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Information Technology Division (ITD)
Project Planning Guide
To facilitate implementation of major projects involving ITD services (i.e. administrative systems, faculty
grant projects, installation of new equipment, etc.), completion of this form is required prior to initiation of
your project and development of your project plan. Completion of the form will provide information for
developing budget requirements and timelines and will help you successfully manage your project.
This PDF form may be saved to your system with the data entered to date and then reopened and
completed.
This form does NOT replace the submission of the necessary work orders, requisitions, or purchase
orders once specific needs and tasks have been identified.
To submit a work order, go to https://footprints.mtsu.edu/MRcgi/MRlogin.plex
Prior to initiating your project, consultation with ITD is required. Various aspects of the project may be
discussed in the consultation, including:
1. Custom Programming
2. Web interfaces or applications
3. Infrastructure design (i.e. network access lines, wireless access, telephone lines, additional
electric or cabling, access restriction, etc)
4. Physical design (i.e. server location security, etc)
5. Resource development
6. Information Security
7. RFP and/or contract wording to assure information security and ongoing technology requirements
and maintenance needs.
Step 1: Complete the following information:
Date Initiated:
Desired Completion Date:
Project Manager / Grant Primary Investigator*:
Name:
Campus Address:
Phone:
Email Address:
*Throughout the project, this designated project manager/primary investigator is responsible for initiating
and maintaining communication with all involved ITD departments.
Project Title:
Project Description: Describe in detail the project purpose and justification including the system, device
or software that will be implemented and operating system information (i.e. service packs,
operating system version, etc.) if appropriate.
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Step 2: Complete the information below to the best of your ability.
Check ALL boxes either Yes or No; if yes, describe in the space provided:
The project will require:
1. Project resources development
a.
Yes
No
custom programming?
b.
Yes
No
web interfaces?
c.
Yes
No instructional resources?
d.
Yes
No multimedia?
2. System integration/interfacing
a.
Yes
No
b.
Does this project/system require integration to an existing system (e.g. Banner)?
If yes, will the integration be real time or batch? (state frequency)
3. File and data transfer
a.
Yes
No
Will you receive data from another system(s)?
b.
Yes
No
Will you send data to another system(s)?
4. Vendor information
a.
Yes
No
Is a third party vendor to be used? Please provide the vendor contact info (company,
contact person, phone, email address). Describe the services that the vendor will
supply:
b.
Yes
No
Do you wish to schedule time for ITD to meet with you and your vendor?
5. Server requirements
a.
Yes
No
Is your data to be housed off-site at a vendor-hosted location? (If answered Yes,
proceed to question #6)
b.
Yes
No
Is your data to be stored on a campus server? If Yes, describe server specifications
(RAM, storage, speed, operating systems, etc.).
c.
Describe the type and amount of data that will be stored (e.g. audio, video, text, etc.)
d.
No Will backup and recovery capability be needed?
Yes
1.
Who will be responsible for backup and disaster recovery.
2.
Yes
No
Is this a critical System (DR)
3.
Yes
No
Will PII be backed-up? (Requires encryption)
4.
What on the system needs to be backed-up (raw data, database, code, system settings (O/S), etc.)
5.
Desired Frequency of B/U (Daily, weekly ...)
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6. Bandwidth, firewall, and network access requirements
a.
Yes
No
Is network connectivity needed?
b.
Yes
No
Will people from off campus need access?
c.
Yes
No
Will the amount of data you are exchanging be
significant enough to require an increase in bandwidth?
d.
Yes
No
Will you need special firewall access?
e.
Yes
No
DNS entries?
f.
Yes
No
Static IP address?
g.
Yes
No
Special network services(QOS, multicast)?
h.
Yes
No
Network drops or cabling infrastructure?
7. Security
a.
Yes
No
Will PII or other sensitive information be involved?
b.
Yes
No
Is encryption needed?
c.
Yes
No
Have you consulted with the office of the appropriate data custodian for data protected
by FERPA, HIPAA,PCI DSS (e.g. credit/debit cards), or GLB? (i.e. Director of
Enrollment Technical Services, AVP for Human Resources, Controller, Director of
Advancement Services).
8. Account set up, authorization, and administration responsibility
a.
Yes
No
Is there a need for someone to administer accounts? If so, identify who and provide
their contact information.
b.
Yes
No
Is there a need for someone to provide support for your users? If so, identify who and
provide their contact information.
9. Database needs
a.
Yes
No
Does your project require a database (e.g. Oracle, MS SQL Server, MySQL)?
10. Describe in detail any ongoing staff support (i.e. consultation in project development, ongoing
support in resource creation, etc.) that you are requesting.
11. Other anticipated needs:
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Step 3: Contact the appropriate ITD staff person(s) for consultations and assistance in
further completion of the planning guide.
·
·
·
·
·
·
·
Academic and Instructional Technology Services (A&ITS) - Contact Barbara Draude, AVP for
Academic and Instructional Technologies. (bdraude@mtsu.edu, x8383)
Administrative Information Systems Services (AISS) - Contact Lisa Rogers, AVP for Enterprise
Resource Planning. (lrogers@mtsu.edu, x2150)
Communication Support Services (CSS) - Contact Robin Jones, Director of Communication Support
Services. (rojones@mtsu.edu, x2214)
Database Administration Services (DAS) - Contact James Foster, Director of Database
Administration Services. (jafoster@mtsu.edu, x5719)
Network Services (NS) - Contact Brian Holley, AVP for Network and Information Security. (Brian.
Holley@mtsu.edu, 2228)
Server, Classroom and Desktop Support Services (SCDSS) - Contact Tom Wallace, AssocVP for
Information Technology. (twallace@mtsu.edu, x2137)
Telecommunication Services (TS) - Contact Steve Prichard, Director of Telecommunication
Services. (prichard@mtsu.edu, x2561)
Step 4: After having reviewed this form with all appropriate ITD staff person(s) and
having submitted all necessary work orders, please email using the email submit
button and forward a signed copy to ITD, Cope Administration Building, Room
003. It is suggested that you print and keep a copy for your records.
Signatures:
Project Manager/
Primary Investigator:
Date
PM//PI print your name
PM/PI signature
Department Head/
Supervisor:
Date
DH/Supv print name here
DH/Supv signature
E-mail Form
Print Form
- ITD Internal Use Only Project Number:
Project Completion Date :
ITD PPG, Rev 7, 7/17/2012