of cost allocation studies and that such studies must provide sufficient 25 information to allow for historical comparisons. Finally, the Régie noted that there were 26 a significant number of issues raised with respect to cost allocation and that all of them 27 would not be dealt with at this time – particularly the cost allocation with respect to 28 remotes. It observed that the cost allocation methodology would likely evolve with time 29 and experience. 8 9 D-2003-93, p. 143-144 Id., p. 144 4 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 1 In terms of the details and mechanics of the proposed methodology, the Régie accepted 2 certain aspects of HQD’s proposal but, in other areas, directed the utility to undertake 3 further analysis and revise its cost allocation methodology. The specific findings and 4 directives of the Régie with respect to cost allocation are summarized in Section 3.3. 5 6 3.2 Summary of January 8th, 2003 Phase 1 Evidence 7 8 The Evidence recommended the following changes to HQD’s proposed cost allocation 9 methodology: 10 • In terms of Functionalization of the Revenue Requirement: o Capital Taxes should be assigned to the Remote and Distribution-Grid 11 12 sub-functions in a manner that more closely reflects the basis on which 13 they were actually incurred (i.e., net book value – preferably including 14 assets under construction). o Gross Revenue Taxes should also be assigned to all functions in a 15 16 manner that more closely reflects how the taxes are actually calculated 17 (i.e., based on revenues or total allocated costs – excluding the cost of 18 electricity commodity purchases and transmission services). o Electricity Supply Procurement Costs should be functionalized as 19 Production. 20 21 • In terms of Functionalization of the Rate Base: 22 o Working Fund Requirements associated with electricity commodity 23 purchases and transmission services should be assigned to the 24 Production and Transmission functions respectively. Furthermore, the 25 working fund requirements associated with labour expenses, other O&M 26 expenses, capital taxes, gross revenue taxes and municipal and school 27 taxes should each be allocated separately to functions using the same 28 methodology as was used to allocate the associated revenue requirement 29 component. 30 • In terms of Classification and Allocation: 5 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 o In allocating the demand-related costs for the Medium and Low Voltage 1 2 sub-functions, the 1-NCP customer class values should be adjusted reflect 3 the load carrying capability of the minimum system. This recommendation 4 applied to allocation of both the revenue requirement and rate base. 5 o In the Customer Care & Accounting sub-function, the costs associated 6 with meter reading, billing and accounting should be separately identified 7 and allocated to customers based on a weighted customer count factor 8 that captures the relative cost of these activities for various customer 9 classes. This recommendation also applied to the allocation of both the revenue requirement and the rate base. 10 o The allocation of HQD overheads should be changed so as to be 11 12 consistent with the allocation base used to allocate Hydro-Québec’s 13 corporate overheads (i.e., exclude purchased fuel costs for Remote 14 Communities). 15 16 The Evidence recommended that the following aspects of the cost allocation 17 methodology required further documentation in order to improve the transparency of the 18 process: 19 20 • In terms of the Functionalization of costs: 21 o HQD should more clearly document how the costs and assets associated with 22 the various cost centres used for budgeting and cost reporting purposes are 23 functionalized. 24 o HQD should more clearly detail how municipal and school taxes are assigned 25 between the Distribution and Customer Service functions and among the 26 Distribution sub-functions. 27 o HQD should more clearly detail how the working fund requirements associated 28 with electricity commodity and transmission service purchases are assigned to 29 the various functions. 30 6 Evidence of William Harper 1 • Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 In terms of the Classification and Allocation of costs: o HQD should more clearly document how the revenue requirement and rate base 2 3 associated with the Customer Care & Accounting and the Sales & Marketing sub- 4 functions are attributed to small/medium versus large volume customers. o HQD should more clearly explain how the amortization and remaining 5 6 unamortized balances for the costs associated with commercial programs are 7 allocated to customer classes. 8 9 Finally, the Evidence recommended that HQD undertake further analyses regarding the 10 following issues: 11 • voltage, low voltage and the customer connections sub-functions. 12 13 The reliance on the minimum system method to establish the costs for medium • The appropriateness of using an average in-service date as the basis for making the 14 adjustments between accounting costs and current replacement costs required for 15 the minimum system calculations. 16 • low voltage facilities. 17 18 The appropriateness of using the same demand/customer split for both medium and • The appropriateness of using 1-NCP to allocate the demand-related costs for the medium and low voltage distribution sub-functions. 19 20 21 3.3 Summary of the Régie’s Decision (with respect to Cost Allocation) 22 23 Cost of Electricity Supply 24 25 The Régie noted that HQD’s allocation of the Electricity Supply costs conformed to its 26 earlier decision10 as to how the costs of the Heritage Pool should be allocated to 27 customer classes and accepted the method of allocation proposed by the Company. 28 10 D-2002-221 7 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 1 The Régie indicated that it expected additional details to be provided for Phase 2 2 regarding electricity usage by interruptible and other special rate categories and that it 3 would further consider the treatment of the supply costs for these classes at that time. 4 The Régie also deferred to a future rate hearing the allocation of extra-Heritage Pool 5 electricity supply costs, as no such costs were forecast for 2004. 6 7 Cost of Transmission 8 9 The Régie accepted HQD’s proposal to allocate the cost of transmission charges 10 payable to TransÉnergie (HQT) based on 1-CP (i.e., the coincident peak of each 11 customer class) for the time being. The Régie noted that the methodology used by 12 HQD to allocate its share of transmission costs to the end use customer classes would 13 be the subject of future review, after the Régie has made final determinations on HQT’s 14 transmission cost allocation study11. 15 16 Functionalization of HQD’s Distribution and Customer Service Costs 17 18 The findings with respect to functionalization focused primarily on three issues: the 19 determination of connection costs; the splitting of distribution costs between the medium 20 and low voltage sub-functions, and the treatment of customer care costs. 21 22 The Régie found that the use of the Minimum System Study analysis to determine 23 Connection costs was inappropriate and directed HQD to adopt an approach based on 24 the relative connections costs associated with the different types of customers it 25 serves12. 26 27 Similarly, the Régie was not convinced that the Minimum System study provided the 28 appropriate basis for separating out the costs for the low versus medium voltage 11 I understand that HQT recently filed the required cost allocation study. However, no schedule has been established yet for the review of the study. 12 The Régie specifically directed HQD to adopt the methodology set out in response to an undertaking during the oral phase of the hearing – HQD-12, document 4.1.3 8 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 1 distribution network facilities. HQD was directed to undertake additional analyses for 2 Phase 2. 3 4 Finally, with respect to Customer Care & Accounting, the Régie noted that a number of 5 activities were included in this sub-function and that the underlying cost drivers varied 6 depending upon the specific activity concerned. The Régie directed that HQD 7 undertake a detailed study of the Customer Care & Accounting activities (particularly 8 billing, meter reading and settlements) with a view to separating out the costs involved 9 and allocating each to customer classes based on the appropriate cost driver. 10 11 Overall, the Régie observed that there was lack of clarity in terms how each of the cost 12 components of the rate base and revenue requirement was assigned to functions and 13 directed HQD to provide more details in the future13. 14 15 Classification of Costs 16 17 The Régie accepted HQD’s proposal to classify Customer Service function costs as 18 customer-related. 19 20 The Régie accepted HQD’s proposals to classify Connection sub-function costs as 21 customer-related and Distribution Station & Operating Centre sub-function costs as 22 demand-related, noting that both practices were consistent with industry standards. 