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Los Angeles Community College District
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770 Wilshire Blvd., Los Angetes, CA90017 (213)891-2000
ORDER OF BUSINESS - REGULAR MEETING
Wednesday, December 5,2012
First Pubiic Session 2:00 p.m.
Closed Session
Second Public Session (Immediatelv FollowinQ CEosed Session)
Los Angeles City College
Student Union Building - 3rd Floor Multi Purpose Rooms A-B-C
855 North Vermont Avenue
Los Angeles, CA 90029
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Roli Cat) (2:00 p.m.) Location: Student Union Building - 3rd Floor Multi Purpose Rooms A-B-C
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Recess to the Committee of the Whole (2:00 p.m. - 3:00 p.m.)
A. Roll Call
B. Public Speakers
C. Presentation on the LACCD Strategic Plan, 2012-17: "Vision of 2012: Advancing Student
Success and Completion"
D. Other Business
E. Adjournment
Reconvene Regular Meeting (3:00 p.m.) Location: Student Union Building - 3rd Floor
Multi Purpose Rooms A-B-C
IV.
Roll Call
V. Flag Salute
V!. Weicomlng Remarks by Renee Martinez, interim President, Los Angeles City College
VII. Approval of Minutes: ReguEar Meeting and Closed Session: November 7, 2012 and Special Board Meeting
November 13,2012
VIII. Reports from Representatives of Employee Organizations at the Resource Table
X, Public Agenda Requests
1. Orai Presentations
2. Proposed Actions
PAR 1.
Elevation Nation Proposed Video Project for LACCD
X. Requests to Address the Board of Trustees - Multiple Agenda Matters
Xl, Reports and Recommendations from the Board
0
Reports of Standing and Special Committees
BT1.
BT2.
Resoiution - District Ciassified Employees Retirement
Absence-Hardship Ratification
i
ORDER OF BUSINESS
Decembers, 2012
Page 2
X!l. Reports from the Chanceiter
a
Report from the Chancellor regarding activities or pending issues in the District
o The Impact of the Vincent Price Art Museum, Presentation by Karen Rapp, Museum
Director, East Los Angeles College
Xt
Consent Calendar
Matters Reauiring a Majority Vote
BF1.
BF2.
BSD1.
Budget Revisions and Appropriation Transfers
BSD2.
Business Services Routine Report
FPD1.
FPD2,
Facilities Planning and Development Routine Report
Authorize Corrections to Typographical Errors in Board Actions for Master
Budget and Finance Routine Report
Ratifications for Business Services
Procurement Agreements.
FPD3.
FPD4.
FPD5.
FPD6.
Adopt Resolution Authorizing Implementation of Design-Build System of
Project Deiivery at Los Angeles City Coiiege
Adopt Resoiution Authorizing impiementation of Design-Build System
Project Delivery at Los Angeies Valley College
Adopt Resolution Authorizing Implementation of Design-Buiid System
Project Delivery at West Los Angeles Co!!ege
Adopt Resolution Authorizing fmpiementation of Design-Buiid System
Project Delivery at Los Angeles Harbor CoHege
HRD1.
ISD2.
PC1.
.
Personnel Services Routine Actions
Approval of Educationa! Programs and Courses
Personnel Commission Actions
Correspondence
Matters Reauirina a Super Maiority Vote - None
XIV. Recommendations from the Chanceiior
CH1.
Approval of the LACC Coliegial Consuitation Agreement with the College
President
XV. Requests to Address the Board of Trustees ~ Closed Session Agenda Matters
XVi. Recess to Closed Session in accordance with The Raiph M. Brown Act, Government Code sections
54950 et seq., and the Education Code to discuss the matters on the posted Closed Session agenda
pursuant to Government Code section 54954.5 (Refer to Attachment "A" for Closed Session agenda).
Location: Foundation Conference Room
XVII. Reconvene Reguiar Meeting Location: Foundation Conference Room
XVNL
Roll Call
XIX. Report on Actions Taken in Closed Session - December 5,2012
XX.
Consent Calendar
SD1.
Student Dlscipiine - Expulsion
ORDER OF BUSINESS
December 5, 2012
Page 3
XXi. Notice Reports and !nformatives
BT/A.
Notice] Amend Board Rule 10701. Attendance at Conferences - Board Members
BF/A.
ISD/A.
[Notice] Amend Board Rule 7503.10" Miieage Reimbursement Rates
[Informative] Authorization of Student Travel
XXII. Announcements and Indications of Future Proposed Actions
XX
Adjournment
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A***************************
Next Regularly Scheduled Board Meeting
Wednesday, December 19, 2012
(Public Session scheduled for 2:00 p.m.)
Educational Services Center
Board Room » First Floor
770 WEIshire Blvd.
Los Angeles, CA 90017
*******************************
n comp!iance with Government Code section 54957.5(b), documents made aval!abie to the Board after the
posting of the agenda that relate to an upcoming public session item will be made available by posting on the
District's official buiietin board iocated in the lobby of the Educational Services Center located at 770 Wilshire
Boulevard, Los Angeles, CaHfornia 90017. Members of the public wishing to view the material will need to make
their own parking arrangements at another location.
f requested, the agenda shal:! be made availabie in appropriate alternate formats to persons with a disability, as
required by Section 202 of the American with Disabiiities Act of 1990 (42 U.S.C. Section 12132), and the rules
and reguiations adopted in implementation thereof. The agenda shall include information regarding how, for
whom, and when a request for dlsability-reiated modification or accommodation, inciuding auxiliary aids or
services may be made by a person with a disability who requires a modification or accommodation in order to
participate in the public meeting.
To make such a request, please contact the Executive Secretary to the Board of Trustees at (213) 891
2044 no later than 12:00 p.m. (noon) on the Tuesday prior to the Board meeting.
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LOS ANGELES COMMUNfTTCOLLEGE DISTRICT
770WiishireBoulevard,LosAngeies,CA90017 213/891"20{X)
ATTACHMENT A
CLOSED SESSION
Wednesday, December 5, 2012
Los Angeles City College
rd
Student Union Building, 3ra Floor
Foundation Conference Room
855 N. Vermont Avenue
Los Angetes, CA 90029
Public Employee Evaluation
(pursuant to Government Code section 54957)
A. Chancellor
B, inspector Genera
II,
Consideration of Student Discipline
(pursuant to Government Code section 54962 and Education Code section 72122)
III.
Public Employee Disdpline/Dismissal/Reiease/Charges/Complaints
(pursuant to Government Code section 54957)
IV. Conference with Legal Counsel - Existing Litigation
(pursuant to Government Code section 54956.9(a)
A. Saleem Abdul-Muyhee v. LACCD
B. Morillo Construction v. LACCD and related case
C. 700 WHshire Properties v. Roosevelt LoHs, et ai, and related matter
D. Hripsik Marukyan v. LACCD
E A-1 Electric Company v. LACCD
F. R&J Sheet Metal v. SMC Construction, et ai
G. Stock Building Supply v. Koam Construction, et a!.
Closed Session
December 5, 2012
Page 2
H. Robertson's Ready Mix v. Koam Construction, et al.
/. Coast iron & Sheet v. Harper Construction, et al.
V. Conference with Legal Counsel - Anticipated Litigation
(pursuant to Government Code section 54956.9 (b)
A. Claims by the District regarding Firestone site
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Corn No. PAR1
Los Angeles Community ColBege District
Division: PUBLIC AGENDA REQUESTS - PROPOSED ACTIONS
Date: December 5, 2012
Subject: ELEVATION NATION PROPOSED VIDEO PROJECT FOR LACCD
Mr. Josh Gpttsegen is requesting that based on the success of the video production
package with Pierce Coliege(completed June, 2012), Elevation Nation proposes similar
video production for remaining eight (8) LACCD colleges.
Backgrourid: The District's Board Rules provide the opportunity for a member of the
PlJbJi?.-t(?PJ,acea.pr5po^?d ac?10?1 on the a9en^ underthe Public Agenda Request
E??r/tic^ Sl!!1e-r^Q- S^LJtl?JrI.i,ti?tin^Per.s_^/i.ll.haYe tl?e °PP9rtunity to speak on behalf of
his/her item. The Board has the option to act or not act as it deems appropriate.
Page
of
Pages Corn. No. PAR1 Div. PublicAgenda Requests - Proposed Actions Date 12-05-2012
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Los Angeies Community Coliege District
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Division
Corn.No. BT1
BOARD OF TRUSTEES
Date; Decembers, 2012
RESOLUTION - DISTRICT CLASSIFIED EMPLOYEES RETIREMENT
SUBJECT:
WHEREAS,
The classified empioyees identified beiow have been
employed with the Los Angeles Community Coiiege District
for many years; and
WHEREAS,
The classified employees have contributed significantly
toward providing the highest quality of services to our
students and the public on behalf of the Los Angeles
Community College District; now, therefore, be it
RESOLVED,
That the Personnel Commission and the Board of Trustees
of the Los Angeles Community College District do hereby
commend the employees for their contributions and extend
best wishes in their retirement.
Steve Veres, President
David !wata, Chair
Board of Trustees
Personnel Commission
SUMMARY OF RETIRED CLASSIFIED EMPLOYEES
October 1, 2012 - October 31, 2012
LAST
NAME
2
FIRST
NAME
YEARS
OF
JOB CLASSIFICATION
LOCATION
SERVICE
Brown
Johnny
Custodian
15
Southwest
Lean
Thomas
Gardener
13
East
Chancellor and
Secretary of the Board of Trustees
By
Date
Candaele
Santiago
Field
Svonkin
Park
Ve res
Peariman
Campos
Student Trustee Advisory Vote
Page J_of J_Pages Corn. No. BT1
Div.
Board of Trustees
Date:
12/5/2012
It
ACTION
'ft.
LPS_An_9eles Community College District
Corn.No. BT2
Division
Board of Trustees
Date: December 5, 2012
Subject: ABSENCE - HARDSHIP RATIFICATIONS/AUTHORIZATION
A. ThaUhe Board of Trustees of the Los Angeles Community College District
hereby compensatejrustee Kelly Candaele"for the Special'Board'meetingof
November 13, 2012 despite his" absence pursuant "to" Board" Rule"2104°'14;
T^tee_Candaele-s
absence was due to'a personal Matter requiring" his
attention.
B' I!1it^h^-^?^^LT^St?es.oJf.th? LOS An^e!?s Community College District
hereby_com^pensateStudert trustee Daniel Campos for 'the 'Spedal 'Board
meetin9 "LNovember 13, 2012 despite his absence pursuant toBoard-Rule
2104.14. Student Jrustee Campos's presence was not required for the Special
Board meeting of November 13,'2012'.
°' I!1?J^heL??.?-rcLC>!-T!^st?es. ^th? Lcs An?eies Community College District
hereby_compensate Student Trustee Daniel Campos for the Regu'lar "Board
meetings of December 5,^2012 and_December 19; 2012 despite'his absence
pureuant to Board Rule 2104.14. Student Trustee Campos'has'a personal
matter requiring his attention.
Chancellor and
Candaeie
Santiago
Secretary of the Board of Trustees
Field
Svonkin
Park
Veres
Pea rim an
Campos
Student Trustee Advisor/ Vote
By
Page
Date
of
Pages
Corn. No.
BT2
Div.
Board of Trustees
Date
12/5/12
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ACTION
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Corn No. BF1
Los Angeles Community College District
Division: BUSINESS AND FINANCE
Date: December 05, 2012
Subject: BUDGET REVISIONS AND APPROPRIATION TRANSFERS
^ifL^^t^!^e ?I^l^^'J^J.!^inS^e^aJS.^°^^endedJ3y,the,9!1ief Financia
Officer/Treasurer In accordance with Title 5 of the California Code of R^
sect'on583^,auJ.tonze a" the appropriation transfers between major expenditure
categories (EXHIBIT I).
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Recommended by:
.KXA^A,
Adriana D. Barrera, Deputy Chancellor
ft
Chancellor and
LJ/. ^iL(r
[^nielJ/LaVista, Chancellor
Candaele
Secretary of the Board of Trustees
By:
Approved by
Field
Park
Peartman
Date
Santiago
Svonkin
Veres
Campos
Student Trustee Advisory Vote
Page
of
Pages Corn. No.
BF
Div.
BUSINESS AND FINANCE
Date
12-05-2012
.\
V
EXHJBLTI
BUDGET REVISIONS AND APPROPRIATION TRANSFERS
ALL FUNDS, EXCLUDING BUitDING BOND FUND
Oecember5,2012
NKW INCOME (Attachment 1)
Federal
State
Local
intsrtund Transfer in
Other Financing Sources
Contribution to Restricted Progrann
ACCOUNT AMOUNT
810000-649900
860000-869999
870000-889999
891000"«92999
$$3000-897996
898000-6999S9
Total New Income
ACCOUNT
Certilicated Salaries
Classified Salaries
100000-199999
200000-299999
300000-399999
400000-499999
500000-599999
600000^99999
700000-709989
710000-719999
720000-729999
730000-7399&9
740000-749999
750000-759999
760000-799998
790200
Contract Services
Capital Outlay
Other Outgo
Other Debt Services
Tuiiion Transfers
tnterfunds Transfers
Direct Supportflndirect Costs
Loan/Granis
Other Financing Sources (Except 7902)
Reserve for Contingency*
Total
117,009
I*.
12,482,181
JEXPENDITURES
Empfoyee Benefits
Boohs/Suppises
11,602,397
762,775
Approved
Budget
Budget Appropriation
Revisions Transfers Revised Budget
211,649,756 2,331,664
138,543,730 3,064,419
137,301.025 1,209,970
29,058,141
279,292
86.947,313 2,067,775
^.183,106
752,638
(138.583) 214.042,837
1,-i 57,932
142,766,081
136,432
138,647,427
243,700
$9,581,133
280,650
89,295.738
(136,282)
29,839,462
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S,049
8,017,064
23Q
344,018,067
S,049
8.017,064
T
230
106,109
344,167,536
43,360
24,664,707 2,630,314 (1.587,209) 25.707,812
3i,SJO,462
34,510,462
^
1,044,098,650 '(2,48^T81
1,056,586,83't
fl
reserve for Contingency balance is $34,51 miilion. which is 7.3 % of the Unrestricted General Fund revenue (exluding Genera!
Reserve)
Ati budget revisions and transfers herein are submitted for the Board of Trustees approval in accordance with Title 5 of
California Reguiations, Sections 58307 and 58308. Appropriation transfers between major expenditure categories are
within funds/grants that have been previously received and approved by the Board of Trustees, These transfers have been
reviewed by the college administrators and approved by the college Vice Presidents of Administration and College
Presidents.
