Technology Policy and Planning Committee (TPPC) Meeting Minutes
Location: District 811 Wilshire, Wilshire Conference Room
Thursday, October 20, 2011
2:00 p.m.
Members present:
Wendy Bass
Pierce College
Adriana Barrera
DO
Yasmin Delahoussaye
DO
Jorge Mata
DO
David Beaulieu
DO
Suzanne Floyd
West
Mario Perez
DO
Alan Khuu
East
Jackie Hams
Valley (phone)
Linda Delzeit
Trade (phone)
Pam Atkinson
City (phone)
Amy Sirott
Pierce (phone)
Paul McKenna
ITV/District DE (phone)
Mark Henderson
Pierce/DTC (phone)
Subodh Kumar
DO - guest
Notes
1.
Convene regular
meeting
Action-Item
Meeting called to order 2:05 PM
STANDING TASK FORCE/CIO REPORT
2. Approval of Smart
Jorge discussed the process of how we created the standards.
Classroom Standard
Started with IT people to discuss what was needed, then
create a task force of faculty to add the classroom
requirements. Then we had a town hall meeting where
faculty provided input to the plan.
Comments from the town hall will be added to the Smart
Classroom Standard
Even after this standard is approved, it will not be always be
the same. There will eventually be a 1.2, etc…. it is a dynamic
Please give any feedback to
Jorge by November 3.
Will check and see if the bond
funds can include one-time
training for new audio/video
equipment.
document.
If a college wants to deviate, they just need to note it (e.g.,
refurbishing an old bldg. and not possible to meet this
standard) Other changes are that the college wants to add to
the standard. Baseline document and make a note in bid
submittal.
This is a tool for college not a mandate. Contractors cannot
modify, only the college can modify. Contractors are required
to follow all LACCD standards.
Part of AV deployment should include training for faculty
using the classroom. Question arose about who is going to
pay for the training? Changed name to audio video training
instead of professional development training.
3.
Update of Measure J
Technology Program
Student email
Identity Mgmt.
Email: At the next board meeting – proposed board action to
award student emails to Sada for implementation (link with sis)
and MS for the developer of the product live@edu 10GB per
student. Optional for colleges to add alias – all students will
have a standard @laccd account, then up to colleges if they
want to have alias of their college name.
Email system under our control – need to determine status, if
active student have @laccd.edu or if not active
alumni@laccd.edu…… will be a continued discussion – no
decision has been made yet. We would follow ed code on how
you access education records. Students would be able to
connect via smart phones to this email account.
Spring – two colleges, Summer – more colleges and then by fall
all the colleges will go live.
Adjunct will go live after next fall – for live email for all adjuncts
(one single email hosted on the cloud – if they become
permanent in one location, it will be migrated to that college) If
adjunct email will be @laccd
ID management: same board meeting asking for proposed
board action to award Campus EAI – group that deals
exclusively with higher ed portals and ID solutions. Bid MS
forefront ID manager.
Measure J – physical security project that has already been
kicked off. First volunteers are going to be involved in first
assessment. District has been collecting policies and
procedures to share
4.
Update on SIS
Project
Lenel – large company that specializes in physical security. Will
buy unlimited licenses for every college and they are
enterprises so for life. Also will buy warranties, servers and
training. Then will provide templates and configurations for the
college to integrate and add any additional tools. Technology
will all be linked to a live database at district. Policies are
college driven – so colleges will have to determine their
policies. There is a master agreement for buying additional
stuff including the hardware needed to run it. Most of this will
be completed in the next six months. City and East will be the
first colleges. Convergint Technology – implementation
company.
Selection committee made a recommendation to the
chancellor for intent to award Oracle/Peoplesoft. The
company who will configure the software is Cedar Crestone.
There was a bid protest. There will be about 45 day delay to
investigate the bid protest. Appropriate people are responding
to bid protest.
5.
6.
7.
Update on Adobe
Enterprise Licensing
Program
Discussion on ADA
Policy on Websites
As part of this contract, any faculty member can have a copy of Will clarify with Mark
Adobe Master Collection – colleges had a choice of which
Henderson how faculty will
collection they purchased.
get the “key” to download the
collection to their home
Every campus became part of the master agreement with
computers.
Adobe.
tv.adobe.com has trainings that faculty can watch
We had identified that the content creator was responsible for Ongoing discussion needs to
making sure the content was ADA compliant. Not the web
be continued.
person’s position to make sure all documents are ADA
compliant.
Individual colleges can
connect with high tech center
Who is checking that there is basic ADA compliance on college and have someone come out
websites. Most webmasters do not report to IT. Many report and do a training.
to public information offices. Webmasters can run the
http://www.htctu.net/
automation tool and create a report to share.
District in process of hiring a Compliance Director.
Review Draft
There are areas where sensitive information is shared and then Jorge will take comments from
Procedure on the use there are other areas – difference between internet and
discussion back to discuss and
intranet.
of Personal
make any changes.
Computing Devices
This regulation is not intended to replace B27-28 but to work in
conjunction.
Discussed how different campuses loan out computers
differently, not necessarily done through IT departments.
Re: wireless communication devices – Becomes an issue when
copy of sensitive data is put on a personal device. If this device
gets stolen/lost, sensitive data can be seen.
8.
DTC Update
Met at Valley College:
Discussion on “IT Space Protection” on construction projects.
Final approvals week of 10/24/11.
Discussion regarding the Security Task Force (STF) charter.
Feedback due by 11/10/11.
Apple Technical training to be held at ELAC on 10/28/11 or
11/4/11.
Discussion of Use of personal devices (presented to TPPC).
Reviewed Haivision solution at LAVC regarding Digital Signage.
9. Searchable Database District is working with Paul McKenna. Working on getting
mode of instruction corrected. Maybe able to get a
workaround and will be discussed at District DE Meeting next
Tuesday.
10. eTranscipts
On Tuesday there was a training with Zap corporation. Eight
colleges will be using (East will not be using) Some issues need
to be resolved, meeting next week to discuss.
Looking to pilot in November so by the end of the semester
each student
will be able to get eTranscipts.
NEW BUSINESS
Survey Tool Question:
Jackie Hams brought question regarding if any colleges had a
teach survey. Jorge gave information regarding a free tech
survey tool.
Techqual.org – free website (survey tool)
Alan asked about changing the password every few months.
District has recommendations from their auditors and they
recommended every 90 days the password changes.
Discussed single logon we will still need to change every 90
days.
Meeting adjourned at 4:20 PM
November 17, 2011 next meeting