Budget and Fiscal Planning
505 Ramapo Valley Road, Mahwah, NJ 07430-1680
Phone (201) 684-7266 Fax (201) 684-7685
www.ramapo.edu/budget/
Memorandum
TO: All Unit Directors
FROM: Beth Walkley
RE: FY2017 Budget Request
DATE: February 8, 2016
___________________________________________________________________________
Operating Budgets
A general assumption of carry-forward base budget funding of the current fiscal year will continue for each
unit’s general operating budget. The base budget should support the routine needs of the unit in order to
conduct the same programs and deliver the same level of service as in the current year.
All requests for Inflationary, Capital or SPIF funding will now be submitted through Adaptive Insights and it is
required that each request be tied to a specific strategic objective. All funding requests should be
completed in Adaptive Insights by March 21st.
Once complete, the division Vice Presidents & the President’s Cabinet will review & prioritize the requests
based on the highest strategic priorities. Approved funding requests will be available to view in Adaptive
Insights on June 30th.
Inflationary Requests
An inflationary request is used for any items which you have no other funding source and cannot support
within your current operating budget allocation. The description request should be very specific, general
statements such as “2% increase in supplies” will not be accepted. Examples of past inflationary requests
are new software programs, service contract increases, additional student orientation sessions, or minimum
wage increases for student aide positions. Requests for staffing must go through the regular approval process
with PRC and Cabinet.
Capital Requests
Requests for capital expenditures are generally used to improve a long-term asset such as equipment or
buildings. Examples of minor capital improvements include, but are not limited to, extensive floor or carpet
replacement, large scale painting projects, installation of new equipment, replacement of specialized
equipment, change of use of a facility, or renovation of areas and typically cost over $500.
Examples of major capital improvements are upgrading and adding to the College’s physical assets, roof
replacements, major building renovations and additions, acquisition of major equipment or systems and
typically cost over $30,000.
SPIF Requests
The Strategic Priority Incentive Fund (SPIF) supports initiatives that further the College’s mission, goals &
objectives. All requests for SPIF funding should be specifically tied to an objective within the College’s
Strategic Plan, and all requests should include how the receipt of the resources will specifically aid in the
achievement of that objective. The request should be specific and include an outcome tied to the objective,
and show how the baseline data has moved towards the goal within the Strategic Plan. If the funds are
awarded, the requestor should be prepared to provide a report detailing the impact on the objective and
provide analytics as to how the objective was met.
New Jersey’s Public Liberal Arts College