Data Security and Stewardship Committee
Cardinal Room 214
Thursday, February 9, 2011
Present Shea Browning, Pam Buchanan, Steve Christison, Craig Fowler,
Lisa Gaetano, Larry Hammer, Debbie Justice, Scott Koger,
Anna McFadden, Zeta Smith, and Mike Stewart
Absent Scott Swartzentruber, Kay Turpin
Guests
Diana Catley, Stan Hammer, Brandy Henning, Anna McFadden,
Kellie Monteith, and Sergey Chernokov
Recorder Jenny Owen
Handouts
Approval of Minutes
University Policy 95 Update
Action Item
Review of Project Proposal
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12-08-10 DSSC Minutes
University Policy 95 – Data Network Security & Access Control
Checklist – Employee Access Termination Project
Project Proposal – Residential Life-Student Affairs Early Alert
System
 The minutes from the January 27, 2011, Data Security and
Stewardship Committee (DSSC) meeting were approved.
 Diana Catley and Stan Hammer gave an update on revisions to
Policy 95.
 Catley explained the new process for automating Employee
Access Termination (EAT) to university systems when
employees leave the university. Catley said this was a
requirement of the recent IT audit. The goal is to go live with this
new automated process by March 1, 2011.
 Catley asked DSSC members to read the revised Policy 95 and
provide her or Stan Hammer with their feedback before Monday,
Feb. 21—when the revised Policy 95 goes back to Executive
Council for review and approval.

Anna McFadden reported that Student Affairs had submitted a
project proposal for consideration by the IT Governance &
Prioritization process. Because this project involves FERPA,
HIPAA and police report information, McFadden thought it
would be best to have DSSC review the proposal before it is
presented to governance committees.
 McFadden introduced Kellie Monteith and Sergey Chernokov,
both from Student Affairs. They outlined their proposal for
becoming more efficient with the Early Alert System by building
a web-based form to interface with a database that they would
also design.
 Fowler commented that it would be good to include this project in
a growing list of projects that would benefit by having SharePoint
as their foundation.
Action Items
 After a brief discussion, it was agreed that even though this was a
worthy project, there weren’t enough IT resources available that
could be committed to it.
 Brandy Henning will meet with Monteith and Chernokov to talk
about the possibility of using a module from a third-party solution
(Maxient) that Student Affairs is already using.
Misc. Action Items
 Agenda item requested by Fowler for the next meeting: What
baseline access do employees get?
 Action items to be carried forward to the March DSSC meeting:
o Koger will give an update on the request for quotes for disk
degaussing
o Koger will give an update on Data handling procedures
o Koger and Gaetano will report on revisions to Policy 93
 Action item to be carried forward for the April DSSC meeting:
o Security for Active Directory external accounts will be
moved to the April DSSC meeting (Anna McFadden).
 Several end-users will be invited to the next DSSC
meeting.
 The draft end-user agreement will be sent to DSSC
members for their review so it can be discussed at
the next meeting.