Program Development Plan
DRAFT
Program:
Academic Success Program (ASP)
DRAFT
Department: Office of Senior Associate for
Academic Affairs
Date: 2011-01-27
Strengths: The ASP program …
 ASP aligns well with both Western Carolina’s and the UNC General Administration’s missions
 Overall, student satisfaction with the program has been strong
 The qualifications and skill sets of the program staff a good fit for ASP
 The ASP coordinator has been involved at a high level in NACADA
 strong support for the Academic Success Program’s mission, staff and implementation among administrators, faculty, various
functional areas, and students
Recommendations
Resources
needed
C = current
R = reallocation
N = new
Strategic Action
Costs
Person(s)
Responsible
Date of
Review
A-Janina; Alan;
Melissa;
ASummer
11;
Annual
review
BSpring
11
Shared recommendations
1. Collect and analyze data to answer
this question: “What factors best
predict student success at Western
Carolina?”
a. more rigorous statistical analysis
of student data
b. using CatWalk as source of data)
Academic Success Program
A-Work with OIPE to
gather data that has
already been collected.
(May be able to use
BSSE data)
B- Janina will get
information needed to
Fred; Fred will talk
with Will Shivers
about updating
CatWalk
B-Janina; Fred;
1
Academic Affairs
DRAFT
Recommendations
2. Similar to (1), build retention and
GPA models for determining what
predicts long-term success for ASP
students. (related to #s 1 and 7)
Academic Success Program
Program Development Plan
Resources
needed
C = current
R = reallocation
N = new
Strategic Action
DRAFT
Costs
Person(s)
Responsible
Janina DeHart,
Dr. Hinson
ASP has worked with
Office of Admission in
reviewing past GPA &
SAT models in
predicting success of
ASP students. The
criteria for 2011 is
being revised based on
this information (see
#7).
2
Date of
Review
Annual
Review
Academic Affairs
DRAFT
Recommendations
Program Development Plan
Strategic Action
3. Assess student learning and program
outcomes for key individual
initiatives in ASP, especially those
designed to support ASP students in
the fall.
a. case-management system of
advising
b. fall peer mentor program
Develop measureable
program outcomes
4. Use information generated above in
(1), (2) and (3) to target interventions
on improving performance in the fall
semester.
Change summer
school requirement for
ASP students to a 2.5
GPA and C or above
(No U’s) in all classes.
Academic Success Program
Resources
needed
C = current
R = reallocation
N = new
C
A-Work with
Advising Center and
SSS to implement a
consistent advising
model for ASP
students and decrease
duplication of services
to students with ASP
Coord.
B1-Utilize ASP peer
mentors during ASP
orientation session.
B2-Utilize ASP peer
mentors with LEAD
classes for ASP
students in the fall (see
#9 below).
C
3
DRAFT
Costs
Person(s)
Responsible
Date of
Review
Janina DeHart,
Fred Hinson
May
2011,
annual
review
A-Janina DeHart
w/ Advising Ctr.
& SSS
B1-Janina
DeHart w/
Orien.
B2-Janina
DeHart
Spring
12,
annual
review
Janina DeHart,
Dr. Hinson, Dr.
Miller, Provost
Stanford
Spring
2012,
annual
review
Academic Affairs
DRAFT
Recommendations
5. Seek out opportunities for
professional development in
assessment for ASP program staff
(see Section III of external review
report).
a. attending assessment workshop /
conference.
b. feedback on assessment
instruments
Program Development Plan
DRAFT
Resources
needed
C = current
R = reallocation
N = new
Strategic Action
C/R/N
A-ASP Coord. should
attend one
conference/workshop
on assessment during
2011-2012 school
year.
OIPE will forward
information on
Assessment
workshops/confs.
B1-Provide training
for Advising Center,
SSS, and ASP Coord.
from Noel-Levitz in
using the CSI
instrument effectively
with students.
Costs
A-
Person(s)
Responsible
A-Janina
DeHart; OIPE
Date of
Review
ASpring
2012
B1Approx.
$2700 +
travel
expenses.
B1Revisit
Spring
2012
B2possible
travel
expenses
to one or
two peer
institutions
B2-
Maximize CSI use
B2-Support
opportunities for ASP
Coord. to receive
additional training or
gather additional
information on
effective measures
used with at-risk
student populations.
Academic Success Program
4
Academic Affairs
DRAFT
Recommendations
6. Build permanent funding for a yearround graduate student into the ASP
budget.
Academic Success Program
Program Development Plan
Resources
needed
C = current
R = reallocation
N = new
Strategic Action
C
We recommend not
having a year-round
graduate student solely
for ASP, but
recommend the
following:
1-Continue funding
from ASP budget for a
year-round
undergraduate student.
2-Utilize
administrative support
from Advising Center
staff to help with
specific ASP
functions.
