UCL CAREERS NON-ACADEMIC CVs & APPLICATION FORMS Dr Calum Leckie UCL Careers UCL CAREERS Session Outcomes Identify what non-academic recruiters look for in applications Evaluate strategies to effectively market your relevant skills, experience & personal qualities gained via research experience Review your current self marketing approach and plan future approaches 2 UCL CAREERS Research Assistant NPC is recruiting for a research assistant to support NPC’s research and consulting team. The role will involve supporting the research and consulting team in its project work, business development and knowledge management. The work will provide a grounding in producing high quality research and client advice, which helps charities and funders increase their impact. We are looking for an applicant (at least degree level educated) with strong analytical and communication skills, a commitment to working in the voluntary sector, able to work collaboratively and develop strong relationships at all levels of the organisation. 3 UCL CAREERS What Non-Academic Recruiters Want to Know Can you do the job? Will you do the job? Will you fit in? 4 UCL CAREERS Competency Assessment of Researchers Group 1 Group 2 Data analysis Problem solving Drive and motivation 100% 100% 100% 100% 88% 84% Project management Interpersonal skills Leadership Commercial awareness 83% 67% 67% 50% 36% 56% 28% 20% Recruiting researchers – Survey of employer practice 2009 (Vitae) 5 UCL CAREERS GYK Consulting We are a major international force in technology consultancy. We are looking to expand functionally and technically and opportunities exist for high calibre graduates to help us achieve this growth. We provide: • independent and objective advice on the use of IT; • specialist support and back-up to professionals within client organisations; • advice on strategic planning and operational control • analysis of IT requirements within diverse client organisations; • services in design, development and testing of new systems; What we’re looking for: • • • • • • • • • • • an analytical approach to work excellent problem-solving skills sensitivity and tact good communication, team working and supervisory skills presentation skills highly developed commercial awareness ability to absorb complex technical information stamina to meet deadlines ability to work under pressure project management skills self-motivation 6 UCL CAREERS Work experience CURRICULUM VITAE Postdoctoral Research Associate ‘Investigation of Tri-phasic fuels for Warp Core manufacture’ 2008 -2012, University College London Name: David John Bishop Date of birth: 22nd May 1975 Address: 44 Denton Road Nationality: British Crouch End email: knightobishop@hotmail.com/ uczjdjc@ucl.ac.uk London, Tel home: 0208 594 3957 N8 9NS Tel mob: 07899 678567 In collaboration with the Cochrane Corporation, this project investigates novel fuel strategies and containment methodologies for warp cores. I have successfully drawn on work from 3 departments in the fields of Propulsion Technology, Theta Band Radiation Science, Quantum Plasma Studies. Additional research carried out at the Institute of Propulsion Research in warp core developments. A synopsis of the work undertaken is attached. Personal Profile A polished, artculate performer who is committed to a career in management consultancy. I am highly motivated and possess excellent time-mangement, communication, teamwork and IT systems skills. My principal research interests lie in the field of in-flight warp core containment, specifically sub-space distortions and their impact on mono-andte-phasic organic fuel matrices. I am currently investigating the capacity of wide-band theta radiation to induce multi-phasic anomalies and the beneficial shielding effects of a range of plasma configurations. Education and Qualifications PhD ‘Investigation of Tri-phasic fuels for Warp Core manufacture 2004 - 2007 University College London Supervised by Dr Benjamin Sisko Used furrier transform analysis methodology and stochastic predictive models to assess levels of risk associated with various superconducting materials being used for the design of high energy boron – hydride magnetic containment systems in use at the University of California’s antimatter production facility as part of an international collaboration. . BSc (Hons) Interstellar Sciences 2001 - 2004 (2.1) University College London Modules covered include: Propulsion Dynamics, Weapons Modulation Technologies, Astrometrics and Human Factors in Interstellar exploration. Subsidiary courses in Xenobiology included in each semester. Purley High School for Boys 1997- 2001 A-levels: Geography,Maths, English (A,B,B) GCSEs: Physics (A), Chemistry (A), Biology (A), Maths (A), Further Maths (B), Geograhy (B), History (B), English language (B), English Literature (B), French (C), Institute of Propulsion Research, Dudley Summer 2007 - 2008 Research Assistant, Institute of Propulsion Research, Dudley Successfully managed two 3-month research projects to refine containment fields for two experimental fuel matrices, under the direction of Senior Research Manager, Dr Anneka Hansen. Developed a conceptual model from observation of both systems which led to further research currently being undertaken by Dr Hansens’ group, recently presented as a paper at the Koblenz Congress 2008. Webmaster, Manchester Disabled Pupils forum (Voluntary) Summer 2010 present Managing project to deliver web-based services to local children • • Effective & consistent format / spelling 1 (poor) - 3 (good) ? Experience /skills match to job 1 – 3 ? 