PURCHASING DEPARTMENT
____________________________________________________
Academic Complex Wing D D-116
505 Ramapo Valley Road, Mahwah, NJ 07430-1680
Phone: 201.684.7496 Fax: 201.684.7926
http://www.ramapo.edu/purchasing/
Request for Proposal No. 16-010A
For: Laundry Machine Lease and Maintenance
Services
Event
Pre-bid Conference/Site Visit: See Section
1.3.1.1
RFP Question Cut Off Date
(Refer to RFP Section 1.3.2 for more
information.) Submit all questions via e-mail to
Steve Sondey at ssondey@ramapo.edu
Date
Time
By request only
NA
May 18, 2016
4:30
PM
Addendum 1, with answers to all submitted
questions will be published on
May 23, 2016
12
Noon
Bid Proposal Submission Deadline:
(Refer to RFP Section 1.3.3 for more
information.)
June 02, 2016
2:00 PM
Dates are subject to change. All changes will be reflected in Addendum to the RFP
which will be posted on the Purchasing Department webpage.
RFP Issued By
Ramapo College
Purchasing Department
Academic Complex Wing D
D-116
505 Ramapo Valley Road, Mahwah, NJ 07430-1680
Phone: 201.684.7496 Fax: 201.684.7926
http://www.ramapo.edu/purchasing/
Assigned Purchasing Contact: Steve Sondey – Director of Purchasing
Telephone No.: 201-684-7497 Fax No.: 201-684-7926 E-mail: ssondey@ramapo.edu
Date: April 25, 2016,
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Table of Contents
SECTION
Notice to Bidders Advertisement
PAGE
PAGE
4
4.0 Bid Proposal Preparation and
Submission
5.0 Special Contractual Terms & Conditions
19
1.1 Purpose and Intent
4
6.0 Proposal Evaluation
21
1.2 Background
4
7.0 Contract Award
23
1.3 Key Events
5
8.0 Contract Administration
23
1.4 Additional Information
5
9.0 Signature Page
24
1.0 Information for Bidders
3
SECTION
17
2.0 Definitions
7
10.0 Price Sheet
25
3.0 Scope of Work
7
11.0 Bidder Contact Information
27
3.1 General Conditions
7
12.0 Bidder References
28
3.2 Non Performance
12
13.0
29
3.3 Contractor Personnel
12
14.0 Cooperative Purchasing
3.4 Lease, Installation,
Maintenance and Service
13
3.5 Responsibilities of Ramapo
College
14
3.6 Maintenance of Machines
14
3.7 Monthly and Quarterly
Maintenance
3.8 On Call Repair Service
14
3.9 Equipment Requirements
16
3.10 Pricing
17
3.11 Qualifications
17
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15
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Notice Print Date: April 28, 2016 in The Star-Ledger
RAMAPO COLLEGE OF NEW JERSEY
505 RAMAPO VALLEY ROAD
MAHWAH, NEW JERSEY 07430
NOTICE TO BIDDERS: PUBLIC NOTICE is hereby given that SEALED BIDS for:
Laundry Machine Lease and Maintenance Services at Ramapo College of NJ will be
received at the Office of the Director of Purchasing, Ramapo College of New Jersey, 505
Ramapo Valley Rd., Mahwah, N.J. until 2:00 P.M. local time June 02, 2016 at which time
they will be publicly opened. If the college is closed on the bid open date, the bid will be
opened on our next business day.
Bid Proposal Forms are available at the Ramapo College Purchasing Office website at:
http://www.ramapo.edu/purchasing/bidding-opportunities/.
Proposals must be made upon and in accordance with the form of bid to be supplied by the
Purchasing Agent and no bidder may withdraw a bid within sixty (60) days after the actual
bid opening.
The Board of Trustees of Ramapo College reserves the right to waive any informality or to
reject any or all bids.
Bidders are required to comply with requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C.
17:27 (Mandatory Equal Employment Opportunity).
Bid envelopes must be marked with Bid No.16-010A and indicate a “Sealed Bid” in the
lower left hand corner.
STEVE SONDEY
DIRECTOR OF PURCHASING
(201) 684-7496
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1. INFORMATION FOR BIDDERS
1.1. PURPOSE AND INTENT
1.1.1. PURPOSE: The purpose of this Request for Proposal (RFP) is to solicit bid
proposals for services to be performed on the campus of Ramapo College of New
Jersey, 505 Ramapo Valley Road, Mahwah, NJ 07430.
1.1.1.1. OVERVIEW: Ramapo College is located on a 300 acre campus near the
intersection of routes 287 and 17 in northern New Jersey. The College was
established in 1969 as a state-supported, co-educational, four year college of
liberal arts, sciences and professional studies. Approximately 6,000 students
are enrolled at the College, of which approximately 2,500 are residence
students.
The College provides laundry facilities on campus for resident students to use
free of charge. Each residence life building or complex includes a laundry
room. There are nine (9) laundry rooms in total.
The College’s current laundry machine lease/contract expires in July 2016.
This request for proposal covers the requirements associated with a new
equipment lease and a new contract for maintenance service.
1.1.1.2.This RFP covers a total of 96 washers and 109 dryers for Ramapo College.
1.1.1.3.As a result of this request for proposal the College intents to issue a contract
award to one bidder covering the requirements of this request for proposal.
1.1.1.4.Files needed for this request for proposal include: 1) RFP_16-010A_Laundry
Machines, and 2) 16-010A Terms and Conditions.
1.1.2. INTENT: Based on this RFP, Ramapo College intends to award a contract to the
responsible bidder whose bid proposal, conforming to this RFP, is most advantageous to
the College, price and other factors considered. The College reserves the right to
separately procure individual requirements that are the subject of the contract during the
contract term, when deemed by the College to be in its best interest.
1.1.3. TERMS: Ramapo College standard Terms & Conditions (see attachment marked
Terms & Conditions) will apply to all contracts or purchase agreements. These terms
are in addition to the terms and conditions set forth in this RFP and should be read in
conjunction with them unless the RFP specifically indicates otherwise.
1.2. BACKGROUND
1.2.1. CURRENT CONTRACT: The current contract covering this requirement expires
in August 2016.
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1.3. KEY EVENTS
1.3.1. PRE-BID MEETING AND SITE INSPECTION: The College may require that
interested bidders attend a pre-bid meeting and or a site inspection. The purpose of this
meeting or inspection is to provide the interested bidder the opportunity to present
questions and see the College facilities where the services are to be performed. The
College may require mandatory attendance at the meeting or inspection as a prerequisite for submitting a proposal. The College will not accept a proposal from a
bidder that failed to attend a mandatory pre-bid meeting or a mandatory site inspection.
