ACADEMIC AFFAIRS PROCEDURE
Modification to Degree Requirements for Students with Documented
Disabilities
PROCEDURE
ELIGIBILITY FOR PETITION
To be eligible to petition for a modification to degree requirements under this policy, the student
must meet the following criteria:
1. The student is registered with Ramapo College’s Office of Specialized Services (OSS).
2. The student has a documented disability that precludes the successful completion of
the requirement under petition.
3. In situations in which a negative outcome cannot be predicted in advance, it is
expected that the student has attempted to complete the degree requirement with all
previously-approved accommodations available to the student.
REQUIRED DOCUMENTATION
It is the student’s responsibility to initiate the petition and to provide all required information and
documents. The student must provide OSS with the following information and documentation,
which will remain in the student's confidential OSS file.
1. Current, relevant, and comprehensive documentation and assessment data from an
appropriate professional (e.g., physician, learning disabilities specialist, neuropsychologist,
or psychiatrist). Documentation must substantiate both the specific disabling condition and
its impact upon the student's ability in the subject area.
2. A complete case history documenting the student's problems in learning related
material from high school until the date of the petition, including the following:
a. A typed personal statement by the student indicating the reasons for the request,
including prior experiences with the subject matter;
b. A history of academic accommodations, if any, used by student during course
attempts at Ramapo College;
c. Information regarding special services and degree modifications received during
elementary, secondary, and/or post-secondary education at other institutions, if
relevant;
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ACADEMIC AFFAIRS PROCEDURE
REVIEW PROCESS
Phase 1: Determination of Recommendation by OSS
1. The student submits required documentation, as previously specified, to OSS for
review. The student will be interviewed by the OSS Director or designee as part of this
phase within 7 business days.
2. The OSS Director will consult with faculty in the subject area under petition to
determine if appropriate accommodations other than a modification to degree
requirements can be made. The OSS Director will ask the dean of the school that
houses the subject area to recommend appropriate faculty for this purpose.
3. Within 7 business days, the OSS Director will notify the student in writing whether
additional information is needed to consider the petition. If the student does not submit the
requested information by the deadline specified in the written notice, the file will be closed.
If the necessary information is secured at a later date, the student may re-initiate the
procedure.
4. Within 14 business days of receipt of required documentation, the OSS Director will
make a determination and will notify the student of the decision in writing.
a. If the petition results in a recommendation for appropriate academic
accommodations other than a modification to degree requirements, a meeting with the
student will be conducted to arrange for implementation of the recommendation(s).
b. If the petition results in a recommendation for a modification to degree
requirements, OSS will send a portfolio containing the student request and relevant
supporting documents to the Vice Provost. (See phase 2.)
RIGHT TO APPEAL
After Phase 1: If the student disagrees with the recommendation of OSS regarding eligibility for a
modification of degree requirements, s/he may file an appeal to the college's ADA/Section 504
Compliance Officer. The Compliance Officer will review all pertinent material and will determine
whether the review process should continue through Phase 2. The decision of the Compliance
Officer is final.
Phase 2: Determination of Appropriate Degree Modification by Committee and Provost Approval
1. The Vice Provost will form an ad hoc committee to review the case. The committee
members may request additional information at any time during this phase. The
committee will be comprised of the following individuals:
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ACADEMIC AFFAIRS PROCEDURE
a. The Vice Provost, who will serve as chair.
b. The dean of the school of the student’s major.
c. The convener of the student’s major.
d. One faculty member from the subject area under petition, appointed by the dean of
the school that houses that subject area.
e. OSS Representative.
2. Within 20 business days of review of all requested information, the committee will
propose if a modification can be made and will design a plan if a modification is
appropriate.
3. The c ommittee will e i t h e r forward its proposed modification to the Provost or notify
the student in writing that a modification cannot be made.
4. The Provost will render a decision and inform the student in writing within ten
business days of receipt of the c ommittee’s proposal. Any approved degree modification
will be documented in the student's academic file. The Provost’s decision is final and may
not be appealed.
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