7 UCL CAREERS Work experience CURRICULUM VITAE Name: David John Bishop Date of birth: 22nd May 1975 Address: 44 Denton Road Nationality: British Crouch End email: knightobishop@hotmail.com/ uczjdjc@ucl.ac.uk London, Tel home: 0208 594 3957 N8 9NS Tel mob: 07899 678567 Personal Profile A polished, artculate performer who is committed to a career in management consultancy. I am highly motivated and possess excellent time-mangement, communication, teamwork and IT systems skills. Education and Qualifications PhD ‘Investigation of Tri-phasic fuels for Warp Core manufacture 2004 - 2007 University College London Supervised by Dr Benjamin Sisko Used furrier transform analysis methodology and stochastic predictive models to assess levels of risk associated with various superconducting materials being used for the design of high energy boron – hydride magnetic containment systems in use at the University of California’s antimatter production facility as part of an international collaboration. . BSc (Hons) Interstellar Sciences 2001 - 2004 (2.1) University College London Modules covered include: Propulsion Dynamics, Weapons Modulation Technologies, Astrometrics and Human Factors in Interstellar exploration. Subsidiary courses in Xenobiology included in each semester. Purley High School for Boys 1997- 2001 A-levels: Geography,Maths, English (A,B,B) GCSEs: Physics (A), Chemistry (A), Biology (A), Maths (A), Further Maths (B), Geograhy (B), History (B), English language (B), English Literature (B), French (C), Postdoctoral Research Associate ‘Investigation of Tri-phasic fuels for Warp Core manufacture’ 2008 -2012, University College London In collaboration with the Cochrane Corporation, this project investigates novel fuel strategies and containment methodologies for warp cores. I have successfully drawn on work from 3 departments in the fields of Propulsion Technology, Theta Band Radiation Science, Quantum Plasma Studies. Additional research carried out at the Institute of Propulsion Research in warp core developments. A synopsis of the work undertaken is attached. My principal research interests lie in the field of in-flight warp core containment, specifically sub-space distortions and their impact on mono-andte-phasic organic fuel matrices. I am currently investigating the capacity of wide-band theta radiation to induce multi-phasic anomalies and the beneficial shielding effects of a range of plasma configurations. Institute of Propulsion Research, Dudley Summer 2007 - 2008 Research Assistant, Institute of Propulsion Research, Dudley Successfully managed two 3-month research projects to refine containment fields for two experimental fuel matrices, under the direction of Senior Research Manager, Dr Anneka Hansen. Developed a conceptual model from observation of both systems which led to further research currently being undertaken by Dr Hansens’ group, recently presented as a paper at the Koblenz Congress 2008. Webmaster, Manchester Disabled Pupils forum (Voluntary) Summer 2010 present Managing project to deliver web-based services to local children 8 UCL CAREERS David John Bishop 44 Fenton Road London, N8 9NS Email david.bishop@ucl.ac.uk Tel mob: 07899 678567 Personal Profile • • • • Numerate PhD holder with broad and advanced IT programming ability including C++ and Java Experience of working to deadlines and budgets with demanding clients within commercial sector Leadership and communication skills gained supervising and managing teams of up to 5 staff; Proven ability to adopt analytical approach to solving both complex strategic and implementation problems within industry and academia. Relevant Experience Postdoctoral Research Associate, University College London 2008 – present ‘Warp Core technologies’ In collaboration with the Cochrane Corporation, my research investigates developmental fuel strategies and containment methodologies for warp cores using computational modelling and industry standard programming languages. • Developed new research techniques through personal initiative which has resulted in 3 patent applications which are currently under review • Personally initiated and maintained collaboration with two additional industrial partners, and sourced commercial funding via targeted grant proposals. • Attended conferences in the UK and overseas as a visiting speaker presenting material on international scientific issues. • Supervised research projects of 4 undergraduates and acted as a mentor to prospective PhD students • Developed advanced programming capability in BASIC, C++, Java, Macromedia Flash 4 and database applications within Fox Pro and Microsoft Access. • Presented key issues affecting students on the staff/ student committee (3 rd year). Achievements include the negotiation of a complete overhauling of module timetabling. Web-master, London Disabled Pupils Forum 2010 – present Voluntary work (approx. 