BANNER FINANCE 8.x
FUND BALANCE AND
PROJECT (GRANT)
TRAINING
TABLE OF CONTENTS
Fund Balance and Project Availability Forms
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FGITBSR - Trial Balance Summary...................................................................................1
•
FGIGLAC - Query General Ledger Activity Info.................................................................2
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FRIGITD - Grant Inception to Date…………………………………………………………….2
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FRIGTRD - Grant Transaction Detail…………………………………………………………..3
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FRIORGH - Grants by Organization……………………………………………………………4
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Banner Navigation Shortcuts…………………………………………………………………5
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Rule Code Description Table............................................................................................6
Ramapo College of New Jersey
Banner Finance 8.x
Fund Balance & Projects (Grants) Training
Fund Balance and Project Availability Forms
The following should be used to review the Fund balance and detail (deposits), Budget Detail,
Availability using Project Accounts
1.
2.
3.
4.
5.
FGITBSR - Trial Balance Summary
FGIGLAC - Query General Ledger Activity Info
FRIGITD – Grant Inception to Date
FRIGTRD – Grant Transaction Detail
FRIORGH – Grants by Organization
Trial Balance Summary Form– FGITBSR
This form should only be used for Auxiliary Funds and other self-supporting funds. i.e. Raised
Revenue, Study Abroad, Events & Conferences, CIPL, etc. The Trial Balance Summary Form shows
balances by account code for a specified fund and fiscal year/period parameters. These balances
reflect totals from the beginning of the fiscal year through the specified fiscal period. This is the only
form that displays the Current Fund Balance for the specified fund.
Steps:
1. In the Go to field of the Banner General Menu form, type FGITBSR.
2. Hit enter.
3. Chart and Fiscal Year fields will usually default.
4. Enter your FUND code.
5. Select “Next Block” or CTRL Page Down.
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Ramapo College of New Jersey
Banner Finance 8.x
Fund Balance & Projects (Grants) Training
Note: A credit fund balance is an available balance, depicted by a "C" next to the amount. If the
balance is a debit "D", that means that you have a negative fund balance and the fund is overdrawn.
The Current Fund Balance does not take into account any open encumbrances or available balance
that is set up on FGIBAVL, FGIBDST or FRIGITD.
Query General Ledger Activity Info – FGIGLAC
1. Click in the account type or current balance line you want to drill down (detail).
2. Select F3 (Options, Query General Ledger Activity Info).
3. The below screen is your detail of revenue control line (3004)
DCSR – Direct Cash Receipt , CHS1 - Banner Student Charges (Feed)
Grant Inception to Date – FRIGITD
This form should only be used for units that are setup as projects, and have activity that crosses fiscal
years. i.e Events & Conferences, CIPL, Study Abroad, Capital, etc…The form displays all Revenues
and Expenditures for life of the project.
Steps:
1. In the Go to field of the Banner General Menu form, type FRIGITD.
2. Hit enter.
3. Chart will usually default.
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Ramapo College of New Jersey
Banner Finance 8.x
Fund Balance & Projects (Grants) Training
4. Tab to Fund, enter your FUND code.
5. Organization and Program code should be blank.
6. Date From and Date to – Pre-populates but can be overridden for date range specified
7. Click Include Revenue Accounts.
8. Select “Next Block” or CTRL Page Down.
6. To view detail in any column, tab to the specific column and hit F4, FRIGTRD – Grant
Transaction Detail.
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Ramapo College of New Jersey
Banner Finance 8.x
Fund Balance & Projects (Grants) Training
Fund Numbers (Projects) by Organization - FRIORGH
This form should only be used for units that are setup as projects, and have the same organization
code (82001, 25001, 84001, 95001) and have activity that crosses fiscal years. i.e Events &
Conferences, CIPL, Study Abroad, Capital, Facilities). The form displays all fund or project numbers
by active (A) or inactive (I), with project start date and end date.