Reviewed by:
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Officey/Treasurer
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December 05, 2012
Page 1 of 8
Attachment
NEW INCOME AND GRANTS
BTA NUMBER:
FUND/GRANT NAME
AMOUNT
Federa
D-0346, D-0347, Federal Supplemental Educational Opportunity Grants (FSEOG)
D-0348, D-0349,
$16,891
D-0373,' D-0374, L^;d^tflo!leS.T.^^??J^?!nS^-m.atch!h^ ?l,ocat.ton notices
D-0375, D-037G, ^TY^,f^r^t^-^n.i?^<:L?a^s,?^p^ftl}le?.?.f_Edu(?atic?n' some of
D-0377, D-Q378, ^^^^n^l6',^!i^ji^l^d.^r.^t^d^r1!_finan^iat.^d andthe rest
D-0379, D-0380 if^?42 ^l^l?e ^sed.f?rad!T1i?'^^ativ? exPenses- Funding is from the
United States Department of Education.
C-0110, C-0115 Workforce Investment Act (WIA) Title 11: Adult Education and
Family Literacy
1,543,622
To_ provide funding to suppiement adult education programs in both
public and private non-profit institutions The mission of the program
is to provide adult iearners (16 years of age or older) with basic Fife
skills, inciuding reading, writing, and mathematics, to increase their
literacy and/or prepare them for the labor market; and to provide
educational/vocational training. Funding is from the United States
Department of Labor.
C-0111
Workforce Investment Act (WIA) Title It: English Literacy and
Civics Education
206,722
To provide funding for integrated Engiish literacy and civics education
services to immigrants and other limited English proficient
populations. This will help English learners improve their English
skills, and will help them understand and navigate governmentai,
educationai, and workplace systems. Funding is from the United
States Department of Education.
D-0350
Federal Work-Study (FWS)
To accept funding for the FWS program from the United States
Department of Education. The FWS program provides funds for part-
time employment to help needy students finance the costs of
posfsecondary education. These additional funds bring the total
program funding to $2,464,059. Funding is from the United States
Department of Education.
22,000
BF1
December 05, 2012
Page 2 of 8
V-0138
Project Graduation Really Achieves Dreams (GRAD) Los Angeles
175,000
To provide funding for math and hteracy tutoring to low-income middle
and high schooi students. Los Angeles Valley College will recruit
tutors and send them to one of the participating San Femando area
schools to provide tutoring to the students identified by Project GRAD
Los Angeles. Four middle schoois (Pacoima, San Fernando, MacLay,
and Oiive Sista) and one high school (San Fernando) will participate.
This program will increase the number of students who are better
prepared to enter and succeed in post-secondary education. Funding
is from the United States Department of Education.
H-0137
Youth Worksource Center
900,000
To provide funding to serve eiigible students ages fourteen (14) to
twenty-one (21) by providing tutoring; study skiiis training; instruction
eading to compietion of secondary school, which includes drop-ouf
prevention strategies; alternative secondary school services as
appropriate; and summer employment opportunities that are directly
inked to academic and occupation teaming. This program will serve
approximately four hundred and fifty (450) students. Funding is from
the Unites States Department of Labor.
H-0139
Student Support Services
292.340
To provide funding to improve the retention, graduation and transfer
rates of students with disabilities who are currentiy "at-risk" for
academic failure due to educational deficiencies, including the Eack of
financial literacy, and the Sack of adequate supplemental support
services. A top priority of this program is to ensure that project
participants have greater access to full financial aid at ali college
eveis. This program wi!l serve approximately one hundred and
twenty-five (125) eligibie disabled students. Funding is from the
United States Department of Education.
C-0162, M-0112, TRIO/Student Support Services
1,192,431
IA/ n-foo
To Provide funding to help low-income, first-gene ration and/or
W-0189
disabled college students achieve an education, graduate, and
transfer to a four-year university. This program offers services such
as advising, tutoring, financial literacy, exposure to cultural activities,
student success skills workshops, and continuous monitoring of
progress toward student goals. More than seven hundred and thirty
(730) students wit! benefit from this program. Funding is from the
United States Department of Education.
E-0195, P-0054, Career Technical Education (CTE) Transitions
S-0071
To provide funding to transition CTE students into college through
outreach/career exploration, articulated courses and work-based
earning/intemships. Ultimately, students will: have the awareness
and information to earn CTE certificates, Associate degrees or gain
work-based experience to become employable in the CTE industry.
Funding is from the United States Department of Education.
148,167
BF1
December 05, 2012
Page 3 of 8
S-0072
Community-Based Job Training
To provide finding for Los Angeies Southwest Coiiege to work with a
total of three hundred (300) unempioyed and incumbent workers to
master basic skills white preparing for entry-ieve! employment.
Training wi!l be offered in condensed and flexible formats. Funding is
600,000
from the United States Department of Labor.
S-0075
Student Support Services Science Technology Engineering and
213,180
Math (STEM) Scholars
To provide funding for opportunities for academic deveiopmenf; to
assist students with basic college requirements; and to motivate
students towards the successful completion of their postsecondary
education. The goai of this program is to increase the college
retention and graduation rates of its participants and facilitate the
process of transition from one level of higher education to the next.
Each academic year, the program will serve one hundred and twenty
(120) low-income and first-generation college students and individuals
with disabiiities. Funding is from the United States Department of
Education.
S-0080
Homeland Security-Computer Science Bridge Project
148,535
To provide funding for an academic excelience program designed to
increase student interest, preparation, and success for high achieving,
underrepresented, early college students in Homeiand Security
Science, Technology, Engineering, and Mathematics (HS-STEM)
careers. The project wi!! target twenty (20) academicaliy-taiented
community college students who are historically underrepresented in
the STEM fields (African-American, Latino, low-income, and students
with disabiiities). Funding is from the Department of Homeland
Security.
T-0104
HealthCare/Biomedical Sector InitiQtive Program
116,000
To provide funding to retrain dislocated workers and other adults who
have been laid off due to downsizing within their businesses.
Participants wi!S be retrained in the Process TechnoSogy program at
Los Angeles Trade-Technica) College. Up to thirty-five (35) students
will be trained within this cohort. Funding is from the United States
Department of Labor.
M
-0137
Science Technology Engineering and Math (STEM)
To provide funding to estabiish a comprehensive STEM Center
combining academic and student support services. The Center wi!f
serve as the hub for STEM faculty and students, and strengthen
academic services by expanding tutoring, math workshops and
summer bridge programs. The program will also support cumcuSum
development in math, life science, physical science, and computer
science. Funding is from the United States Department of Education.
862,383
BF1
December 05, 2012
Page 4 of 8
E-0189
Child and Adult Care Food Program (CACFP)
To provide funding for healthy meals to ati children enroiled; increase
awareness of healthy choices for the chiEdren and families enrolled;
and decrease the effects of chiidhood obesity in young children. The
program will serve one thousand four hundred and fifty (1 ,450)
students/parents combined. Funding is from the Caiifornia
741,892
Department of Agriculture.
H-0151
Sc/ence Technology Engineering and Math (STEM) Passport
Academy
862,931
To provide funding to increase students' abiiity and motivation to
succeed in and complete STEM degrees and ensure their
preparedness for transfer to four-year STEM degrees. The program
will serve approximately two thousand one hundred (2,100) students.
Funding is from the United States Department of Education.
H-0152, M-0138 Title V- Hispanic Serving Institution (HSI)
1,149,082
To provide funding to improve retention and progression of students
using academic support initiatives, curricuium development for critical
thinking skills, and computer- assisted instruction. The program will
also provide faculty and staff development, strengthen comprehensive
support services, and initiate outcomes assessment and evaiuation.
Funding is from the United States Department of Education.
M
-0089
Subsidized Transitional Employment Program
To provide funding to enable California Work Opportunity and
Responsibi!ityto Kids (Ca!WORKs) participants, in particular those
who are near the end of their CalWORKs sixty-month time limit to
secure unsubsidized employment after compteting one or more
subsidized training activities. The enroilment goa! for this period is
three hundred (300) participants. Funding is from the American
Recovery and Reinvestment Act (ARRA).
M
-0094
Workforce Investment Act Adult and Dis{ocated Workers
57,600
8,500
To provide funding for services to adu!ts ages 18 and up. Clients will
have access to three tiers of service through the WorkSource system
and its partners. In addition, they will receive foi!ow-up services for up
to a year after exit/piacement with the goai of self-sufficiency.
Funding is from the United States Department of Labor.
P-0059
Borlaug Fellowship Program - Feed the Future
To provide funding to help train a PhD candidate in Agriculture
specializing in feed supplementation for catt!e and goats. The
candidate will guest lecture in one or more animal agricuJture courses
at Pierce College on topics related to her research. Funding is from
the United States Department of Agricuiture.
32,586
BF1
December 05, 2012
Page 5 of 8
E-0201, E-0202 Trade Adjustment Assistance Community College and Career
Training - Improving Student Outcomes for Employment
868,903
Success
To provide funding to elevate success in preparing workers/students
for a wide range of logistics jobs in a geographic area that is home to
the fifth busiest port in the world. The objectives are to increase
student completion success, accelerate student transition into career
path education, expand local capacity to supply employees for
forecasted labor demands in iogistics, and acceSerate student entry
and transition into logistics job fields requiring coUege granted
certificates. A total of six hundred ten (610) students will benefit.
Funding is from the United States Department of Labor.
E-0203
GANAS - Goa/s and Needs to Accelerate Science Technology
Engineering and Math (STEM)
1,193,632
To provide funding for a four-component program consisting of a Math
Academy, Media-Assisted instruction, Faculty Advising, and Transfer
Pathways. The goal of the project is to increase the success rates of
students enrolled in Math, decrease the time students need to
comp!ete STEM degrees or certificates, increase the number of
students awarded STEM degrees and certificates, increase the
number of STEM transfers to four-year universities, and increase the
number of articuiated STEM course and program transfer
agreements. A total of three thousand six hundred thirty-six (3,636)
students wil! directly benefit from the project. Funding is from the
United States Department of Education.
V-0166
Upward Bound Math and Science
250,000
To provide funding to strengthen the math and science ski!!s of
participating students. The goa! is to help students recognize and
deveiop their potentiai to excel in math and science, to encourage
them to pursue postsecondary degrees in math and science, and
ultimately to pursue careers in the math and science profession.
Each year the program serves sixty (60) students. Funding is from
the United States Department of Education.
TOTAL FEDERAL
$11,602,397
State
H-0160, T-0112 California Early Childhood Mentor Program
To provide funding to provide early care and education personnel with
preparation, training, and professional development. The program
supplements the salaries of early childhood educators who assist the
college practicum instructor in preparing students to successfuliy
guide the physical, cognitive, social, and emotional development of
young chiidren. The program benefits over sixty (60) students each
year. Funding is from the California Department of Education.
$800
BF1
December 05, 2012
Page 6 of 8
V-0142
Institute for Developing Entertainment Arts and Studies (IDEAS)
205,000
To provide funding to train incumbent workers in the film and
television industries, develop curriculum that will aid career paths for
community college students, and to expose its constituents to
emerging technoiogies and new areas for training. Additionally,
IDEAS pians to offer a greater variety of hands-on ciasses, such as
comparisons of work flow between different high definition digital
cameras, as we!! as basic entertainment industry courses such as
contract negotiations and copyright. Funding is from the Board of
Governors, California Community Colleges Chancelior's Office
(CCCCO).
T-0120
After School Education and Safety (ASES) Program
To provide funding for students who attend low-performing or high
313,800
poverty schools with academic enrichment opportunities and
supportive additional services necessary to help them meet state and
tocai standards in the core academic subjects such as Mathematics,
English, Reading, and Science, A minimum of two hundred (200)
students wili be recruited to participate throughout the year from
Berendo Middle School, Foshay Leaning Center, Mid-City Magnet
Schooi, and other surrounding schoois. Funding is from the Caiifornia
Department of Education.
H-0158, M-0139, Chifd Development Training Consortium
W-0212
To provide funding to help Chiid Deveiopment students obtain their
teaching permits and to give them a small financial stipend to assist
$36,250
with books and supplies. Stipends wii! be provided for the 2012-2013
school year depending on the number of course units the students
generate after meeting the program requirement. Over one hundred
and fifty (150) students receive stipends annuaHy. Funding is from
the California Department of Education.
W-0208
Pathways to Wellness
88,738
To provide funding to train students, faculty, and staff to recognize
signs/symptoms that negatively impact student mental health; to
deveiop a peer to peer support structure; and to enhance
relationships with community agencies. Funding is from the
Foundation for Ca!ifornia Community Colleges.
S-0092
Nursing Enrollment Growth and Retention for Registered
Nursing
118,187
To provide funding for pre-enrollment assessment and preparation, a
retention program, and National Council Llcensure Exam support and
preparation services. This will promote program compietion and
student success on the National Council Licensure Exam. The
program wii! expand current enroiiment capacity in the nursing
program by ten additional qualified students each semester. Funding
is from the Caiifornia Community Colleges Chance!!or's Office.
TOTAL STATE
$762,775
BF1
December 05, 2012
Page 7 of 8
Local
T-0108, T-0109, Technical & Career Education
?j^ ^6' ^~^] ^' To provide funding at Los Angeies Trade-Technical Coii
T-0123, T-0145, co'nct'u'ct''^' i'on^c'r6di^ i<ns^ru'ct)or^3r^d;>v'o^laltion^l^Gxlt6^siotn!!t^^
$11,988
egeto
ning
workshops, and to purchase instructiona! equipment. Funding is from
PS! trainings, the Foundation for California Community Colieges,
Cosmetology fees, and the Peralta Colleges Foundation.
V-0148
Journalism Program
2,093
To accept revenue generated from Journaiism activities to cover
outstanding invoices.
V-0152
Donation
10,000
To accept a donation to the Los Angeles Valley College Historica
Museum to be used for a Gallery Curator position. Funding is from
the LAVC Foundation.
V-0153
Donation
10,000
To accept a donation to the Los Angeles Vaitey Coilege Library to set
up a Library Endowment. Funds are to be used at the Library's
discretion. Funding is from the LAVC Foundation.
E-0169
Donation
4,737
To accept a donation to the East Los Angeles College Library to be
used to open the library on Saturdays. Funding is from the ELAC
Associated Student Union.
M
-0122
Donation
5,000
To accept a donation to the Los Angetes Mission Coiiege Life
Science/Biology Department. Funding is from Mr. Hank Bowman.
