Ramapo College of New Jersey Account Expense Code List Banner Account
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Ramapo College of New Jersey Account Expense Code List Salaries & Benefits Banner Account Codes 6001 6002 6003 6004 6005 6006 6007 6041 6042 6043 6044 6045 6061 6062 6066 6067 6068 6069 6070 6071 6074 6076 6077 6078 6079 6086 6087 6088 6096 6097 6101 6102 6103 6104 6111 Description Descriptions Note: Journal Entries should only be made in Salary and Fringe Account Codes in Bold only Salary paid to Managers Managers Salary paid to Faculty and Librarians Faculty/Librarians Salary paid to Professional Staff Professional Staff Salary paid to Supervisors Supervisors Salary paid to Security & Maintenance Security/Maintenance Salary paid to Secretarial & Clerical Secretary/Clerical Salary paid to Technical/Paraprofessional Technical/Paraprofessional Adjuncts Faculty Salary paid to adjunct faculty Faculty Overload Salary paid to faculty for overload Staff Overload Salary paid to staff for overload Administrative Use Release Time Administrative Use Adjuncts & Overload (Grant only) Overtime Regular overtime paid Overtime Shift Differential Shift Differential overtime paid Blanket Salary Staff Salary paid to hourly employees Administrative Use Salary Savings Reserve Salary Reimbursements for current year. Salary Special Purpose Stipend paid to union employees as an allowance for clothing based on the Clothing Allowance contract Shift Differential Shift differential time paid Allowance paid to cell phone users Cell phone allowance Paid Leave days payout Paid Leave Bank Payout Sick Leave payout Lump Sum Sick Vacation payout Lump Sum Vacation Stipends Employees Stipend/Honorarium for College employees (money will appear on W-2) Comp Time Payout Lump Sum Comp Time Student Aide College Salary paid to Student Aides-Non Fed WS Graduate Assistant Salary paid to Graduate Assistant Resident Assistant Salary paid to Resident Assistant Salary paid to Student working under the Federal Work Study Program authorized Student Aide FWS by Financial Aid Salary paid to students working under FWSP outside of the standard College Community Service FWS units Fringe Benefits Employee fringe benefits Employee fringe benefits eye care Fringe Benefits- Eye care Worker's Compensation to the state Compensation Award Administrative Use Life Ins. Premium Employee fringe benefits unfunded by state Unfunded Fringe Benefits P:\Shared\Budget\Banner\Account Codes 041516 5/3/2016 Office of Budget & Fiscal Planning Ramapo College of New Jersey Account Expense Code List Note: Banner Account codes in bold are not pooled accounts. Budget Pool Banner Account Codes Non-Salary Pool Non-Salary Pool 7001 Descriptions Administrative use Materials & Supplies Banner Account Codes Materials & Supplies 7011 7014 7019 Office Supplies Photo Copier Charges Signage 7022 Supplies & Materials 7024 7027 Equipment / Software<$5,000 Printshop 7030 Library Descriptions General office operating supplies (stationary supplies, paper, photocopy & microfilming, reference and repair manuals) For shared use of photocopier Posters, banners, displays, signs (and labor) Storeroom charges, eductional, medical, xlothing, janitorial, building and grounds supplies, publications, graphics and other Materials Purchase of equipment, furniture and software with a unit cost of less than $5,000 Printing done at the campus printshop Items purchased by the library for its collection including continuations, periodicals & paper, electronic subscriptions, film & AV and other library charges Fuel & Utilities Banner Account Codes 7046 7047 7048 7049 7051 Fuel and Utilities Electric Water - Utility Sewer - Utility Gas Vehicular Fuel Descriptions Electricity (provided by suppliers) and related materials Water (provided by suppliers) and related materials Sewer (provided by suppliers) and related materials Gas (heating of buildings) and related materials Fuel for vehicles Travel Banner Account Codes Travel 7056 Travel Conference/Workshop Fee 7057 Travel Lodging 7058 Travel Meals 7059 Travel Mileage Reimbursement 7060 Travel Tolls/Parking 7061 7062 7063 7064 Travel Automobile Rental Travel Airfare Travel Bus/Train Travel Taxi/Car Service 7066 7067 7055 Travel Package Travel Auth / Encumb Travel P:\Shared\Budget\Banner\Account Codes 041516 5/3/2016 Descriptions Cost of the registration for the event Cost of overnight accommodations Reimbursement for food not provided as part of the event. Reimbursement of use of one’s own vehicle on official College business at $.50 per mile Reimbursement for tolls / parking on official College business. Receipts necessary. Rental of car, truck, van or other vehicle while away on official College business Cost of airline tickets Cost of train ticket or bus fare Cost to get to/from home to airport, train station or bus depot or to/from hotel Group package which includes (air, hotel, transfers, conference fee, and or meals) Administrative use Office of Budget & Fiscal Planning Ramapo College of New Jersey Account Expense Code List Telephone & Postage Banner Account Codes Telephone & Postage Telephone-Student Dorm 7071 7073 7075 Telephone Charges Telephone Cellular 7081 Postage Descriptions Service for students Units actual phone costs, monthlly recurring charges, equipment, alarms and service charges Cost of college approved cellular phone Postal fees, postal delivery parcel service, mailings, FEDEX, UPS and other carrier fees Insurance Banner Account Codes Insurance 7086 Insurance Descriptions Fire casualty, surety bonds, boiler and elevator insurance Services Banner Account Codes Services Legal Services 7091 Audit Services 7092 Employment Services 7096 7097 Professional Services 7098 7111 7112 7113 7114 7115 7117 Staff Training Refuge Collection Pest Control Cleaning Service Bank/Credit Card/Common App Fees Contracted Services Stipend/Honorarium External 7118 7120 7123 Official Reception Licenses Permits & Inspections