Technology Policy and Planning Committee
Los Angeles Community College District
City • East • Harbor • Mission • Pierce • Southwest • Trade-Tech • Valley • West
Technology Policy and Planning Committee (TPPC)
Minutes
Thursday, September 18, 2014
2:00 – 3:30 PM District Hearing Room
Notes
1.
2:00 Convene
regular meeting
Action-Item
Members present:
Mark Henderson (DTC chair) Otto Lee (Harbor) Carolyn
McGee, Mike Estrada (union) Adriana Barrera (ESC), Don
Gauthier (DAS)
CCC Confer - Amy Sirott (Pierce), Suzanne Floyd (West),
Paul McKenna (DDEC), Linda Delzeit (Trade), Hahn (Valley),
Phyllis Braxton (Admin VP’s), Jorge Mata (CIO)
Guest: Betsy Regalado (SIS), Subodh Kumar
STANDING TASK FORCE/CIO REPORT
2.
TPPC
Membership and
roles of members
Discussed moving the meeting to the first Thursday of the
month. Next meeting will be Oct. 2nd.
Went over membership and refined it
3.
TPPC Charter
Discussed changes to the charter. Members will send
additions/changes to Wendy so she can update before the
Oct. 2 meeting.
4.
Implementation
plan updates Definition of
Digital Literacy
Don will send out in the next week
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Technology Policy and Planning Committee
Los Angeles Community College District
City • East • Harbor • Mission • Pierce • Southwest • Trade-Tech • Valley • West
5.
Measure J
Update
See update that is attached - Working on easy way for
students to reset their password. Jorge will do a demo at
Oct. 2 meeting. When colleges adopt the standard, they will
be able to move video conferencing from one room to
another. One card enterprise has been deployed at all the
colleges. Ready for colleges to start activating. They receive
the data from SAP HR. Testing the system to turn it into role
based access. Testing right now, not in production yet.
Video Analytics has not been deployed yet. All video
systems have the capability to look at the system and
playback the video. Through the system, the camera will be
able to follow a certain person. Don brought up that there
may be some privacy concerns and the fact that there should
be some kind of policy regarding this.
Standard, control places where there are large number of
people who need access.
Data Center shut-down on Sunday 3:00 AM-2:00 PM.
Working on making it more green and reliable.
Will start moving enterprise equipment to Valley College back-up will be there. There will still be constraint with
bandwidth. Board said we can procure a router using bond
fonds. And we will be monitoring usage for 12 months.
6.
SIS
In late July, 2014, a go/no-go readiness assessment was
conducted with the technical leads from both Ciber and
the ESC Information Technology (IT) Department
followed by a meeting with the two Project Sponsors to
determine if the project was on target to launch earlier
than the original contract agreement. The readiness
assessment disclosed that even though the team worked
aggressively to shorten the delivery date by 12 months,
it was determined that the project fell about 3 to 5
months short of schedule to meet the accelerated
deployment date.
The project team was disappointed that they were not
able to shorten the project timeline but are proud of the
fact that the project is about 9 months ahead of schedule
to meet the contractual full system go-live date of fall
2016.
Due to the team’s effort to launch early, the project
team has completed core configuration for the five main
modules: Admissions, Financial Aid, Student
Financials, Student Records and Academic Advising.
Returning to the original deployment schedule provides
the project team with additional time to conduct extra
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Technology Policy and Planning Committee
Los Angeles Community College District
City • East • Harbor • Mission • Pierce • Southwest • Trade-Tech • Valley • West
unit, system and performance testing and to enhance
end-user training.
The reasons for missing the accelerated schedule are
due to a series of items. The major items include
procurement delays, the delay in configuring several
interfaces to third party solutions, data migration scale
(several million records need to be converted and
validated) and the development of key modifications
that have been identified by the business users.
Returning to the original project timeline in 2016 does
not increase the cost of the project.
For the next four to five months, the configuration team
will direct their efforts in designing and developing the
approved modifications, interfaces, workflows and
reports.
ITEMS FROM THE FLOOR
8. Process Mapping
Standard
Need comments on the standards sent out. Already been
approved at DTC.
9. Smart Classroom
standards and training
Need faculty volunteers to update this standard as well as
faculty training standard.
10. DTC update
DTC is scheduled a meeting with buildLACCD regarding the
need for greater bandwidth. There is discussion about how
much more bandwidth will be needed with the new SIS.
They have not started following the usage yet. There is
concern about the validity of the data. According to the
buildLACCD data, by the year 2020 Southwest would have a
great bandwidth need than Pierce. Seems to be a
discrepancy in the data that was presented. According to
the report Pierce is at 35% bandwidth usage, so we are not
even close to using all of its bandwidth.
Conitinuity and
Emergency
Preparedness Standard
Need feedback, regarding what systems we need after an
emergency.
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Send comments to Wendy
to be voted on Oct. 2
meeting