1.3.1.1. Prospective bidders may schedule a site inspection of the College’s laundry
facilities by e-mailing or calling Lisa Gonsisko – Associate Director of
Residence Life at lsaita@ramapo.edu or 201.684.7029. Inspections will take
place between April 28, 2016 and May 11, 2016.
1.3.2. QUESTION AND ANSWER PERIOD: Ramapo College will accept only written
questions from all potential bidders in accordance with the procedure outlined in this
RFP.
1.3.2.1.All questions regarding this request for proposal are to be e-mailed to Steve
Sondey – Director of Purchasing at ssondey@ramapo.edu no later than May,
18, 2016. All questions and the corresponding answers will be issued in
Addendum No. 1, which will be posted next to the RFP on line at
http://www.ramapo.edu/purchasing/bidding-opportunities/.
1.3.3. SUBMISSION OF BID PROPOSAL: In order to be considered for award, the
bid proposal must be received by the Ramapo College Purchasing Department before or
at the submission due date and time. Any bid proposal NOT received on time at the
location indicated below will be rejected. The ONLY location for bid response receipt
is:
Ramapo College Purchasing Department
Academic Complex Wing D, Room D-116
505 Ramapo Valley Road
Mahwah, NJ 07440
Please note that all USPS and all private carrier mail, regular and overnight, is delivered
to the Ramapo College Mail and Receiving Services and then is distributed across
campus by College staff. Ramapo College is not responsible for any delays in the
College’s mail distribution process. It is the responsibility of the bidder to assure its bid
reaches the Ramapo College Purchasing Department on time.
1.4. ADDITIONAL INFORMATION
1.4.1. ADDENDA: All addenda to this RFP will become part of the RFP and part of any
contract awarded as a result of this RFP.
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1.4.2. BIDDER RESPONSIBILITY: The bidder assumes sole responsibility for the
complete effort required in submitting a bid proposal in response to this RFP. No
special consideration will be given after bid proposals are opened because of a bidder’s
failure to be knowledgeable as to all of the requirements of this RFP.
1.4.3. COST LIABILITY: Ramapo College assumes no responsibility and bears no
liability for costs incurred by a bidder in the preparation and submittal of a bid proposal
in response to this RFP.
1.4.4. CONTENTS OF BID PROPOSAL AND CONFIDENTIALITY: Subsequent to
bid opening, all information submitted by bidders is response to the RFP is considered
public information, except as may be exempted from public disclosure by the Open
Public Records Act, N.J.S.A. 47:1A-1 et seq., and common law.
A bidder may designate specific information as not subject to disclosure when the bidder
has a good faith legal/factual basis for such assertion. The College reserves the right to
make the determination and will advise the bidder accordingly. The location in the bid
proposal of any such designation should be clearly stated in a cover letter. The College
will not honor any attempt by a bidder either to designate its entire bid proposal as
proprietary and/or to claim copyright protection for its entire proposal.
By signing this RFP response, the bidder waives any claims of copyright protection set
forth within the manufacturer’s price list and/or catalogs. The price lists and/or catalogs
must be accessible to the College and cooperative purchasing partners and thus have to
be made public to allow eligible purchasing entities access to the pricing information.
All bid proposals, with the exception of information determined by the College or the
Court to be proprietary, are available for public inspection after the Letter of Intent to
Award is issued. At such time, interested parties can contact the Ramapo College
Purchasing Department to inspect bid proposals received in response to this RFP.
1.4.5.BID OPENING: Sealed bids will be opened by a College representative in a public
forum immediately following the bid submission deadline.
1.4.6.PRICE ALTERATION: Bid prices must be typed or written in ink. Any price
change (including “white-outs”) must be initialed. Failure to initial price changes shall
preclude a contract award from being made to the bidder.
The bidder must complete and sign all price sheets leaving no blank or empty fields. If
applicable, the bidder shall enter No Charge or zero (0). Failure to provide an entry in
any price sheet field will result in rejection of the bid.
1.4.7.BID WITHDRAWAL: A bidder may request that its bid be withdrawn prior to bid
opening. Such request must be made in writing to the Ramapo College Director of
Purchasing. If the request is granted, the bidder may submit a revised bid as long as the
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bid is received prior to the announced date and time for bid opening and at the place
designated.
1.4.8.VALIDITY OF BID: Submitted bids shall be valid for a period of ninety (90) days
to allow for sufficient time for bid evaluation and contract award.
1.4.9.RIGHT TO CANCEL: The College reserves the right, in its sole discretion, to
cancel this RFP without obligation and for any reason, in part or in its entirety.
2. DEFINITIONS
2.1. General Definitions: The following definitions will be part of any contract awarded
or order placed as result of this RFP.
Addendum – Written clarification or revision to this RFP issued by Ramapo College
Purchasing Department.
Bidder – An individual or business entity submitting a bid proposal in response to this
RFP.
The College or College or RCNJ – Ramapo College of New Jersey
Contract – This RFP, any addendum to this RFP, and the bidder’s proposal submitted in
response to this RFP, as accepted by Ramapo College.
Contractor – The bidder awarded a contract resulting from this RFP.
May – Denotes that which is permissible, not mandatory.
Shall or Must – Denotes that which is a mandatory requirement. Failure to meet a
mandatory requirement will result in the rejection of a bid proposal as materially nonresponsive.
Should – Denotes that which is recommended, not mandatory.
State – State of New Jersey
3. SCOPE OF WORK
3.1. GENERAL
3.1.1.
All work performed as a result of this bid is subject to the General Terms &
Conditions incorporated and made a part of this RFP.
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3.1.2.
No work shall be performed prior to the issuance of a Ramapo College
purchase order with authorized signatures. All non-emergency work needs to
be approved in writing before work begins. Any work over $1,000 will be
authorized in writing, in advance.
3.1.3.
Any damage to College or student property or expenses related to negligence
caused by the Contractor will be immediately repaired or restored and/or
remedied at no cost to Ramapo College of New Jersey. The College reserves
the right to choose between obliging the Contractor repair the damage, or
remedy the negligence and deduct the documented cost from the next invoice,
or a combination of each.
3.1.4.
Contractor shall comply with all procedural instructions that may be issued
from time to time by the Office of Residence Life.
3.1.5.
During the period of this contract, or any extension thereof, the College
reserves the right to add or delete specific services and/or locations at the
prevailing contract prices. The Contractor will be given seven (7) days notice,
in writing, to effect requested changes.
3.1.6.