23 24 The Régie also accepted the approach proposed by HQD for the assignment to 25 functions of the costs associated with the Streetlights/Sentinel Lighting; the Sales & 26 Marketing sub-function and the Other sub-function14. 27 28 The Régie accepted the Minimum System Method for classifying distribution network 29 costs between customer-related and demand-related15. In doing so, the Régie noted 13 14 D-2003-93, page 156 D-2003-93, page 162 9 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 1 that it was one of the two standard methods used by the industry to classify such costs. 2 However, the Régie also noted that implementation of the Minimum System Method 3 varied from one distributor to another. The Régie indicated that it was not convinced 4 that there was no load carrying capability associated with the minimum system. As a 5 consequence, the Régie directed the Company to subtract a demand cost component 6 (based on 1 kW per customer) from the customer-related costs determined by the 7 Minimum System method and transfer it to the demand-related costs – as determined 8 by the Minimum System method. The 1 kW value was considered to be reasonable 9 until HQD had the opportunity to refine its method. The Régie also accepted HQD’s 10 methodology for recognizing the difference between replacement costs and embedded 11 asset costs for minimum system facilities based on the Handy Whitman index and 12 average in-service lives. 13 14 Allocation to Customer Classes 15 16 The Régie accepted the 1-NCP methodology for allocating the Distribution function’s 17 demand-related costs to customer classes. 18 19 In the case of the Connections sub-function, the Régie directed that the costs be 20 allocated to customer classes based on the customer count for each class and the unit 21 cost of connections for each customer class. 22 23 The Régie noted that for some of the Customer Care & Accounting activities (e.g. billing 24 and meter reading) factors other than simply the number of customers in each customer 25 class – such as meter reading frequency and billing frequency - affected the costs 26 incurred on behalf of each customer class. For Phase 2, the Régie directed that HQD 27 allocated the costs of these activities separately. 28 15 D-2003-93, page 162 10 Evidence of William Harper 1 Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 4.0 Hydro-Québec’s Proposed Phase 2 Cost Allocation Methodology 2 3 4.1 Summary of Revenue Requirement and Rate Base 4 5 For the 2004 rate year, HQD’s proposed non-return related revenue requirement is 6 $8,398.8 M and consists of the following costs16: 7 • Electricity Purchases $4,627.4 M 8 • Transmission Services: $2,313.0 M 9 • Gross OM&A $ 862.4 M 10 • Capitalize OM&A $ (271.2)M 11 • Cost of Shared Services $ 405.0 M 12 • Corporate Overheads $ 45.4 M 13 • Depreciation and Amortization $ 430.3 M 14 • Taxes $ 105.9 M 15 • Purchased Fuel $ 26.9 M 16 • Internal Revenues $ (70.2)M 17 • Other Revenues $ (52.0)M 18 • Ice Storm Reimbursement $ ( 5.9)M 19 • Retirement Credit $ (18.2)M 20 21 In addition, the 2004 revenue requirement includes cost of capital charges of $690.9 22 M.17 23 24 The rate base proposed by HQD for 2004 is $8,465.2 M18 and consists of: 25 • Fixed assets with an average net book value of $7,819.3 M, 26 • Unamortized credits and expenses with a value of $329.8 M, 27 • A working capital allowance of $218.4 M and 16 HQD-8. Document 4, page 9 HQD-1, Document 1, page 15, Table 1 18 HQD-8, Document 4, page 8 17 11 Evidence of William Harper • 1 Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 Inventories valued at $97.7 M. 2 3 4.2 Overview of Cost Allocation Methodology 4 5 HQD’s Phase 2 cost allocation methodology is generally the same as that proposed in 6 Phase 1, with the following exceptions: • 7 HQD has made a number of specific changes in order to respond to the directions of the Régie in its Phase 1 decision19, 8 • 9 HQD identified specific rate base cost components associated with the “Other” 10 sub-function20 and refined the allocation of various revenue requirement 11 components of the “Other” sub-function21, • 12 HQD has made additional changes to the Phase 1 methodology with respect to 13 the functionalization and allocation of specific cost components (e.g. pole rental 14 revenues, taxes and the derivation of CP/NCP values) and, finally, • 15 HQD has put forward proposals for incorporating a number of new 16 charges/credits (e.g., the costs associated with energy efficiency (DSM) 17 programs22, the costs and rate base associated with “actifs incorporels”, new 18 revenue requirement components associated with retirement credits, other 19 staffing related costs, revenue from internal electricity billings and write-offs & 20 withdrawals (“radiations & retraits”)) into the cost allocation methodology. 21 22 Where possible, HQD directly assigns the cost components of the revenue requirement 23 to a specific function and sub-function. These are identified in Table 1 provided at the 24 end of this Evidence. Other cost components of HQD’s revenue requirement are 25 tracked by “cost centres”23 and sufficient detail is generally available to permit the costs 26 to be assigned directly to HQD’s cost of service functions and in many cases to be 27 assigned to specific sub-functions as well. The remaining cost components of HQD’s 19 HQD-8, Document 1 HQD-8, Document 4, page 32 21 HQD-8, Document 1, pages 20-21 and HQD-8, Document 4, page 33 22 HQD-8, Document 1, page 6 23 Phase 1, HQD-4, Documents 5 to 5.3 20 12 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 1 revenue requirement are attributed to functions using an appropriate allocation factor. 2 Table 2 summarizes the results of this process. 3 4 A similar process is used to assign HQD’s rate base to cost of service functions (and 5 sub-functions) and Table 3 identifies those rate base components that are tracked to 6 functions by cost centres versus those that are directly assigned or allocated. The 7 functionalization of HQD’s revenue requirement and rate base as proposed for Phase 2 8 is addressed in greater detail in Section 4.3. 9 10 The costs assigned to each function are then either designated for direct assignment to 11 a specific customer class or classified as customer and/or demand-related so that they 12 can be allocated to customers classes. The details regarding the classification and 13 allocation of HQD’s 2004 revenue requirement and rate base are discussed in Section 14 4.4. 15 16 4.3 Functionalization 17 18 Functions Employed 19 20 HQD continues to use Production, Transmission, Distribution and Customer Service as 21 its primary functions – consistent with the findings of the Régie. In the case of 22 Distribution and Customer Service, the functions are broken down into the same sub- 23 functions as in Phase 1: 24 • Distribution 25 o Distribution and Operating Centres 26 o Medium Voltage Lines 27 o Low Voltage Lines 28 o Connections 29 o Streetlights/Sentinel Lighting 13 Evidence of William Harper • 1 Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 Customer Service 2 o Customer Care & Accounting 3 o Metering 4 o Sales & Marketing 5 o Other 6 However, in the case of the Customer Service function, the sub-functions (except for 7 Metering) are broken down into more detailed sub-categories than was the case in 8 Phase 1: 9 • Customer Care & Accounting24 10 o Meter Reading 11 o Billing 12 o Collection/Settlement 13 o Debt Recovery 14 o Illegal Use/Power Theft 15 o Call Centre 16 o Complaints & Claims 17 o Public Relations • 18 Sales &Marketing 19 o Small/Medium Power Customers – Marketing 20 o Small/Medium Power Customer – Sales Support/Service (“ Ventes en territories”) 21 22 o Large Power Customers – Commercial Programs 23 o Large Power Customers – Sales Support/Service (“Autres”) 24 o Energy Efficiency Programs • 25 Other 26 o Electricity Supply Procurement 27 o Other Activities 28 o External Revenues (“Facturation externe émise”) 24 HQD-8, Document 4, page 19 14 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 1 The Customer Care & Accounting changes reflect the direction of the Régie in its Phase 2 1 decision; while the introduction of an Energy Efficiency sub-category recognizes that 3 for 2004 the revenue requirement includes a charge for the amortization of cost 4 associated with the development of energy efficiency programs and the rate base 5 includes a component for unamortized balance associated with these activities. In the 6 case of the Other sub-function, the cost allocation methodology now captures the fact 7 that there are rate base components associated with HQD’s corporate activities (a 8 shortcoming noted in Phase 1). 