Steps:
1. In the Go to field of the Banner General Menu form, type FRIORGH.
2. Hit enter.
3. Chart will usually default to “R” for Ramapo College
4. Tab to Organization enter your Organization code (82001, 25001, 84001, 95001).
5. Select Next Block.
6. The form should produce the below screen.
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Ramapo College of New Jersey
Banner Finance 8.x
Fund Balance & Projects (Grants) Training
Banner Navigation Shortcuts
Function
Keystroke
FORM
Clear Form/Rollback
Shift + F7
BLOCK
Next Block
Crtl + Page Down
Previous Block
Crtl + Page Up
FIELD/ITEM
Duplicate Item/Field
F3
Next Item/Field
Tab
Previous Item/Field
Shift + Tab
RECORD
Clear Record
Shift + F4
Delete/Remove Record
Shift + F6
Duplicate Record
F4
Insert Record
F6
Next Record
Down Arrow
Previous Record
Up Arrow
Next Set of Records
Shift + Crtl + Page Down
Previous Set of Records
Shift + Crtl + Page Up
Update Record
Crtl + U
QUERY
Cancel Query
Crtl + Q
Enter Query
F7
Execute Query
F8
OTHER
Save
F10
Exit
Crtl + Q
Print
Shift + F8
List of Values
F9
List Tab Pages
F2
View/Send Message
Go To…
F5
Options
Right-Click
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Icon
Ramapo College of New Jersey
Banner Finance 8.x
Fund Balance & Projects (Grants) Training
Rule Code Description Table
Rule
Code
ABD
BD01
BD02
BD04
BR02
BR04
CD5
CHS1
CNEC
CNEI
CNNC
CNNI
CORD
CR05
CSS2
DCSR
DNEC
DNEI
DNNC
DNNI
E010
E020
E031
E032
E090
ENC
HEEL
HERL
HENA
HENC
HGNL
HGRB
HGRS
HNET
ICEC
ICEI
ICEP
ICNI
INEC
INEI
Rule
Code
INNI
JE15
JE16
JE25
LIQ
OBD
OEN
PCLQ
PCRD
POBC
POCL
POLQ
POPN
PORD
RCQP
REQP
RES1
RSV
TMP
YTD
INNC
Rule Code Description
Adjusted Budget
Permanent Adopted Budget
Permanent Budget Adjustments
Temporary Budget Adjustment
Permanent Budget Revision
Temporary Budget Revision
Cash Disbursement J/V
Banner Student Charges
Cancel Check - C/M w encumbrance
Cancel Check - Invoice w encumbrance
Cancel check - C/M w/o encumbrance
Cancel Check - Invoice w/o encumbrance
Establish Change Order
Cash Receipt Entry
Banner Student Payment
Direct Cash receipt
Check - C/M w encumbrance
Check - Invoice w encumbrance
Check - C/M w/o encumbrance
Check - Invoice w/o encumbrance
Post Original Encumbrance
Encumbrance Adjustment
Partial Liquidation
Encumbrance Liquidation
Year End Encumbrance Roll
Encumbrance
Payroll - Employee Liability
Payroll - Employer Liability
Payroll – Encumbrance Adjustment
Payroll – Salary Encumbrance
Payroll - Gross Exp. No Liquidation
Payroll - Gross Benefit Expense
Payroll – Gross Salary Expense
Payroll - Net Pay
Cancel Credit Memo w/ Encumbrance
Cancel Invoice with Encumbrance
Cancel Invoice with Encumbrance
Cancel Invoice without Encumbrance
Credit Memo with Encumbrance
Invoice with Encumbrance
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Rule Code Description
Invoice without Encumbrance
General Journal Entry (Intra-Fund)
General Journal Entry (Inter-Fund)
General Journal Entry (Inter-Chart)
Liquidation
Original Budget
Original Encumbrance
Cancel PO - Reinstate Request
Cancel Purchase Order
Purchase Order Batch Close
Purchase Order Close (FPAEOCD)
Purchase Order-Request Liquidation
Purchase Order Open (FPAEOCD)
Establish Purchase Order
Cancel Requisition
Requisition - Reservation
Banner Student Refunds
Reservation
Temporary Budget
Year To Date Activity
Credit Memo without Encumbrance