The Contractor may be required to meet with the Office of Residence Life
prior to award of this contract or prior to the start of the contract. At this time
the Contractor may be required to submit a plan of operation or explain the
method of calculation they used to arrive at their bid prices. The Contractor
may also be required to meet periodically with the Office of Residence Life
management team to discuss all services.
3.1.7.
The Contractor will be solely responsible for maintaining all permits, following
all applicable regulations licenses or approvals required by any governmental
agency, including but not limited to federal, state or local.
3.1.8.
In order to correspond with the College’s financial system, the Contractor will
be required to submit separate invoices for work that is billed to different
Ramapo College departments. These departments may include: Academic and
Administrative Buildings, Residence Halls, The Student Center, etc. See
Attachment # 1 for details.
3.1.9.
Contract Term: The term of this contract shall be for a five (5) year period,
beginning on or about 08/01/2016. If delays in the bid process result in an
adjustment of the anticipated contract effective date, the Contractor agrees to
accept a contract for the full term of the contract. The contract may be
extended for four (4) additional periods of up to one (1) year each, by
mutual written consent of the Contractor and the College.
3.1.10. Multiple Awards: As a result of this bid, the College reserves the right to
award contracts to more than one bidder. During the term of this contract, the
College also reserves the right to use other contractors not awarded. The
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College may also give work that falls under the scope of the contract to other
contractors, which did not bid, or did not receive a contract.
3.1.11. No Response: If the awarded contractor is unable to or refuses to respond to a
service request that is within the scope of this contract, the College reserves the
right to contact and use another available contractor. Should the College incur
an increase in charges, the College will deduct the differential cost from the
next invoice of the awarded contractor.
3.1.12. Legally Able to Work: The Contractor shall, within 15 days of the beginning
of the Contract, certify, in writing, that all employees working under this
Contract are legally able to work in the United States. The certification shall
include language that during the term of the contract the Contractor shall not
employ any person legally unable to work in the United States. The obligation
to determine eligibility shall rest with the Contractor, and the College shall
have the right to request the production of relevant records (e.g. U.S.
Citizenship and Immigration Service Form I-9, Employment Eligibility
Verification Forms) for review.
3.1.13. Background Checks: Prior to commencing performance on this contract, the
Contractor shall certify to the College that it has conducted a criminal records
check in accordance with federal and State law of all of its employees that will
be assigned to the campus. The Contractor shall keep criminal background
check documentation on each assigned employee, and the College shall have
the right to request production of such records for review. Should the
Contractor hire and assign to the College an employee with a criminal record,
it shall so certify with an explanation of why the particular individual's
criminal conviction would pose no threat to the College. The College retains
the right to review such statement and request that the individual not work at
the College.
3.1.14. Uniforms & IDs: The Contractor’s vehicles and personnel must be
identifiable when on College property. The Contractor’s employees shall be in
uniform with visible company identification. All company vehicles must be
clearly identified with company name and with any applicable state license
numbers. Contractor’s employees must present themselves with
professionalism and be courteous at all times. Contractor’s employees must
observe all College policies, including traffic, parking, ethics, and all
applicable policies. The Contractor or its personnel shall not represent
themselves as employees of the College.
3.1.15. Electronic Sign-In/Out: The Contractor’s employees must sign in and out
electronically at the Facilities Service Desk each day and time they are on
campus, during normal working hours. If any service, of any kind, be
conducted during regular business hours (Mon – Fri, 7:30am – 5:00pm), the
Contractor’s technician is required to electronically sign in and sign out at the
Office of Facilities Management desk. During non-business hours, the
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Contractor shall report in and out to the Public Safety Office upon beginning
and finishing work.
3.1.16. Access: Access cards or keys are required for entry into resident facilities and
will be provided on an as-needed basis only by the Office of Residence Life.
The Contractor’s employees will not access any buildings without utilizing
College issued ID access card and will not enter by use of another person’s
access card. When signing out keys or access cards is required, the Contractor
accepts sole responsibility should they be lost or stolen while in their
possession. Any cost associated with replacement and or re-keying is the
responsibility of the bidder and will be deducted from the next invoice as
indicated under “damages”.
3.1.17. Certified Payroll Submittal: A copy of certified payroll for the employees
that performed work at the College must be submitted with each invoice. The
certified payroll shall cover the previous pay period nearest the invoice or the
actual invoice period. As per state law, failure to provide a certified payroll
will cause Ramapo College to report this incident to the State of New Jersey,
Division of Wage and Hour Compliance, Public Contract Section.
3.1.18. Damages: Any damage to College or student property or expenses related to
negligence caused by the Contractor will be immediately repaired, restored or
remedied within 30 days of the incident at no cost to Ramapo College of New
Jersey. The College reserves the right to repair the damage or remedy the
negligence and deduct the documented cost from the next invoice.
3.1.19. Invoice Deadline and Discrepancies: Invoices must be submitted and
received before a maximum of thirty (30) days from the date of service to be
considered for payment. If discrepancies arise, RCNJ will notify the Contractor
via email. If the requested modification(s) are not remedied within ten (10)
business days from notification RCNJ will revise the invoice based upon
available information and will consider the invoice a final revision for
payment.
3.1.20. Itemized Invoices: Invoices must include itemized date(s) and location(s).
Due to accounting requirements separate invoices will be required for Resident
facilities, Student Center, Academic/Administrative Areas and the Havemeyer
House.
3.1.21. Invoice Address: Invoices must be sent to:
Ramapo College of NJ
Office of Residence Life
505 Ramapo Valley Rd.
Mahwah, NJ 07430
3.1.22. No alarm will be blocked by any means by the contractor, such as with tape or
plastic bags without prior notification (and written approval) to the Office of
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Facilities Management’s Supervisor-in-Charge. No alarm panel will ever be
turned off. Furthermore, no safety measures, such as fire hydrants will be
blocked, ignored or the use of them impaired in any way, even temporarily.
3.1.23. Upon completion of work by the contractor, the area will be left in the same
clean condition as originally found at the beginning of the work. Damages and
lack of cleanup will be deducted from invoice(s). Refer back to 3.1.18
Damages.
3.1.24. Equipment cleanup is allowed only with permission and only at the
maintenance garage at Facilities, or at designated janitorial closets. Bathroom
or kitchen sinks, showers, bathtubs, urinals, or toilets are never to be used for
equipment cleanup or disposal. State storm water laws prevent the discharge
into storm water drains, or in other outside locations.
3.1.25. Contractors are prohibited from using any College kitchen sink, bathroom sink,
public restrooms, or other locations to bathe, sleep store, cook or eat food.