7 hrs per week) Project begun through the ‘HELO’ programme run by UCL Advances (Knowledge Transfer Department). The forum provides web-based services to disabled children within the local community. My responsibilities include: • Managing a team of 5 volunteers to ensure suitable platform and content of the service is maintained • Managing project at both a strategic and implementation level within an annual budget of £50K • Developed with groups of school pupils, teachers and other interested parties to receive feedback and establish future needs • Stimulated the interest of a young audience by developing discussion forums, quizzes and interactive polls. • Visit the site at http://www.wickednet.org.uk. Researcher, Institute of Propulsion Research, Dudley 2007 - 2008 Successfully managed two 3-month research projects to refine containment fields for experimental fuel matrices. • Project managed to demanding deadlines and tight budgets of up to £125K. • Through contracts at the University of Strasbourg arranged access to warp plasma testing rig, avoiding requirement to build a rig at the institute at significant expense. • Modified existing plans by implementing alternative research strategy resulting in enhanced results and budget savings of £5K. Education (see next slide) • Effective & consistent format / spelling 1 (poor) - 3 (good) ? • Experience /skills match to job 1 – 3? 9 UCL CAREERS David John Bishop 44 Fenton Road London, N8 9NS Email david.bishop@ucl.ac.uk Tel mob: 07899 678567 Personal Profile • • • • Numerate PhD holder with broad and advanced IT programming ability including C++ and Java Experience of working to deadlines and budgets with demanding clients within commercial sector Leadership and communication skills gained supervising and managing teams of up to 5 staff; Proven ability to adopt analytical approach to solving both complex strategic and implementation problems within industry and academia. Relevant Experience Postdoctoral Research Associate, University College London 2008 – present ‘Warp Core technologies’ In collaboration with the Cochrane Corporation, my research investigates developmental fuel strategies and containment methodologies for warp cores using computational modelling and industry standard programming languages. • Developed new research techniques through personal initiative which has resulted in 3 patent applications which are currently under review • Personally initiated and maintained collaboration with two additional industrial partners, and sourced commercial funding via targeted grant proposals. • Attended conferences in the UK and overseas as a visiting speaker presenting material on international scientific issues. • Supervised research projects of 4 undergraduates and acted as a mentor to prospective PhD students • Developed advanced programming capability in BASIC, C++, Java, Macromedia Flash 4 and database applications within Fox Pro and Microsoft Access. • Presented key issues affecting students on the staff/ student committee (3 rd year). Achievements include the negotiation of a complete overhauling of module timetabling. Web-master, London Disabled Pupils Forum 2010 – present Voluntary work (approx. 7 hrs per week) Project begun through the ‘HELO’ programme run by UCL Advances (Knowledge Transfer Department). The forum provides web-based services to disabled children within the local community. My responsibilities include: • Managing a team of 5 volunteers to ensure suitable platform and content of the service is maintained • Managing project at both a strategic and implementation level within an annual budget of £50K • Developed with groups of school pupils, teachers and other interested parties to receive feedback and establish future needs • Stimulated the interest of a young audience by developing discussion forums, quizzes and interactive polls. • Visit the site at http://www.wickednet.org.uk. Researcher, Institute of Propulsion Research, Dudley 2007 - 2008 Successfully managed two 3-month research projects to refine containment fields for experimental fuel matrices. • Project managed to demanding deadlines and tight budgets of up to £125K. • Through contracts at the University of Strasbourg arranged access to warp plasma testing rig, avoiding requirement to build a rig at the institute at significant expense. • Modified existing plans by implementing alternative research strategy resulting in enhanced results and budget savings of £5K. Education (see next slide) 10 UCL CAREERS Additional skills Education PhD University College London, Other IT skills 2004 -2007 ‘Novel antimatter containment methods’ (supervised by Dr Benjamin Sisko) Conducted research into the use of magnetic containment vessels for future energy storage. • Major collaboration with a research group at the University of California’s Strategic Future Energy facility. • Personally responsible for coding of novel risk analysis software created in accordance with specification requirements of the American collaborators. • Regularly updated collaborators on project milestones achieved via video