District Planning and Accreditation Committee
June 27, 2014 Minutes
District Office, Board Room
Present: Michael Allen (Mission), Mary-Jo Apigo (West), Kristi Blackburn (Harbor), Barbara Dunsheath
(East), Donald Gauthier (District Academic Senate), Cathy Iyemura (District), Deborah Kaye (Valley),
Bobbi Kimble (District), Renee Martinez (City-Chancellor’s Cabinet), Sarah Master (Mission), Ed Pai
(City), Maury Pearl (District), Laura Ramirez (East), Luis Rosas (Harbor), Alice Taylor (West), Rebecca
Tillberg (West), Dan Wanner (City)
The minutes of the April 25th meeting were reviewed and approved.
IE Committee Standing Update:
Discussion addressed comparison of LACCD data to state data regarding class sizes and proportion of
section offerings. Students generally struggle with the math sequence of classes; this delays their
transfer/degree process. Additional issues beyond section offerings are high unit requirements in basic
skills courses and lack of clear pathways leading out of basic skills.
Student Equity Plan – Timeframe for Board Approval
This is due on November 21st to the state and will go to the October 22, 2014 Board meeting for approval.
An Executive Summary needs to be prepared for the Board’s approval. Laura Ramirez offered to help
create a design layout that will be all-inclusive. This document could also be used for our Assessment
reporting for the Strategic Plan and Accreditation purposes.
District Recommendations
Mid-term reports for Harbor, Southwest and West are due to ACCJC in spring, 2015, which means Board
approval is needed no later than February, 2014. Alice Taylor requested a draft of responses to District
recommendations for West’s FLEX Day on August 20, 2014, when the full Mid-Term Report draft will be
presented to the campus. There were four District recommendations from the 2012 Seaside college
visits. These were addressed in two District reports to the ACCJC, prepared by District Office staff, and
now in need of updating. B. Kimble agreed that District Office staff would prepare the draft response, as
it has in the past, although possibly not in time for West’s presentation at FLEX Day.
In addition, preparation for the full accreditation self-evaluations by all 9 colleges, due for site visit in
spring, 2016, was discussed. Part of the preparation may involve coordination of evidence. Bobbi noted
that the District Office needs its own evidence files to match all colleges (i.e. a cross-tabulated, linked
spreadsheet that is comprehensive for all colleges.) There was no agreement as to how this coordination
would be achieved and there will be additional discussion of this topic.
Student Success Scorecard and Other Items
The Scorecard must be presented to the Board by February 2015. The Scorecard presentation is planned
for late July or early August 2014. Accreditation mid-term reports for Seaside colleges are currently
scheduled for Board approval in Feb. 2015. To keep the Board up-to-date and provide an opportunity for
more in-depth discussions concerning the 2015 mid-term reports and preparation for the 2016 visits, a
Board Study Session on accreditation will be considered for December 2014. This will be placed on the
DPAC calendar that is posted on the accreditation website. The Committee requested that 2016
accreditation timeframes and activities and basic skills/unprepared students be standing meeting agenda
items.
Next Meeting:
Friday, August 22, 2014, 12:30 p.m. to 3:00 p.m.
District Office, 6th Floor Conference Room