3.1.26. Work that involves an open flame (such as welding), requires a “hot work”
permit. This includes, but is not limited to work such as grinding that causes
sparks, or creates the possibility of sparking. Work that might fall under this
classification should be discussed prior to the start of the work with a qualified
Supervisor from Facilities.
3.1.27. Work Tickets and Invoices: Please note that in order to process invoices
efficiently, the College requires that a Work Ticket be filled out completely
and diligently and submitted with the invoice. A copy of the Work Ticket
should be left with The Office of Residence Life – either with the Service Desk
(or designee) or in the mailbox if the administrative offices are closed. The
following information is required:
- Date of Order and Date Completed.
- Name of the technician, written legibly.
- Whether the work done was under contract or if it is an extra. If the work is
categorized as an extra, it must receive written approval before beginning
work, unless it’s an emergency.
- Quantity, Description, Price, Amount, Total Materials, and Labor Hours.
3.1.28. The description of the work must include specific location (such as laundry
room in Laurel Hall) as well as a detailed description of work performed.
3.1.29. The name of the person who ordered the work and their department name must
be printed legibly in the “Work Ordered By” field.
3.1.30. Work must be approved/accepted by authorized signatory upon completion.
That person’s name and title must be clearly written on the Work Ticket.
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3.2. LIQUIDATION DAMAGES FOR NON PERFORMANCE
3.2.1.
NORMALLY SCHEDULED SERVICE: In the event that the Contractor
shall fail to comply with any of the conditions herein provided and as covered
by the Contract, The Office of Residence Life shall notify the Contractor of
such failure or default and demand that the same be remedied within two (2)
working days. In the event of the failure of the contractor to remedy the same
within said period, the College shall take steps to terminate the Contract. In
this event, the Director of Purchasing will authorize services be performed by
any available means, the difference between the actual cost paid and the bid of
the defaulting Contractor to be deducted from any monies due to the
defaulting Contractor.
3.3. CONTRACTOR PERSONNEL
3.3.1.
All personnel shall be physically able to do their assigned work and shall be
free from any communicable disease.
3.3.2.
All personnel shall be capable employees thoroughly trained and qualified for
the work assigned to them. All employees must work safely and adhere to all
industry standards for safe work practices.
3.3.3.
All personnel must observe all regulations in effect at the College. While on
College property employees shall be subject to control of the College but under
no circumstances shall such personnel be deemed to be employees of the
College. Neither the Contractor nor his employees shall represent themselves
as employees of the College.
3.3.4.
Appropriate Communications: When performing any work on our campus, the
contractor must not volunteer any recommendations, opinions, feedback or
other comments to anyone regarding their work. Should anyone ask about
their work they should refer them to the Office of Residence Life. The purpose
is to avoid anyone from providing information that is incorrect, is at an
inappropriate time or conflicts with the College’s normal operating procedures.
3.3.5.
The College may require the contractor to transfer any employees who are
found to be incompetent, prone to excessive tardiness, theft or who exhibit
lewd or inappropriate behavior, or who, verbally, physically or sexually harass
any member of the Ramapo College community.
3.3.6.
The Contractor shall be responsible for insuring that all articles found by his
employees in or near the premises are turned in at a designated place.
3.3.7.
All personnel must be able to read, write, speak and understand English to
sufficiently perform the duties of the position.
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3.3.8.
The Contractor shall submit a list of trained technicians.
3.3.9.
The Contractor and/or the technicians are to wear identification all times, while
on campus to performed assigned duties. In addition, any vehicle should be
clearly marked with Company name, phone number and/or logo.
3.3.10. Provide a complete list of current cell phone numbers used by the Company.
3.3.11. The Contractor’s access to, or use of, College facilities is strictly limited to the
listed locations and areas needed to perform maintenance or repairs only.
3.3.12. The physical, verbal or sexual harassment of any College student, faculty, staff,
client or visitor is strictly prohibited. Violation of this policy will be cause for
immediate removal of this employee and possible legal repercussions.
3.3.13. If any service, of any kind, is conducted during regular business hours (Mon –
Fri, 8:30 AM to 4:30 PM), the Contractor’s technician is required to
electronically sign in and sign out at the Office of Residence Life. During nonbusiness hours, the Contractor shall report in and out to the Public Safety
Office upon beginning and finishing work.
3.4. LEASE, INSTALLATION, MAINTENANCE AND SERVICE REQUIREMENTS
3.4.1.
The College will lease, without option to buy, commercial grade washing
machines and dryers from the Contractor for use by College residents in the
College’s residence life buildings. The Contractor will provide all new
machines, deliver and install all machines, provide signage containing
instructions for proper use, service and maintain all machines and make all
machine repairs.
3.4.2.
The Contractor will be solely responsible to provide all supplies, materials and
equipment needed to complete the service specified.
3.4.3.
The machines are and will remain the property of the Contractor for the
duration of the contract. At the termination of the contract, the Contractor shall
remove the machines at its own expense.
3.4.4.
All dryer vent material shall be connected by the Contractor with aluminum
tape. Duct tape shall not be used. All dryer connections the Contractor must
use rigid or corrugated semi-rigid metal duct. Plastic or foil accordion type
ducting shall not be used.
3.4.5.
The Contractor, at its own expense, shall perform all services required,
including installing, maintaining and cleaning of machines at proper operating
milestones, to keep the machines in acceptable working order.
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3.4.6.
Signage: The Contractor shall furnish and install signage in all laundry rooms
upon installation of the machines.
3.4.7.
The signage will contain industry standard information regarding the proper
use of: the machines, laundry soaps, fabric softeners, washing colors and
whites separately and warnings about overloading washers and dryers. The
Contractor must submit a proof and obtain approval from the Office of
Residence Life of the signage prior to purchase and installation.
3.4.8.
The Contractor shall supply Braille signage for the blind.
3.4.9.
All signage must be vinyl lettering on a rigid substrate with pre-drilled holes at
each corner so that it can be securely affixed to the wall.
3.5. RESPONSIBILITIES OF RAMAPO COLLEGE
3.5.1.
Ramapo College will supply all trashcans, recycling bins and access to
dumpsters.
3.5.2.
The College shall keep the area around the machines in a clean and orderly
fashion, including the removal of trash, garbage and debris.
3.5.3.
The College shall furnish, in the installation area, all necessary water lines,
electrical, gas and venting manifolds for operation of the machines.
3.6. MAINTENANCE OF MACHINES
3.6.1.
The Contractor shall keep machines in proper mechanical and electrical
working order, and in a clean, attractive and sanitary condition.
3.6.2.
The College will provide the Contractor access to laundry areas at all
reasonable times in order to service and maintain the machines properly.
3.6.3.
