THE OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE
WASHINGTON, D.C. 20301-8000
September 30, 1988
PRODUCTION AND
LOGISTICS
(L/EP)
Defense Energy Program Policy Memorandum (DEPPM) 88-4
MEMORANDUM FOR DESIGNATED ENERGY OFFICIALS OF THE OFFICE OF THE
SECRETARY OF DEFENSE, ORGANIZATION OF THE JOINT
CHIEFS OF STAFF, MILITARY SERVICES, AND DEFENSE
AGENCIES
SUBJECT: Department of Defense Utilities Energy Coordinating
Council
Providing reliable, secure, and economic utilities energy
has become increasingly important to support the high technology
of Defense installations and their missions.
At the same time,
regulations and economics affecting national utilities energy
have become much more flexible.
Greatly increased cogeneration capacity nationwide and
recent private venture capital investments in energy production
for DoD installations reflect changes which offer us alternatives
In addition, gradual changes
to conventional energy acquisition.
already underway in the structure of the electrical utility
industry may produce future cost savings opportunities similar to
those already being achieved in purchasing natural gas.
As large consumers of utility energy services, DoD
installations have the opportunity to achieve significant savings
in this changing environment. For many installations, it appears
that the greatest savings can be realized through a coordinated
acquisition action supporting installations in geographic
proximity. Such coordination needs to focus particular attention
on changing statutes and regulations affecting this process. A
unified acquisition approach and coordination between the DoD
Components will be increasingly vital in the future.
I am therefore establishing the Defense Utilities Energy
Coordinating Council. The enclosed initial charter shall be used
to guide the Council’s development.
Addressees are requested to designate a primary member and
alternate members to the Defense Utilities Energy Coordinating
Council, to attend all meetings and participate in the work of
policy development and program integration.
It is requested that
your nominees be provided to this office as soon as possible in
order that the Council can begin its work. Point of contact in
this office is Mr. Millard E. Carr, (202) 697-4589.
Addressees
are urged to support the work of the Council.
Enclosure
CHARTER
DEFENSE UTILITIES ENERGY COORDINATING COUNCIL
A.
PURPOSE
This Charter defines the organization, functions, procedures
and responsibilities of the Defense Utilities Energy Coordination
Council (DUECC). The DUECC is established to propose revisions
to existing utilities energy policy and directives to reflect
current and developing conditions, to provide coordination and
development of new utilities energy acquisition policy, and to
exchange technical utilities energy information within DoD.
B.
ORGANIZATION
1.
The DUECC shall be composed of:
a.
The Director, Energy Policy, ODASD(L), as chair.
b.
A representative from:
(1) each of the Military Departments,
(2) the chairperson of each of the two working subcommittees, and
(3) the Defense Logistics Agency
c.
Other representatives from the Office of the
Director, Energy Policy, as appointed
Members of the DUECC shall be appointed so that there is
representation from each Military Department with legal,
contractural, and technical background on the Council.
2.
The DUECC will establish two working subcommittees.
The working subcommittees and their objectives are:
Acquisition:
To coordinate actions regarding acquisition
regulations, develop procurement strategies and practices,
promote joint contracting where feasible, evaluate the impact of
changes in law and proposed legislation, and analyze the effect
of changing regulatory practices, industry trends, and business
climates on utility acquisition policy.
Technical:
To monitor technological changes that impact on
procurement policy, to promote transfer of technology between
Services, and improve efficiency, safety, and reliability of DoD
utility systems by promoting standardization of policy and
criteria.
Each subcommittee will be composed of a chairperson plus at
least one member from each of the other Military Departments.
The chairperson of the DUECC will appoint the chairperson for the
working subcommittees. The Chairperson of the working subboards
shall be selected from among the Services so that no more than
one chairperson shall be appointed from any Service. The chair
of the subcommittees shall be rotated among the Services no less
frequently than every two years.
Subcommittees have full authority to collect and share
information and to agree upon issues and procedures that can be
implemented within their own areas of responsibilities. Issues
and procedures, which are to be considered as DUECC policy or
recommended for DoD policy positions, shall be referred to the
DUECC for action.
3. At the request of two or more Components, the DUECC
shall establish Regional Defense Utilities Energy Coordinating
These RDUECCs shall be organized to provide
Councils (RDUECCs).
an opportunity for technical and contractural representatives of
Component Services at the user level to participate in joint
contracting action where feasible, develop unified approaches in
conducting business with local energy suppliers, and evaluate
industry trends in the local area. The DUECC will designate the
military installations that are to be included and the
chairperson for each RDUECC.
Regional Defense Utilities Energy Coordinating Councils have
full authority to collect and share information and agree upon
issues and procedures that can be implemented within their own
Issues and procedures which should be
area of responsibility.
considered on a Services’ level or DUECC level should be referred
by the RDUECC Chairperson to the chair of the DUECC.
Each military installation within the area of an established
RDUECC may designate one member and an alternate to participate
in the Board’s activities.
4. The DUECC, and the two working subcommittees will meet
as required, but at least quarterly. The RDUECCs will meet as
required.
C.
FUNCTIONS
The DUECC shall:
Develop guidance and policy concerning current issues
1.
and trends within the regulatory, technical, and business aspects
of the energy industry that impact the utility energy interests
of DoD and the Services.
2.
Receive issues and concerns presented by the Service
representatives and determine which are significant and of mutual
interest to the Services.
Assign the subcommittees specific issues for research,
3.
investigation, and recommendation development.
4. Provide support to the Defense Energy Policy Council as
requested.
5. Propose recommended legislative language needed for
mission accomplishment.
6.
D.
Propose recommended changes to procurement regulations.
RESPONSIBILITIES
1.
The DUECC Chairperson shall:
a.
Ensure the purposes of the DUECC are accomplished.
Refer utilities energy policy recommendations to the
b.
Chairperson of the Defense Energy Policy Council.
c. Ensure that minutes of the DUECC meetings are
recorded and distributed to all committee members and the chair
of the Defense Energy Policy Council.
2.
DUECC Members shall:
a.
Present items of interest to the DUECC chairperson.
b.
Respond to taskings from DUECC chairperson.
Present their DoD Component position and be
c.
authorized to negotiate that position to seek agreement within
the DUECC on issues concerning utilities energy. Ensure Defense
Components respond to issues and concerns raised by the DUECC.
3. The Chairperson of a subcommittee, in addition to the
responsibilities outlined in subsection D.2., above, shall:
Assume responsibility in coordinating the
participation of the other Components members of the
subcommittee.
Assume responsibility for preparing research and
b.
recommendations for the subcommittee tasked by the Chairperson of
the DUECC.