Technology Policy and Planning Commmittee
Los Angeles Community College District
City • East • Harbor • Mission • Pierce • Southwest • Trade-Tech • Valley • West
Technology Policy and Planning Committee (TPPC) Meeting Minutes
Location: TBD
Thursday, January 19, 2012
Members Present: Telephone: Yasmin Delahoussaye, Jackie Hamm, Paul McKenna, Eric Ichon, Linda
Delzeit
At meeting: Adrianna Barrera, Aaron Weathersby, Jorge Mata, Wendy Bass, Suzanne Floyd, David
Beauleu, Mario Perez, Tom Jacobsmeyer, Carolyn McGee
Notes
1.
Convene regular
meeting
Action-Item
Meeting started at 2:06
STANDING TASK FORCE/CIO REPORT
2. Tech Master Plan
February 16 at 11:00 AM will be the first implementation task
updateforce – will determine prioritization
implementation
Taskforce
1
Jorge will reserve a room
Technology Policy and Planning Commmittee
Los Angeles Community College District
City • East • Harbor • Mission • Pierce • Southwest • Trade-Tech • Valley • West
3.
Update of Measure J Measure J technology – goal was to create standards for all the Jorge will send us copy of
Technology Program project areas. Big projects are SIS and internet bandwidth for fiberoptic project and do a
all the colleges. Goal to reduce operational costs.
presentation at our next TPPC
meeting in February.
Master agreements that we now have for LACCD –
copiers/scanners, networking infrastructure, training to
support SIS deployment (virtualization), servers, storage.
These master agreements have been giving us 17% additional
discounts.
Project working on now – physical access security at all the
colleges (what is existing at all colleges and what is working).
Will try and get all colleges up to standard (using district funds)
Objective to have one single card district wide. College will not
have to buy the servers and the training to get servers running
– that will be handled by district.
Also, project for Facilities (CMMS)– all facility work request to
be common across the district. Same web page and say where
problem with classroom is. Will help us predict for future costs
and can future issues so can fix before getting a bunch of
requests to get it fixed. No one forced to use master
agreement, but should have good reason why not using.
IT Projects subject to same moratorium as all other Measure J
projects.
Jorge had to submit a form for each of the technology projects
justifying why we think the project should come off the
moratorium list. Review process has not been set up yet so we
are not clear what the next step is. Re: fiberoptic project:
Phase 1 of fiberoptic project: Trade, DO, City, Valley & Pierce
Two large projects starting next week
1. Student email system – to give every student an
automatic email while a student at LACCD. We will
have confirmation of delivery and that info read. (It
was mentioned that West has had some issues with
support for students who need support for their
email) Reliability on system has been 99.9% Will
keep student emails while they are continuing a
student. They can export all their emails and have the
option to forward all their emails.
2. Identity management – a password self-service
technology. Students can reset their own password.
(West will be considered for a pilot for this since they
already have the email)
Technology Project Coordinators – paid for my district and
placed at each college. This year – all the technology
coordinators will reach their third year. District no longer has
funding for them after three years.
2 The colleges will have to
pick up the pay to keep this position. 36 months per location
was what was bdegeted
Technology Policy and Planning Commmittee
Los Angeles Community College District
City • East • Harbor • Mission • Pierce • Southwest • Trade-Tech • Valley • West
4.
SIS
Re: appeal by company not chosen for SIS contract – Outside
council was brought in - response was sent last Wednesday.
Response was unequivocal that integrity of project was all
above board and all rankings stay the same. Forensic
accountant ran numbers again and same outcome. Today at
midnight, end of five days and if they don’t protest, we can
move forward. If they protest again, it is an appeal to the
chancellor and then an appeal to the board. Can conceivably
hold us up until March.
SIS Lead Administrator – Have a job description and will be
posting in the next couple of weeks. Written as a temp
position (3/4 years in length) Someone to comes in within the
district (specifically within student services and academic
affairs) This person is going to need to know the ins and outs
regarding policies and be able to recommend to Yasmin for all
matters pertaining to academic affairs, coordinating with
Jorge in regards to technical aspects.
Load for the colleges is going to be on student services, not IT
team. Every meeting must have five reps from the colleges or
no meetings. It is crucial to have input and we don’t want
delays. Will leverage video conferencing – hoping to use web
based video conferencing.
April/May for pilot programs to start at Valley and Pierce.
5.
DTC Update
One of the strategies is freezing development on legacy
system.
Aaron introduced himself to the group as the new DTC Chair.
Last week DTC reviewed IT projects and priorities
Coordinating DTC work to align more the counsels active
assignments
Schedule a May combined
meeting with TPPC
Prioritization of this years projects and wrap up
Items Rising to the Top
Antivirus Upgrades
Exchange 2010
Office 2010
Windows 7
New Data Center
Phone System Upgrades
Next meeting will come up with priorities for this coming year.
One of the objectives is automation of upgrades
OLD BUSINESS
6. Searchable Database At the District Stakeholders DE Meeting – district will provide
data to any college who uses the West system of keeping a
current database (big commitment to the college)
3
Paul will follow up with Kathy
who is following up with
Albert.
Technology Policy and Planning Commmittee
Los Angeles Community College District
City • East • Harbor • Mission • Pierce • Southwest • Trade-Tech • Valley • West
7.
ADA Compliance of
college/district
websites
Expansion of the district database. Criteria for getting correct
courses still being worked on. Need to make sure all colleges
coding correctly. There was an agreed upon standard at the
college level. What was originally being pulled up was TBA but
not always DE courses. Once all courses are coded correctly,
Albert’s programming should work. Once the filter is in place,
if colleges do not properly code the courses, they will not
show up on searchable database for DE courses.
At Pierce we just purchased CSE HTML Validator Enterprise
(does web accessibility) licensing for the campus?
http://www.htmlvalidator.com/htmlval/comparisonchart.html
ITEMS FROM THE FLOOR
Meeting adjourned at 3:27 PM
4