LOS ANGELES COMMUNITY COLLEGES
PERSONNEL GUIDE B 438
ETHNIC IDENTIFICATION – Procedures
ISSUE DATE:
ISSUED BY:
SERVICE:
CHANGES:
REPLACES:
DISTRIBUTION:
3-7-79
Office of Personnel Operations
Certificated/Classified
Ethnic code #4 revised.
PG B438 (5-4-77)
General (See PG: B339 for decoding)
Ethnic Identification of Employees
1.
Records Required. The District is required by regulations established by the
Equal Employment Opportunity Commission to obtain and keep on file the
ethnic identification of all employees.
2.
Procedures. All new employees are required to complete a Certification of
Information form as part of their employment processing. One of the required
items of information is the employee's ethnic identification. Employees who
request more information on the definition used for identifying each group
or why ethnic data is required should be given a copy of this guide.
3.
Ethnic Codes and Definitions. All employees are to be identified as
belonging to one of the groups listed below. Employees with origins in more
than one group are to be identified as belonging to @-'he group that is
dominant.
Ethnic Code
Race or Ancestry
Definition
1
White
2
Black
3
Hispanic
4
Asian
5
American Indian
Or Alaskan Native
6
Filipino
7
Polynesian
All persons having origins in any of
the original peoples of Europe, North
Africa, or the Middle East except
those of Hispanic origin.
All persons having origins in any of
the black racial groups of Africa
except those of Hispanic origin.
All persons of Mexican, Puerto Rican,
Cuban, Central or South America, or
other Spanish culture or origin,
regardless of race.
All persons having origins in any of
the original peoples of the Far Fast,
Southeast Asia, and the Indian
Subcontinent.
All persons having origins in any of
the original or Alaskan Native peoples
of North America. Includes American
Indian, Eskimo, and Aleut.
All persons having origins in the
original peoples of the Philippine
Islands.
All persons having origins in any of
the original peoples of Hawaiian,
Samoan and other islands of the South
Pacific area.
4.
Ethnic Identification. An employee who wishes to know how he or she is
identified on the district record may request such information from the
Staff Relations Branch.
5.
Correction of Ethnic Identification. If an employee believes he or she is
incorrectly identified on the district record, a request for a correction
may be submitted to the Personnel Operations Branch on Certification of
Information (Form C288) along with a statement indicating why a change would
be appropriate. The Personnel Operations Branch will contact the dean or
other appropriate administrator at the location to determine whether or not
the employee appears to belong to the new ethnic group designated. If there
are serious doubts regarding the appropriateness of the new designation, the
request by the employee for correction and the attached statements will be
forwarded to a Review Board for consideration. The Review Board shall be
composed of (1) General Counsel, (2) Director, Human Development and (3)
Director, Staff Relations. The Review board will make an appointment to meet
with the employee personally. At this meeting the employee may present any
additional information in support of his or her request.
The Review Board will make a final determination as to how the employee is
to be ethnically identified for district purposes based upon the supporting
evidence presented by the employee and their visual observation of the
employee. The basis for making this determination shall be the following
standard established by the Equal Employment Opportunity Commission: "The
concept of race as used by the EEOC does not denote clear-cut scientific
definitions of anthropological origins . . . An employee may be included in
the group to which he or she appears to belong, identifies with, or is
regarded in the community as belonging."