9 10 Functionalization of HQD’s Revenue Requirement 11 12 o Costs Directly Assigned 13 14 As indicated in Section 4.1, the following costs/credits are directly assigned to specific 15 Cost of Service functions and sub-functions: 16 • Electricity Purchases – are assigned to the Production function.25 17 • Transmission Services – are assigned to the Transmission function.26 18 • Ice Storm Reimbursement – is assigned to the Distribution function. It is then 19 allocated to the sub-functions affected (i.e., medium voltage, low voltage and 20 connections) based on net book value.27 • 21 Fuel Purchases – are assigned to Distribution-Remote Communities and to the Other sub-function (Electricity Supply Procurement).28 22 • 23 Commercial Programs and Energy Efficiency Programs – are assigned to the 24 Sales & Marketing – Small/Medium Power (Marketing) and Sales & Marketing – 25 Energy Efficiency sub-functions respectively.29 25 HQD-8, Document 4, page 9, column 3 HQD-8, Document 4, page 9, column 4 27 HQD-8, Document 4, page15 28 HQD-8, Document 4, page 9, line 14 29 HQD-11, Document 8, pages 19-20, Question 12.1. Note: There are no amortization costs associated with Commercial programs for Large Power customers in 2004. 26 15 Evidence of William Harper • 1 Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 External Revenues – are assigned to specific functions and sub-functions based 2 on the revenue source. Connection fees are assigned to the Distribution- 3 Connections sub-function. The revenues associated with reconnection and theft 4 recovery are assigned to the Customer Care sub-function components for debt 5 recovery and theft respectively. The revenues from the Lac Robertson remote 6 network are assigned to remotes. The remaining external revenues are all 7 assigned to the Customer Service-Other (External Revenue) sub-function. 8 Comments 9 10 11 The functionalization of the costs for electricity supply and transmission 12 services, as well as that of the ice storm reimbursement follow the same 13 approach as used in Phase 1 and there were no issues identified 14 regarding the treatment of these costs/credits. 15 16 In the case of Fuel Purchases, in Phase 1 all such costs were allocated to 17 the Remote Communities; whereas in Phase 2 $0.5 M have been 18 identified as electricity purchases made by the Electricity Supply 19 Procurement unit.30 However, it is not immediately clear what the purpose 20 of these later purchases is since HQD has indicated that prior to 2005 its 21 electricity requirements can be met by the Heritage Pool.31 22 23 The functionalization of the costs associated with Commercial Programs 24 to the Sales & Marketing sub-function (and subsequently to Small/Medium 25 Power Customers – Marketing and Large Power Customers – Commercial 26 Programs) is the same as in Phase 1. The revenue requirement expense 27 associated with Energy Efficiency Programs is a new item and is 28 functionalized separately. 29 30 31 HQD-11, Document 8, page 21, Question 14.1 HQD-5, Document 2, page 3 16 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 1 There have been a number of changes in the treatment of external 2 revenues: 3 • First, revenues from pole rentals are no longer considered to be 4 “external revenues” but rather now an offset against O&M costs.32 5 However, the classification of pole rental revenues to sub-functions 6 follows the same process as in Phase 1 (i.e., classified to 7 overhead BT and MT distribution facilities based on net book 8 value).33 • 9 Specific external revenues have been identified as being 10 associated with the individual Customer Care & Accounting 11 activities and assigned accordingly. • 12 The external revenues assigned to the Customer Service-Other 13 sub-function are tracked by revenue type such that they can be 14 allocated to customers more accurately. 15 Overall, these changes improve the cost tracking capability of the cost 16 allocation methodology. 17 18 o Costs Tracked and Assigned by Cost Centre 19 20 Details regarding the following components of the revenue requirement are tracked 21 based on HQD’s cost centre structure34 and, as result, can be classified directly to the 22 Distribution-Networks, Distribution-Remotes and Customer Service functions: 23 • Direct O&M costs ( including Capitalized Overheads) 24 • Shared Services costs 25 • Revenues from Services to other HQ units (including other HQD units) 26 • Amortization costs associated with fixed assets, “actifs incorporels”, and write-offs & withdrawals (“radiations & retraits”). 27 32 HQD-11, Document 1, page 36, Question 18.1 and HQD-11, Document 2, pages 20-21, Question 16.1 HQD-8, Document 4, page 15, FC17 34 Phase 1, HQD-4, Documents 5 to 5.3 33 17 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 1 Furthermore, the costs centre structure permits the costs associated with the Customer 2 Service Function to be directly assigned to the specific sub-functions. In the case of the 3 Distribution-Networks function, the costs are assigned to the individual sub-functions 4 based on the net book value of assets in each sub-function. 5 Comments 6 7 8 This approach to assigning O&M costs, Shared Services costs, Revenues from 9 Services to other HQ units and the amortization associated with fixed assets is 10 the same as that employed in Phase 1. In Phase 2, the approach (i.e., 11 assignment using cost centres) also appears to be the one used to assign the 12 amortization of the costs associated with “actifs incorporels” and write-offs & 13 withdrawals – both new cost components for the cost allocation methodology35. 14 15 In response to Information Requests36, HQD has confirmed that there are various 16 supporting cost centres where the associated activities are not directly 17 attributable to a specific sub-function and the associated costs must be 18 “allocated” to the relevant sub-functions. However, no details have been 19 provided on cost centres concerned or the allocation processes used, as HQD 20 has indicated that this is an issue that the Régie delegated to the next rate case. 21 While this may be the case, it would still have been useful for HQD to provide the 22 requested information so as to allow parties to fully understand how the current 23 cost allocation methodology functions and better understand the implications of 24 any changes that may be proposed in conjunction with the next rate case. 25 26 Finally, it not clear why for certain cost centres (e.g., Large Power Customers) 27 and for certain components of the Customer Care & Accounting sub-function 28 (e.g., Debt Recovery and Call Centre) the value for capitalized O&M costs is 35 36 HQD-11, Document 8, page 17, Question 11 and HQD-8, Document 4, page 15 HQD-11, Document 8, page 8, Question 5.4 18 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 1 “positive” (i.e., a charge to operations) as opposed to being a credit (i.e., 2 reduction) to the cost of operations37. 3 4 o Costs Allocated to Functions 5 6 The following cost components of the revenue requirement are allocated to functions 7 and sub-functions based on factors intended to reflect costs causality: 8 • HQ Corporate Overheads 9 • Retirement Credit 10 • Taxes 11 • Cost of Capital 12 13 Corporate Overheads are allocated to functions in two parts: • 14 The costs associated with Human Resources are allocated to functions and subfunctions based on the salary costs assigned to each. 15 • 16 The balance of Corporate overhead costs are allocated to the Distribution and 17 Customer Service functions and, subsequently, to the various Customer Service 18 sub-functions on the basis of total costs associated with each function, excluding 19 the costs of electricity, fuel purchases and transmission services. The Corporate 20 overhead allocated to distribution are allocated to individual sub-functions on the 21 basis of net book value. 22 23 The retirement credit is a new revenue requirement component introduced since Phase 24 1. HQD proposes to assign the credit to functions (and sub-functions) based on 25 salaries. 26 27 In the case of Taxes, there appear to be changes in how Capital and Gross Revenue 28 taxes are assigned for Phase 2. 29 37 HQD-11-Document 8, page 8, Question 5.2 19 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 1 In Phase 1, Capital taxes were assigned to the Distribution (including Remotes) and 2 Customer Service functions based on the net book value of the assets associated with 3 the functions, including assets under construction38. Within the Distribution function, the 4 costs were split between Networks and Remotes based on the number of cost centres 5 associated with each function. Finally, capital taxes associated with Remotes were 6 assigned to the split equally between Production, Transmission and Distribution; 7 whereas the capital taxes associated with Distribution-Networks were allocated to the 8 individual sub-functions based on net book value. For the Customer Service function, 9 capital taxes were allocated to the individual sub-functions based on net book value39. 10 11 For Phase 2, HQD has indicated that the assignment of capital taxes to the sub- 12 functions within both the Distribution and Customer Service functions is based entirely 13 on net book value40. 