The Contractor shall service all machines to assure proper operation. The
Contractor shall replace, at its own expense, machines that are repeatedly out
of service.
3.7. MONTHLY AND QUARTERLY MAINTENANCE
3.7.1.
The Contractor will be responsible for completing a monthly maintenance
program on all machines.
3.7.2.
All washers and dryers will be inspected by the Contractor to ensure that each
and every machine is fully operational.
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3.8.
3.7.3.
The Contractor must submit documentation to the Office of Residence Life
upon the completion of the monthly maintenance. All inspections and repairs
resulting from the inspection and cleaning services are to be submitted. There
should be one service ticket per task and per location.
3.7.4.
Visual inspection of the dryer vent exhaust manifold will be completed by the
Contractor on a monthly basis. Individual inspection documentation will be
completed and submitted for each location.
3.7.5.
Cleaning of the dryer vents and manifolds by the Contractor must take place
once per quarter. The quarterly cleaning schedule is as follows: month of
August, month of November, month of February, and month of June. This
schedule will remain in effect until the end of our contractual agreement.
Failure to adhere to this cleaning schedule or provide proper documentation
may result in the withholding of payment as per Section 3.2.
ON CALL REPAIR SERVICE
3.8.1.
For all repair calls the College requires a service response time of no longer
than 24 hours or next business day from the time of the College’s call.
3.8.2.
The repair call to the Contractor will be made by a representative of the
College’s Office of Residence Life.
3.8.3.
In the event an answering service or machine accepts the call, the College
requires the Contractor call back within one hour of the College’s call to
confirm receipt and to confirm the service response will be made within 24
hours or the next business day.
3.8.4.
The Contractor’s technicians are required to report to the Office of Residence
Life before beginning any repair and after the repairs have been completed,
will submit the original copy of all Repair Reports with Residence Life.
3.8.5.
The Contractor shall provide a replacement machine for any machine that is
projected to be out of service for more than one week, due to part availability
or any other reason, until such time that the original machine can be repaired
and placed back in operation.
3.8.6.
The College, at its sole discretion, may require the Contractor replace a
machine with a history of breakdowns with a new machine. The Contractor
shall install the new machine within 48 hours of receiving notice from the
College. Failure of the Contractor to comply may result in forfeiture of the
contract.
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3.9. EQUIPMENT REQUIREMENTS
3.9.1.
The laundry room equipment installed shall be new commercial grade
machines with an Energy Star rating of not less than 1.85, be machines of
modern design and construction, and be adequate to handle the requirements.
The College requires a total of 94 washers and109 dryers. Operation of the
machines shall be cost free to the users.
3.9.2.
All washers and dryers must come equipped with a notification system
capability to remotely alert the user of the wash or dry status. This system will
also have the ability to notify the Contractor in the event of an equipment
malfunction. The College will provide network drops in each of the laundry
locations.
3.9.3.
All washers shall be Speed Queen Quantum Model SFNWCASP113TN01
front load with wireless network board or equivalent substitute.
3.9.4.
All dryers shall be Speed Queen Stacked Dryers Quantum Model
SSGNYAGW113TW01 with wireless network board or equivalent substitute.
3.9.5.
Substitutes: If bidding on substitute machines, the bidder shall list the make
and models of the machines and provide a detailed comparison of the substitute
versus the aforementioned models. It is the bidder’s responsibility to provide
in the bid response sufficient comparative information to convince the College
that the substitute is an equal to the branded machine specified by the College
3.9.6.
Wherever possible, colors of all machines shall blend with the decor of the
building and/or as selected by the College.
3.9.7.
The Contractor shall number each machine.
3.9.8.
The Contractor shall agree to add, remove and/or change machines in each
existing or future location as the needs of the College change.
3.9.9.
All dryers are double stack two in one units unless noted.
3.9.10. The following is a list of machines by nine (9) locations that the College
requires be placed into service as part of this agreement:
1.
2.
3.
4.
5.
6.
7.
8.
College Park Apartments: 16 dryers (8 stacks), 15 washers
The Village (Thomases Commons): 20 dryers (10 stacks), 20 washers
Pine Hall:
12 dryers (6 stacks), 8 washers
Linden Hall:
10 dryers (5 stacks), 10 washers
Mackin Hall:
10 dryers (5 stacks), 6 washers
Bischoff Hall:
10 dryers (5 stacks), 6 washers
The Overlook:
12 dryers (6 stacks), 12 washers
Laurel Hall:
18 dryers (9 stacks), 18 washers
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9. The Lodge: 1 single unit dryer, 1 washer
3.10. PRICING
3.10.1. Base Price: The Bidder shall provide a monthly price to cover the lease and
maintenance of all machines extended over a 60 payment period. This rate is
to include the laundry monitoring system and corresponding equipment.
3.10.2. Deduct Alternate - Laundry Monitoring System: The Bidder shall provide as a
deduct alternate the incremental amount of reduction to the base price for
machines without the laundry monitoring system. For example, if the base
price for one month with the laundry monitoring system is $200 and the base
price for one month without the laundry monitoring system is $150, and deduct
alternate is to be listed as -$50.
3.11. CONTRACTOR QUALIFICATIONS
3.11.1. In order to be considered for a contract award the Contractor/Bidder must have
at least seven (7) years of experience in providing laundry machine lease,
maintenance and repair services to a college or university in the United States
of a similar or larger size as Ramapo College, as measured by the number of
student residents.
4. BID PROPOSAL PREPARATION AND SUBMISSION
4.1. GENERAL: The bidder is advised to thoroughly read and follow all instructions
contained in this RFP, in preparing and submitting its bid proposal.
4.2. BID PROPOSAL DELIVERY AND IDENTIFICATION: In order to be considered, a
bid proposal must arrive at the Ramapo College Purchasing Department before or at the
date and time indicated in the RFP. The exterior of all bid proposal envelopes/package
should be labeled with the bid identification number and the final bid opening date and
time.
4.3. NUMBER OF BID PROPOSAL COPIES: The bidder must submit one (1) complete
original bid proposal, clearly marked as the original bid proposal. The bidder should
submit one (1) complete copy of the original, clearly marked as copy. The copy request is
necessary in the evaluation of the bid proposal.
4.4. BID PROPOSAL CONTENT: The bid proposal must be submitted in writing as one
complete package with all of the required documentation and completed forms as specified
in the RFP.
4.4.1. DOCUMENTS THAT MUST BE SUBMITTED WITH BID PROPOSAL: The
following must be submitted with all proposals.
