Graduate Budget Project Timeline/Schedule
STEP 1
Date
Task
Person Responsible
Feb 21st of Each Year (for
next fiscal year)
Deans Submit to Budget Office
with Copy to Employee
Relations the following:
DEANS

List of program
directors and fulltime faculty teaching
in the program for the
coming summer, fall
and spring as well as
that faculty member’s
full teaching
schedule.

If the faculty member
is teaching the course
in-load or over-load
and how many credits
of overload

Graduate Program
Directors will submit
all adjunct
information to the
Budget office.
FINAL LIST FROM DEANS
TO INCLUDE GRAD
PROGRAM DIRECTORS
AS WELL
Graduate Program
Directors send to Deans
to send forward
STEP 2
Feb 28th of Each Year
Provost and AVPEM confirm
for Budget Office allocations of
Grad Program Director Salary
and Support Staff Accounting
Provost and AVPEM
after consultation with
Deans
STEP 3
March 1st of Each Year
AVPEM submits Enrollment
Projections for Each Graduate
Program to Budget Office as
well as to Deans Office to
calculate Revenues
AVP EM
STEP 4
By November 1 and By
March 1st of each
semester
Graduate Program Director,
Dean, AVPEM and Provost
meet to review projected
budget versus actual and make
any in-year changes to meet
revenue goals
Provost Office to
Schedule
STEP 5
July 1 Each year
Budget Office Rolls Budget
Budget Office
Journal Entries Occur
Automatically for Library,
Marketing and Recruitment
Expenses
** Summer is always calculated in
the next fiscal year
***Deans Should Build into Office
Calendar these reminder dates
Graduate Program Budget Planning
Project Schedule