Technology Policy and Planning Commmittee
Los Angeles Community College District
City • East • Harbor • Mission • Pierce • Southwest • Trade-Tech • Valley • West
Technology Policy and Planning Committee (TPPC)
Agenda
Thursday, February 21, 2013
2:00 – 4:00 PM
Notes
1.
Convene regular
meeting
Action-Item
Wendy Bass – Pierce
Adriana Barrera - ESC
Jorge Mata – ESC
Deborah Harrington - ESC
Amy Sirott - Pierce College
Carolyn McGee – SW
Suzanne Floyd – West
Mark Henderson - Pierce College
Jackie Hamms – Valley
Linda Delzeit – Trade
Joe Perret - Pierce
Guest: Subodh
STANDING TASK FORCE/CIO REPORT
2. Final implementation Mark Henderson asked about the importance of aligning
Plan
goals of the individual campuses with district plan. Dr. Barrera
responded that the district strategic plan is broad so that the
colleges could then align their specific plans to the relevant
parts of the district plan.
3. Update of Measure J Jorge Mata went over Measure J updates (see attached pp)
Technology Program Andy Duran is the project manager on the Plant
Maintenance/Work order/CMMS
• Mission will be trained right before spring break
Academic email
• Students live after Spring Break 2013
• Faculty ready Spring Break 2013 (all faculty)
• LACCD have already exceeded over 600,000 emails –
we make up 20% of emails for MS
• No elimination of any college administrative email
accounts – faculty will keep their college email
accounts. Faculty can forward to their college email.
• Students/faculty can request a read receipt
District wide email upgrade
• All colleges being upgraded to Exchange 2010
Enterprise email system
• Needed to link to new academic email (student email)
• All colleges will be on same platform
Connect LACCD – Fiber Optic
• Draft MOU being reviewed at LACCD to be sent to
MTA
• Data replication begun between ESC and Valley – the
student info main database, human resource and
1
We did not have enough
members for a quorum. Will
send it electronically and give
until next Wednesday for vote
for adoption – 2/27/13
Technology Policy and Planning Commmittee
Los Angeles Community College District
City • East • Harbor • Mission • Pierce • Southwest • Trade-Tech • Valley • West
4.
SIS
5.
DTC Update
financial database – in process of being replicated at
Valley
• The goal is for each college to be identified with 12
strands of fiber.
• Targeted completion date end of 2016
Physical Security (one card system)
• Single card used at all colleges for access (see
attached)
RFP for SAP upgrade – need to support asset management,
plant maintenance, CMMS, mobile SAP and institutional
effectiveness (IES) system. Will reduce cost of programming
because on such old system.
Master Agreements
• Hardware
• Smart classroom components
• Controls
Technology Training for projects being procured – train the
specialist at each college so they can operate and design.
AV Lecture Capture still in evaluation
Fit gap sessions are in process – newsletter going out once a
month.
Successfully negotiated a technology training with Oracle –
and have all docs in place for contract
Have paid one invoice –
Implementation team is now here
Going to put legal disclaimer on outlook web – so congruent
with accessing all district systems. Same policy rules and
authorizations apply.
Working on a published policy with persons having one email
account in the district – which is established email.
Mass notification – which is system of record? District
solution? Should have one system because on academic email
it will be a global way of reaching students with no cost to the
college. Will support self-registration for listserv
Cannot use this for emergencies
Emergency notification – a different systems
Mission, Pierce, SW, City – blackboard connect
Trade – using multiple systems (CISCO – school messenger)
East - ?
Harbor - ?
West -?
Dr. Barrera said that at district they are discussing putting out a
district wide RFP for mass notification system
OLD BUSINESS
6. LACCD emails –
District will create listserv based on SIS assignment date so
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Technology Policy and Planning Commmittee
Los Angeles Community College District
City • East • Harbor • Mission • Pierce • Southwest • Trade-Tech • Valley • West
adjunct and students
in Spring 2013
a) Listservs?
B) Notifications of
faculty?
C) Support for
students and faculty?
that person will be put in distribution list for that college.
Student will have one email account, but will be on nine
distribution lists based on where taking classes.
Campus IT will be supporting faculty and staff in their district
email
Adjunct faculty have not received information about their
emails moving to district email address.
NEW BUSINESS
next meeting Thursday, March 21, 2013
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