P-0041
Quality Collaborative
10,000
To provide funding for Pierce College to work with California State
University Northridge (CSUN) on a project designed to eniiven the
Generai Education curricuium on both campuses. The funds will be
used to support professional development and collaboration of the
facuity from both Pierce Coilege and CSUN. Some of the funds wi
support stipends for the assessment iead, the facuity iead, and a
counselor. Funding is from the Association of American Colleges and
Universities.
W-0167
Contract Education-Emergency Medical Technician (EMT)
Paramedic Training Program
To provide funding for the EMT and Paramedic Training program to
train about four hundred (400) students. The program will provide
forty (40) training sections to students. Each student will take one to
eight training courses. Funding is from University of California Los
Angeles (UCLA).
37,500
BF1
December 05, 2012
Page 8 of 8
V-0172
Donation
15,000
To accept a donation to the Los Angeles Valiey College Media Arts
Department to purchase various items. Funding is from the LAVC
Foundation.
V-0173
Donation
4,700
To accept a donation to the Los Angeles Valley College Engineering
Departmentjo provide and maintain the engineering and machining
programs. Funding is from the LAVC Foundation.
GED Testing
V-0178
5,991
To accept revenue generated by providing GED Testing services, to
be used to cover salaries and benefits.
TOTAL LOCAL
$117,009
OTHERS:
Funds
Redistribution
T-0157
Extended Opportunity Programs and Services (EOPS)
32,711
To accept redistributed funds from EOPS fund 20486 to EOPS fund
10486 at Los Angeles Trade-Technical College.
T-0156
Extended Opportunity Programs and Services (EOPS)
(32,711)
To redistribute funds from EOPS fund 20486 to EOPS fund 10486 at
Los Angeies Trade-Technical College.
P-0077
Extended Opportunity Programs and Services (EOPS)
31,299
To accept redistributed funds from EOPS fund 20486 to EOPS fund
10486 at Pierce College.
P-0076
Extended Opportunity Programs and Services (EOPS)
(31,299)
To redistribute funds from EOPS fund 20486 to EOPS fund 10486 at
Pierce Coilege.
TOTAL OTHERS
TOTAL INCOME
$0.00
$12,482,181
s
*
e
A
.
'ff.
Los Angeies Community College District
g
Corn.No. BF2
Division: BUSINESS AND FINANCE
Date: December 5, 2012
Subject: BUDGET AND RNANCE ROUTINE REPORT
»
ADJUSTMENTS TO UNRESTRICTED INCOME/APPROPRIATIONS
A. Conduct a public hearing prior to the approval of the District's spending plan
using the Education Protection Act (EPA) funds. The spending'plan is
imitecf to classroom expenses and cannot be used for salaries and benefits
of administrators and any administrative costs in accordance with the
language of Proposition 30.
B. Authorize the fdlowing budget adjustments to state revenues and college
appropriations in the Unrestricted General Fund. (eBTA: D-0467):
1. Income-Increase of $35,213,804
2, Appropriations* - College budgets are augmented as follows:
RESTORATION OF
7.285% WORKLOAD
REDUCTION
COLtEGE
PROJECTED
GROWTH
FUNDING
TOTAL
EPA
FUNDS
City
$4,405,778
$548,407
East
$6,751,684
$840,413
$4,954,185
$7,592,097
$2,365,672
$2,115,782
Harbor
$2,103,802
Mission
$1,881,573
$261,870
$234,209
$562,959
$5,085,642
$1,749,805
$4,225,261
Pierce
$4,522,683
Southwest
$1,556,109
$193,696
Trade-Tech
$467,718
Valley
$3,757,543
$4,025,282
$501,045
$4,526,327
West
$2,184,137
$271,869
$17,397
$2,456,006
$143,027
[TV
$125,630
TOTAL
$31,314,221
$3,899,583
$35,213,804
*Source: Annual Statewide Budget Workshop, 2012-2013, July 31 , 2012
C. Approve the District's spending plan as submitted by the colleges and
shown in Attachment I
<
k^J\\!
Recommended by:
S^)
\^^ Approved by:
'^/i.f^ ^
^
aniel,/. LaVista, Chancellor
Adriana D. Barrera, Deputy ChanceUor
Chancellor and
Candaele
Santiago
Secretary of the Board of Trustees
Field
Svonkin
Park
Ve res
Pearlman
Cam pcs
Date
By
Page
of
Pages
2
.t
Corn. No,
BF2
Div.
Student Trustee Advisory Vote
BUSINESS AND FINANCE
Date
12-05-2012
Los Angeles Community College District
Corn.No. BF2
Division: BUSINESS AND FINANCE
Date: Decembers, 2012
Background: On August 22, 2012, the Board of Trustees adopted the 201213 Final Budget with a 7.28% Workload Reduction ($31 .3 million reduction in
state general revenue) assuming that Proposition 30, The Schools and Local
Public Safety Protection Act of 2012, would fail. However on November 6,
2012 voters passed Proposition 30 to provide funding for K-12, community
colleges, and public safety. As a result, California Community Colleges wi
avoid mid-year trigger cuts of $338.5 miiiion and wi!l receive $209 million in new
funding.
The District will receive approximately $15 million to buy down $92 million in
annual state cash deferrals and $35.2 mitiion ($3.9 million for restoration/growth
and $31.3 million to restore state general apportionment funding at 7.28%).
Page 2
of
2
Pages
Corn. No.
BF2
Div.
BUSINESS AND FINANCE
Date
12-05-2012
Page 1 of 4
Los Angeles Community College District
Proposition 30 - Education Protection Act (EPA) of 2012
DISTRICT SPENDING PLAN
EPA Fund
8F2
Restoration of Workload Reduction (7.285%)
$ 31,314,221
Projected Enrollment Growth Revenue
ATTACHMENT
3,899,583
Total Projected EPA Fund
$ 35,213,804
SPENDING PLAN
FALL
2012
WINTER
2613
SPRING
2013
SUMMER
2013
TOTAL
Teaching, Regular (full-time)
Salaries
Teaching, Hourly Salaries
11,168,167
2.938.694
771,269
15,194,747
$ 11,168,167
389,600
19,294,310
Tutoring
61,874
61,874
Counseling
74,594
74,594
480,023
480,023
Instructional Aides. Salaries
Employee Benefits
'nstmctional Media Materials
Tote/ Spending Plan
285,053
74,S13
3,675.577
61,601
37.791
4.073,235
61,601
$ 3.223.747 $846.082 $30,716,583 $427,391 $ 35,213,804
ATTACHtUIEKT I
Page 2 of 4
Los Angeles Community College District
Proposition 30 - Education Protection Act <EPA) of 2012
2012.13 Spending Plan
By College
Total Projected EPA Fund
$35,213,804
s
Submitted by College
1.
City
East LA
Harbor
Mission
pierce
Southwest Trade- Tecfinlca.
Valle)
f
West LA
r<
fTVPi
Fall 2012 -Teaching, Hourly
Instructional Salaries
1,038,694
1,900,000
$ 2,938,694
Winter 2013 - Teaching, Houriy
2.
Instructional Salaries
356,000
421,269
771,269
Spring 2013- Teaching, Hourly
3.
Instructional Salaries
2,200.000
3.800.000
956,128
2,191,842
1,595,082
3,501,651
950,044
15,194,747
Spring 2013 -Teaching, Full-time
14. (Regular) Instructional Salaries
6,186,520
2,630,382
2,238,839
112,426
11,168,167
Summar 2013 -Teaching, Hourty
5,
nstructional Salaries
190,000
100,800
98.800
389,600
6. Tutoring
7
Counseling
nstructionat Aides - Salaries
61,874
61,874
74,594
74,394
480,023
Employee Benefits Associated with
0alaries
Above
453.162
0. nstructtonal Media Materials
otal EPA Si>end]na plan
1,405,577
165.672
20,160
895,000
154,723
373,610
388,164
217,-S67
31,000
s
4,954,185 S 7,592,097
30,601
S 2,365,672 2,118,782 $5,085,642
####ff####
$
4,225,261
$4,526,327
$ 2,4S6,006
ATTACHMENT I
Page 3 of 4
Proposition 30 - Education Protection Act (EPA)
Fund X0106
DISTRICT INSTRUCTIONS AND GUIDELINES
2012-13
In order to provide clear and consistent direction regarding the acceptance and use of funds resuiting
from frie passage of Proposition 30, the Education Protection Act (EPA), the following guidelines are
provided. These guidelines are in lieu of more specific instryctions from the State,which_w)ILbe
forthcoming. As such, these guidelines may change, at which point updated instructions wil! be
disseminated.
General background and guidelines for allowable expenditures of Proposition 30 funds:
<
"What is the background/purpose of the fund?"
On November 6 2012, voters passed Proposition 30, the Schools and Public Safety Protection Act
of 2012, to provide funding for K-12, community colleges, and public safety. This measure
guarantees solid, reliable funding for schoois, community colleges, and public safety white helping
balance the budget. It also guarantees that the new revenues will be sent directly to school districts
for classroom expenses, not administrative costs. This school funding cannot be suspended or
withheld no matter what happens with the state budget.
California Community Colleges wilt avoid msd-year trigger cuts of $338,5 miliion and will receive $209
mHliomn new funding. $50 miNion will be in the form of growth funding to help restore some of the
FTES lost in recent years and $159,9 mitiion will be to buy down system cash deferrals.
The District wiil allocate each college's portion of the funding to Fund 10106, Education Protection
Actof2012fund.
*
"What are allowabfe expenditures?"
The funds received from Proposition 30 must be used for classroom expenses, not administrative
.costs.
These include:
.
Salaries for classroom instruction
.
Other instructional activities such as counseling, instructional aides, tutoring, and
instructional and media materials
.
This list is not all inclusive, but care must be taken to only expend the funds for the intended
purpose.
ATTACHMENT I
Page 4 of 4
*
"What expenditures are not allowed/prohibited?"
The funds received from Proposition 30 must not be used for saiaries and benefits of
administrators or any administrative costs,
These include:
.
.
Reiease and reassigned time for any administrative work
Other administrative costs such as non-teaching extra assignments for administrative work
and administrative overhead costs
.
You must ensure that any expenditure charged to Fund 10106 does not contradict the
intended purpose of the funding
. "Which general ledger (G/L)/commitment items/functional areas (expenditure activities) may be used?"
.
G/L items in the following series (subject to change when the state guidelines are published):
11XXXX ~ Salaries for Instruction, Contract Salary Schedule
o 13XXXX - Salaries for Instruction, Non-Contract Salary Schedute
o 22XXXX - Salaries for Instructional Aides, Regular Salary Schedule
0
24XXXX - Salaries for Instructional Aides, Other Than Permanent
0
39XXXX - Benefits costs associated with any salaries assigned to the fund
0
0
.
Functional areas (activity codes) in the instructionai activity range:
0
*
44XXXX Instructional Media Materials
0100 -5900 and 6110
"What restrictions are in place regarding the movement of funds?"
Funds placed in Fund 10106, Education Protection Act of 2012, cannot be transferred to any other
funds except for Winter Intersession (Fund 10099, 10098 for ITV) and Summer Session 2013
(Fund 10213). Due to strict audit protocols pertaining to Proposition 30, all funds and expenditures
must be carefully accounted for and are required to be Justified as classroom expenses, not
administrative costs.
. "What obligations must be met by the Board of Trustees of a community college district
receiving Proposition 30 funds?"
A community college shali have sole authority to determine how the moneys received from the
Education Protection Act are spent in the college or colleges within its jurisdiction, provided that the
appropriate governing board or body shall make these spending determinations in open session of
a public meeting of the governing board.
"What action is required by the colleges and when is the due date?"
The EPA College Spending Plan form is to be completed by each college and submitted to the
District Budget Office by November 28, 2012, This is to comply with the requirement under
Proposition 30, The proposed EPA College Spending Plans wi!l be submitted to the Board of
Trustees for approval at the meeting scheduled for December 5, 2012.
A
t
ACTION
*
Los Angeles Community College District
Corn.No.8SD1
Business Services
Date: Decembers, 2012
Subject: RATIFICATIONS FOR BUSINESS SERVICES
In accordance with the California Education Code and Los Angeles Community
College District Board Rules, the following routine transactions are reported for
ratifications:
A. PURCHASE ORDERS 844 issued from October 1, 2012 to October 31, 2012
which totaled $1,274,486.
B. FACILITIES ORDER FORMS 65 issued from October 1, 2012 to October 31,
2012 which totaled $116,721.
C. AGREEMENTS FOR ART MODELING SERVICES 12 issued which totaled
$2,768.
D. LEASE OF EQUIPMENT AGREEMENTS
Agreement Nos.: 4500180178; 4500180215
(Total Cost: $55,471)
E. LEASE OF FACILITIES FORDJSTRJCT USE
Agreement Nos.: 4500173813(amend); 4500180385; 4500180387;
4500180388
(Total Cost: $21,786)
F. LEASES, USE PERMITS AND CIViC CENTER PERMITS OF DISTRICT
FACILITIES
Agreement Nos.: 4500137324(renew); 4500180389; 4500180390;
4500180391; 4500180392;4500180393
(Total income: $69,750)
\
.^
Recommended by:VJ
f-
SM^&^fc
^
A ySA^^
^K^proved by: //^^//
D^ieiJ.L^Jsta,Chancel!or
Adriana D. Barrera, Depufy^Chancellor
Chancellor and
Secretary of the Board of Trustees
Candaele
Santiago
Field
By:
Park
Pearlman
Svonkin
Veres
Page
Date
of
3
Pages Corn. No
BSD1
Div.