14 15 In Phase 1, Revenue taxes were assigned to the Distribution (including Remotes) and 16 the Customer Service functions based on net book value of assets in-service and, then 17 subsequently, assigned to sub-function using the same approach as for Capital taxes. 18 However, for Phase 2, the revenue taxes are all attributed to the Distribution function 19 and then assigned to sub-functions appears to also be based entirely on net book 20 value.41 21 22 Municipal & School taxes are assigned to sub-functions in the same manner they were 23 in Phase 1 – based on salaries42. However, there are no Municipal & School taxes 24 assigned to Remotes.43 25 38 Phase 1, HQD-5, Document 11, page 3 and HQD-10, Document 8, page 82-83, Question 32.9 Phase 1, HQD-10, Document 8, pages 82-83 40 HQD-11, Document 8, page 22, Question 16 41 HQD-11, Document 8, page 23 and Table R16.4 42 HQD-11, Document 8, page 23, Question 16.1 43 HQD-11, Document 8, page 24, Table R16.4, line 3 39 20 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 1 HQD’s cost of capital is allocated directly to customers by applying the proposed rate of 2 return (8.16%) to the rate base allocated to each customer class. 3 Comments 4 5 6 For HQ Corporate overheads, the methodology is the same as that used in 7 Phase 1 and no issues were identified with the approach at that time. 8 The allocation process used for the retirement credit reflects how the credit is 9 allocated between HQ’s various lines of business (including HQD)44. 10 11 12 The use of net book value to classify the Capital and Revenue taxes assigned to 13 the Distribution function is an improvement and consistent with the Evidence 14 given on behalf of OC in Phase 145 . 15 16 However, the concerns expressed earlier regarding the use of net book value to 17 assign Revenue taxes to functions and sub-functions as opposed to using an 18 approach that more closely aligned with the way in which Revenue taxes are 19 determined for Hydro Québec overall46 still exist. 20 21 Finally, it still not clear from the material presented how Capital, Revenue and 22 Municipal and School Taxes are initially assigned to the Distribution, Remotes 23 and Customer Service functions. 24 44 HQD-11, Document 8, pages 26-27, Question 19 Phase 1 OC Evidence, pages 14-15 46 Phase 1 OC Evidence, pages 15-16 45 21 Evidence of William Harper 1 Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 Functionalization of HQD’s Rate Base 2 3 o Components Assigned Directly 4 5 Many of the components of HQD’s rate base can be directly assigned to both functions 6 and sub-functions: • 7 Distribution Station and Operating Centres Facilities – the average net book 8 value is directly assigned to the corresponding Distribution Stations and 9 Operating Centres sub-function. • 10 Metering Equipment – average net book value is directly assigned to the Metering sub-function. 11 • 12 Other Networks Assets – consists of equipment associated with street and 13 sentinel lighting and the average net book value is directly assigned to the Street 14 Lights/Sentinel Lighting sub-function. • 15 Unamortized costs for Commercial Programs – are assigned directly to the Sales 16 & Marketing sub-function and then further assigned to sub-components in the 17 same manner as the annual amortization costs associated with the programs47. • 18 Unamortized costs for PGEE - are directly assigned to the Energy Efficiency 19 component of the Sales & Marketing sub-function – again, in the same manner 20 as the annual amortization of the costs associated with the programs48. 21 22 o Components Tracked by Cost Centres 23 24 The unamortized costs associated with “actifs incorporels” are recorded by cost centre 25 and can be assigned directly to the Distribution-Networks, Distribution-Remotes and 26 Customers Service functions.49 As was the case with the annual amortization costs 27 associated with “actifs incorporels”, the cost centre structure generally permits the costs 28 associated with the Customer Service Function to be directly assigned to the specific 47 HQD-8, Document 4, pages 30 and 31 HQD-8, Document 4, pages 30 and 31 49 HQD-11, Document 8, page 35, Question 27.2 48 22 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 1 sub-functions. In the case of the Distribution-Networks function, the costs are assigned 2 to the individual sub-functions based on the net book value of assets in each sub- 3 function. 4 5 General Plant assets are also recorded and tracked by major cost centre, i.e., 6 Networks, Remotes, Customer Service, and Large Customer Marketing & Sales. 7 However, the subsequent assignment to individual sub-functions generally relies on 8 various allocation factors and follows the same process as in Phase 150. 9 10 o Components Allocated to Functions 11 12 The following cost components of the rate base are allocated to individual functions and 13 sub-functions: • 14 The average net book values associated with overhead and underground 15 distribution network facilities are allocated to the Medium Voltage, Low Voltage 16 and Connections sub-functions. The allocation methodology used has been 17 revised, in response to the Régie’s Phase 1 decision51. • 18 The average unamortized costs associated with pension benefits, other post- 19 employment benefits and staff reduction costs are also allocated to sub-functions 20 using the same methodology as in Phase 1.52 • 21 Working fund requirements are directly attributed to each of the major cost 22 centres53 (e.g, Networks, Remotes, Customer Service and Large Customer Sales 23 & Marketing) - but they are then allocated to individual sub-functions. The 24 allocation methodology is the same as that used in Phase 1.54 • 25 The value of inventories related to meters are directly assigned to the Meters 26 sub-function while the balance of the cost of inventories is allocated across the 27 various Networks sub-functions (including Remotes) based on an inventory 50 HQD-11, Document 8, page 33, Question 26.1 HQD-8, Document 1, pages 10-14 52 HQD-11, Document 8, page 39, Question 30.1 53 HQD-11, Document 8, page 43, Question 32.2 54 HQD-11, Document 8, page 43, Question 32.1 51 23 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 1 analysis as of April 30, 200255. This is the same approach as was used in Phase 2 1. 3 4 Overall, the only change from Phase 1 is with respect to the classification of overhead 5 and underground network facilities. HQD’s proposed approach effectively involves two 6 steps56: 7 • The accounting value of HQD’s connection assets is estimated by identifying the 8 number of overhead and underground connections by customer class, 9 determining the replacement value for these connections and then adjusting the 10 results based on the average age of HQD’s facilities and the historic escalation in 11 costs experienced for such facilities (as measured by the Handy-Whitman index). • 12 The remaining value of the for the overhead and underground network facilities is 13 then split between the Medium Voltage and Low Voltage sub-functions. This is 14 accomplished by determining, for the period 1999-2002, the replacement value 15 for the major components (e.g. poles, cable and transformers) of medium voltage 16 and low voltage facilities actually installed in those years, using the resulting 17 values to determine the replacement costs for all similar medium voltage and low 18 voltage components and, then, using relative costs to split the actual net book 19 value of the for these assets (less the value attributed to connections) between 20 the Medium and Low Voltage sub-functions. 21 Comments 22 23 24 The approach adopted for determining Connection sub-function costs is 25 consistent with the Régie’s decision in Phase 157. 26 27 While the Régie did not provide specific direction as to how the costs associated 28 with the medium and low voltage sub-functions should be established, the 55 HQD-11, Document 8, page 45, Question 32.3 HQD-8, Document 1, pages 11-15. 57 D-2003-93, page 155 56 24 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 1 approach utilized by HQD is consistent with the evidence presented in Phase 158 2 and the methodology appears reasonable. One concern may be with the size of 3 the sample used in that the period 1999-2002 captures less than 10% of the total 4 poles and cable currently in-service. This could addressed by HQD either 5 expanding its sample period back to capture a large historical timeframe and/or 6 including more current years as time passes and the cost allocation methodology 7 is updated for future rate cases. 8 While there were no specific issues raised in Phase 1 regarding the methodology 9 10 used by HQD to classify General Plant, concerns were expressed regarding the 11 transparency of the processes employed in assigning the cost for various cost 12 centres to functions. This issue is still outstanding and, according to HQD, 13 something to be addressed in the next rate case.59 14 15 In the case of working capital requirements, issues were raised in Phase 1 16 regarding both the methodology used to classify costs as well as the 17 transparency of the overall process60. Again, both issues are still outstanding 18 and need to be addressed. 