18 November 2014
To:
From:
Cc:
All CM@R Attendees
Julie Moran; Alan Sellers- WCU Michael Watson - WTS
All Attendees, Lance Williams- Stewart Engineering, Jamey Baysinger – Stewart Engineering, Kat
West & Micheal Smith – Energy Ace, Ron Almond – Optima, Reggie Daniel – Camacho.
Meeting Minutes
RE:
Brown Building Renovation and Addition (A/P)
CM@R PRESUBMITTAL MEETING
Western Carolina University
WTS# 1429
SCO # 13-10964-01
Date of Meeting
CM@ R PRE-SUBMITTAL Meeting _Advanced Planning
Time
Location
November 18, 2014
2:00 PM
Harrill Hall
Attendees
Name
Organization/Co.
Julie Moran
Alan Sellers
Curtis Monteith
Michael Watson
WCU
WCU
WCU
WTS
Other Attendees
See Attached Sign-In
Sheet
I.
Julie Moran started the meeting off with a welcome to interested firms in attendance and
discussed the importance of this project to the campus.
 “Total Project Budget” noted in the solicitation of $18.9M should read: “Construction
Budget Including FF&E and Kitchen Equipment”.
2.
Michael Watson reviewed the building program overall and presented slides of the Advance
Planning documents: See also attached.
 Survey, existing floor plans and photos of existing conditions – exterior and interior.
 Concept Site Plan, Proposed building plans and massing drawings.
 Reviewed overall Project Schedule and noted CM@R would be instrumental to help mee t
target completion date of August 2016, and ready for use in Fall Semester.
 It was noted that Sustainability goal is LEED Silver, minimum, and possibly LEED Gold.
1316 Washington Street, Columbia, 29201
803.799.5181
1307 Morehead St, Suite 101, Charlotte, 28208
704.749.5181
Meeting Minutes
WCU, Brown Building
Page 2 of 2
18 November 2014
3. Questions from Attendees.
 Q: Are there Haz Mat materials to be abated and will they be done by Owner or GC? A: Yes, by
GC, Haz Mat Report will be posted on WCU website. This work could be an early package.
 Q: Has GeoTech investigation been done? A: No, will be done in SD’s.
 Q: Confirm Submittal Date? A: See Solicitation, Tuesday, Dec 2, 2014 at 2:00 PM. It was noted
that FedX will not guarantee morning delivery to WCU
 Q: Does 20 page submittal limit exclude the cover letter, tabs and financial information? A:
WCU confirmed that all required information should be inclusive within the 20 page limit
requirement.
 Q: How many copies? A: three (3) hard copies and one (1) electronic copy.
 Q: Will there be new parking in the project? A: No, just what can be provided in the service
areas.
 Q: Are there utilities to be relocated? A: Yes, several lines will be relocated. The existing steam
lines are planned to remain in place.
 Q: What are HUB participation requirements? A: WCU endeavors to meet the 10% goal.
 Q: What are General Conditions items to be included in the CMR fee? A: These are detailed in
the General Provisions, Section II E (page 3) posted on the WCU project website for the project.
This information can also be found on the North Carolina State Construction Office website.
4. Other items noted or discussed:






WCU and the A/E Team are looking at options for boiler plant expansion, either within the
Brown building or and the existing CEP to be part of this project.
WCU advised attendees that another construction project nearby Brown will be in progress
during this project. A privatized mixed use facility will be constructed where the current retail
strip is currently on Centennial Drive.
Parking and laydown areas for construction has yet to be determined. WCU will work with the
CMR to develop a plan.
WCU will contract with a Commissioning Agent on this project.
The short list of proposers is expected by mid-December. Interviews will be held after the New
Year. Selection of the CM@R will be around mid-January. The WCU Board of Trustees will make
the final selection.
On the site visit following the meeting, it was noted that vehicle access to Buchannan Residence
Hall service area must be maintained during the course of this project.
End of Minutes
1307 Morehead St, Suite 101, Charlotte, 28208
704.749.5181
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WCU Brown Building Renovation & Addition - SCO No.: 13-10964-01-WCU
Programming & Advanced Planning Submittal
13 November 2014
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Programming & Advanced Planning Submittal
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WCU Brown Building Renovation & Addition - SCO No.: 13-10964-01-WCU
Programming & Advanced Planning Submittal
13 November 2014
2.
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WCU Brown Building Renovation & Addition - SCO No.: 13-10964-01-WCU
Programming & Advanced Planning Submittal
13 November 2014
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WCU Brown Building Renovation & Addition - SCO No.: 13-10964-01-WCU
Programming & Advanced Planning Submittal
13 November 2014
6.