Business Services
Campos
Student Trustee Advisory Vote
Date 12-5-12
oard
Trustees
Los Angeles Community College District
Business Services
Corn. No. BSD1
Date: December 5, 2012
G. MAINTENANCE AGREEMENTS
Agreement Nos.: 4500180356; 45001 78961;4500178045;
4500166016(renew)
(TotaiCost: $19,012)
H. STUDENT INTERN AGREEMENTS
Agreement Nos.: 4500160560(correct); 4500180159
(Total Cost: $0)
SERVICE AGREEMENTS
n
Agreement Nos.: 4500180394; 4500179954; 4500179030;
4500132693(extencf); 4500140557(extend);
4500155549(extend); 4500164077(extend);
4500144513(extend); 4500155865(renew);
4500158754(renew); 4500177810; 4500179901;
4500179819; 4500180167^ 4500176584(correct);
4500176585(correct)^45001.37680(renew);4500179866;
4500180166; 4500180158; 4500151793(renew);
4500180168; 4500180277; 4500151577(renew);
4500160685(renew); 4500166531 (renew);
4500166532(renew)^ 4500171515(renew); 4500179868;
4500179869:4500179744
(Total Cost: $585,749)
J. SPECIAL GRANT FUNDED AGREEMENTS
Agreement Nos.: 4500171442(amend); 4500168444(renew);
4500136411 (renew)^ 4500179723; 4500120719(renew);
45001 Z?864; 4500103140(extend)' 4500141302(renew);
4500179966; 4500180023;4500147645(amend);
4500180161; 4500179867; 4500180181
(Tota! Expense: $16,529,656)
K. SHORT TERM AGREEMENTS PREPARED AT SITE LOCATIONS FOR
SERVICES, RENTAL & MAINTENANCE OF EQUIPMENT AND LICEN_S^&
MAINTENANCE OF SOFTWARE $5,000 OR LESS PER YEAR
Agreement Nos.: 4500179456; 4500179974; 4500180020; 4500177286;
4500179691; 4500179717;4500179396; 4500179682;
4500179810; 4500179811;4500180136; 4500180139;
4500177963;4500177974;4500179395; 4500179575;
4500179910;4500180031;4500179948; 4500179411;
4500179412; 4500179413; 4500165489(amend);
Page
2
of
3
Pages
Corn. No.
BSD1
Div.
Business Services
Date 12-5-12
Trustees
Los Angeles Community College District
Corn. No.BSD1
Business Services
Date: December 5,2012
4500179130; 4500179180; 4500179336; 4500179347;
4500179493; 4500179528; 4500179605; 4500179762;
4500179963; 4500179990; 4500177206(correct);
4500178022; 4500178033; 4500178037; 4500178228;
4500179238; 4500179361; 4500179639; 4500178816
(Total Cost: $71,338)
L SETTLEMENT OF CLAIM
LC096276
Claim No.:
(Total Cost: $15,000)
Page
3
of
3
Pages
Corn. No.
BSD1
Div.
Business Services
Date 12-5-12
It
s
ACTION
of Trustees
Los Angeles Community College District
Corn. No.BSD2 Division:
Business Services
Date: December 5, 2012
Subject: BUSINESS SERVICES ROUTINE REPORT
I. AUTHORIZE EARLY TERMINATION OF LEASE AGREEMENT
Authorize the early termination of lease Agreement No. 4500155870
between the Los Angeles Community Colfege District and City of Los
Angeles for the use of facilities at the Van De Kamp Innovation Center. The
City of Los Angeles has determined that it can_no longer appropriate funds to
continue the lease agreement The early termination ~of agreement shall be
effective December 31, 2012.
Backciround: This Agreement was approved by the Board of Trustees on
May 26,2010(Corn No. FPD3) An amendment to the lease was approved
on February 8, 2012 (Corn. No. BSD3).
RATIFY SERVICE AGREEMENT
.
Ratify Agreement with International Students Placement, !nc. to provide for
the recruitment marketing and strategizing outreach services for'East Los
Angeles Coilege during the period of July 1, 2012 to June 30, 2013,
jnclusive,_with the option of the District to renew for 4 one-year option
periods. The calculation of payment is as follows: 15% x (24 semester units
x (applicable nonresident tuition fees). The projected goal of this agreement
is to recruit a total of 200 F"1 Visa Students during the'tota! contract period.
Background: This agreement will provide the college with students from
other countries to transfer and attend college years" at East Los^Angeles
College. Payment is contingent upon the students fulfilling the F-1 visa
requirements and enrolling for a minimum of 24 semestenjnits. Funding Is
provided through the College's General funds.
II. RESCIND PROFESSIONAL SERVICE AGREEMENT
Rescind Agreement No. 4500178192 with Baker & Hostetier, LLP who had
been chosen and awarded a legal services contract for the period of July 1
2012 to June 30, 2015, inclusive.
L ^ .iL ^
\
Recommended by:
k ^V^ ^^^^^ ^AAPproved by: ^^
Af^
r\a D. Barrera, Deputy Chance!!or
^h^
D^eUJ^ViSta, Chanceiior
Chancellor and
Secretary of the Board of Trustees
Santiago
Field
Svonkin
Ve res
Park
Pearlman
Date
By:
Candaefe
Campos
Student Trustee Advisory Vote
Page
of
3
Pages Corn. No.
BSD2
Div.
Business Services
Date
12.5-12
Trustees
Los Angeles Community College District
Corn.No.BSD2 Division:
Business Services
Date: Decembers, 2012
Backciround: The Board of Trustees of the Los Angeles Community College
District had authorized this agreement on (Corn No. BSD2) on July 1 1,2012.
rh-erSrT.v^sum?/iliin9_to id?ntify reasonab!e_alternative language'to one of
the District's customary contract provisions. Therefore, staffrecommends
that the award be rescinded. The firm has performed no work for the District.
IV. RATIFY ACCEPTANCEOF DONATIONS
Ratify the following donations and express appreciation to the donor for their
contributions to the District's educational program.
A. Los Angeles Mission Coileae
Twelve jolis of 4x25 feet Nghting diffusion gels, from Mr. Adam Erhler,
valued $1,500 by the donor, to be used by'the Multimedia Department.
B. Los Angeles Valley Co!leqe
Cash donation of $100, from Los Angeles Valley College Foundation, to
be used to purchase supplies forthe'Chemistry'Deparfment.
C. Los Angeies Pierce Coileae
Cash donation of $6,000, from Pierce College Foundation, to fund the
Summer 2012 clinical practicum of 18 Registered Veterinary
Technician.
V. AUTHORIZE PAYMENTS
Authorize payments of the following expenditures:
A. $300.87 to Karen Roy, Biology Department Faculty at Los Angeles
Valley College, in reiinbursement of expenses incurred during the
period October 24, 2010 to January 27, 2012, inclusive.
Background: Ms. Roy purchased perishabie items needed for the
academic program and were only available either from the grocery
stores, animal feed stores or in the meat district of Los Angeles.
Funding is through the College Genera! fund.
B. $186.08 to Ghana Held, Biology Department staff at Los Angeles Valley
College, in reimbursement of expenses incurred during the period
January 16, 2011 to February 1, 2012, inclusive.
Background: Ms. Held purchased supplies and perishable items
needed for the academic program and were only available either from
the grocery stores and animal feed stores. Funding is through Pel
Grant Allowance funds.
Page
2
of
3
Pages
Corn. No.
BSD2
Div.
Business Services
Date 12-5-12
Trustees
Los Angeles Community College District
Corn. No. BSD2
Division:
Business Services
Date: Decembers, 2012
C. $275.52 to Ruben Nadler, facilities employee, for reimbursement of
payment for the urgent repair of two printers In the Financial Aid
Department at Los Angeles Harbor CoNege.
^?ci<arounc^ .^,rgent.repai,r n.eeclec^ ,^ue t<2.tf1,e students daiiy use of the
printers cause the repairs to be made on Friday when the office is
closed to students. Funding is through the Pell Grant.
D. $298 to the State of California Department of General Services, Office
of Administrative Hearings (OAH) for conducting hearings under an
administrative law judge during the months of April 2012 through June
2012.
Background: The services of an adminjstratiye taw judge were required
to adjudicate two legal actions filed by District employees. Funding is
through the Districtwide General Fund.
Page 3
of
3
Pages
Corn. No.
BSD2
Div.
Business Services
Date 12-5-12
s
*
A
»
vw
BB
'f^,
Los Angeles Community College District
s
Division FACIUTiES PLANNING AND DEVELOPMENT
Corn.No. FPD1
Date
December 5, 2012
Subject: FACILITIES PLANNING AND DEVELOPMENT ROUTINE REPORT
The following items are recommended for approval by Facilities Planning and Development
as part of the Consent Calendar for the Board of Trustees Meeting Agenda for the date
shown.
The Consent Calendar may be approved with a single vote. Any member of the Board of
Trustees has the authority to remove any item listed and have it included on the Action
Calendar for a separate vote.
nformation regarding each item on the Consent Calendar can be found in FPD1 - Resource
Document.
I. AUTHORIZE NAME CHANGES
A. Authorize the use of a change of name to Agreement No. 40005 with NetSecure to
now use the forma! and lega! business name SecureNet Solutions, Inc.
B. Authorize the use of a change of name to the foilowing Agreements with Swinerton
Management & Consulting to now use the formal and legal business name Swinerton
BuiSders d/b/a Swinerton Management & Consulling,
fl. AUTHORIZE PROFESSIONAL SERVICE AGREEMENTS
A. Authorize an agreement with P2S Engineering, Inc. to provide Programming and
Construction Administration Services for the RWGPL ~ Central Plant Phase II Project
at Los Angeles City College.
B. Authorize an agreement with Arquitectonica International Corporation to provide
continued design services and compiete the Division of the State Architect process
for the Performing & Fine Arts Compiex project at East Los Angeles Coilege.
C. Authorize an agreement with La Canada Design Group to provide design services on
a Task Order basis campus-wide to be issued incrementa!iy at the direction of the
College Project Manager at Los Angeies Mission Coiiege.
D. Authorize an agreement with Westgroup Designs, Inc. to provide design services for
the Transportation and Accessibility improvements Path of Trave! Plan at Los
Angeles Mission Co!iege.
E. Authorize an agreement with NTD Architects to provide design services for the Site
improvements - Campus East Pump House & Fire Water Upgrade at Los Angeles
Southwest College.
^ k^^XJ.NC\)^X^A^.
o^vU
Approved by: [JQ^
^.
Recommended by:
AcFnana D. Barrera, Deputy Chancellor
.V
LA^
anlel J. I^Vista, Chancellor
Chancellor and
Secretary of the Board of Trustees
Date
By:
Page
of
6
Pages
Corn. No.
FPD1
Candaele
Field
Park
Peartman
Santiago
Svonkin
Veres
Campos
Student Trustee Advisory Vote
Div. FACILITIES PLANNING AND DEVELOPMENT
Date
12-5-12
Trustees
Los Angeles Community College District
Division
Corn. No. FPD1
FACILITIES PLANNING AND DEVELOPMENT
Date: December 5, 2012
F. Authorize an agreement with Arup North America Ltd. to provide continued
commissioning services for the A - Building Restoration and Modernization project at
Los Angeies Trade Technical Coliege.
G. Authorize an Agreement with CfBER Inc to configure and implement the Oracle,
Student Information System (SIS) software suite.
H. Authorize an agreement with Sectorpoint inc. to create an intranet website with
Sharepoint 2010 as a web portal to access information from District-wide databases,
reports, and business appiications as wel! as manage document sharing and serve as
a source for project management District-wide.
i. Authorize agreements on a Task Order basis to provide continued Laboratory of
Record (LOR) services.
III. RATIFY PROFESSIONAL SERVICE AGREEMENT
Ratify an agreement with Richard L. Hood & Associates to provide design services for the
Health & P E. Fitness Center and instructional Building - Generai projects at Los Angeies
Mission College.
IV. AUTHORIZE AMENDMENT TO PROFESSIONAL SERVICE AGREEMENTS
A. Authorize Amendment No. 2 to Agreement No. 33150 with Harley Ellis Devereaux to
provide additional design services for the DaVjnci Half Modernization project at Los
Angefes City Coilege.
B. Authorize Authorize Amendment No. 1 to Agreement No. 33216 with Sharette, Inc. to
provide continued whole bui!ding commissioning services for the Campus Student
Center/Book Store Complex at East Los Angeles College .
C. Authorize Authorize Amendment No. 4 to Agreement No. 32302 with Sharette, Inc. to
provide continued whole building commissioning services for the Bailey Library
Modernization Project at East Los Angeles College.
D. Authorize Amendment No. 3 to Agreement No. 33065 with Tetra Design, inc. to
provide continued design services for the Basley Library Modernization project at East
Los AngeSes Coliege.
E. Authorize Amendment No. 2 to Agreement No. 50199 with TDM Architects, Inc. to
provide additional programming services on a Task Order basis campus-wide to be
issued incrementaliy at the direction of the Coiiege Project Manager at East Los
Angeles College.
F. Authorize Amendment No. 3 to Agreement No. 32798 with John A. Martin &
Associates, Inc. to provide continued design and engineering services for the Stadium
Marquee project at East Los Angeles CoElege.
G. Authorize Amendment No. 2 to Agreement No. 50235 with RBF Consulting to provide
additionai time to complete the storm water studies on a Task Order basis campuswide to be issued incremenfally at the direction of the College Project Manager at
East Los Angeies College.
H. Authorize Amendment No. 3 to Agreement No. 32915 with Black 0' Dowd and
Associates, incorporated ct/b/a BOA Architecture to provide addifionai design and
engineering services for the Transportation & Accessibility improvements - East
(Phase 1 - Exterior) project at East Los Angeles College.
Authorize Amendment No. 1 to Agreement No. 50240 with Molienhauer Group to
provide additional surveying services on a Task Order basis campus-wide to be
issued incrementaiiy at the direction of the College Project Manager at East Los
Angeles College.
Page
2
of
6
Pages
Corn. No. FPD1
Div- _FACiLmE.S.PLANNING AND DEVELOPMENTDate12.5-12
Trustees
Los Angeies Community College District
Corn. No. FPD1
Division
FACILITIES PLANNING AND DEVELOPMENT
Date: December 5, 2012
J. Authorize Amendment No. 1 to Agreement No. 50266 with First Fire Systems, Inc. to
provide continued fire alarm system programming services on a Task Order basis
campus-wide to be issued incrementaliy at the direction of the College Project
Manager at Los Angeles Harbor College.
K. Authorize Amendment No. 2 to Agreement No. 32808 with Sirius Environmenta! to
provide additional enviromenta! impact report services on a Task Order basis
campus-wide to be issued incrementally at the direction of the College Project
Manager at Los Angeles Harbor CoEiege.
L. Authorize Amendment No. 4 to Agreement No. 50154 with Cannon/Parkin, inc. d/b/a
Cannon Design to provide additional design services on a Task Order basis campuswide to be issued incrementally at the direction of the College Project Manager at Los
Angeies Mission Col!ege.
M. Authorize Amendment No. 1 to Agreement No. 31230-1 with Quatro Design Group to
provide continued design services for the Family and Consumers Studies Buiiding
project at Los Angeles Mission College.
N. Authorize Amendment No. 5 to Agreement No. 32772 with Richard Beriiner
Architects, Inc., d/b/a Berliner and Associates Architecture, inc. to provide additions
design services for the Sustainable Landscape and Campus Accessibility Compliance
project at Pierce Coiiege.