19 20 4.4 Classification and Allocation 21 22 Classification and Allocation of HQD’s Revenue Requirement 23 24 o Production, Transmission and Distribution-Distribution Stations/Operating Centres Functions 25 26 27 The classification and allocation methodology for Production (i.e., Electricity Supply 28 costs) is the same as that employed for Phase 1 and accepted by the Régie. 58 Phase1, Réponse d’OC à la demande d’HQD, #2.5 HQD-11, Document 8, page 8, Question 5.4 60 Phase 1, Evidence d’OC, pages 23-25 59 25 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 1 2 The costs of Transmission are classified as 100% demand-related and allocated to the 3 various grid-connected customers based on each class’ contribution to the annual 4 system peak (i.e., 1 CP). This approach is similar to that used in Phase 1 and found 5 acceptable (in the interim) by the Régie. However, in establishing the 1 CP values for 6 the interruptible power customer classes (i.e., BT) for Phase 2, HQD has excluded the 7 interruptible portion of the loads.61. 8 9 Similarly, in the case of the Distribution-Distributing Stations/Operating Centres sub- 10 function, the costs are classified as 100% demand-related and allocated to customer 11 classes based on each class’ annual non-coincident peak (1 NCP) associated with 12 medium voltage facilities62. This approach is similar to that used in Phase 1 and found 13 acceptable by the Régie. However, in establishing the 1 NCP values for the 14 interruptible power customer classes (i.e., BT) for Phase 2, HQD has again excluded 15 the interruptible portion of the loads for these classes63. 16 Comments 17 18 19 HQD has indicated that since the BT loads are interruptible they should not be 20 allocated any demand costs64. However, in considering the appropriateness of 21 excluding of the interruptible portion of the loads associated with the BT 22 customer class for purposes of allocating transmission service costs it is 23 necessary to consider whether: 24 a) The interruptible portion of these loads were excluded from the calculation 25 of the 1 CP value used for HQD in the allocation of transmission service 26 costs by HQT, and 61 HQD-8, Document 4, page 17 and HQD-11, Document 1, page 95, Question 57 HQD-8, Document 4, pages 11 and 13 (FR 2) 63 HQD-8, Document 4, page 17 and HQD-11, Document 1, page 95, Question 57 64 HQD-11, Document 1, page 95, Question 57 62 26 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 b) The terms and conditions of service for these customer classes are such 1 2 that the interruptible portion of the load can be curtailed for faults on the 3 transmission system (as opposed to generation shortfalls). 4 5 Similarly, in determining the appropriateness of excluding of the interruptible 6 portion of the loads associated with the BT customer class for purposes of 7 allocating the costs of the Distributing Stations/Operating Centres sub-function it 8 is necessary to consider whether, under the terms and conditions of service for 9 this customer class, the load can be curtailed for faults on the distribution system. 10 11 From a review of the cost allocation process used by HQT to establish the 12 transmission costs attributable to HQD65, it is not clear whether interruptible loads 13 were included or not. However, a review of the Terms and Conditions associated 14 with the service to BT customers suggests that they are curtailable in the event of 15 an energy supply shortfall as opposed faults on the transmission or distribution 16 systems66. HQD should not exclude the interruptible portion of these class’ loads 17 when determining the 1 CP value to be used to allocate Transmission Service 18 costs or the 1 NCP values used to allocate the costs of the Distributing 19 Stations/Operating Centres sub-function unless it can clearly demonstrate that 20 such loads do not contribute to their cost responsibility and, in the interim, should 21 revert to the methodology as used in Phase 1. 22 23 A comparison of the loads and energies, by customer class, as presented in 24 Phase 1 with those used for cost allocation in Phase 2 (see Table 4) suggests 25 that the load characteristics assumed for the various customer classes are 26 changing over time. In the case of both the D and G rate classes, it would seem 27 that the class load factor is decreasing when calculated based on coincident 28 peak demand; but increasing when calculated based on non-coincident demand. 29 65 66 R-3401-98, HQT-13, Document 12.1, page 4, response R2f). Electricity Rate Bylaw Number 663, Section 270 (English Version) 27 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 1 In addition, there appear to be some anomalies in the demand data used. In the 2 case of D and G rate classes, the 1 CP (or coincident peak load) value for 2004 3 exceeds the 1 NCP (or non-coincident peak value)67 – even though by definition 4 the latter should always be the higher of the two. HQD has indicated that the 5 demand characteristics for the customers other than large power customers are 6 estimated based on sample data however they have not provided any of the 7 supporting analyses68. 8 It would be useful if, as part of future rate cases, HQD were to provide the 9 10 supporting load research results and analyses used to establish the demand 11 characteristics by customers class and the accuracy of the estimates used. This 12 would increase the transparency of the process used to develop the demand 13 allocators required for the cost allocation methodology and allow parties to better 14 understand any changes in the load characteristics from those assumed in 15 previous cases. 16 17 o Distribution-Medium and Low Voltage Facilities 18 19 Consistent with the findings of the Régie in Phase 169, the costs in these two sub- 20 functions are classified between demand and customer-related using the minimum 21 system method. The methodology employed is generally the same as that used in 22 Phase 1 to determine customer costs with two exceptions: • 23 First, the customer and demand portions (%) of the costs associated with 24 medium and low voltage facilities are individually determined (since the HQD 25 does not have to rely on the Minimum System calculations to separate out 26 medium and low voltage costs), and 67 See Table 4 and HQD-8, Document 4, page 17 HQD-11, Document 8, page 48, Question 37 69 D-2003-93, page 162 68 28 Evidence of William Harper • 1 Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 Second, in accordance with the Régie’s Phase 1 decision70, a portion of the 2 customer-related costs associated with medium and low voltage facilities is 3 transferred to the demand-related costs associated with each based on a load 4 carry capability associated with the minimum system of 1 kW per customer. 5 6 The demand-related costs associated with these two sub-functions are then allocated to 7 customer classes on the basis of each class’ non-coincident peak (1 NCP), again 8 consistent with the Phase 1 decision of the Régie71. Similarly, customer-related costs 9 are allocated to the various customer classes based on the number of customers in 10 each class. For the Medium Voltage sub-function the demand and customer measures 11 reflect the characteristics of all customers served at distribution voltages whereas for 12 the Low Voltage sub-function the allocators used reflect the number of customers 13 served at low voltages and their associated demands. 14 Comments 15 16 17 HQD’s approach to recognizing the load carrying capability of the minimum 18 system by identifying and subtracting from the customer costs determined using 19 the minimum system method an allowance for load carry capability of 1 kW per 20 customer conforms with the Régie’s Phase 1 decision. 21 22 HQD’s methodology is based on the same principle as the “zero intercept 23 method” except it is applied at a system level. However, it relies on just two data 24 points to determine the “intercept” which is then used to estimate customer costs 25 exclusive of any load carrying capability: • 26 The customer-related costs derived through the minimum system analysis 27 and an associated load carrying capability of 1 kW per customer, as 28 directed by the Régie for purposes of Phase 2, and 70 71 D-2003-93, page 162 D-2003-93, page 166 29 Evidence of William Harper • 1 Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 The total costs associated with Medium Voltage and Low Voltage facilities 2 which HQD has indicated have a capacity of 51,000 MVA and HQD’s total 3 customer count. 4 Since two data points are the minimum required to establish an intercept, the 5 basis for both of these points is critical. But, as noted by the Régie72, the 1 kW 6 value is effectively a compromise (or interim) solution pending further refinement 7 by HQD. Furthermore, HQD has not provided any details as to how the 51,000 8 MVA value was established73. 