LOS ANGELES COMMUNITY COLLEGES
HUMAN RESOURCES GUIDE
ISSUE DATE:
REPLACES:
September 17, 2012
Tables of Contents August 27, 2012
TABLE OF CONTENTS
SERVICE:
CHANGES:
ACADEMIC
CLASSIFIED
UNCLASSIFIED
H.R Guide’s link R-320 updated
To open a document, click on the guide number
NUMBER
HUMAN RESOURCES
Departments and Organizational Hierarchy .........................................
Employee Units and Personnel Sub-Areas ..........................................
Confidential Employee Designation .....................................................
Employee Sub-Group ...........................................................................
Tax Model, PSA, ESG Relationships .............................................
General Ledger (G/L), PSA, ESG Relationships ...........................
Pay Frequency (Payroll Area) ........................................................
Jobs
.................................................................................................
Wage Types ...................................................................................
Pay Scales ............................................................................................
Level (Step) Advances ...................................................................
Step (Level) Advances, Faculty .....................................................
Rating In .........................................................................................
Column Advances and Points ........................................................
Special Differential Wage Types ....................................................
Career Years Wage Types ............................................................
Work Year and Academic Terms .........................................................
Level Pay .......................................................................................
Position Establishment and Change ....................................................
Position Roles and Human Resource System Authorization .........
Full Time Equivalent (FTE) Definitions and Limitations .......................
H-100
H-200
H-201
H-300
H-310
H-320
H-330
H-400
H-410
H-500
H-510
H-511
H-520
H-530
H-540
H-550
H-600
H-610
H-700
H-710
H-800
RECRUITMENT, SELECTION AND EMPLOYMENT
General Policy on Recruitment, Selection, and Employment...............
Diversity .........................................................................................
Academic Minimum Qualifications .......................................................
Academic Administrators, Selection………………………………….
Faculty Equivalency Process …………………………………………
Faculty Selection, Tenure-Track ....................................................
Instructor, Consulting & Special Assignment ..........................
Faculty, Limited .......................................................................
Faculty, ITV .............................................................................
Faculty, PACE .........................................................................
Department Chairs ..................................................................
Tenure .....................................................................................
Adjunct Faculty Selection and Pay ................................................
R-000
R-001
R-100
R- 110
R-101
R-120
R-121
R-122
R-123
R-124
R-125
R-126
R-130
Page 1 of 3
HR H-000
LOS ANGELES COMMUNITY COLLEGES
HUMAN RESOURCES GUIDE
TABLE OF CONTENTS
Faculty, Substitutes ........................................................................
Classified Employees ...........................................................................
Classified, Unrepresented..............................................................
Classified, Represented .................................................................
Classified, Temporary ....................................................................
Unclassified Employees .......................................................................
Selection and Assignment of Professional Expert
and Community Representative....................................................
Student Employees ........................................................................
Elected Official ...............................................................................
Volunteers ……………………………………………………………...
Recreational Employees ................................................................
Academic Development Grant .......................................................
Athletic Directors and Coaches......................................................
Tuition Reimbursement ..................................................................
R-140
R-200
R-210
R-220
R-230
R-300
R-310
R-320
R-330
R-331
R-340
R-350
R-400
R-501
PERSONNEL ACTIONS
General Policy on Personnel Actions ................................................... P-000
Nepotism............................................................................................... P-001
Assign Employee .................................................................................. P-100
Employee Information Certification ......................................... P-101
Employee Information Release ............................................... P-102
New Hire ........................................................................................ P-110
Fingerprints .............................................................................. P-111
Health Clearance Procedure ................................................... P-112
Rehire............................................................................................. P-120
Rehire Retiree ......................................................................... P-121
Additional Assignment ................................................................... P-130
Organizational Change .................................................................. P-140
Change Assignment ............................................................................. P-200
Change Work Schedule / FTE ....................................................... P-210
Change Assignment Begin / End Dates ........................................ P-220
Change Employee Sub-Group (ESG) ............................................ P-230
Separation ............................................................................................ P-300
Unemployment Insurance……………………………………………. P-301
Death of Employee……………………………………………………… P-302
Resignation .................................................................................... P-310
Employee Exit Processing……………………………………………. P-311
Absence without Leave .................................................................. P-320
Temporary Employment Separation .............................................. P-330
Demotion ........................................................................................ P-340
Academic Administrator........................................................... P-351
Department Chair .................................................................... P-352
Classified ................................................................................. P-353
Dismissal ........................................................................................ P-360
Academic ................................................................................. P-361
Classified ................................................................................. P-362
Retirement...................................................................................... P-370
Retiree Health Benefit ............................................................. P-371
Leave of Absence ................................................................................. P-400
Governmental Order Leaves……………………………………. P-407
Position Hold .......................................................................... P-410
September 17, 2012
Page 2 of 3
HR H-000
LOS ANGELES COMMUNITY COLLEGES
HUMAN RESOURCES GUIDE
TABLE OF CONTENTS
Partial Leave of Absence, Classified …………………………
Classroom Adjunct Faculty Scheduling
P-421
WORK SCHEDULES, LEAVES AND ABSENCES
General Policy on Work Schedules and Absences ..............................
Leaves .................................................................................................
Leaves by Employee Category ......................................................
Absences ..............................................................................................
Absence Reporting, Faculty (Salaried) ..........................................
Quotas .................................................................................................
Catastrophic Leave Donation …………………………………………….
Work Schedule Changes ......................................................................
Work Schedule and Year, “D” and “G” Basis ................................
Classroom Adjunct Faculty ............................................................
Winter and Summer Sessions .................................................
Classroom Regular Faculty Summer Session ...............................
Overtime ...............................................................................................
W-000
W-100
W-110
W-200
W-210
W-300
W-301
W-400
W-410
W-420
W-421
W-430
W-500
BENEFITS
General Policy on Benefits ...................................................................
Retirement and Tax Models .................................................................
Medical Benefits ...................................................................................
Regular Employee Eligibility ..........................................................
Adjunct Faculty Eligibility ...............................................................
Vesting ...........................................................................................
B-000
B-100
B-200
B-210
B-220
B-230
EVALUATION AND DISCIPLINE
General Policy on Evaluation and Discipline ........................................
Unsolicited Derogatory Communications ……………………………
Probation and Permanent Status .........................................................
Performance Evaluations .....................................................................
Achievement Awards and Employee Recognition ...............................
Progressive Discipline ..........................................................................
Unsatisfactory Service Notices .............................................................
September 17, 2012
E-000
E-001
E-100
E-200
E-300
E-400
E-500
Page 3 of 3