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D.1.a ARCHITECTURAL NARRATIVE - EXISTING CONDITIONS - BUILDING INTERIOR - GROUND LEVEL PHOTOGRAPHS
WCU Brown Building Renovation & Addition - SCO No.: 13-10964-01-WCU
Programming & Advanced Planning Submittal
13 November 2014
12.
Bulk Storage
LEVEL 1 - DEMOLITION DIAGRAM
REPAIR ENVELOPE, REPLACE/RE-WORK
WINDOWS AND DOORS ACCESS.
REPAIR ENVELOPE, DEMO PARTS OF WALLS
FOR MORE SIGNIFICANT GLAZING
OPPORUNITITES
REPAIR WALL FOR ANY STRUCTURAL DAMAGE,
CUT NEW OPENINGS (LARGE) IN WALL FOR
COMMUNICATION BETWEEN NEW AND EXISTING
REMOVE INTERIOR ELEMENTS (ALL)
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WCU Brown Building Renovation & Addition - SCO No.: 13-10964-01-WCU
Programming & Advanced Planning Submittal
13 November 2014
N
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GROUND LEVEL - DEMOLITION DIAGRAM
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1
A-1.0
GROUND LEVEL PLAN
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D.1.a ARCHITECTURAL NARRATIVE - DEMOLITION DIAGRAMS - GROUND LEVEL
WCU Brown Building Renovation & Addition - SCO No.: 13-10964-01-WCU
Programming & Advanced Planning Submittal
13 November 2014
D.1.c.ii DESIGN NARRATIVES - MEP - BOILER PLANT - PRELIMINARY UTILITY PLAN
WCU Brown Building Renovation & Addition - SCO No.: 13-10964-01-WCU
Programming & Advanced Planning Submittal
13 November 2014
D.4 PRE-DESIGN PRECEDENTS
WCU Brown Building Renovation & Addition - SCO No.: 13-10964-01-WCU
Programming & Advanced Planning Submittal
13 November 2014
SITE SURVEY
D.4 PRE-DESIGN DRAWINGS - SITE SURVEY
WCU Brown Building Renovation & Addition - SCO No.: 13-10964-01-WCU
Programming & Advanced Planning Submittal
13 November 2014
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SITE PLAN
WCU BROWN BUILDING RENOVATION
NOVEMBER 7, 2014
0'
10'
20'
40'
80'
STORAGE
97 SF
WOMENS
MENS
64 SF
64 SF
CSTORE
900 SF
2180.33
UP
2180.33
2180.33
EXISTING BUILDING
FOOTPRINT WITHIN
DASHED LINE
LOWER
LOBBY
812 SF
ELEV.
MACHINE
ROOM
ELEV. 1
93 SF
72 SF
1
A-1.2
LOWER GROUND LEVEL
1/8" = 1'-0"
LOWER GROUND LEVEL
2,547 GSF
LEVEL 1 PLAN - PROPOSED
WCU BROWN BUILDING RENOVATION
NOVEMBER 7, 2014
0'
4'
8'
16'
32'
DIR
FACILITIES
SERV
DIR RES
LIVING
209 SF
DIR RES
LIFE
DIR. OF
OPS
209 SF
209 SF
MED
CONF
ROOM
ASST.
DIR RES
LIFE
ASST.
DIR RES
LIFE
FIN
TRANS
MGR
120 SF
120 SF
120 SF
209 SF
225 SF
BREAK
300 SF
CIRCULATION
BOILERS
2795 SF
1345 SF
DIR. OF
CAMPUS
SERV
DIR.
FOOD
SERV
253 SF
146 SF
HR
120 SF
MENS
111 SF
ASST
VC FOR
CAMPUS
SERV
CATERING
SUITE
DIR.
CONF
SERV
STORAGE
258 SF
338 SF
ASST.
DIR
FACILITIES
SERV
120 SF
197 SF
WOMENS
47 SF
ASST.
DIR
ACADEMIC
INITIATIVES
OPS
ASSIST
ASST.