9 10 Before this approach is adopted, on permanent basis, as part HQD’s cost 11 allocation methodology it is important that parties have a clearer understanding 12 of the basis for the calculations. Such an understanding will also allow parties to 13 gain some insight into the likely dynamics of the methodology over time. While 14 HQD has suggested74 that the results should be reasonably stable, their 15 calculations for the years 2002-2004 all yield a value of 14.2 kVa simply because 16 the same customer count and system capacity values were used in each year. 17 However, customer counts have changed annually in the past and are likely to do 18 so in the future75 and it is unclear, until more information is provided, what drives 19 the value for system capacity. 20 21 It should be noted that the choice of this approach, which adjusts costs, as 22 opposed to the approach discussed in Phase 176, which involved adjusting the 23 loads used to allocate demand costs, will impact on the eventual allocation of 24 costs to customer classes. As a result, the scope of HQD’s considerations 25 regarding refinements to the minimum system method should include an 26 assessment as the relative merits of the two approaches for recognizing load 27 carrying capability. 72 D-2003-93, page 163 HQD-11, Document 8, page 30, Question 22.1 74 HQD-11, Document 8, page 30, Question 22.2 75 Hydro Québec’s 2002 Annual Report, page 99 (English Version) 76 Phase 1, HQD-12, Document 4.1, page 9 and OC Evidence, page 32 and Exhibit OC-4.1 73 30 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 1 Finally, the concerns expressed earlier about the exclusion of interruptible BT 2 load from the determination of 1 NCP allocation factor for the demand costs 3 associated with Distribution Stations/Operating Centres also applies to the 4 determination of the 1 NCP allocation factor used for the demand costs 5 associated with Medium Voltage facilities. 6 7 o Distribution – Connections 8 9 The costs for this sub-function are split between those associated with actually 10 providing connections and the revenues received from connections fees. The costs 11 associated with providing connections are allocated to customer classes based on the 12 value of the connections attributed to each customer class – as established in during 13 the functionalization of costs. The credit associated with connection fees is allocated to 14 the grid-connected customer classes based on the relative fees received from each 15 class in 200277. 16 Comments 17 18 19 HQD acknowledges that connection fees are received from remote customers 20 but states that there is insufficient information to allow the revenues received to 21 be split between remote and grid-connected customers. In other instances 22 where details were not sufficient to allow for the costs (credits) to be tracked to 23 individual customer classes (e.g. costs associated with debt recovery and theft 24 management), HQD allocated the costs based on customer counts by class. A 25 similar approach could be used here for Remotes. 26 77 HQD-8, Document 4, page 18 31 Evidence of William Harper 1 Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 o Distribution-Streetlights/Sentinel Lighting 2 3 The costs associated with this sub-function are allocated directly to the corresponding 4 customer class. 5 6 o Customer Service – Customer Care & Accounting 7 8 As indicated in section 4.3, the Customer Care & Accounting sub-function is broken 9 down into eight major activities. The cost for each activity is then allocated to customer 10 classes separately: • 11 Meter reading costs – for all customer classes except remotes are captured in 12 this sub-function78. The costs are split between those associated with 13 manually reading meters versus those incurred for remote meter reading and, 14 then, each is allocated to the relevant customer classes based on an 15 allocation factor that reflects the number of annual meter reads per class79. • 16 Billing costs – for all customer customers classes, except the large power 17 customer classes80, are included in this activity. The costs are separated 18 between those associated with the normal billing process and those 19 associated with late payment notices. Normal billing costs are allocated to 20 customer classes based on the number of regular bills issued annually per 21 class. The costs associated with late payment notices are allocated to 22 classes based on the 2001 and 2002 value of outstanding bills by rate class81. • 23 Collection/Settlement costs – for all customer classes are included in this 24 activity. However, the costs associated with grid-connected versus remote 25 customers are captured separately. In each case the costs are allocated to 26 customer classes based on the number of bills issued per class. 78 HQD-11, Document 8, page 50, Question 40 HQD-8, Document 4, page 21 80 HQD-11, Document 8, page 50, Question 40 81 HQD-8, Document 4, page 22 79 32 Evidence of William Harper • 1 Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 Debt Recovery costs – for domestic and small/medium power customers are 2 reflected in this activity and allocated to the respective customer classes 3 based on the 2001 and 2002 value of outstanding bills by class82. • 4 Illegal Use management costs - for domestic and small/medium power 5 customers are reflected in this activity. They are allocated between the two 6 major customer categories based on the relative number of 2000-2002 theft 7 cases recorded for each and, then within each category based on customer 8 count83. • 9 Call Centre costs - for domestic and small/medium power customers are 10 reflected in this activity. They are allocated between the two major customer 11 categories based on the relative number of calls in 2002 and the average 12 length of call for each group and, then within each category based on 13 customer count84. • 14 Complaints & Claims costs – for all customer classes, except large power 15 customers, are captured in this activity and allocated to classes based on the 16 number of complaints/claims received from each class over the period May 17 2001 – May 200285. • 18 Public Relations costs – are allocated to the domestic and small/medium power customer classes based on the number of customers in each class. 19 20 Comments 21 22 23 HQD’s proposals with respect to the allocation of Customer Care & Accounting 24 costs are consistent with the Régie’s Phase 1 decision and, indeed, go beyond 25 the requirements of Régie which focused on the separation of meter reading, 26 billing and settlement costs. 27 82 HQD-8, Document 4, page 24 HQD-8, Document 1, page 19 84 HQD-8, Document 1, page 19 85 HQD-8, Document 1, page 20 83 33 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 1 The allocation factors used are reasonable and the customer classes included in 2 the allocation reflect the classes for which costs are captured in this sub-function. 3 The only exception is allocation of Public Relations costs. It would appear that a 4 number of the activities undertaken86 (e.g. community business development, 5 public relations, media relations and crisis communications management) are 6 activities performed on behalf of the entire corporation as opposed to just 7 domestic and small/medium power customers and that some (if not all) of these 8 costs should be allocated to all HQD’s customers. 9 10 o Customer Service – Meters 11 12 Meter costs are allocated to customer classes using a weighted customer allocation 13 factor that reflects the unit cost of meters for each customer class87. 14 15 o Customer Service – Sales & Marketing 16 17 The methodology used to allocate the costs assigned to the individual components of 18 the Sales & Marketing sub-function to customer classes is generally the same as that 19 employed in Phase 1. 20 21 The only change is the introduction of a methodology for allocating costs associated 22 with the PGEÉ programs to customer classes – which is new revenue requirement 23 component for Phase 2. These costs are allocated to all customer classes based on 24 the cost of Heritage Pool electricity to each customer class prior to any adjustment for 25 special contracts88. 26 86 HQD-11, Document 8, page 53, Question 42.1 HQD-8, Document 11, page 29 88 HQD-11, Document 8, page 55, Question 44.1 87 34 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 1 Comments 2 Additional details provided in Phase 2 have clarified the functionalization and 3 allocation of Sales and Marketing costs, including the cost associated with 4 commercial programs. In the case of commercial program costs, they are split 5 between programs targeted at large power customers versus domestic or 6 small/medium power customers and then allocated to the individual customer 7 classes concerned based on energy volumes. However, if the purpose of the 8 programs was to protect/increase HQD’s revenues89 – then the programs were 9 undertaken for the benefit of all customer classes and the costs should be allocated accordingly. 