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4.4.1.1. SIGNATURE PAGE, PRICE SHEET(S), CONTACT INFORMATION,
REFERENCES, TERMINATED CONTRACTS AND COOPERATIVE
PURCHASING: The bidder shall complete and submit the following as provided in
the RFP: Signature page, all Price Sheets, Contact Information page, Business
References page and Terminated Contracts page. If requested in the RFP, the bidder
must also submit: Cooperative Purchasing page.
4.4.1.2. OWNERSHIP DISCLOSURE FORM: The Bidder shall complete and
submit with the proposal the Ownership Disclosure form. See the attachment titled
Ownership Disclosure.
4.4.1.3. NON-COLLUSION AFFIDAVIT: The Bidder shall complete and submit
with the proposal the Non-Collusion Affidavit. See the attachment titled NonCollusion Affidavit.
4.4.1.4. CONFLICTS OF INTEREST: The Bidder shall complete and submit with
the proposal the Conflicts of Interest form. See the attachments titled Conflicts of
Interest and Executive Order 34 and 189.
4.4.1.5. BID SECURITY AND STATEMENT OF SURITY: If requested in the
RFP, the bidder must provide a bid bond and a statement of surety with the bid
proposal. See Section 5 Special Contractual Terms and Conditions of this RFP for
additional information.
4.4.1.6. DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN: The Bidder
shall complete and submit with the proposal the Disclosure of Investment Activities
in Iran. See the attachment by this name.
4.4.1.7. W-9: Bidder shall complete and submit with the proposal an IRS W-9 form.
4.4.2. PROOFS OF REGISTRATION THAT MUST BE SUBMITTED WITH BID
PROPOSAL:
4.4.2.1. BUSINESS REGISTRATION CERTIFICATE: Failure to submit a copy of
the bidder’s Business Registration Certificate (or Interim Registration) from the
Division of Revenue with the bid proposal may be cause for rejection of the proposal.
See the RFP attachment titled Business Registration
4.4.2.2. THE PUBLIC WORKS CONTRACTOR REGISTARTION ACT
CERTIFICATE: If the RFP is for a public works project, the Bidder shall submit with
the proposal the bidder’s Public Work Contractor Registration Act Certificate.
Failure to submit a copy of the certificate may be cause for rejection of the proposal.
See the RFP attachment titled The Public Works Contractor Registration Act, dated
02/22/2000.
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4.4.3. FORMS THAT MUST BE SUBMITTED BEFORE CONTRACT AWARD:
The following forms must be submitted to the Ramapo College Purchasing Department
before a contract is awarded as a result of this RFP.
4.4.3.1. MACBRIDE PRINCIPLES CERTIFICATION: The bidder is required to
complete the MacBride Principles Certification evidencing compliance with the
MacBride Principles. See the RFP attachment titled MacBride Principles form.
4.4.3.2. AFFIRMATIVE ACTION: The bidder is required to submit a copy of
Employee Information or a copy of Federal Letter of Approval verifying that the
bidder is operating under a federally approved or sanctioned Affirmative Action
program. If the bidder has neither document of Affirmative Action evidence, then the
bidder must complete the attached Affirmative Action Employee Information Report
(AA-302). See the RFP attachment titled Affirmative Action.
4.4.3.3. POLITICAL CONTRIBUTION FORMS: The bidder is required to
complete the following Certification and Disclosure of Political Contributions forms.
See the attachments.
4.4.3.3.1. Two Year Chapter 51 / Executive Order 117 Vendor
Certification and Disclosure of Political Contributions. (Formally
Executive Order No. 134) (Political Contributions)
4.4.3.4. CERTIFICATE OF INSURANCE: The bidder is required to submit proof
of liability insurance in accordance with Ramapo College Terms and Conditions. See
attachment titled Terms and Conditions.
5. SPECIAL CONTRACTUAL TERMS & CONDITIONS
5.1. PRECIDENCE OF SPECIAL CONTRACTUAL TERMS AND CONDITIONS: The
contract awarded as a result of this RFP shall consist of this RFP, addendum to this
RFP, the contractor’s bid proposal and the Notice of Award. Unless specifically stated
in this RFP, the Special Contractual Terms and Conditions of the RFP and addenda
take precedence over the Ramapo College Standard Terms and Conditions.
5.2. CONTRACT TERM AND EXTENSION OPTION: The term of this contract shall be
for a period of five (5) years, beginning on or about August 1, 2016.
5.3. CONTRACT TRANSITION: Not applicable for this request for proposal.
5.4. CONTRACT AMENDMENT: Any changes or modifications to the terms of the
contract shall be valid only when they have been reduced to writing and approved by
both the contractor and the College.
5.5. CONTRACTOR RESPONSIBILITIES: The Contractor is responsible for the
professional quality, technical accuracy and timely completion and submission of all
deliverables, services or commodities required to be provided under the contract. The
contractor shall, without additional compensation, correct or revise any errors,
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Ramapo College of New Jersey Advertised Request for Proposal - Continued -
omissions, or other deficiencies in its deliverables and other services. The review,
approval, acceptance or payment for any service shall not be construed as a waiver of
any rights that the College may have arising out of the contractor’s performance of the
contract.
5.6. SUBCONTRACTING OR ASSIGNMENT: The contract may not be subcontracted or
assigned by the contractor in whole or in part without prior written consent of the
College.
5.7. REMEDIES FOR FAILURE TO COMPLY WITH MATERIAL CONTRACT
REQUIREMENTS: In the event that the Contractor shall fail to comply with any of
the conditions herein provided and as covered by the Contract, the College shall notify
the Contractor of such failure or default and demand that the same be remedied within
a specific period of time. In the event of the failure of the Contractor to remedy the
same within said period, the College shall take steps to terminate the contract. In this
event, the College will authorize the service to be performed by any available means,
the difference between the actual cost paid and the bid of the defaulting Contractor to
be deducted from any monies due. It shall also be incumbent upon the contractor to
continue operations until relieved by a newly selected Contractor.
5.8. COLLEGE’S OPTION TO REDUCE SCOPE OF WORK: The College has the option,
in its sole discretion, to reduce the scope of work for any task or subtask called for
under this contract. In such event, the College shall provide advance written notice to
the contractor.
5.9. AVAILABILITY OF FUNDS: The College’s obligation hereunder is contingent upon
the availability of appropriated funds from which payment for contract purposes can be
made. No legal liability on the part of the College for payment of any money shall
arise unless and until funds are made available for each fiscal year.
5.10. PREVAILING WAGE: Each Contractor or any Sub-contractor shall comply with
the New Jersey Prevailing Wage Act, Laws of 1963, Chapter 150, and all amendments
thereto, and this Act is hereby made a part of every contract entered into on behalf of
the College.