3-Work with Advising
Ctr to develop a joint
job description for
their graduate assistant
to allow for
approximately 5 hours
per week for ASP
during the regular
school year and keep
funding in the ASP
budget to pay this
worker during the
summer.
5
DRAFT
Costs
Person(s)
Responsible
Janina DeHart &
David Goss
Date of
Review
Spring
2012
Academic Affairs
DRAFT
Recommendations
Program Development Plan
Resources
needed
C = current
R = reallocation
N = new
Strategic Action
DRAFT
Costs
Person(s)
Responsible
Date of
Review
7. Work toward stability in program
size and admissions criteria for ASP
(dependent on (1) and (2) above).
1- Continue to
maintain 120 students
in ASP each year.
Work with Admission
to adjust and
determine criteria used
for selecting ASP
students. The criteria
set for 2011 is a
minimum HS GPA of
2.7 and a minimum
scores of 870 SAT or
19 ACT for ASP
students.
C
Janina DeHart
w/ Admissions,
Dr. Hinson, and
Dr. Miller
Annual
Review
8. Consider whether study hall should
be required during the summer.
Use study hall for first
half of summer session
to establish attendance
in SI sessions, then
discontinue for second
half of the summer
while still offering SI
sessions.
C
Janina DeHart
Annual
Review
Academic Success Program
6
Academic Affairs
DRAFT
Recommendations
9. Consider ways to more gradually
step-down the structure in place for
ASP students.
a. stepping-down structure in summer
b. more passive structure in fall
Academic Success Program
Program Development Plan
Resources
needed
C = current
R = reallocation
N = new
Strategic Action
C
A1-See study hall (#8
above).
A2-Make adjustments
to daily student
schedule.
B1-House all ASP
students in Scott Hall
in the regular school
year.
B2-ASP Coord. should
meet regularly with
Scott RD and Coord.
for Resident Stud.
Success to address
student concerns.
B3-Establish LEAD
courses for ASP
students in the fall
semester with ASP
Coord. as teacher.
7
DRAFT
Costs
Person(s)
Responsible
A1, 2- Janina
DeHart
B1,2-Janina
DeHart w/ Res.
Living
B3-Janina
DeHart w/
Leadership Prog.
Date of
Review
Annual
Review
Academic Affairs
DRAFT
Recommendations
10. Preserve ASP’s funding from student
affairs and orientation and revise the
funding mechanism from Summer
School tuition.
a. ASP SCH not deducted from profit
sharing formula
b. ASP faculty paid like other
summer faculty
c. deduct non-faculty related ASP
expenses prior to profit sharing
Academic Success Program
Program Development Plan
Resources
needed
C = current
R = reallocation
N = new
Strategic Action
C/R
A-Adjust ASP funding
model to allow
departments offering
ASP courses to receive
some compensation.
B1-Allow ASP Coord.
to work within the
current faculty
summer pay
guidelines to negotiate
with faculty and
departments regarding
ASP faculty pay rate
for full-time faculty
members.
B2-Continue to allow
ASP Coord. to pay an
ASP stipend to ASP
faculty to compensate
for additional ASP
responsibilities and
longevity with ASP.
C-Continue to fund
ASP expenses from
the general summer
school fund.
8
DRAFT
Costs
Person(s)
Responsible
Janina DeHart,
Provost
Stanford, Dr.
Hinson, Dr.
Lofquist
Date of
Review
April
2011,
annual
review
Academic Affairs
DRAFT
Recommendations
11. Examine the extent to which the
personnel in ASP could be combined
with the Advising Center and/or
Student Support Services.
Academic Success Program
Program Development Plan
Strategic Action
No Action - Since the
ASP Coordinator
directly reports to the
Senior Assoc. VC for
Academic Affairs, it
would be potentially
detrimental to the
program to move this
position back under an
additional level of
reporting. To ensure
that ASP criteria and
standards are met and
upheld, it is imperative
for ASP to remain at
its current level of
reporting within the
Provost’s office. ASP
Coord. would continue
to work closely with
both units.
Note:
-ASP Coord. job
description currently
on file in HR needs to
be updated to match
job duties. As part of
the review, it was
discovered that no
changes were made
when ASP became a 9
separate unit in 2007.
Resources
needed
C = current
R = reallocation
N = new
DRAFT
Costs
Person(s)
Responsible
Date of
Review
Fred Hinson,
Linda Stanford
Academic Affairs
DRAFT
Recommendations
12. Consider expanding eligibility into
ASP (i.e., students not mandated to
participate, and athletes).
Academic Success Program
Program Development Plan
Resources
needed
C = current
R = reallocation
N = new
Strategic Action
DRAFT
Costs
Person(s)
Responsible
Date of
Review
No action – In order to
maintain consistency
of program size at 120
students, we propose
not to allow voluntary
students into the
program.
Additionally, we have
no plans to include
athletes in ASP per the
memorandum of
understanding
currently in place
between Athletics and
Admissions.
10
Academic Affairs