10 11 12 o Customer Service – Other 13 14 The general approach used to classify and allocate the costs in this sub-function is the 15 same as that employed for Phase 1. However, the treatment of non-rate customer 16 revenues has been refined such that the revenues attributable to administration fees 17 and account opening fees are now separated and allocated separately to domestic and 18 small/medium customer categories based on analyses of the 2002 receipts for each. In 19 each case, the revenues are then further allocated to individual customer classes based 20 on customer counts. Other miscellaneous revenues are also allocated to customer 21 classes based on customer counts. 22 Comments 23 24 25 In terms of methodology, the concern raised in Phase 1 regarding the 26 inconsistency between the approach used to allocate HQ corporate overheads 27 versus that used to allocate HQD’s own overhead costs is still outstanding. 28 However, the details provided in the Application improve the overall transparency 89 HQD-11, Document 8, page 32, Question 24.1 35 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 1 of the allocation process for this sub-function relative to what was provided in 2 Phase 1. 3 4 Classification and Allocation of HQD’s Rate Base 5 6 o Distribution Sub-Functions 7 8 The rate base costs assigned to the various Distribution sub-functions are classified and 9 allocated to customers in the same manner as was used for the revenue requirement: 10 • The rate base attributed to the Distribution Stations & Operating Centres sub- 11 function is classified as demand-related and allocated to customers based on 12 1 NCP 13 • The rate base attributed to Connections is allocated to customer classes 14 based on customer-weighted allocation factor that takes into account both the 15 number of customers in each class and the relative cost of connections in 16 each case. 17 • The rate bases attributed to Medium and Low Voltage Facilities are classified 18 as customer-related and demand-related using the same percentages as 19 were developed and used to classify the revenue requirement. 20 21 • The rate base attributed to Streetlights/Sentinel Lighting is allocated directly to the Street Lighting customer class. 22 23 Comments 24 25 The same comments that were made with respect to the classification and 26 allocation of revenue requirement associate with these sub-functions also apply 27 to the treatment of the rate base: 28 29 • BT interruptible loads should not be excluded in determining the 1 NCP values used in allocating demand costs. 36 Evidence of William Harper • 1 Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 Additional information and greater transparency is required regarding the derivation of the 1 NCP value by customer class. 2 • 3 Similarly, additional information is required regarding the assumptions 4 used in determining the costs associated with the load carry capability 5 implicit in the minimum system calculation. 6 7 o Customer Service – Customer Care & Accounting 8 9 The rate base associated with each of the Customer Care & Accounting sub-categories 10 is allocated to customer classes in the same proportions as the overall revenue 11 requirement in each case is allocated to classes. To this extent, the classification and 12 allocation process incorporates the same refinements and reflects the direction of the 13 Régie from Phase 1. 14 15 o Customer Service – Meters 16 17 Again, the classification and allocation of the rate base mirrors that of the revenue 18 requirement associated with the Meters sub-function and is based on the customer 19 count weighted allocation factor that reflects the relative costs of meters by class. 20 21 o Customer Service – Sales & Marketing 22 23 The rate base associated with each of the Sales & Marketing sub-categories is 24 allocated to customer classes in the same proportion as the revenue requirement 25 (exclusive of external revenues) was allocated to classes. This includes the 26 unamortized costs for PGEÉ programs which are allocated to customer classes based 27 on the cost of Heritage Pool resources for each class, prior to any adjustment for 28 special contracts90. 29 90 HQD-8, Document 4, page 30 37 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 Comments 1 2 3 As with the revenue requirement the unamortized costs associated with 4 commercial programs are split between programs targeted at large power 5 customers versus domestic or small/medium power customers and then the rate 6 base is allocated to the individual customer classes concerned based on energy 7 volumes. However, again, if the purpose of the programs was to protect/increase 8 HQD’s revenues – then the programs were undertaken for the benefit of all 9 customer classes and the costs should be allocated accordingly. 10 11 o Customer Service – Other 12 13 For Phase 2, rate base costs are attributed to the Other sub-function and allocated to 14 customer classes using the same approach as was employed for the revenue 15 requirement associated with the sub-function. 16 17 5.0 Overall Conclusions 18 19 HQD’s Phase 2 cost allocation methodology addresses the specific findings and 20 directions of the Régie in its Phase 1 decision. However, there are still specific areas 21 where the methodology could be refined in order to more accurately reflect 22 considerations of cost causality; where further analyses need to be undertaken or where 23 further explanation/documentation is required regarding how the proposed methodology 24 works. Finally, while HQD flagged the major changes proposed from the original Phase 25 1 methodology (particularly those arising from the Régie’s Phase 1 decision), there 26 were a number of other changes (including both changes to the existing methodology 27 and proposals regarding the treatment of new cost components) that were not readily 28 transparent in the application. These conclusions are discussed in greater detail below 29 and accompanied, in each case, with specific recommendations for consideration by the 30 Régie. 38 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 1 2 A. Future Changes/Refinements to HQD’s Cost Allocation Methodology 3 4 There a still several issues identified in the Phase 1 Evidence where refinements should 5 be made to the cost allocation methodology before HQD’s next rate case: 6 7 A.1 Revenue Tax Functionalization – where in order to more closely reflect the 8 basis on which Hydro Quebec’s gross revenue taxes are actually calculated, the 9 allocation to customer classes should be based on distribution revenues or total 10 allocated costs – excluding the cost of electricity commodity purchases and 11 transmission services. 12 13 A.2 Working Capital Functionalization – where, again, in order to more closely 14 reflect cost causality, the working fund requirement should be separated into its 15 various components (e.g., those associated with electricity supply, transmission 16 services, labour expenses, other O&M expenses, capital taxes, gross revenue 17 taxes, and municipal and school taxes) and each should be allocated separately 18 to functions. In each case, the functionalization of the working fund requirements 19 could mirror the same methodology as was used to allocate the associated 20 revenue requirement component. 21 22 A.3 HQD Overhead Allocation – where the approach should be changed so it is 23 consistent with the allocation base used to allocate Hydro-Québec’s corporate 24 overheads (i.e., exclude purchased fuel costs for Remote Communities). 25 26 In addition, in Phase 2 HQD provided morel information regarding its cost allocation 27 methodology and the following additional changes have been identified: 28 29 A.4 Connection Fees – should be allocated to remote community customer 30 classes as well as the grid-connected customer classes. 39 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 1 2 A.5 Public Relations costs - should be allocated to all customer classes, 3 including large power customers. 4 5 A.6 Commercial Program costs – should also be allocated to all customer 6 classes based on energy volumes. 7 8 B. Issues Requiring Further Analyses 9 10 There are also a few issues that require further analyses and which the Régie should 11 direct HQD to report on for the next rate case: 12 13 B.1 Interruptible Load treatment – in the determination of the 1 CP and 1 NCP 14 allocation parameters needs to be reassessed and based on the treatment of 15 such loads in HQT’s allocation of transmission service costs and the terms and 16 conditions for curtailment. 17 18 B.2 HQD’s Load Research results – and the derivation on the class load 19 statistics. 20 21 B.3 Minimum System Load Carrying Capability recognition – including the 22 appropriate level of load carrying capability associated with the minimum system, 23 the basis for deriving the total system’s capacity and the overall approach to 24 used in adjusting for the load carrying capability of the minimum system. 