In the event it is found that any workman, employed by any Contractor or any Subcontractor covered by any contract in excess if of $2,000 has been paid a rate of wages
less than the Prevailing Wage required to be paid by such contract, the Contract
Administrator may terminate the Contractor's right to proceed with the work, or such
part of the work as to which there has been a failure to pay required wages and may
otherwise prosecute the work to completion. Nothing contained in the Prevailing
Wage Act shall prohibit the payment of more than the prevailing wage rate to any
workman employed on a public project.
The bidder shall submit with the proposal the bidder’s Public Work Contractor
Registration Act certificate.
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Please be advised that effective February 18, 1992 Regulation N.J.A.C. 12:60-2.1 and
6.1 of the New Jersey Prevailing Wage Act, N.J.S.A. 34:11-55.25 et seq. requires that
all public works employers shall submit a certified payroll record to the public body or
lessor which contracted for the public work project each payroll period within (10)
days of the payment wages. The public body shall receive, file and make available for
inspection during normal business hours the certified payroll records.
A copy of the certified payroll form may be obtained by contacting the New Jersey
Department of Labor, Division of Workplace Standards, Public Contracts Section, CN
389, Trenton, NJ 08625-0389, telephone (609) 292-2259.
5.11. PUBLIC WORKS CONTRACT – ADDITIONAL AFFIRMATIVE ACTION
REQUIREMENT: During the term of the contract the contractor agrees to comply
with N.J.S.A. 10:5-33 regarding anti-discrimination. See the RFP attachment titled
Affirmative Action Supplement.
5.12. INDEMNIFICATION: See the attachment titled Ramapo College Terms and
Conditions.
5.13. INSURANCE: The successful bidder shall secure and maintain in force for the term
of the contract liability insurance. See the attachment titled Ramapo College Terms
and Conditions for the specific insurance requirements.
5.14. STATEMENT OF SURETY, BID BOND AND PERFORMANCE BOND: Not
applicable for this request for quotation.
6. PROPOSAL EVALUATION
6.1. PROPOSAL EVALUATION COMMITTEE: Bid proposals may be evaluated by a
committee composed of members of the College Unit/Department responsible for
managing the service, the College’s Purchasing Department and other College
employees.
6.2. ORAL PRESENTATION AND/OR CLARIFICATION OF BID PROPOSAL: A
bidder may be required to give an oral presentation to the College concerning its bid
proposal. The College may also require a bidder submit written responses to questions
regarding the bid proposal. The purpose of such communication with bidder, either
through an oral presentation or a letter of clarification, is to provide an opportunity for
the bidder to clarify its bid. Original bid proposals submitted, however, cannot be
supplemented, changed, or corrected in any way.
6.3. EVALUATION CRITERIA: The College may use, but is not limited to, the following
evaluation criteria; A) The bidder’s general approach and plans in meeting the
requirements of the RFP, B) The bidders detailed approach and plans to perform the
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Ramapo College of New Jersey Advertised Request for Proposal - Continued -
services required, C) The bidder’s documented experience in successfully performing
contracts of a similar size and scope, D) The qualifications and experience of the
bidder’s management, supervisory or other key personnel assigned to the contract and
E) The overall ability of the bidder to mobilize, undertake and successfully complete
the contract.
6.4. ERRORS AND OMISSIONS: If it is discovered that there is an arithmetic disparity
between the unit price and the total extended price, the unit price shall prevail. If there
is any other ambiguity in the pricing other than a disparity between unit price and
extended price and the bidder’s intention is not readily discernible from other parts of
the bid proposal, the Director of Purchasing may seek clarification from the bidder to
ascertain the true intent of the bid.
Ramapo College reserves the right to waive any technical or formal defects found in
the RFP submission.
6.5. REJECTION OF PROPOSAL: The College reserves the right, in its sole discretion, to
reject any or all bids, or to accept a proposal in whole or in part, if deemed to be in the
best interest of the College to do so.
6.6. NEGOTIATION AND BEST AND FINAL OFFER (BAFO): Following the opening
of bid proposals, the College, may, pursuant to N.J.S.A. 52:34-12(f), negotiate one or
more of the following contractual issues: the technical services offered, the terms and
conditions and/or the price of a proposed contract award with any bidder, and/or solicit
a best and final offer (BAFO) from one or more of the bidders.
Initially, the College will conduct a review of all the bids and select bidders to contact
to negotiate and/or conduct a BAFO based on its evaluation and determination of the
bid proposals that best satisfy the evaluation criteria and RFP requirements, and that
are most advantageous to the College, price and other factors considered. The College
may select any or all bidders to negotiate and/or to submit a BAFO.
In response to the College’s request to negotiate, bidders must continue to satisfy all
mandatory RFP requirements but may improve upon their original technical proposal
in any revised technical proposal. However, any revised technical proposal that does
not continue to satisfy all mandatory requirements will be rejected as non-responsive
and the original technical proposal will be used for any further evaluation purposes in
accordance with the following procedure.
In response to the College’s request for a BAFO, bidders may submit a revised price
proposal that is equal to or lower in price than their original submission, but must
continue to satisfy all mandatory requirements. Any revised price proposal that is
higher in price than the original will be rejected as non-responsive and the original bid
will be used for any further evaluation purposes.
After receipt of the results of the negotiation and/or the BAFO, the College will
complete its evaluation and issue an award to the responsible bidder(s) whose bid
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Ramapo College of New Jersey Advertised Request for Proposal - Continued -
proposal, conforming to this RFP, is most advantageous to the College, price and other
factors considered.
7. CONTRACT AWARD
7.1. MULTIPLE AWARDS: The College reserves the right to award contracts as a result
of this RFP to more than one bidder.
8. CONTRACT ADMINISTARATION
8.1. AUDIT: The College reserves the right to request from the contractor during the term
of the agreement copies of the contractor’s documentation and or information reports
related to the performance of the contract. The requests could include, but are not
limited to, copies of licenses or permits, reporting of invoiced data, copies of call
reports.
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9. SIGNATURE PAGE
RAMAPO COLLEGE ADVERTISED REQUEST FOR PROPOSAL BID RESPONSE
Bid Identification # 16-010A
Description: Laundry Machine Lease and Maintenance Services
This bid proposal MUST be received by the Ramapo College Purchasing Department before or at
2:00 P.M. on June 02, 2016, at which time responses will be publicly opened and read. Any proposal
arriving at the Purchasing Department after the submission due date and time will not be accepted.
Read the entire Request for Proposal, including all terms, conditions and attachments.