Ramapo Dollars Descriptions Attorney, court costs, expert witness, settlement, notary fees Annual external audit, specific projects Temporary help from an agency Medical, consulting, enviornmental, scholarly pubilication fee and other services Programs organized for education, training and development of State employees, including: training conferences or presentations Trash and waste removal, including shredding Extermination fees External service to do cleaning Credit card usage fees and other bank services Microfilming service, maintenance of vendor owned equipment (security) For non-employee lectures, guests, speakers, models, students, students All College policy approved meals and refreshment expenses associated with commencement, convocation and other all college events. Boilers, elevators, college events, and etc. Charges to a unit giving Ramapo Dollars from its budget to a student. Advertising Banner Account Codes Advertising 7119 External printing 7131 Advertising Descriptions Printing done outside of the print shop Newspaper, television, and radio advertising Dues & Memberships Banner Account Codes Dues & Memberships 7141 Dues & Memberships 7142 Subscriptions P:\Shared\Budget\Banner\Account Codes 041516 5/3/2016 Descriptions Membership fees and dues for the college Subscriptions (magazines, newspapers) for the college Office of Budget & Fiscal Planning Ramapo College of New Jersey Account Expense Code List Maintenance & Fixed Charges Banner Account Codes Maintenance and Fixed Charges 7146 Maintenance 7169 7157 Rental Rental Software Descriptions Maintenance contracts, materials and parts, any type of equipment, labor and repairs of vehicles, building & grounds, software & licenses and elevator Rentals for equipment, supplies and vehicles, building & grounds, film, bus, van, vehichle, cable tv Special Purpose Banner Account Codes 7099 7143 7171 7172 7173 7175 7181 7182 7183 7184 7185 7186 7187 7188 7189 7191 7192 7193 Special Purpose Tuition Reimbursement Testing Fees RCG EOF Continuing RCG EOF Freshman RCG Other Supplemental Financial Aid Non Insured Losses Indirect Costs Payments to Government Payments to Government Agencies Payments to State Job Locator Cost FCWS Extraordinary Administrative Costs Payments to College Operating Reserve Capital Reserve Facilities Fee GSF Descriptions Reimbursement to employee for tuition (prior approval and conditions must be met) Payments for assessment study guides and exams Administrative use Administrative use Administrative use Additional aid to students over and above tuition fees, room or board Payments for damages from accidents Administrative use Administrative use Administrative use Administrative use Administrative use Administrative use Administrative use Administrative use Administrative use Administrative use Administrative use Depreciation Banner Account Codes 7301 7302 7303 7304 7305 7306 Depreciation Depreciation Infrastructure Depreciation Land Improvement Depreciation Buildings Depreciation Building Improvement Depreciation Equipment Depreciation Library Collection P:\Shared\Budget\Banner\Account Codes 041516 5/3/2016 Descriptions Administrative use Administrative use Administrative use Administrative use Administrative use Administrative use Office of Budget & Fiscal Planning Ramapo College of New Jersey Account Expense Code List Capital Purchases Banner Account Codes Additions and Improvements 7202 7206 7207 7208 7209 7210 Equipment/Software=> $5,000 Purchase - Land Purchase - Building Purchase - Wiring Equipment Lease Purchase-Principal Equipment Lease Purchase-Interest 7211 7212 7213 7214 Computer Equip. Lease Purchase-Principal Computer Equip. Lease Purchase-Interest Software Lease Purchase-Principal Software Lease Purchase-Interest 7800 7801 7802 Leases Lease - Auto Lease- Equipment Descriptions Purchase of equipment/software with a unit cost equal to or greater than $5,000 (Office, educational, machines, video, photographic, security, scientific, medical, athletic, software, PC, scanners, software, vehicle, etc) Purchase of land Purchase of building Wiring for Voice, Video & Data Principal portion of lease payments for non-computer equipment Interest portion of lease payments for non-computer equipment Principal portion of lease payments for computer equipment Interest portion of lease payments for computer equipment Principal portion of lease payments for software Interest portion of lease payments for software Capital Purchase Costs Banner Account Codes 7401 7402 7403 7404 7405 7406 7407 7409 7410 7411 7412 7413 Additions and Improvements Improvement Buildings General Contractor Construction Construction Architect/Engineer Construction Management Construction Permits/Fees Construction Minority Job Training Construction Furniture & Equipment Construction Print/Advertisement Construction Bid Printing Construction Trailer Rental Construction Miscellaneous Construction Contingency Descriptions Major renovation to an existing building Building of a new structure Planning for new construction or major renovation Oversight of construction and supervision Local and State licenses and charges associated with building Expenses to meet State requirements Furnishings for new or renovated buildings, as a result of construction Ads associated with construction projects Printing of bid documents for construction projects Rental of trailers for construction projects Other expenses associated with construction. Projects not covered by above Administrative use Debt Service Account 7501 7502 7503 7504 7505 Debt Service Debt Service Mandatory Debt Service Principal Debt Service R & R Debt Service Interest Debt Service Fees & Other P:\Shared\Budget\Banner\Account Codes 041516 5/3/2016 Descriptions Administrative use Principal payment of annual debt service Replenishment of R & R to meet Bond Agreement Interest payment of annual debt service Other expenses as part of the annual debt service Office of Budget & Fiscal Planning