25 26 B.4 MT/BT Asset Functionalization – where the sample base used to determine 27 the split between MT and BT assets should be expanded over time. 28 40 Evidence of William Harper 1 Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 C. Further Documentation Required 2 3 There a still several of the areas identified in the Phase 1 Evidence where further 4 documentation is required in order for parties to clearly understand HQD’s cost 5 allocation methodology and, where Régie should direct HQD to provide further 6 information prior to the next rate case: 7 8 C.1 Functionalization Based on Cost Centres – needs to be more clearly 9 documented in terms of which cost centres are aligned with which functions and 10 the basis for allocating the costs attributed to cost centres that support more than 11 one function. 12 13 C.2 Working Capital – where the methodology should clearly set out how the 14 various working capital components (particularly those associated with electricity 15 commodity and transmission services) are assigned to functions. 16 17 C.3 Taxes – where the assignment of taxes, particularly to the major functions 18 (i.e. Remotes; Distribution-Grid, and Customer Service), should be clearly 19 documented. 20 21 In addition, HQD should provide further documentation on the following issues which 22 were identified during the review of the proposed 2004 cost allocation methodology: 23 24 C.4 Fuel Costs – where an explanation is required as to the basis for the 25 purchased electricity costs assigned to the Other sub-component. 26 27 C.5 Capitalized O&M Costs – where an explanation is required as to why the 28 values attributed to some sub-functions are “positive”. 29 41 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 1 C.6 Load Research – where more documentation is required as to the ongoing 2 results of HQD’s load research programs and any changes assumed in the load 3 characteristics of the various rate classes. 4 5 D. Transparency in Future Rate Filings 6 7 As well as addressing the aspects of the allocation methodology identified above as 8 requiring further clarification, it is important that HQD – in each rate application – clearly 9 document all of the changes it is proposing to make to its cost allocation methodology. 10 This include changes to methodology in terms of how it functionalizes, classifies and 11 allocates both the existing cost elements of the revenue requirement and rate base as 12 well changes/additions to the methodology required to incorporate new cost elements. 13 While in the current application, HQD clearly pointed out a number of the changes it 14 was proposing (particularly those in response to the Régie’s Phase 1 decision); there 15 appear to be a number of other changes to the cost allocation methodology that were 16 made in Phase 2 but not flagged in the Application. Examples of this include: the 17 treatment of pole rental revenues; the derivation of the 1 CP and 1 NCP allocation 18 factors; the allocation of capital and general revenue taxes within the Distribution 19 function; and the treatment of the revenue requirement and rate base associated with 20 “actifs incorporels”. 21 22 The Régie should direct HQD to, as part of any future rate filing, to flag and fully 23 document any and all changes to its cost allocation methodology. 24 25 Furthermore, to assist parties in understanding the year over year changes in the 26 results of the cost allocation methodology the Régie should direct HQD to: 27 28 • Prepare a schedule which sets out the individual revenue requirement and rate 29 base costs components that are tracked by “cost centre” and presents a total for 30 each cost centre. 42 Evidence of William Harper • 1 Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 Provide schedules that, for each allocation factor91 used, detail both the 2 definition and the actual values used to calculate the allocation factors. Note: 3 HQD has already done this in a number of instances, e.g., for each of the 4 Customer Care & Accounting sub-components92. However, other areas – such 5 as the allocation bases used to split some of the cost components93 among 6 Remotes, Distribution and Customer Service – need to be better documented. 7 91 This includes the allocation factors used both in the functionalization of costs as well as the factors used to allocate the costs in the various functions and sub-functions to customer classes. 92 HQD-8, Document 4, Tables 15-22 93 For example, taxes and working capital. 43 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 Table 1 ($ M) Revenue Requirement Basis of Assignment to Functions Cost Centres Cost of Service Electricity Supply Transmission Services Direct O&M Shared Services Capitalized O&M Corporate Overheads Internal Billing Sent Out Write-Offs & Withdrawals ("Radiations & Retraits") PEB Credit ("Crédit de Retraite") Ice-Storm Gov't Credit "Actifs Incorporels" Commercial Programs DSM Depreciation Taxes Fuel Purchases External Billing Sent Out Total HQD Pres.Office Reg. Affs & Rate Design HQD HR Elect. Supply Procur. Distribution Customer Service Large Pwr Customers Not Tracked by Cost Centre 4627.4 2313.0 13.2 5.1 -9.1 11.9 1.3 -11.2 10.6 -10.5 3.3 0.5 1.1 467.0 246.8 -230.8 344.2 143.5 -13.7 12.3 7.8 2.9 -52.7 -13.4 -2.2 Direct Assignment Direct Assignment Cost Centre Cost Centre Cost Centre Allocated Cost Centre 105.9 26.9 -52.0 7.7 -18.2 -5.9 25.9 6.3 2.8 387.5 105.9 26.9 -52.0 Cost Centre Allocated Direct Assignment Cost Centre Direct Assignment Direct Assignment Cost Centre Allocated Direct Assignment Direct Assignment 7058.9 8399.4 7.7 -18.2 -5.9 10.1 12.9 2.9 6.3 2.8 0.2 9.4 347.3 0.1 0.1 4.9 787.7 39.8 513.3 0.2 23.9 Basis of Assignment 4627.4 2313.0 862.5 405.0 -271.3 45.4 -70.2 45.4 -1.9 Total 44 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 Table 2 (M $) Assignment of Costs to Functions Customer Service Functions Direct Assignment Electricity Supply Transmission Services Write-Offs & Withdrawals ("Radiations & Retraits") Ice-Storm Gov't Credit Commercial Programs DSM Fuel Purchases External Billing Sent Out Cost Centres HQD Pres. Office Reg. Affairs & Rate Design HQD Human Resources Elect. Supply Procurement Customer Service Large Power Customers Distribution Allocated Costs Corporate Overhead PEB Credit ("Crédit de Retraite") Taxes Total Prod. Trans. Total Distribution Cust. Care Metering Sales & Mark. Others Total Cust. Service Total Remotes 4627.4 4627.4 2313.0 2313.0 5.6 -5.9 -8.6 -0.1 0.1 0.0 2.1 5.4 2.8 5.4 2.8 0.5 -42.7 0.9 0.5 -38.9 -3.8 9.4 0.1 0.1 4.9 351.8 84.6 77.2 23.9 2313.0 26.4 -0.6 7.7 -5.9 6.3 2.8 26.9 -51.9 76.9 9.4 0.1 0.1 4.9 513.6 23.9 787.8 9.4 0.1 0.1 4.9 513.6 23.9 710.9 4627.4 TOTAL 25.5 -9.5 94.8 11.2 -4.9 3.1 2.7 -1.1 1.4 3.6 -1.6 1.0 -0.5 17.5 -8.1 5.5 2.5 -0.6 5.7 45.5 -18.2 106.0 812.8 357.4 87.5 112.4 -24.4 532.9 113.3 8399.4 45 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 Table 3 ($ M) Rate Base Basis of Assignment to Functions Distribution Functions Op. Centres MT BT Connections Streetlight Total Dist. Cust. Care Metering Customer Service Sales & Mark. Others Total Cust. Service Total Remotes TOTAL Basis of Assignment Rate Base Fixed Assets -Operating Centres 9.2 9.2 - Meters 245.2 -OH & UG Lines 3903.9 2167.3 379.7 245.2 6450.9 - General Plant Direct assignment Direct assignment 6450.9 -Remotes 480.5 - Other Network Assets 9.2 245.2 19.3 19.3 0.7 295.8 164.2 28.8 1.5 491.0 68.2 34.7 19.5 1.0 123.4 1.0 30.8 17.1 3.0 0.1 52.0 10.5 6.0 6.1 0.4 23.0 2.4 480.5 19.3 Allocated Direct assignment Direct assignment 614.4 Cost centres 77.4 Cost centres Unamortized Expenses - Actifs Incorporels - Post Employement Benefits (PEBs) - Other PEBs 0.2 91.0 50.5 8.8 0.4 150.9 85.3 18.9 28.8 9.2 142.2 10.2 303.3 Allocated -0.1 -44.0 -24.4 -4.3 -0.2 -73.0 -41.5 -9.2 -13.9 -4.3 -68.9 -4.9 -146.8 Allocated 0.3 0.2 0.5 0.3 0.1 0.1 0.1 0.6 - Severance - Commercial Programs - DSM - Ice Storm Gov't Reimbursement 29.7 17.0 3.2 0.1 23.3 12.9 2.3 0.1 38.7 0.1 46.9 26.0 4.6 0.2 77.8 11.2 4377.7 2430.8 426.1 21.4 7267.2 14.4 14.4 27.9 27.9 1.1 2.4 49.9 16.8 Allocated Direct assignment 27.9 Direct assignment 49.9 Dir. Ass./allocated Working Capital - Working Funds - Materials, Fuels & Supplies Total 81.0 11.4 77.8 0.3 9.0 203.8 316.1 160.7 6.7 170.5 9.3 218.5 Allocated 9.0 10.8 97.6 Allocated 687.3 510.7 8465.2 46 Evidence of William Harper Hydro-Québec Distribution Régie File R-3492-2002 Phase 2 Table 4 Comparison of Load Characteristics 2002 Versus 2004 20021 Rate Annual Class Energy 1 CP 20042 1 NCP 1 CP3 1 NCP4 Annual (MT) LF LF Energy (GWh) (MW) (MW) D & DM 50,186 15,427 14,966 37.1% G 12,173 2,769 2,858 50.2% 1 CP 1 NCP 1 CP5 1 NCP6 (MT) LF LF (GWh) (MW) (MW) 38.3% 52,651 16,353 15,545 36.7% 38.6% 48.6% 12,248 2,883 2,859 48.4% 48.8% Notes: 1) Source: HQD-8, Document 2, page 17 2) Source: HQD-8, Document 4, page 17 3) Calculated as: {(Annual Energy x 1,000)/8,760}/ 1 CP 4) Calculated as: {(Annual Energy x 1,000)/8,760}/ 1 NCP 5) Same as (3) but based on 8,784 hours – as opposed to 8,760 6) Same as (4) but based on 8,784 hours – as opposed to 8,760 47