ENGINEERING AND
CONSTRUCTION BULLETIN
No. 2013-25
Issuing Office: CECW-CE
Issued: 6 Sep 2013
Expires: 6 Sep 2015
Subject: Implementation of the Energy & Sustainability Record Card and New DD 1354
Sustainability Codes
Applicability: Directive and Guidance
References:
a. Executive Order 13514, Leadership in Environmental, Energy, and Economic Performance,
05 Oct 09.
b. Executive Order 13423, Strengthening Federal Environmental, Energy, and Transportation
Management, 26 Jan 07.
c. Energy Independence and Security Act (EISA) of 2007, 4 Jan 07.
d. Energy Policy Act of 2005 (EPAct 05), 08 Aug 05
e. Guiding Principles for Federal Leadership in High Performance and Sustainable Buildings,
Memorandum of Understanding (MOU), 06 Mar 06.
f. Memorandum, DUSD (I&E), 25 Oct 10, subject: Department of Defense Sustainable
Buildings Policy
g. Memorandum, ASA (IE&E), 27 Oct 10, subject: Sustainable Design and Development
Update (Environmental and Energy Performance).
h. Unified Facilities Criteria (UFC) 1-200-02, 1 Mar 2013, Subject: High Performance and
Sustainable Building Requirements.
i. U.S. Green Building Council (USGBC) Leadership in Energy and Environmental Design
(LEED) NC certification program.
j. UFC 1-300-08, Criteria for Transfer and Acceptance of DoD Real Property, August 2011.
k. Resident Management System (RMS) version 2.38.2.13, dated 23 May 13.
l. DD FORM 1354, Transfer and Acceptance of DoD Real Property, Apr 2013
1. Purpose: This Engineering and Construction Bulletin (ECB) provides direction and guidance
on reporting compliance with multiple policies and mandates related to energy and sustainability.
It also provides guidance for determining the new Sustainability Code used in the updated DD
Form 1354 (reference l) for newly constructed facilities and existing facility renovations.
This ECB is effective when issued and applies to all projects within its scope that have not
achieved initial Beneficial Occupancy by the date of issuance.
No. 2013-25
Subject: Implementation of the Energy & Sustainability Record Card and New DD 1354
Sustainability Codes
2. Background. The Federal Government is committed to delivering high performance
sustainable buildings in all new construction and renovation efforts. Executive Orders (references
a. and b.), legislation (references c. and d.), and executive policy memoranda (references e., f., and
g.) have established goals and targets to advance the performance of Federal buildings. We are
obligated by statute and policies to collect and report our level of compliance and demonstrate the
higher performance of the facilities we design and build.
3. Scope. Regardless of the client service or source of funds, this directive applies to all projects
executed by USACE that are subject to any of the referenced standards, includes over 5000 GSF of
interior space, or the cost is greater than $2.5 million. Further guidance regarding the scope and
classification of projects can be found in Table 1-1 Project/Work Type Compliance in UFC 1-20002 (reference h.)
4. Policy.
a. Project Managers are responsible for reporting compliance with the energy and sustainability
criteria periodically through all phases of the project delivery process for each facility subject to
any of the mandates shown in references a. through h.
b. The available data will be compiled using the attached Energy & Sustainability Record Card
(Excel Workbook) and submitted via email by District PMs to the HQUSACE Programs
Integration Division (PID) Program Manager for the Major Subordinate Command (MSC)
responsible for managing the project execution. One Energy & Sustainability Record Card is
required for each facility in a project. The Energy & Sustainability Record Card is designed to
be a helpful tool for determining compliance as much as reporting compliance.
c. DoD issued a new DD Form 1354 dated April 2013 (reference l), and prior versions of the DD
Form 1354 are no longer applicable. The updated DD Form 1354 includes a new
‘Sustainability Code’ added as block 14. The Sustainability Code indicates whether or not a
real property asset meets the sustainability goals established by DoD. The Resident
Management System (RMS), reference k, was recently updated to incorporate this new version.
d. The Energy & Sustainability Record Card Workbook is organized into the tabs described below.
Each data cell is highlighted in either light green or light blue. The green cells are for user
input. Blue cells are calculated or imported automatically from another cell. For example, only
the Building Description block on the E&S Record Card tab is green as it requires data entry on
that tab. The rest of the content on that tab is generated automatically using data entered on the
other tabs and is therefore blue. The tabs of the E&S Record Card are:
•
E&S Record Card - summarizes the data into a one-page report. This report includes the
overall Sustainability Code in accordance with UFC 1-200-02 § 5-3 that can be entered in
block #14 of the DD Form 1354.
•
Building Data – a table for efficient entry of available data with minimal calculation
required
•
Mandates Worksheet - simplifies determining the level of compliance with legislated
mandates (references c and d.)
2
No. 2013-25
Subject: Implementation of the Energy & Sustainability Record Card and New DD 1354
Sustainability Codes
•
HPSB Guiding Principles Worksheet – a checklist tool that determines the level of
compliance with the Guiding Principles (reference e.)
•
LEED Worksheet – (OPTIONAL) a tool to assist in tracking achievable points in the
USGBC LEED Certification Program (reference i.)
•
Help – provides instructions and other references for assistance in completing the
worksheets.
5. Submissions. Assigned Project Managers are responsible for ensuring that the Energy and
Sustainability (E&S) Record Card is completed and submitted via e-mail to the HQUSACE
Programs Integration Division Program Manager for the Major Subordinate Command (MSC)
responsible for managing project execution. A separate E&S Record Card is required for each
facility subject to any of the mandates in references a through h.
The program manager at the HQUSACE Programs Integration Division is responsible for ensuring
the PMs submit their updated information in a timely manner. The Engineering & Construction
Division at HQUSACE is responsible for consolidating, analyzing, quality assurance,
summarizing, and reporting the collected information in coordination with the HQUSACE
program manager.