conference calls and interim reports. • Joint author of a peer reviewed paper published in Nature Physics. • Won a £2000 competitive Leverhulme Scholarship to present project findings at the 5th Annual Advanced Energy Physics conference, Atlanta, USA. BSc (2.1 Hons) Interstellar Sciences, University College London, 2001 -2004 • Relevant modules include Advanced Programming Systems and Weapons Modulation technologies. Purley High School for Boys, 1997 - 2001 A-levels: Geography (A), Maths (B), English (B) GCSEs: 12 including English and Mathematics at Grade A In addition to specific programming packages, experience in using a variety of Microsoft Office and other packages including Excel 2000 (macros), Adaytum e.planning 2.4 (modelling), Word 2000, Powerpoint 2000 and DDS Languages/ other Conversational French, basic understanding of Spanish to GCSE level. Clean British driving licence Leisure Activities Sport • • Playing football competitively for the University second X1 including training and matches twice a week during term time. Completed London Marathon in 2009. Keen member of local tennis club and elected to committee which includes involvement in organising the club’s summer tennis tournament with 150 entrants. Travel • Independently funded and arranged travel around South America for 3 months from Jun-Sept 2007. My experiences have given confidence and ability to relate to people from different cultures and taught me to rely on my own abilities when faced with adversity. References available on request 11 UCL CAREERS Suggestions from Recruiters Experience that matches the job description rather than everything you have ever done – CV Tailored for Specific Job Give some detail in your examples – Factual Evidence Outcomes and achievements will strengthen your examples, e.g. ‘I improved the previous sponsorship total raised from £15,000 to £34,000 through targeted approaches to law firms’ ‘Successfully recruited 6 external speakers for the forum through targeted, personalised emailing followed by telephone and face to face event marketing’ (persuasion & communications skills) Mind the Gaps! – account for your time Watch your language! – use action verbs, e.g. achieved, initiated (google action verbs and CVs). Concise sentences 12 UCL CAREERS Main Sections in Your Non–Academic CV 1. 2. 3. 4. 5. 6. Personal Details Work Experience Education Other Skills Interests and Activities Referees Optional Career Aim or Personal Profile Positions of Responsibility or Special Achievements List of Publications 13 UCL CAREERS Other CV Formats • One Page CV ‘Resume’ – common in financial sector • Skills Based Skills from education / work and leisure group together Other sections then contain brief lists Often used if have complex work history or career change, where might not be obvious from education / work experience why applying for job. • Country Specific Formats www.prospects.ac.uk – Country-specific information Going Global, country information via UCL Careers website 14 UCL CAREERS Application Forms Personal details Details of education and employment Questions specific to the job: •Motivation questions •Competency questions Personal statement or statement of interest 15 UCL CAREERS “Why do you want to work as an account manager for our marketing agency?” Attempt 1 Your organisation is a leader in its field. It has an international reputation and is also one of the most respected agencies in the UK. It is important for me to work for a successful organisation and I would welcome all the different opportunities available to me. I would also like to work abroad at some point and so the global nature of your organisation appeals to me. Finally, I’d like to work for the organisation because the role matches my skills. I am interested in developing new skills and believe that your account management training scheme would help me to achieve my goals. 16 UCL CAREERS “Why do you want to work as an account manager for our marketing agency?” Attempt 1 Your organisation is a leader in its field. It has an international reputation and is also one of the most respected agencies in the UK. It is important for me to work for a successful organisation and I would welcome all the different opportunities available to me. • Generic statement. Could be any company. Doesn’t show any specific knowledge / research. I would also like to work abroad at some point and so the global nature of your organisation appeals to me. Finally, I’d like to work for the organisation because the role matches my skills. I am interested in developing new skills and believe that your account management training scheme would help me to achieve my goals. • Doesn’t demonstrate knowledge of role requirements or market core skills / achievements. Very self centered – what does the company get 17 out of this? UCL CAREERS Attempt 2 Firstly, I am familiar with the products of your client-base including Riva and Viva, and the pivotal importance of your 2009 campaign that increased both their sales figures by 15 and 28 % respectively. I am also attracted to the ‘creative hot-house’ reputation of the agency as described in a recent ‘Campaign’ magazine agency profile, particularly