DIR OPS
120 SF
120 SF
120 SF
ROOM
ASSIGN
ROOM
ASSIGN
GROWTH
120 SF
120 SF
120 SF
111 SF
RA
FILE
128 SF
DN
UP
2180.33
OPEN
LOBBY
NEW SLAB 4' BELOW
EXISTING GROUND
FLOOR ELEVATION
161 SF
EXISTING BUILDING
FOOTPRINT WITHIN
DASHED LINE
2197.33
1049 SF
WAIT
205 SF
COPY/SUPPLY
231 SF
2193.33
DATA
CLOSET
83 SF
MED
CONF
ELEV. 1
93 SF
2197.33
2190.53
159 SF
MECH
839 SF
RECEPTION
WAIT
565 SF
138 SF
CIRC
1139 SF
LARGE
CONF
ELEC
113 SF
630 SF
UNEXCAVATED
ASSOC
DIR
DRUG/ALCOHOL
COMMUNITY
EDUC
ETHICS
126 SF
PLANTER
DIR
COMMUNITY
ETHICS
262 SF
134 SF
WORK/SUPPORT
STAFF
AREA
70 SF
MECH/ELEC./STOR.
1129 SF
MED
CONF
UNEXCAVATED
154 SF
ASST.
DIR
COMMUNITY
ETHICS
STORAGE
88 SF
155 SF
STORAGE
71 SF
SERVICE
CORRIDOR
2077 SF
ELEV. 2
51 SF
UNEXCAVATED
ELEC.
746 SF
UNEXCAVATED
UNEXCAVATED
UNEXCAVATED
GROUND LEVEL
22,322 GSF
LEVEL 2 PLAN - PROPOSED
WCU BROWN BUILDING RENOVATION
NOVEMBER 7, 2014
0'
4'
8'
16'
32'
ALTERNATE
LOCATION FOR THE
C-STORE
MENS
151 SF
VENUE
3175 SF
WOMENS
141 SF
DINING ROOM
1751 SF
ROOF TERRACE
3164 SF
STARBUCKS
1011 SF
FIRE PLACE
OPEN
OPEN
DN
CIRCULATION
2342 SF
EXISTING BUILDING
FOOTPRINT WITHIN
DASHED LINE
VESTIBULE
357 SF
2210.00
ELEV. 1
93 SF
MENS
279 SF
DINING
2342 SF
WOMENS
262 SF
DINING
3891 SF
STORAGE
273 SF
POT/WARE WASH
383 SF
CHILIS
2234 SF
TRAY RETURN
450 SF
WATER
FEATURE
DISHWASHING
665 SF
FIRE
FEATURE
WATER
FEATURE
SERVERY
2210 SF
ELEV. 2
51 SF
LOWER LEVEL
MENS
105 SF
2,547 GSF
GROUND LEVEL
22,322 GSF
LEVEL 1
33,866 GSF
TOTAL
58,735 GSF
OFFICE
211 SF
WOMENS
105 SF
PREP
944 SF
RECEIVING
506 SF
CATERING
1007 SF
RECEIVING
447 SF
KITCHEN
2004 SF
REF
196 SF
RECEIVING
314 SF
RECYCLE
113 SF
CAN
107 SF
DRY STORAGE
348 SF
REFRIGERATION
490 SF
LOADING DOCK
LEVEL 3 PLAN - PROPOSED
WCU BROWN BUILDING RENOVATION
NOVEMBER 7, 2014
0'
4'
8'
16'
32'
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Programming & Advanced Planning Submittal
13 November 2014
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E PRELIMINARY PROJECT SCHEDULE
WCU Brown Building Renovation & Addition - SCO No.: 13-10964-01-WCU
Programming & Advanced Planning Submittal
13 November 2014
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E PRELIMINARY PROJECT SCHEDULE
WCU Brown Building Renovation & Addition - SCO No.: 13-10964-01-WCU
Programming & Advanced Planning Submittal
13 November 2014
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E PRELIMINARY PROJECT SCHEDULE
WCU Brown Building Renovation & Addition - SCO No.: 13-10964-01-WCU
Programming & Advanced Planning Submittal
13 November 2014
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E PRELIMINARY PROJECT SCHEDULE
WCU Brown Building Renovation & Addition - SCO No.: 13-10964-01-WCU
Programming & Advanced Planning Submittal
13 November 2014
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E PRELIMINARY PROJECT SCHEDULE
WCU Brown Building Renovation & Addition - SCO No.: 13-10964-01-WCU
Programming & Advanced Planning Submittal
13 November 2014
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E PRELIMINARY PROJECT SCHEDULE
WCU Brown Building Renovation & Addition - SCO No.: 13-10964-01-WCU
Programming & Advanced Planning Submittal
13 November 2014
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WCU Brown Building Renovation & Addition - SCO No.: 13-10964-01-WCU
Programming & Advanced Planning Submittal
13 November 2014
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E PRELIMINARY PROJECT SCHEDULE
WCU Brown Building Renovation & Addition - SCO No.: 13-10964-01-WCU
Programming & Advanced Planning Submittal
13 November 2014
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