The Energy and Sustainability (E&S) Record Card will be provided and updated for each facility
included in the project as part of the products required during the following project activities for
all active projects that have not achieved beneficial occupancy as of the date this ECB is issued.
On SRM projects, Facility E&S Record Card reporting will be provided for the equivalent lifecycle step performed by USACE, as described below.
•
Concept/Parametric Design (Code 2/3 effort) and documented in the Parametric Design
Report (PDR). The E&S Record Card is a requirement of the Code 2/3 effort and will be
submitted to HQUSACE as indicated above. Final design authority (Code 6/7/T) will not
be provided unless E&S Record Cards for all facilities have been received.
•
100% Design (Design-Bid-Build/Code 6/T). District PMs will provide quality assurance
and include verification than an updated E&S Record Card has been submitted as part of
their BCOES review and document in the BCOES Checklist.
•
Solicitation/Request for Award Authority. The E&S Record Card will be submitted to
HQUSACE with the Current Working Estimate and request for award authority and funds
when source selection is complete. For Design-Build solicitations, the E&S Record Card
submitted will reflect the performance proposed by the selected offeror and to be awarded
in the construction contract.
•
Completion of D-B Contractor’s Design (Design-Build / Code 7). The E&S Record Card
will be submitted to HQUSACE when the Design-Build contractor’s design is complete,
and will reflect the expected facility performance as designed.
•
Initial Beneficial Occupancy Date (BOD). The E&S Record Card reflecting expected
building performance as constructed will be provided to the installation Real Property
Accountable Officer concurrent with the interim DD Form 1354 documentation, and also
3
No. 2013-25
Subject: Implementation of the Energy & Sustainability Record Card and New DD 1354
Sustainability Codes
submitted to HQUSACE. Projects will not be considered BOD Actual unless the E&S
Record Card for each facility been received by HQUSACE.
•
Final Turnover. Any changes or corrections to an E&S Record Card will be submitted to
HQUSACE and provided to installations along with final DD Form 1354 documentation.
6. Training. The Engineering & Construction Division at HQUSACE will host training webinars
through the Energy and Sustainability program. Dates and details will be announced via email and
on the Energy & Sustainability portal website at:
•
https://mrsi.usace.army.mil/sustain/SitePages/Home.aspx
7. Contact. The HQUSACE Engineering & Construction Division (CECW-CE) point of contact
is Eric Mucklow, at eric.mucklow@usace.army.mil. The Headquarters HQUSACE Military
Programs Integration Division (CEMP-I ) point of contact is Ana Ortega, email address
ana.ortega@usace.army.mil.
//S//
JAMES C. DALTON, P.E., SES
Chief, Engineering and Construction Division
Directorate of Civil Works
//S//
MICHAEL SCHULTZ
Acting Chief, Programs Integration Division
Directorate of Military Programs
//S//
STACEY K. HIRATA, P.E., SES
Chief, Installation Support Division
Directorate of Military Programs
Encl
4
ENERGY & SUSTAINABILITY RECORD CARD
SF:
150,000
PA: 88,000 kUSD
Building: Building 12345
Project/PA: Tesseract Research Center
Inst.: USAG Humphreys - Anjeong-ri, Gyeonggi Province, Korea
Brief Building Description / Special Energy & Sustainability Highlights:
7654321
1234567
1234
RPUID:
Project #:
Inst. Code:
DASHBOARD
COMPLIANCE DASHBOARD
85%
II:
III:
IV:
V:
GP OVERALL:
70%
Guiding
High Performance
Sustainable Buildings
EPAct 2005:
EISA 2007:
Low Impact:
I:
Water Use to Baseline
Energy Use to Baseline
52.9%
Certification
Silver
LEED NC 3.0
85%-100%
70%-85%
< 80%
Waste Diversion
19.2%
50.0%
13.1%
67.7%
0.0%
Legend:
Gross Energy Intensity (kBTU/SF)
Target (40% Savings):
326.5
as Designed:
255.8
Actual:
0.0
Fossil-Fuel Energy Intensity (kBTU/SF)
Target (65% Savings):
326.5
as Designed:
186.5
Actual:
0.0
Water Intensity (Gal/SF)
Target (30%):
0.87
as Designed:
0.59
Actual:
0.53
9.1%
35.4%
11.8%
Use Reduction
Net Utilities
Renewable
Use Reduction
Harvested
1 On-Site
Net Utility
25.0%
1
Avoided
63.6%
Diverted
Disposed
PERFORMANCE DATA & STATISTICS
Total Energy Savings vs. Baseline:
22% Savings from 90.1-2010
(10,597,638 kBTU/yr)
Fossil-Fuel Derived Energy Savings vs. Baseline:
43% Savings from 90.1-2010
(20,992,847 kBTU/yr)
Renewable Energy Production:
18% of Total Energy Demand
7,083,068 kBTU produced per year
Water Savings vs. Baseline:
32% Savings from IPC 2006
42,000 gallons/yr
POC: Name, Symbol Phone: 800-555-1224 eMail: POC.Name@USACE.Army.Mil
ECB 2013-25 Enclosure
100.0%
%
Annual Energy Usage (kBTU)
Baseline
Model
Actual
Annual Energy Demand:
48,969,976
38,372,339
Fossil-Fuel Derived Energy Consumption:
48,969,976
27,977,129
73%
Non-Renewable, Non-Fossil-Fuel Energy:
0
3,412,141
9%
Net Renewable Energy Used On-Site:
0
6,983,068
18%
Renewable Energy/RECs Exported Off-site:
0
100,000
100%
0
0
0
0
0
1-Apr-13