Documentation below marked with an X must be submitted:
Document
Signature Page
All Price sheets
Bidder Contact Information
Bidder Business References
Bidder Terminated Contracts
Cooperative Purchasing
Ownership Disclosure Form
Non-Collusion Affidavit
With RFP Submission
Document
With RFP Submission
Conflicts of Interest
Bid Security
Statement of Surety
X
X
X
X
X
X
X
X
X
Not Required
Not Required
X
X
X
Not Required
Disclosure of Investment Activities in Iran
W-9
Business Registration Certificate
Public Works Contractor Reg. Cert.
Document
Before Contract Award
Performance Bond
MacBride Principle
Affirmative Action Employee Information Report
PL 2005 Chapter 51 & Executive Order No. 117 (2008)
Insurance Certificate
Not Required
X
X
X
X
INFORMATION TO BE COMPLETED BY BIDDER
1. Bidder’s Company Name :
2. Phone Number:
3. Fax Number:
4. Bidder’s Company Address:
5. Bidder’s Tax ID:
6. Cash Discount Terms:
7. Estimated Amount of Contract:
8. Amount of Bid Security $:
9. Amount of Performance Security $:
10. All addenda to this RFP will become part of the RFP and part of any contract awarded as a result of this RFP. Bidder acknowledges
receipt of the following addenda: Addendum Number
Date of Addendum
______________
_________________
______________
_________________
______________
_________________
11. SIGNATURE of BIDDER:
12. TITLE
14. NAME: (Print or Type)
15. E-Mail
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13. DATE
Notice: The college will pay invoices
only when the contractor has complied
with all terms and conditions of the
contract
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PRICE SHEET Bid# 16-010A Laundry Machine Lease and Maintenance Services
10.1 Base Bid: Lease and Maintenance Cost:
A
Item
B
Monthly Rate
per Each
Machine
C
No. of
Machines
D
Monthly Rate
All Machines
(B x C)
E
No. of
Payments
Washer
96
60
Dryer
109
60
Total
No Entry
No Entry
No Entry
F
Total
(D x E)
No Entry
10.2 Base Bid Equipment Make and Model
Washer: ________________________________________________________
Dryer:
________________________________________________________
COMPANY NAME
_____________________________________________
REPRESENTATIVE SIGNATURE ____________________________________
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PRICE SHEET Bid# 16-010A Laundry Machine Lease and Maintenance Services –
continued -
10.3 Deduct Alternate – Eliminate the Laundry Monitoring System
Deduct Alternate - Laundry Monitoring System: The Bidder shall provide, as a deduct
alternate, the incremental amount of reduction to the base price for machines without the
laundry monitoring system. For example, if the base price for one month with the laundry
monitoring system is $200 and the base price for one month without the laundry
monitoring system is $150, and deduct alternate is to be listed as -$50.
Reduction in the Monthly Lease and Maintenance Cost for all machines:
A
Item
B
Reduction in
Monthly Rate
per Each
Machine
C
No. of
Machines
D
Reduction in
Monthly Rate
All Machines
(B x C)
E
No. of
Payments
Washer
96
60
Dryer
109
60
Total
No Entry
No Entry
No Entry
F
Total
(D x E)
No Entry
10.4 Deduct Alternate Equipment Make and Model
Washer: ________________________________________________________
Dryer:
________________________________________________________
COMPANY NAME
_____________________________________________
REPRESENTATIVE SIGNATURE ____________________________________
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10. BIDDER CONTACT INFORMATION
COMPANY NAME: __________________________________________________________
COMPANY ADDRESS: _______________________________________________________
____________________________________________________________________________
PHONE NUMBER: ____________________________________________________________
FAX NUMBER: ______________________________________________________________
EMERGENCY PHONE NUMBER: _______________________________________________
EMAIL ADDRESS: ____________________________________________________________
CONTACT PERSON (PRINT): ___________________________________________________
SIGNITURE: __________________________________________________________________
ON SITE SUPERVISOR (if different from above): _____________________________________
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11. BIDDER BUSINESS REFERENCES
Please provide three (3) business references for contracts awarded of similar size and scope to
the requirements of this RFP:
Reference 1.
Business Name: ________________________________________________________________
Address: ______________________________________________________________________
Phone: _______________________
Fax: ____________________
Contact Person: _______________________
e-mail: _____________
Title: _________________________________
Number of years agreement in place: ________________________________________________
Reference 2.
Business Name: ________________________________________________________________
Address: ______________________________________________________________________
Phone: _______________________
Fax: ____________________
Contact Person: _______________________
e-mail: _____________
Title: _________________________________
Number of years agreement in place: ________________________________________________
Reference 3.
Business Name: ________________________________________________________________
Address: ______________________________________________________________________
Phone: _______________________
Fax: ____________________
Contact Person: _______________________
e-mail: _____________
Title: _________________________________
Number of years agreement in place: ________________________________________________
COMPANY NAME
_____________________________________________
REPRESENTATIVE SIGNATURE ____________________________________
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12. BIDDER TERMINATED CONTRACTS
Not required for this request for proposal.
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Ramapo College of New Jersey Advertised Request for Proposal - Continued -
14. COOPERATIVE PURCHASING
A. Will you extend contract prices to other State Colleges and University’s in New Jersey? (See the
list below.)
Yes__________
No__________
Kean University
Montclair State University
New Jersey City University
New Jersey Institute of Technology
Ramapo College of New Jersey
Rowan University
Rutgers, The State University of New Jersey
The College of New Jersey
The Richard Stockton College of New Jersey
Thomas Edison State College
William Paterson University of New Jersey
University of Medicine & Dentistry of New Jersey
B. Ramapo College of New Jersey is a member of the New Jersey Higher Education Purchasing
Association (NJHEPA), whose members include the 4 year Public University’s as well as private
institutions. Will you extend contract prices to the association? (See the list below.)
Yes__________
No__________
Public:
Kean University
Montclair State University
New Jersey City University
New Jersey Institute of Technology
Ramapo College of New Jersey
Rowan University
Rutgers, The State University of New Jersey
The College of New Jersey
The Richard Stockton College of New Jersey
Thomas Edison State College
William Paterson University of New Jersey
University of Medicine & Dentistry of New Jersey
Private:
Monmouth University
Princeton University
Rider University
Seton Hall University
Each College/University shall be responsible for issuing purchase orders and payments directly
with contractor(s). Each institution will be responsible for signing individual contracts and is
financially responsible for the services purchased. The Colleges/Universities listed in this section
are under no obligation to use the contractor(s) having extended pricing and services as the result of
this bid.
COMPANY NAME
_____________________________________________
REPRESENTATIVE SIGNATURE ____________________________________
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