the use of social networks to enhance brand awareness. As an experienced social researcher I have piloted the innovative use of online social networks to enhance the uptake of HIV testing amongst high risk groups in collaboration with Richmond Primary Care Trust. After examining your website, and attending your 2010 UCL presentation, I understand the value of good organisational skills in order to successfully manage client campaigns. This appeals since I have worked on simultaneous research projects whilst balancing departmental administrative commitments and part-time consultancy work (15 hours/week). I have also been impressed by the honesty and enthusiasm of recently recruited trainees of the organisation I met at this year’s UCL Careers Service PhD 18 Employers Forum on Social Research and Policy. UCL CAREERS Attempt 2 Firstly, I am familiar with the products of your client-base including Riva and Viva, and the pivotal importance of your 2009 campaign that increased both their sales figures by 15 and 28 % respectively. • Shows in-depth research & thus motivation I am also attracted to the ‘creative hot-house’ reputation of the agency as described in a recent ‘Campaign’ magazine agency profile, particularly the use of social networks to enhance brand awareness. As an experienced social researcher I have piloted the innovative use of online social networks to enhance the uptake of HIV testing amongst high risk groups in collaboration with Richmond Primary Care Trust. • Highlights how core expertise matches that of company After examining your website, and attending your 2010 UCL presentation, I understand the value of good organisational skills in order to successfully manage client campaigns. This appeals since I have worked on simultaneous research projects whilst balancing departmental administrative commitments and part-time consultancy work (15 hours/week). • Understanding of required attributes & evidence these can be met I have also been impressed by the honesty and enthusiasm of recently recruited trainees of the organisation I met at this year’s UCL Careers Service PhD Employers Forum on Social Research and Policy. 19 UCL CAREERS Interest in the Organisation? What does the company do? Products, services? What are their values? What research have you done? Who have you talked to? What have they done recently? What does the press say about them? How do they differ from competitors? 20 UCL CAREERS Interest in the Role What do you know about the day to day work? What have you found out beyond the description? From in-depth research e.g. careers libraries From talking to people, seminars, fairs How does your research on the role confirm your choice ? e.g. fit with your personal attributes, working style 21 UCL CAREERS 44 Fenton Road Crouch End London N8 9NS 21st March 2007 Mr B Taylor GYK Consulting 25-32 Freemans Street London EC1 YHG Dear Mr Taylor, Graduate trainee positions in technology consulting I am writing to apply for the above as advertised in the Guardian on the 15th March. I am currently completing a scientific-based postdoctoral research post at University College London and am interested in joining your training scheme for the September 2012 intake. Please find enclosed my CV as requested. I am particularly drawn to technology consultancy due to the challenge of working to realise a client’s business goals through technology solutions that are both cost effective and practical to implement. I have had experience of this process in my capacity as a Webmaster with the London Disabled Forum. Not only has this given me an insight into the realities of working within an IT based environment, it has helped me to develop important key skills such as client relationship-management, team-working and leadership. These skills have been added to by time spent as a researcher in industry where I was responsible for negotiating and managing a budget of £125K. As a post graduate researcher, I have had to use problem-solving and analysis skills as well as showing motivation and persistence to pioneer ground-breaking research techniques . Involvement in departmental committees has taught me how to plan my time effectively and use resources in the most efficient way. I have also opted to take a number of commercially focused graduate school courses which have helped me to be involved in securing funds for further research. Having thoroughly researched the sector, I am drawn to GYK due to the tailored nature of your technology solutions and the culture of the organisation as being one of a multidisciplinary team that share both goals and working space. I have attended presentations at both the GYK open-day held on 15th January and talked to new trainees present at the UCL Finance and management fair. I was impressed with their obvious enthusiasm and honesty when describing their work. I am available for interview at anytime and look forward to hearing from you. Yours sincerely • Motivation for Consultancy? - 1 (weak) – 3 (strong) • Understanding of Role? 1 (little) – 3 (Great) • Self Marketing? – 1 (not very effective) – 3 (very effective) 22 UCL CAREERS 44 Fenton Road Crouch End London N8 9NS 21st March 