0. Authorize Amendment No. 3 to Agreement No. 30485-1 with Arup North America Ltd.
to continue the provision ofwhoie buiiding commissioning services for the Library
and Learning Resource Center project at Los Angeles Valley College.
P. Authorize Amendment No. 2 to Agreement No. 32860 with ATS Consulting, Inc. to
provide continued noise monitoring services required by the mitigation measures of
the approved Environmentai impact Report for the Campus Facilities Master Pian at
West Los Angeles College.
Q. Authorize Amendment No. 7 to Agreement No. 32130 with CWA AIA, Inc. to provide
an extension of time for continued Division of the State Architect process services for
the Science and Math Buiiding project at West Los Angeles College.
R. Authorize Amendment No. 3 to Agreement No. 33456 with Uniplan Engineering, Inc.
to provide additional engineering services for Campus Improvements - Street
Improvements - Lower Fire Service Road at West Los Angeles College.
S. Authorize Amendment No. 1 to Agreement No. 33561 for an extension of time to the
short-term agreement with PVJobs to provide for continued District-wide
management of the Special Opportunities.
T. Authorize Amendment No. 1 to Agreement No. 31470 for an extension of time to the
short-term agreement with Memwether & Williams Insurance Services, inc. to provide
continued contractor surety bond program administrative services.
U. Authorize the foliowing actions for Amendment No. 3 to Agreement No. 31083-1 with
Arup North America Ltd. to provide additional engineering technical support services
for all District colleges and their sateiiites.
V. RATIFY AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
Ratify Amendment No. 1 to Agreement No. 50193 with H.H. Fremer Architects to revise
the start date of the agreement for the Student Services/Administrative Swing Space at
Los Angeles Mission College.
Page
3
of
6
Pages
Corn. No. FPD1
Div- _FACJ.LmES_PLANNING AND DEVELOPMENT ""Date12-5-12
of Trustees
Los Angeies Community College District
Corn. No. FPD1
Division
FACILITIES PLANNING AND DEVELOPMENT
Date: December 5, 2012
VI. AUTHORIZE CONSTRUCTION_CONTRACTS
A. Authorize a contract with RAMCO General Engineering & Building Contractor to
provide general construction services for the Communications Building Roof
Drain/Pump project at Los Angeles City College.
B. Authorize a contract with Michi Floor Co, to provide flooring contractor services for the
Temporary Facilities project at Los Angeles City College.
C. Authorize a contract with Va!!e Grande Construction to provide genera! construction
services for the Measure J Animal Science Facilities project at Pierce College.
VII. RATIFY CONSTRUCTION CONTRACT
Ratify a contract with Precision Air Balance Co., Inc. to provide general construction
services for the Centrai Piant Phase 1 and 2 project at West Los Angeies College.
VIII.RATIFY CHANGE ORDERS FOR CONSTRUCTION CONTRACTS GREATER THAN
$30,000 IN ORIGINAL COST ISSUED UNDER THE STANDARD "DESIGN-BID-BUILD"
METHOD OF PROJECT DELIVERY
Ratify the following: Change Order No. 4 to Contract No. 33149 with Wooddiff Corporation;
Change Order No. 2 to Contract No. 33443 with Ranbay Construction, Corp.; Change Order
No. 1 to Contract No. 33472 with FYR Landscaping Inc. DBA Pierre Sprinkler & Landscape;
h.
Change Order No. 1 to Contract No, 33573 with GMZ Engineering, Inc.; Change Order No. 7 to
Contract No. 33009 with Suffolk Construction Company, inc.; Change Order No 1 to Contract
No. 33282 with Fon-Seca Cabinet & Fixture Co.
IX. RATIFY CHANGE ORDERS FOR CONSTRUCTION CONTRACTS LESS THAN
$30,000 IN ORIGINAL COST ISSUED UNDER THE STANDARD "DESiGN-BiD^BUiLD"
METHOD OF PROJECT DELIVERY
Ratify the foiiowing; Change Order No. 2 to Contract No. 33576 with RAMCO Genera
Engineering & Buiiding Contractor; Change Order No. 2 to Contract No. 33524 with GMZ
Engineering, Inc.; Change Order No. 1 to Contract No. 33552 with Masters Contracting
Corporation.
X. RATIFY SUBSTITUTLQN OF SUBCONTRACTOR
A. Ratify the foiiowing substitution regarding Contract No. 33596 with Two Brothers
Construction Company for the Science Career & Mathematics Building Demolition
Phase project at East Los Angeles Coilege.
B. Ratify the following substitution regarding Energy Conservation Service Agreement
No. 32256 with Siemens industry, inc. for Demand Side Energy Management
Services at Los Ange!es Trade Technical Coiiege.
Xl. AUTHORIZE ACCEPTANCE OF COMPLETION OF CONSTRUCTION CONTRACT
A. Authorize Acceptance of Compietion of Contract No. 33462 with Siekertech, Inc. to
provide general construction services for the Franklin HalS Modernization doors
security project at Los Angeles City College.
Page 4
of
6
Pages
Corn. No. FPD1
Div. FACILITIES PLANNiNGAND DEVELOPMENT Date 12-5-12
oard of Trustees
Los Angeies Community College District
Corn. No. FPD1
Division
FACILITIES PLANNING AND DEVELOPMENT
Date: December 5, 2012
B. Authorize Acceptance of Completion of Contract No. 33019 with HB Parkco
Construction, inc. to provide general construction services for the Parking Structure 4
(northeast) project at East Los AngeEes College.
C. Authorize Acceptance of Completion of-Contract No. 32651 with Icon West, inc. to
provide general construction services for the Bailey Library Modernization project at
East Los Angeles College.
D. Authorize Acceptance of Completion of Contract No. 33497 with GMZ Engineering,
nc to provide genera! construction services for the North Of Mail (NOM) projects at
Pierce College.
E. Authorize Acceptance of Completion of Contract No. 33522 with GMZ Engineering
nc to provide genera! construction services for the Student Learning Environments
(SLE) - Facuity Office Re-plastering project at Pierce College.
F. Authorize Acceptance of Completion of Contract No. 33546 with Masters Contracting
Corporation to provide general construction services for the Temporary Facilities Relocation, Acquisition project at West Los Angeles Coilege.
G. Authorize Acceptance of Completion of Contract No. 33552 with Masters Contracting
Corporation to provide general construction services for the Second Access Road
(Water Connection) project at West Los Angeles College.
XII. AUTHORIZE TERMINATION FOR CONVENIENCE OF CONSTRUCTION CONTR
Authorize termination for convenience of Contract No. 33435 with Sinanian Development
I nc to provide general construction services for the New Student Services Buiidmg and
Modernization of Hoimes Hall project at Los Angeles City College.
xm.AUTHORIZE AMENDMENT TO LEASE AGREEMENTS
A. Authorize Amendment No. 1 to Lease Agreement No. 33372 with McGrath Rent
Corp., d/b/a Mobiie Modular Management Corporation to extend the term an
additional 18 months for the Temporary Facilities project at Los Angeles City College.
B, Authorize the foiiowing actions for Amendment No. 1 to Lease Agreement No. 32646
with Wiiiiams Scotsman, Inc. to extend the term by 15 months for one 40) x 216*
moduiar buiiding and to extend the term by 67 months for one 40' x 216' modular
building 12^ x 40' and one 12' x 40' restroom modular building at Los Angeies Trade
Technical Coilege.
XIV. AUTHORIZE AMENDMENT TO DESIGN-BUILD AGREEMENT
A. Authorize Amendment No. 8 to Agreement No, 32654 with S.J. Amoroso Construction
Company, inc. for additional Design-Buiid services for the Student Union project at
Los Angeles City Co!iege.
B. Authorize Amendment No. 9 to Design-BuiSd Agreement No. 33063 with Hensel
Phelps Construction Co. to pay for the extension of two Eease agreements for modular
units being used as temporary swing space associated with the School of Math &
Sciences and Cox Building Upgrade projects at Los Angeies Southwest College.
C. Authorize Amendment No. 2 to Agreement No. 33376 with KPRS Construction
Services, Inc. to provide design and construction administration services for fiber
optic cabling to connect and complete the campus wide communication systems for
the Campus Wide Improvements General - Phase ill project at Los Angeles TradeTechnical College.
Page
5
of
6
Pages
Corn. No. FPD1
Div. FACILITIES PLANNiNGAND DEVELOPMENT Date12-5-12
of Trustees
Los Angeles Community College District
Corn. No. FPD1
Division
FACILITIES PLANNING AND DEVELOPMENT
Date: December 5, 2012
D. Authorize Amendment No. 6 to Agreement No. 31588 with Ameresco, Inc. for a
reduction in Design-Build services for the Campus improvements
Utiiity
Infrastructure (Central Plant) project at West Los Angeles College.
E. Authorize Amendment No. 5 to Agreement No. 32144 with McCarthy Building
Companies, Inc. for additionai Design-Buitd services for the Demolition of Temporary
and Obsolete Faci!ities at West Los Angeles Coiiege.
XV. RATIFY AMENDMENT TO DESIGN-BUILD AGREEMENT
Ratify Amendment No. 8 to Agreement No. 33063 with Hensel Pheips Construction Co.
for additional Design-Buiid services for the Northeast Quadrant Parking Structure and
Campus-wide Storm Water Collection System projects at Los Angeies Southwest
Coiiege.
XVI. AUTHORIZE PURCHASE ORDER
Authorize a purchase order with Discount Ramps.com LLC to provide rubber curb ramps
for the Campus Restroom project at Los Angeles Harbor College.
XVII. RATIFY.FUNDING SOURCE
A. Ratify the funding source for Service Agreement No. 4500127442 with Phoenix
Business Consulting for the District-Wide CMMS project to be through Measure J
Bond proceeds.
B. Ratify the funding source for Professionai Service Agreement No. 90013 with DLR
Group, incorporated of California, d/b/a DLR Group WWCOT for the E3 & E5 (Multi
Media) Replacement Buiiding Project at the East Los Angeles College to include
proposition AA funding.
Page 6
of
6
Pages
Corn. No. FPD1
Div. FACILITIES PLANNING AND DEVELOPMENT Date12.5-12
ACTION
t
..
. .
. .
v.
Los Angeles Community College District
Division FACILITIES PLANNING AND DEVELOPMENT
Corn. No. FPD2
Subject:
Date
December 5, 2012
AUTHORIZE CORRECTIONS TO WPOGRAPHICAL ERRO
BOARD ACTIONS FOR MASTER PROCUREMENT AGREEMEN
Action
Authorize the correction of typographical errors on Corn. No. FPD2 for
November 7, 2012 described below:
1. Authorize Amendment No. ^ 1 to Master Procurement Agreement
No. 40122 with Garaventa Lift.
2. Ratify the funding source for Master Procurement Agreement
4&443 40114 with Tapia Brothers Co. to be through Proposition A,
AA and/or Measure J Bond proceeds or through Genera! Fund as
applicable.
Background
Typographica! errors were identified in the two Board actions of November
7, 2012 (Corn. No. FPD2) as shown above. There are no other changes
requested.
^
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iV^vK^ A^pproved by:
Recommended by:
£^u
^
Daniel J. LaVista, Chancellor
Adrlana D. Barrera, Deputy Chancellor
Ips
Cf
Chancellor and
Date
Candaefe
Field
Park
Pea rf man
FPD2 Div.
FACILITIES PLANNING AND DEVELOPMENT
Date
Secretary of the Board of Trustees
By:
Page
of
1 Pages Corn. No.
Santiago
Svonkin
Veres
Campos
Student Trustee Advisory Vote
12-5-12
s
;.
y
ie
*
ACTION
II
.I
Los Angeles Community College District
«aas
Corn. No. FPD3
Division FAC!LIT)ES PLANNING AND DEVELOPMENT
SUBJECT:
Date
December 5, 2012
ADOPT RESOLUTION AUTHORIZING IMPLEMENTATION OF DESIGN-BU
SYSTEM OF PROJECT DELIVERY AT LOS ANGELES OTY COLLEGE
Action
Adopt a resolution (Attachment 1) authorizing the impiementation of the Design-Buitd
system of project deiivery for the foliowing project and authorizing the issuance of a
Request for Proposa!s (RFP):
.
The Holmes Halt and Student Services project at Los Angeles City College.
Holmes Hail entails renovation and modernization; Student Services entaifs all new
construction. Both components of the project are identified in the approved Campus
Faciiities Master Plan for Los Angeles City Coiiege.
Background
This proposed project includes two separate and adjacent buiidings which wii! have
individual and concurrent construction schedules:
1. Renovations and modifications to the existing Hoimes Hall classroom buiiding
originally constructed in 1938 and approximately 30,565 square feet. The scope of
work includes, but is not limited, to the following: 1) abatement of potentially
hazardous materials such as asbestos and lead; 2) interior renovations; 3) new
mechanicai and eiectrica! systems; 4) a new eievator; 5) a new roofing system; and 6)
information Technology enhancements; and
2. New construction of the Student Services building, which is approximately 73,000
square feet. The scope of work includes, but is not limited to, the foiiowing: 1
demolition of the existing Learning Resource Center (old MLK library) with a!! old
foundations and landscape planters; and 2) new construction of the Student Services
building with a!! new structure and systems.
This project was orginaUy procured via the design-bid-build method with the award of the
construction contract to the apparent iowest responsive bidder, Sinanian Development,
nc. Prior to the issuance of the Notice to Proceed, the project was paused when it was
included in the District-wide Moratorium. Upon release of the project from the Moratorium,
the College Project Management team and the College determined it wouid be in the best
interest of the College and the District to alternatively procure the project via the Design
Build project delivery method. This decision was considered through the participatory
governance processes including review by the Bond Steering Committee.
»
Recommended by:
^
KKS^^J
Adriar^O: Barrera, Deputy Chanceiior
Chancellor and
i
A/
Pproved by:
J^
^anrelJ.^Vista: Chancellor
Secretary of the Board of Trustees
Candaefe
Field
Santiago
Veres
By:
Park
Peariman
Page
Date
of
2
Pages
Corn. No. FPD3
Div.
