Roukema Center for International Education
Department of Study Abroad & Off-Campus Programs
Call for Proposals Overview
Deadlines:
Summer 2012 Programs – October 1, 2010
Summer 2013 Programs – October 1, 2011
Please send queries & proposals to:
Ben Levy, Director of Study Abroad & Off-Campus Programs
ASB, Suite 123
201-684-7533 (main line)
201-684-7806 (direct line)
blevy1@ramapo.edu
Study Abroad Program Proposal Overview
Revised: 1 September 2010
Call for Programs
Background
The following document describes the process of proposing and administering a facultyled study abroad program at Ramapo College of New Jersey. It incorporates feedback on
last year’s form and is a further step towards streamlining and institutionalizing the
process for study abroad program development, creating a system that encourages greater
collaboration between proposing faculty, academic units, and the study abroad team. The
hope is that with such foresight, we shall avoid issues of under-enrollment and last
minute planning, amongst other challenges. In addition, this system provides for the
monitoring and evaluation of programs to ensure we are maximizing resources and
student learning, while providing a safe and healthy program.
The Registrar's Office has reviewed this document to ensure deadlines are appropriate to
registration and catalog preparation. Additionally, the Academic Review Committee
(ARC) has reviewed the documents and is supportive. The Study Abroad Committee has
reviewed the documents and provided appropriate revisions. Finally, Provost Barnett has
conducted a review of the document to ensure policy consistency and overall approval.
This tool is meant to provide the Study Abroad Team with the necessary information to
perform relevant tasks of program development, recruitment, marketing, and student
advising. Academic content will continue to be approved by ARC.
Policies
*All Academic and Personnel policies apply to study abroad programs.
Faculty & Staff
1. Only full-time faculty are eligible to propose or lead study abroad programs.
2. It is required that programs are championed and proposals are prepared by a
minimum of two faculty to assure greater sustainability of the program, lead the
program on a rotating basis, and support each other throughout the program cycle.
3. Study Abroad programs fall under the same requirements as other academic programs
regarding review and approval processes.
4. All programs will be required to have a program assistant, unless the program hires a
local partner who provides an assistant as part of the partnership package. A program
assistant serves in a supportive role to the faculty and students (see job descriptions
for Program Directors and Program Assistants at:
http://ww2.ramapo.edu/international/studyabroad/faculty.aspx).
Compensation
1. Negotiated salary for teaching the course off-campus
2. Administrative stipend determined by the level of logistical responsibility
associated with the program at a range of $150 - $500/week in the field
Study Abroad Program Proposal Overview
Revised: 1 September 2010
3. Per diem expenses at the current, negotiated rate of $36/day, plus all other
reasonable and receipted, associated expenses
Academic
A program must carry a minimum of 4 credits with no more than one credit awarded
per week of instruction, to assure compliance with state guidelines. This could be a
combination of on-campus and in the field instruction, if necessary.
Process
1.
2.
3.
4.
5.
Discuss program ideas with the Director of Study Abroad
Develop proposal in consultation with the Study Abroad Office
Discuss with convening group and receive their approval & signature of Convener
Discuss with Dean and receive his/her approval & signature
Submit signed proposal to the Study Abroad Committee by the October 15th
deadline
6. Make any revisions suggested by the Committee & re-submit, if necessary
7. Submit signed, approved proposal along with your ARC proposal presentation.
The ARC proposal guidelines can be found at:
http://ww2.ramapo.edu/facultystaff/fa/arc/manuals.aspx.
8. Meet with the Director of Study Abroad and create a plan for implementation
International Education Mission Statement
The statement linked here was drafted by the 2006 “International Pillar” Taskforce.
(http://ww2.ramapo.edu/libfiles/Provost2/International%20Education%20final%20report
%200607.pdf)
Learning Outcomes for Education Abroad
These learning outcomes are excerpted from the mission statement.
 Students who attend an Education Abroad program should accomplish one or
more of the following:
 Students will enhance their proficiency in the native language
 Students will be able to draw comparisons between their own culture and one or
more cultures within the country in which they study
 Students will be able to knowledgeably discuss physical, historical, artistic,
religious, and/or cultural features of the country in which they study
 Students will be able to recognize and analyze regional issues and problems
Study Abroad Program Proposal Overview
Revised: 1 September 2010