2007 Mr B Taylor GYK Consulting 25-32 Freemans Street London EC1 YHG • Summarises key selling points • Avoids addressing every competency requirement Dear Mr Taylor, Graduate trainee positions in technology consulting I am writing to apply for the above as advertised in the Guardian on the 15th March. I am currently completing a scientific-based postdoctoral research post at University College London and am interested in joining your training scheme for the September 2012 intake. Please find enclosed my CV as requested. I am particularly drawn to technology consultancy due to the challenge of working to realise a client’s business goals through technology solutions that are both cost effective and practical to implement. I have had experience of this process in my capacity as a Webmaster with the London Disabled Forum. Not only has this given me an insight into the realities of working within an IT based environment, it has helped me to develop important key skills such as client relationship-management, team-working and leadership. These skills have been added to by time spent as a researcher in industry where I was responsible for negotiating and managing a budget of £125K. As a post graduate researcher, I have had to use problem-solving and analysis skills as well as showing motivation and persistence to pioneer ground-breaking research techniques . Involvement in departmental committees has taught me how to plan my time effectively and use resources in the most efficient way. I have also opted to take a number of commercially focused graduate school courses which have helped me to be involved in securing funds for further research. Having thoroughly researched the sector, I am drawn to GYK due to the tailored nature of your technology solutions and the culture of the organisation as being one of a multidisciplinary team that share both goals and working space. I have attended presentations at both the GYK open-day held on 15th January and talked to new trainees present at the UCL Finance and management fair. I was impressed with their obvious enthusiasm and honesty when describing their work. I am available for interview at anytime and look forward to hearing from you. Yours sincerely • Evidence of proactive research on company • A bit vague in places e.g. what were they enthusiastic about? • Evidence of role insight. • Match to personal qualities 23 UCL CAREERS Cover Letter Content Opening paragraph • State who you are and what you want. Middle paragraph(s) • Why you are interested in the organisation (provide evidence of research) • Why you want the job (again, evidence of research) • Career plans, • Person specification – sell your key attributes (Unique Selling Points; qualities, skills, relevant experience) • What you can do for them Final paragraph • Polite but optimistic with practical information such as when you are available for interview UCL CAREERS Competency Questions Please give a recent example of a team in which you have been involved. What was your role? What challenges did you face? (100 words) Describe a recent situation where you have demonstrated motivation and initiative. (75 words) 25 UCL CAREERS “Describe a time when you instigated change to solve a problem.” Whilst tutoring undergraduates, I identified the need for a change in laboratory times since my year group were missing slots due to time-table clashes. I put my case in writing to the course organiser and administrator, explaining the situation and suggesting more convenient times, using a short report compiled from a small focus group I conducted with selected undergraduates. I followed this up in person and was invited to the next module planning meeting. After protracted negotiation, in which I addressed fears of administrative time constraints, a revised timetable was temporarily introduced. The project completion rate was substantially improved resulting in a permanent change to the module timetable. 26 UCL CAREERS Competency Question Strategy Circumstances – setting the situation Actions – what you did, how you did it Results – the outcome Explanation – link back to question, define learning 27 UCL CAREERS Summary CVs • Targeted / Relevant, Evidence based, achievements / outcomes focus Motivation Statements / Cover Letters • Research on Role & fit to personal qualities • Research on organisations & sector – evidence of proactivity e.g. networking, relevant experience • Think USPs – key skills, experience, qualities Competency Questions • Focus on Action (behaviours that demonstrate skill set) 28 UCL CAREERS If you want more help www.ucl.ac.uk/careers/researchers/resources - > ‘Non Academic Career Planning’. www.careerstagged.co.uk – search for ‘CV’ ‘Application’ www.prospects.ac.uk – Jobs & Work / Applications, CVs & Interviews. Published Literature on CVs: Killer CVs & Hidden Approaches, Graham Perkins; The Times Readymade CVs, Lynn Williams; The Academics Support Kit. 29 UCL CAREERS How We Can Help One-to-one consultations 30 min Consultant appointments every week Telephone 020 7866 3600 after 9.30am or visit us Practice Interviews If you have a real interview lined up Full Details at: www.ucl.ac.uk/careers/researchers 30