Svonkin
Campos
Student Trustee Advisory Vote
FACILITIES PLANNING AND DEVELOP1VIENT Date
12-5-12
FPD3 Attachment 1
RESOLUTION-AUTHORIZE IIVtPLEMENTATJON OF DESIGN-BUILD SYSTEjVLOF PROJEC
DELIVERY AT LOS ANGELES CITY COLUEGE
WHEREAS, The Los Angeles Community College District, under Education Code Section 81703,
may utilize a design-build project delivery method on capital projects; and
WHEREAS, Los Angeles Mission College's Parking Structure A was conducted as a traditional
design-bid-buiid project, cost approximateiy $58.99 per square foot and required 50
months from the beginning of design to occupancy; and,
WHEREAS, By comparison and adjusted to account for project size difference, the 0!ive Street
Parking Structure for Los Angeies Trade-Technica! College, was conducted as a
design-build project, cost approximately $51.39 per square foot and required 36
months from the_begimmg of design to occupancy, demonstrating a savings of
approximately 15% in overall cost and 38% in design and construction time by
utjiization of design-build as a project delivery system; and
WHEREAS, Pierce _Col!ege's Student Services Building was conducted as a traditional designbid-buiid project, cost approximately $413.03 per square foot and required 25 months
from the beginning of construction to occupancy; and
WHEREAS, By comparison the Los Angeies Southwest College Student Services Activity Center,
was conducted as a design-build project, cost approximately $367.96 per square foot
and required 15 months from the beginning of construction to occupancy,
demonstrating a savings of approximately 12% in overall cost and 67%
construction time by utilization of design-buiid as the project delivery system; and
WHEREAS, Based on the comparisons described above, use of the design-build project delivery
method is generaliy expected to save 13.5% in overall cost and 52.5% in construction
time by utilization of design-build as a project deiivery system; and
WHEREAS, The results achieved are consistent with, or exceed the experience of the industry
with regard to cost and ^ schedule savings achieved by using design-build
methodotogy versus design-bid-build methodoiogy; now, therefore, be it
RESOLVED, That the Board of Trustees of the Los Angeies Community Coiiege District hereby
finds that it is in the best interests of the District to utilize design-buitd project delivery
for the Holmes Hall and Student Services project at Los Angeles City College and; be
it further
RESOLVED, That the Board of Trustees authorizes issuance of an honorarium to non-selected
Design-Buiid Teams which submit a responsive proposal consistent with guidelines
set forth in the Education Code Section 81703.
IN WITNESS, of the passage of the foregoing resolution, as prescribed by iaw, we, the
Members of said Board of Trustees, present and voting thereon, have
hereunto set our hands this 5th day of December 2012.
Member, Board of Trustees
Member, Board of Trustees
Member, Board of Trustees
Member, Board of Trustees
Member, Board of Trustees
Member, Board of Trustees
President, Board of Trustees
in
t
:.
SB
.
.
.
.
.
.
.
»
ACTION
Trustees
^
Hi
Los Angeles Community College District
Corn. No. FPD4
Division FACILITIES PLANNING AND DEVELOPMENT
Date
Decembers, 2012
SUBJECT: ADOPT RESOLUTION AUTHORIZING IMPLEMENTATION OF DESIGN-BU1
SYSTEM OF PROJECT DELIVERY AT LOS ANGELES VALLEYCOLLEGE
Adopt a resolution (Attachment 1) authorizing the implementation of the Design-Build
system of project delivery for the foilowing project and authorizing the issuance of a
Request for Proposals (RFP):
Campus infrastructure - ADA Upgrades and Allied Heaith and Sciences Center
»
Project at Los Angeles Valley Co!!ege
This combined singular project is for new construction and is identified in the approved
Campus Facilities Master Plan for the coiiege.
Background
This combined singular project has two components. The scope of work associated with
the first component is the implementation and compietion of accessibility improvements
throughout the coliege campus as identified in the Barrier Removal Survey completed in
2009 by BOA Architecture.
The scope of work associated with the second component of this combined singular
project is to address the following issues in three areas of the Allied HeaEth & Sciences
Center:
1. Waterproof exterior building envelope per third party test and analysis;
2. Restore interior drain systems; and
3. Completion of punch list items not subject to review by the Division of the
State Architect.
It is noted that the Aliied Health and Sciences Center was initiaiiy procured through the
Design-Bid-Build project delivery method with the construction contract awarded to FTR
ntemational. Subsequently, FTR international's contract was terminated for convenience,
Funding and Development Phases:
Funding is through Proposition A/AA and Measure J Bond proceeds. Campus
Infrastructure - ADA Upgrades and Allied Health and Sciences Center 08V.6803.02,
40J.5802.03.01. AiE Phases.
f
t-4
Recommended by:
^M/VJtoroved by:
Adrians D. Barrera, Deputy Q-iancellor
^L,-/^
'.^
i^
[^ief'J.tiaV^ta, Chance|k)r
Chancellor and
Secretary of the Board of Trustees
By:
Date
Candaele
Santiago
Field
Park
Pearl man
Svonkin
Veres
Campos
Student Trustee Advisory Vote
Page J_of J_Pages Corn. No. FPD4 Div. FAC!L!T!ES PLANNfNG AND DEVELOPMENT -Date-12^12
FPD4 Attachment 1
RESOLUTION - AUTHORIZE IMPLEMENTATION OF DESIGN-BUILD SYSTEM_OF PROJECT
DELIVERY AT LOS ANGELES VALLEY COLLEGE
WHEREAS, The Los Angeles Community College District, under Education Code Section 81703,
may utilize a design-buiid project delivery method on capital projects; and
WHEREAS, Los Angeies Mission College's Parking Structure A was conducted as a traditiona
design-bid-buiid project, cost approximately $58.99 per square foot and required 50
months from the beginning of design to occupancy; and,
WHEREAS, By comparison and adjusted to account for project size difference, the Olive Street
Parking Structure for Los Angeies Trade-Technica! Coilege, was conducted as a
design-build project, cost approximateiy $51.39 per square foot and required 36
months from the beginning of design to occupancy, demonstrating a savings of
approximately 15% in overa!! cost and 38% in design and construction time by
utilization of design-build as a project deiivery system; and
WHEREAS, Pierce College's Student Services Building was conducted as a traditional designbid-buiEd project, cost approximately $413.03 per square foot and required 25 months
from the beginning of construction to occupancy; and
WHEREAS, By comparison the Los Angeles Southwest College Student Services Activity Center,
was conducted as a design-build project, cost approximately $367.96 per square foot
and required 15 months from the beginning of construction to occupancy,
demonstrating a savings of approximately 12% in overal! cost and 67%
construction time by utilization of design-build as the project delivery system; and
WHEREAS, Based on the comparisons described above, use of the design-buiid project delivery
method is generaliy expected to save 13.5% in overall cost and 52.5% in construction
time by utiiization of design-buiid as a project delivery system; and
WHEREAS, The results achieved are consistent with, or exceed the experience of the industry
with regard to cost and schedule savings achieved by using design-build
methodology versus design-bid-build methodoiogy; now, therefore, be it
RESOLVED, That the Board of Trustees of the Los Angeies Community Coltege District hereby
finds that it is in the best interests of the District to utilize design-build project delivery
for^the. ADA and Aiiied Heaith and Sciences Center project at Los Angeles Valley
College and; be it further
RESOLVED, That the Board of Trustees authorizes issuance of an honorarium to non-setected
Design-Buitd Teams which submit a responsive proposal consistent with guidelines
set forth in the Education Code Section 81703.
IN WITNESS, Of the passage of the foregoing resolution, as prescribed by iaw, we, the
Members of said Board of Trustees, present and voting thereon, have hereunto
set our hands this 5th day of December 2012.
Member, Board of Trustees
Member, Board of Trustees
Member, Board of Trustees
Member, Board of Trustees
Member, Board of Trustees
Member, Board of Trustees
President, Board of Trustees
in
HI
r
a4
s<
'ft
ACTION
oard of Trustees
II
*;
AfifiU
Los Angeles Community College District
Division FACILITIES PLANNING AND DEVELOPMENT
Corn.No. FPD5
SUBJECT:
Date
Decembers, 2012
ADOPT RESOLUTION AUTHORIZING THE IMPLEtVIENTATION OF THE DESIGN
BUILD SYSTEM OF PROJECT DELIVERY AT WEST LOS ANGELES COLLEGE
Action
Adopt a resoiution (Attachment 1) authorizing the imp!ementation of the Design-Build
system of project deiivery for the following project and authorizing the issuance of a
Request for Proposals (RFP):
.
Central Plant Phase 1 and 2 project at West Los Angeles CoiEege.
This new construction project is identified in the approved Campus Facilities Master Plan
for the college.
Background
The Central Piant Phase 1 and 2 project adds capacity to the existing central heating and
cooling piant to accommodate new and renovated facilities as they developed at West
Los Angeles College. The project wi!l consist of additiona! boiters, chillers,
comprehensive energy management controls, as wel! as the provision of iandscaping and
hardscape features.
Funding and Development Phase
Funding is through Measure J Bond proceeds. Central Piant Phase 1 and 2.
39W.5979.03.02. Ai! Phases.
1
^V'^SbO-Approved by:
Recommended by:
Adrians D. Barrera, Deputy Chancellor
Chancellor and
Secretary of the Board of Trustees
Date
By:
Page
of
Pages
Corn, No, FPD5
i/^//l/t»/ [ .
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/
3^T@TOSr
Candaete
Field
Park
Pearlman
Santiago
S van kin
Veres
Campos
Student Trustee Advisory Vote
Div. FACILITIES PLANNING AND DEVELOPMENT Date12-5-12
FPD5 Attachment 1
RESOLUTION- AUTHORIZE IMPLEMENTATION OF DESIGN-BUILD SYSTEM OF
PROJECT DELIVERY AT WEST LOS ANGELES COLLEGE
WHEREAS, The Los Angeles Community College District, under Education Code Section
81703, may utilize a design-build project deiivery method on capital projects;
and
WHEREAS, Los Angeles Mission College's Parking Structure A was conducted as a
traditional design-bid-build project, cost approximately $58.99 per square foot
and required 50 months from the beginning of design to occupancy; and,
WHEREAS, By comparison and adjusted to account for project size difference, the Olive
Street Parking Structure for Los Ange!es Trade-Technical College, was
conducted as a design-build project, cost approximately $51.39 per square
foot and required 36 months from the beginning of design to occupancy,
demonstrating a savings of approximately 15% in overaU cost and 38% in
design and construction time by utilization of design-build as a project
delivery system; and
WHEREAS, Pierce College's Student Services Building was conducted as a traditional
design-bid-buiid project, cost approximately $413.03 per square foot and
required 25 months from the beginning of construction to occupancy; and
WHEREAS, By comparison, the Los Angeies Southwest College Student Services
Activity Center, was conducted as a design-build project, cost approximateiy
$367.96 per square foot and required 15 months from the beginning of
construction to occupancy, demonstrating a savings of approximateiy 12% in
overail cost and 67% in construction time by utilization ofdesign-build as the
project delivery system; and
WHEREAS, Based on the comparisons described above, use of the design-builcf project
delivery method is generaiiy expected to save 13.5% in overall cost and
52.5% in construction time by utiEization of design-buitd as a project delivery
system; and
WHEREAS, The results achieved are consistent with, or exceed the experience of the
industry with regard to cost and schedule savings achieved by using designbuiid methodology versus design-bid-build methodoiogy; now, therefore, be it
RESOLVED, That the Board of Trustees of the Los Angeles Community College District
hereby finds that it is in the best interests of the District to utiiize design-buiid
project deiivery for the Central Piant Phase 1 and 2 project at West Los
Angeies College and; be it further
RESOLVED, That the Board of Trustees authorizes issuance of an honorarium to non-
selected Design-Build Teams which submit a responsive proposal consistent
with guidelines set forth in the Education Code Section 81703.
IN WITNESS, of the passage of the foregoing resoiution, as prescribed by iaw, we, the
Members of said Board of Trustees, present and voting thereon, have
hereunto set our hands this 5th day of December 2012.
Member, Board of Trustees
Member, Board of Trustees
Member, Board of Trustees
Member, Board of Trustees
Member, Board of Trustees
Member, Board of Trustees
President, Board of Trustees
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ACTION
..
9.
. .
. .
'*'
Los Angeles Community College District
s
Division FACILITIES PLANNING AND DEVELOPMENT
Corn. No. FPD6
SUBJECT:
Date
December 5, 2012
ADOPT RESOLUTION AUTHQRIZING.__LMPLEMENTAT!ON OF DESIGN-BUILD
SYSTEM OF PROJECT DELIVERY AT LOS ANGELESJ^ARBOR COLLEGE
Adopt a resolution (Attachment 1) authorizing the implementation of the Design-Build
system of project deiivery for the following project and authorizing the issuance of a
Request for Proposais (RFP):
.
OEcf Administration Modernization/Campus Wide Americans with Disabilities
Act (ADA) Transition & Access Comphance project at Los Angeles Harbor
College
This renovation and modernization construction project is identified in the approved
Campus Facilities Master Plan for the college.
Background
The scope of work for the Old Administration Modernization/Campus Wide ADA
Transition & Access Compiiance project at Los Angeles Harbor Coilege inckides the
renovation and modernization of the OEd Administration Building and wili aiso address
accessibiiity deficiencies that have been identified throughout the college campus.
The Old Administration Building currently accommodates classroom and office
space. Through this project, these areas will receive architectural upgrades,
structural reinforcement, and the modernization of mechanica!, eiectrical, plumbing
and technoiogy systems. In addition, improvements will be made to the overa
surrounding landscape and hardscape features. The project also includes the upgrade
and consolidation of the existing campus Data Center.
The scope of work which addresses ADA requirements includes interior and exterior
improvements to specific buiiding components and existing site features.
FundinQ and Development Phase
Funding is through Proposition A/AA and Measure J Bond proceeds. Old Administration
Modernization 33H.5329.03, Campus Wide ADA Transition & Access Compiiance
13H.7338.02.01, 40J.5302.03.01. Ai! Phases.
i
.I
u
^AN^PProved by: /I^AA^
^w^
5^1
niei J. Lg^ista, Chancellor
Adriana D. Barrera, Deputy Chancellor
Recommended by:
Chancellor and
Secretary of the Board of Trustees
Date
By:
Page
Candaele
Field
Park
Peariman
Santiago
Svonkin
Veres
Campos
Student Trustee Advisory Vote
of
Pages
Corn. No. FPD6
Div.
FACILITIES PLANNING AND DEVELOPMENT Date
12-5-12
FPD6 Attachment 1
RESOLUTION - AUTHORIZE IMPLEMENTATION OF DESIGN-BUiLD SYSTEM OF PROJEC
DELIVERY AT LOS ANGELES HARBOR COLLEGE
WHEREAS, The Los Angeles Community Coilege District, under Education Code Section 81703,
may utilize a design-build project deNvery method on capital projects; and
WHEREAS, Los Angeles Mission Coiiege's Parking Structure A was conducted as a traditional
design-bid-build project, cost approximateiy $58.99 per square foot and required 50
months from the beginning of design to occupancy; and,
WHEREAS, By comparison and adjusted to account for project size difference, the Olive Street
Parking Structure for Los Angeles Trade-Technical Coilege, was conducted as a
design-build project, cost approximateiy $51.39 per square foot and required 36
months from the beginning of design to occupancy, demonstrating a savings of
approximately 15% in overalS cost and 38% in design and construction time by
utilization of design-buiid as a project delivery system; and
WHEREAS, Pierce College's Student Services Building was conducted as a traditional designbid-buiid project, cost approximately $413.03 per square foot and required 25 months
from the beginning of construction to occupancy; and
WHEREAS, By comparison, the Los Ange!es Southwest College Student Services Activity Center,
was conducted as a design-build project, cost approximate!y $367.96 per square foot
and required 15 months from the beginning of construction to occupancy,
in overaSi cost and 67%
demonstrating a savings of approximately 12%
construction time by utilization of dessgn-build as the project delivery system; and
in
WHEREAS, Based on the comparisons described above, use of the design-buiict project delivery
method is generaiiy expected to save 13.5% in overaii cost and 52.5% in construction
time by uti!ization of design-build as a project delivery system; and
WHEREAS, The results achieved are consistent with, or exceed the experience of the industry
with regard to cost and schedule savings achieved by using design-buiid
methodoiogy versus design-bid-buiid melhodotogy; now, therefore, be it
RESOLVED, That the Board of Trustees of the Los Angeles Community College District hereby
finds that it is in the best interests of the District to utilize design-buiid project delivery
for the Old Administration Modermzation/Campus Wide Americans with Disabilities
Act (ADA) Transition & Access Comp!iance project at Los Angeles Harbor College
and; be it further
RESOLVED, That the Board of Trustees authorizes issuance of an honorarium to non-selected
Design-Build Teams which submit a responsive proposal consistent with guidelines
set forth in the Education Code Section 81703.
IN WITNESS, of the passage of the foregoing resolution, as prescribed by Saw, we, the
Members of said Board of Trustees, present and voting thereon, have hereunto
set our hands this 5th day of December 2012.
Member, Board of Trustees
Member, Board of Trustees
Member, Board of Trustees
Member, Board of Trustees
Member, Board of Trustees
Member, Board of Trustees
President, Board of Trustees
<1
.
ACTION
ft
'It,
Los Angeles Community College District
a
Division
Com.No.HRD1
Human Resources
Date: December 5, 2012
SUBJECT: PERSONNEL SERVICES ROUTINE ACTIONS
1. Academic Service:
Total
Total
(This Report)
(07-01-12 to Date)
173
1601
2. Classified Service:
(Cterical, technicai, supervisors, maintenance &
operations, trades, classified managers, confidential)
109
580
3. Unclassified Service:
(Student workers, professional experts,
community services staff, community recreation)
631
6398
913
8579
(Faculty, Academic Administration,
Academic Supervisors)
Totat:
DATE RANGE: October 16, 2012 - November 16, 2012; SR: 654; SR: 655
All personnel actions reported herein are in accordance with the Board of Trustees Rules
and are within the approved budget. Personnel actions include retirements, employment,
eaves, separations/resignations and assignment changes.
The ciassified assignments noted above
have not been certified by the Personnel
Commission and are subject to further
audit by the Personnel Commission due
y
to SAP transition issues and may be
/
subject to change.
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MichaeS ShanaHan
Sr. Associate Vice Chancellor
Human Res
ces
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Recommended by:
&^
Karen Martin
Personnel Director
Personnel Commission
K>^sT^.\N,
Adriana D. Barrera, Deputy Chanceilor
^Approved by: ^
Zfc»
w/
/ Daniel. LaVista, Chancellor
Chancellor and
Candaele
Santiago
Secretary of the Board ofTmstees
Field
Svonkin
Park
Veres
Peariman
Campos
Date
By
Page
of
Pages
Corn. No. HRD1
Div.
Human Resources
Student Trustee Advisory Vote
Date:
12-5-12
s
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SB
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aE
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Los Angeles Community College District
I
Division Educational Support Services
Corn. No. ISD2
Decembers, 2012
Date
Subject: APPROVAL OF EDUCATIONAL PROGRAIVES AND COURSES
1. APPROVE NEW COURSES
Transferabifitv
DANCETQ 111
Ballet Techniques I (1 Unit) CITY
csu
DANCETQ 112
Bailet Techniques II (1 Unit) CITY
csu
DANCETQ 113
Ballet Techniques ill (1 Unit) CITY
csu
DANCETQ 114
Ballet Techniques IV (1 Unit) CITY
csu
DANCETQ 122
Jazz Dance Techniques II (1 Unit) CITY
csu
DANCETQ 123
Jazz Dance Techniques Hi (1 Unit) CITY
csu
Diversity in Education: Teaching for
Diverse Populations (3 Units)
csu
205
EDUC
SOUTHWEST
265
KIN
^
^
Recommended by: J^2^2
^
Sx^
?onafd GaufKjer, President, DAS
.»
K)A^ \/s
K^^Approved
Adriana D. Barrera, Deputy Chancellor
^^
Chancellor and
Page
Date
of
2
Pages
Corn. No.
ISD2
/iCi^nief J. /aVista,^Chancelior
i
by: //^/
Candaele
Field
Park
Pearlman
Secretary of the Board of Trustees
By:
f^-^C^^.
i'
^asmin'Delahoussaye, Vice Cha^eilor
Recommended by:
csu
Fitness Through Cross Country
Conditioning
(1 Unit) CITY
^
Santiago
Svonkin
Veres
Campos
StydentTnjsteeAdvispryyote
Div.
EDUCATIONAL SUPPORT SERVICES
Date
12-05-12
of Trustees
Los Angeles Community College District
Corn. No. ISD2
Division: Educationa! Support Services
Date: December 5, 2012
Transferability
TECTHTR
313
Scenic Art for Theater (3 Units) EAST
THEATER 246C Vocal Performance Workshop - Level 3
csu
csu
(2 Units) CITY
THEATER 260
Acting I (3 Units) EAST
csu
II. RATIFY ADDITIONS TO EXISTING CREDIT COURSES
The following are college additions of Individual courses which have been
previously adopted by the Board of Trustees
Transferability
008
E.S. L.
GEOLOGY002
032
G!S
College English as a Second Language 8:
Advanced ESL Composition (6 Units) CiTY
csu
Earth History (3 Units) CiTY
csu
G!S Applications: ARCVIEW (3 Units)
csu
EAST
227
MATH
Statistics (4 Units) ITV
csu
III. APPROVAL OF NEW EDUCATIONAL PROGRAMS
Los Angetes City College
A. Certificate of Achievement in Costume Desicm Leve! 2 (60 Units)
B. Certificate of Achievement in Technical Theater Entertainment
Technology,
Level 2 (60 Units)
Page
2
of
2
Pages
Corn. No. ISD2
DJV. EDUCATIONAL SUPPORT SERVICES
Date 12-05-12
of Trustees
ACTION
Los Angeles Community College District
Corn. No. PC 1
Division
Subject:
I.
PERSONNEL COMMISSION
Date: Decembers, 2012
PERSONNEL COMMISSION ACTIONS
Classification Studies:
A. Concur with the action _of the Personnel Commission to reclassify EN 819233, from
Maintenance Assistant to Carpenter, effective January 6, 2012.
Maintenance Assistant
$3,269
$3,449
$41,391
$39,233
$3,638
$43,667
$3,839
)
$46,069
;
$4,050
$48,603
1
Monthly
Annually
Carpenter
$31.75 hourly
Flat Rate
BACKGRauNI):^ In accordance with the Provision of the SEKT Local 99 Contract and
Educationco^perso.n.n.elcommissio».staffc?nduct^>"°»^Thea^dri
E?!^iT.i!lo^t^SAhe^?^t.Facilities.Dep^?nL^E^SL^OSAnseles
lh^^T^ll!^nli^liiti!! Sft?i^inc^mbent fal1 withmtheclassificationofCa^)enter The
^^^^^^approxlmately$8'282'42:Thfi'201I:2()13fi^'yearc-to?thi:
B' ?<?^w^h.th!_actio^ofthe !>ersonn,el ^m!nission to reclassify EN 1016207, from Secretary
to Senior Secretary, effective August 20,2012.
Secretary
$2,777
)
$33,327
;
$2,930
$35,160
;
$3,091
?
$37,094
;
$39,134
$3,440
$41,286
$3,629
;
$43,557
$3,261
$3,440
;
$41,286
Monthly
Annually
$3,829
Monthly
Annually
Senior Secretary
$3,091
1
$3,261
;
$39,134
$37,094
$45,953
BACRGROUND;,.In acc.ordan^ with the Provision of the AFT Contract and Education
codi^non»elc»mmission stoff-" an audit Theaudit^t^e^^eZ^^
^^il^l&e^mbentfallwlthinthec!assi^-°^^^^IUTh:^^
]^^a^^s^ ^ An^es Southwest CoUeg. -The2CH2%sJ;^=
this action is approximately $1,749.
IS
/
/
/
1;
Recommended by:
'/
^
Kar@/h J. Marti^C
Personnel
Director
.\^,
Chancellor and
Candaeie
Secretary of the Board of Trustees
Santiago
Field
Svonkin
Park
Veres
Peariman
Campos
Student Trustee Advisory Vote
By
Page
Date
of
2
Pages
Corn. No.
PC 1
Di V.
PERSONNEL COMMSSSION
Date
12/5/2012
Los Angeles Community College District
Com.No.PC1
PERSONNEL COMMiSSlON
Division
Date: December 5, 2012
C. Concur with the action of the Personnel Commission to reclassify EN 1000701, from Senior
Secretary to Online Technical Support Assistant, effective March 26, 2012.
Senior Secretary
$3,091
$37,094
$3,261
$39,134
$3,440
$41,286
$3,629
;
$3,829
;
Monthly
$43,557
$45,953
Annually
$4,151
$49,813
$4,379
$52,553
Monthly
Online Technical Support Assistant
$3,535
$42,421
$3,729
$44,754
$3,934
$47,216
Annually
BACKGROUND: In accordance with the Provision of the AFT Contract and Education
Code, Personnel Commission staff conducted an audit The audit determined that the duties aad
responsibilities of the incumbent fall within the classification of Online Technical Support
Assistant. The position is located in the Distance Learning Center at West Los Angeles College.
The 2011-2012 fiscal year cost of this action is approximately $1,045. The 2012-2013 fiscal year
cost of this action is approximately $3,860.
II.
Claim for Temporary Work Out of Classification
Concur with _the action of the Personnel Commission to approve payment for temporary work out
of classification for EN 819182 for the period of May 1, 2012 to August 29, 2012.
BACKGROUND: A Stock Control Aide assigned to the Bookstore at Los Angeles Southwest
College, was performing higher level duties during the time periods specified in the report. In
determining an appropriate salary differential for the work out of class performed by the employee,
staff took into consideration the employee's current salary, the salaries for Assistant Bookstore
Manager and Bookstore Buyer positions, and rules of promotion. The recommended salary
differential for the employee's work out of class is 5.7%. The estimated cost of this action is $506.
Page 2
of
2
Pages
Corn.No.
PC 1
Div.
PERSONNEL COMMISSIONDate
12/5/2012
;*
:.
.<
's
'A
ACTION
II
*
»:
Los Angeles Community College District
i
Division:
Corn No. CH1
CHANCELLOR
Date: December 5, 2012
Subject: APPROVAL _0_F_THE_LACC COLLEGIAL CONSULTATION AGREEMEN
THE COLLEGE PRESIDENT
Refer to CH1 Attachment 1.
Background: The Chancellor recommends approva! of the consultation agreement
deveiopecTand agreed to by the LACC Academic Senate and the Interim President.
<MM/1_
Approved by ^
Mi'/
aniel ./LaVlsta, Chancellor
Chancellor and
Candaele
Field
Park
Pearlman
Secretary of the Board of Trustees
Date
By:
Page
Santiago
Svonkin
Veres
Campos
Student Trustee Advisory Vote
of
Pages Corn. No.
CH1
Div.
CHANCELLOR
Date
12/5/12
.w
ATTACHMENT "1"
LACC
1§
ppr'~
The /Acactem/c Senate
of
Los Ange!es Cfty College
JLOS ANGei-eS
CITY cottese
Resolution #02"F12: Collegial Consultation Agreement with the College President
Whereas,
The district governing board or its designee, with the designee being the College President, shall
consult collegiatly with the academic senate on academic and professional matters as defined in Title 5
section 53200 and Chapter XVIH. Article I of the LACCD Board Rules;
Whereas.
The College President shall, through the coileglaf consultation process, rely primarily upon primarify
upon the advice and judgment of the academic senate or reach mutual agreement with the academic
senate on recommendations made by the academic senate on academic and professional matters;
Whereas,
It is recommended that districts and colleges adopt policies on collegial consultation that delineate
which academic and professional matters are designated "rely primarily" and which are designated
"mutual agreement," as stated in the Community College League of California and the Academic
Senate for California Community Coifeges joint paper "Participating Effectively in District and College
Governance" adopted in Fall 1998, and is an important part of succession planning;
Whereas.
The proposed Collegiat Consultation Agreement was developed and finalized in a coliegial manner and
agreed to by the President of Los Angeles City College;
Resolved.
That the Academic Senate of Los Angeles City Coiiege approve the Collegial Consultation Agreement
and recommend to the President of Los Angeles City College submission of this agreement to the
Board of Trustees of the Los Angeles Community College District for final approval.
Resolution # and TJtte:
Resolution #02-F12: CoHegfa! Consultation Agreement with the Coiiege President
Resolution Type:
Academic Senate Disposition
Recommendation to the President
x
vrrihi T^*"I-'-'|J
Sense of the Senate
x
Approved
Rejected
.->..*>1>
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L-vn,
L^-
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11/1/2012
Date
.r.
<"?»^nnm
John E. Irfeitas
President Academic Senate
Summary of Reconrimendatlon(s) (attach additional documentation as needed):
The Academic Senate of Los Angeies City Coliege approve the Cofjegial Consultation Agreement and
recommend to the President of Los Ange!es City College submission of this agreement to the Board of
Trustees of the Los Angeles Community College District for final approva
College President Disposition of Recommendation(s
1
/"
Approved
Rejected
If rejected, tl^ President provides a written explanation to the Academic Senate, per Titte 5
/
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^
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Renee D. Martlnez
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,^mJWA»A
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r^ ^'
.it
Interim President, Los Angeles City'Coitege
^^ ^
Date
rf"
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A
4
%
Los Angeles
r<th'
®
Community CollegeDistrict
Date: December 5, 2012
Division: EDUCATIONAL SUPPORT SERVICES
Corn No. 1SD1
Subject: STUDENT DISCEPLINE - EXPULSION
1. Expel Los Angeles Pierce College student, SID# - - 0406, from a
Nursing programs in the Los Angeles Community College District,
without reconsideration.
The student has violated the foiiowlng Standard of Student Conduct:
Board Rule 9806(a.) Unsafe Conduct in connection with a
Health Sen/ices Program
II. Expel Los Angeles City College student, S!D# - - 8302. from aif
colleges in the Los Angeles Community College District, without
reconsideration.
The student has violated the foilowing Standards of Student Conduct:
Board RuEe 9803.12 Dishonesty: knowingly furnishing false
information
Board Ru!e 9803.14 College documents: forgery, alteration or
misuse of college documents
Background: Education Code 72122 requires that the final action of
the-Board shall be taken in a public meeting. The above
recommendations are made in accordance with Board Rule
91101.17.
±,
Recommended by:
2
asmin Delahoussaye. Vice Chan^ltor
^w?
. /^Daniej^J.iMi
La Vista, Chancetlor
I*
Recommended by:
)<>A. ^^-2
^\^SU\<k
Approved by^^
Adnana'D. Barrera, Deputy Chancellor
Chancellor and
Secretary of the Board of Trustees
Date
By
Page
of
1Pages Corn. No.
ISO
Candaeie
Santiago
Field
Svonkin
Park
Veres
Pearlman
Campos
Student Trustee Advisory Vote
Date
Div:EDUCATIONAL SUPPORT SERVICES
12-5-12
1
t
NOTICE
Trustees
Decembers, 2012
Los Angeles Community College District
Corn. No. BT/A
Board of Trustees
Division
Date: December 19, 2012
Subject: AMEND BOARD RULE 10701. ATTENDANCE AT CONFERENCES - BOARD MEMBERS
The following motion is presented by Trustees Svonkin, Veres, and Santiago:
Amend Board Rule 10701 as foiiows;
10701. ATTENDANCE AT CONfERENCES - BOARD MEMBERS.
A, Members of the District governing board are authorized, subject to Board approval, to attend
and be reimbursed for actual and necessary expenses for meetings or conferences related to
public school education as follows;
o Visits to educational institutions.
o Meetings of the California Legislature, its committees, or with any members thereof.
o Meetings of or with accreditation counciis or committees.
o Meetings of conferences of any society, association or organization which the Board
has approved for membership.
o Meetings with Federal, State or iocai government officiais on matters of District
business.
o Meetings with officers or employees of other educationai institutions,
o Meetings to interview prospective empioyees.
o Such other meetings on matters of District business as may be directed by the Board.
8, Travel Authorization and Budflet
1. Trustees Traveling for the District
a. Authority to Act as Representative., Trustees traveling as a representative
of the Board or the District must.obtain advance, express ^thont^rom
the Board; regardless of the funding source. Trustees travetjngtojXtend
an educational conference who are not actinclin a representative capacity
do not need to obtain advance auThonty.
b- Authoritv to Jncu;,Expenses-.Trustees must obtajn advance, express
authority of the Board in order to De^eimbursed for expensesJaLthe
District, except, to ;vslT colleges, colleqe.sponsored events^eyents
sponsored by District or college auxiliary organizations; to attend District
Board meetings or -committee meetings; or to attend educationjl
conferences,
c. When the Chancellor requests the assistance of a Trustee to acLas_a
representative of the Board,_and advance approval is not possjbtedyejo
the press of business, the Board may ratify-both the representation and
the expenses incurred,
Chancellor and
Secretary to the Board of Trustees
By
Page
2
Pages
Corn. No.
BT/A
Div.
Santiago
Field
Svonkin
Park
Veres
Peariman
Date
of
Candaeie
Campos
Student Trustee Advisory Vote
Board of Trustees
Date
Notice:
12/19/12
12/5/12
Trustees
Los Angeles Community College District
Corn. No. BT/A
Board of Trustees
Division
Date: December 19, 2012
2. Travel and Mileage Allowance
a. For each fiscal year, the Trustees shall adopt a budget with
for
mileage, hotel, conference fees and other related expenses for conducting
District business. The allowances shall be stated in the following parts:
I.
MHeaqereimbursement for attendmq_District Board meetings andany
v
District BoardI committee meeting ("Meeting IVIileaae^l;
n. Other local mileage for District business ("Local MileaQe");
iii. Conference expenses ("Conferences").
b. The Trustees shall have egual amounts available for their resgectjye
allowances, except as follows:
i. Additional budaetarv resources may be allowed for the President of
the Board _ or for a_ Trustee serving as an ongoing, designated
representative of the Board in a local, state or national organization;
ii. The Meeting Mileage allowance shall be increased as necessary for a
Trustee to attend any and all District Board meetings or committee
meetings of the Board.
c. Except as provided within this rule, an individual Trustee shall not be
entitled to reimbursement for expenses beyond the allocated Local
Mileage and Conference aflowances, unless another Trustee consents to
the transfer of funds from his or her respective allowances to that
Trustee's allowances,
d. A Trustee may obtain permission to travel on behalf of the District at his or
her own expense.
3. Travel on non-District Funds
a. A Trustee may travel at the Trustee's personal expense on his or her
behalf.
b. Trustees who travel on non-District funds shall have be responsible
individually for appropriate reportinff as required by the Conflict of Interest
Code, or by other applicable laws, including but not limited to taxjaws,
4. Activity Report
a. Trustees who utilize their Conference allowance or travel as a District or
Board representative shall provide a brief, written report reffardinqjhose
activities in order to be reimbursed, or if advances were providecfjn
keeping with District policies, within thirty (30) days after completion of
the activity.
Backctround: The Finance and Audit Committee reviewed a proposed poiicy on Trustee travel and
mileage expenses. After deliberations regarding the draft during its meeting on November 7, 2012,
the Committee voted unanimous!y to recommend to the full: Board the adoption of this poiicy,
Page 2
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Pages
Corn.No.
BT/A
Div.
Board of Trustees
Date
Notice:
12/19/12
12/5/12
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Corn No. BF/A
Notice: December 5,2012
Los Angdes Community Coilege District
i
Division: BUSINESS AND FINANCE
Date; January 16, 2013
Subject: Amend Board Rule 7503.10" Mileage Reimbursement Rates
Authorize^he following change in Board Ruie 7503.10, Chapter V!l, Article V
Mileage Reimbursement, effective January 1, 2013.
7503.10 Standard Mileage Rates For use of empioyee automobiles in conducting
authorized District business. ^Ifty-Fjvo_and one haif-eeRte-(&5 Vs) por mile for all
mtiee. Fifty-Six and one half cents (56.5) per mile for all miles.
10711. Transportation Cost. When transportation is by public conveyance,
allowance for air ortrain travel shaii be at the coach rate.' First class travel
accommodations shal! be permitted only when coach accommodations would be
impracticai. Reimbursement for travel by private automobiie to destinations beyond
a 100 mile radius of the Los Angejes City Hail shall be at a rate of fifty five and bno
half cents (55 Vs) cents per mild fiftv-sixand one-half cents(56.5) per mile. A!i such
travel shall not exceed the cost oftheappropriate avaifable common carrier to the
destinafon. Priority of availability for determination of payment shall be: (1) Air, (2)
Rail, (3) Bus,
BackQround: This change increases the reimbursement rate by one cent per mile,
bringing tiie Los Angeies Community Coliege District mileage^ rate in fine with the
Internal Revenue Service Guidelines for miles. The Internal Revenue Service has
increased their rate due to the gasoline price increases. The last District rate
adjustment was authorized August 1 0,2011.
Recommended by:
MhxS^
^O^A^,,, Approved by,
Adriana D. Barrera, Deputy Chanceiior
Chancellor and Secretary of the Board of Trustees
Page
Candaele
Field
Park
Peariman
Date
By:
of
Pages Corn. No.
BF/A
^
^
L^
/DanieT7 La Vista, Chancellor
Div.
BUSINESS AND FINANCE
Santiago
Svonkin
Veres
Campos
Student Trustee Advisory Vote
Date
Notice
12-5-12
1-16-13
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NFORMATIVE
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Corn. No. 1SD/A
Los Angeles Community College District
Division Educational Support Services
December 5, 2012
Date
Subject: AUTHORIZATION OF STUDENT TRAVEL
Los Angeles City College
Ratify the travel of four students and two faculty members who participated
in an event titled the London Costume Study Trip in London, United
Kingdom during the period of November 12 to November 18, 2012.
Background: The Victoria and Albert Museum was the sponsor of this trip.
FISCAL IMPLICATIONS: The total estimated cost of this trip was
$8,000.00. The funds for this trip came from the personal budgets of the
students and faculty. No District funds were used for this trip.
East Los Angeles College
Authorize three students and one faculty member to attend the 2013
Transportation Research Board (TRB) Annual Meeting and Eisenhower
Transportation Fellowship Program Research Showcase in Washington
D.C. from January 12 to January 16,2013.
Background: The Transportation Research Board is the sponsor of this
event.
FISCAL IMPLICATIONS: The total estimated cost of the trip is $4,665.00.
Funds will come from the National Science Foundation ASSIST project
grant. No District funds will be used.
Page
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Corn. No,
ISD/A
Div.
EDUCATIONAL SUPPORT SERVICES
Date
12-05-12
BSD1 RESOURCE DOCUMENT
A. Purchase Orders issued as indicated. These are orders issued on campus
for purchase not to exceed $81,000 each.
B. Facilities Order Forms.
C. Agreements for Art Modeling Services.
D. LEASE OF EQUIPMENT AGREEMENTS
4500180178 Harbor. Agreement with Ricoh Americas Corp. for lease,
including maintenance, of a Ricoh Pro 907EX Basic
Production copier_system for a 60-month period beginning
Decembers, 2012 or the actual date of delivery, whichever
isiater. Tota! cost: $46.114.
4500180215 East. _ Agreement with RicohAmericas Corp. for lease,
including maintenance, of a Ricoh Aficio MP 4002SP
copier system for a 36-month period beginning December
8> 2012 or the actual date of delivery, whichever is later.
Total cost: $9,357.
E. LEASE OF FACILITIES FOR DISTRICT USE
4500173813 City. Amendment to agreement with the California State
University Los Angeles for use of facilities to hold
graduation commencement on June 1, 2012, increasing
the total contract amount from $12,347 to $ 13,373. Total
increase in cost; $1,026.
4500180385 East. No-cost use of facilities with La Puente Unified
School District for classroom faciiities to allow the East Los
Angeies College - Jahne Escalante Math Program to
provide two math courses, at Workman High School and at
La Puente High School on Tuesdays and Thursdays from
3:10 pm_to 5:40 pm during the period of September 18,
2012 to December 20, 2012.
4500180387 East. Lease of facilifcswith Montebello High School for
the use of the baseball field by East Los Angeles CoNege
Baseball team for practices on designated dates and times
for a total of 64 dates of use during the period of August
28, 2012 to December 14, 2012. Total cost: $5.760~.
4500180388 Pierce. Lease of classroom facilities from St. Martin in the
Fields Episcopal Church for use by Pierce College
Community Extension on designated dates and times
during the period of September 4, 2012 to June 30, 2013.
Total cost: $15,000.
Page 1 of 15 Business Services
December 5, 2012
F. LEASES. USE PERMITS AND CiViC CENTER PERMITS OF DISTRICT
FACILITIES
4500137324 City. Annendment to renew Permit for Use with Seven Star
Parking for use of the^Los Angeles City College parking !ot
located near the Los Angelesluna Banquet Hall for
overflow vaiet parking, for use on weekends only during the
renewal period October 1, 2012 to September 30, 2013,
inclusive, at a monthly income of $500. Total income:
$5,750.
4500180389 Mission. Permit for Use with Concordia High School for
their use of the college gymnasium for girl's and boy's
yolleyball practices and games and boy's and girl's
basketball practices and games on designated dates and
time during the period August 16^2012 to May 6, 2013,
with a total use of 239.5 hours. Tota! income:' $18,000.
4500180390 Mission. Permit for Use with Lee Harris of Harris Sports for
the use of the gymnasium at the Health, Fitness and
Athletics Complex for basketball practices on 12 Tuesday
nights from 7:00 pm to 10:00 pm_during the period October
2, 2012 to December 18, 2012. Total income: $4.193.
4500180391 Pierce Permit for Use with Louisville High School for their
use of the swimming pool for Water Poio practice on
designated dates and times during the period September
4, 2012 to December 28, 2012, fora total of 103.5 hours.
Total income: $3,706.
4500180392 Pierce; Permit for Use with El Camino Real High School
for their use of the swimming pool for Water Polo practice
on designated dates and times during the period
September 4, 2012 to December 19,~2012', fora total of
104 hours of use. Total income: $3,775.
4500180393 Pierce Permit for Use with Los Angeles Hebrew High
School for their use ciassroorr space and other ancNlary
facilities to teach classes during the period September 1,
2012 to June 30, 2013, on designated dates and times for
a total of 27 dates of use. Total income: $34.326.
G. MAINTENANCE AGREEMENTS
4500180356 District Office. Agreement with Wittier Young Service Co.,
nc., to provide maintenance of the air conditioning
equipment in the computer center on the second floor and
on the roof of the building, for the Office of Information
Technoiogy during the period October 1, 2012 to
September 30, 2013, inclusive. Total cost: S5.160.
4500178961 East Agreement with Xerox Corporation to provide
maintenance_fpr one Xerox W5135T copier located in the
Admissions Office during the period April 4, 2012 to
Page 2 of 15 Business Services
December 5, 2012
Septembers?, 2014^ inclusive, with a 30 day termination
clause. Totaicost: $1,500,
4500178045 ^rade~T^echnlcaJi._AareeJnen?with Gerber Technology, Inc.
to provide maintenance for plotter, digitizer and table
pcated in the Fashion Department during the period July 1,
2012 to June 30, 2013, inclusive. Total cost: $6,720.
4500166016 yaHey. Amendment No. 1 to renew agreement with Knorr
Systems, Inc. to provide maintenance on two Lochinvar
CopperFin 11 and EnergyRite_P_ool Heaters, increasing the
total contract amount from $5,545 to $11,177 from October
1, 2012to September 30, 2013, jnclusive, for the second
year of the agreement. Total additional cost: $5.632.
H. STUDENT INTERN AGREEMENTS
4500160560 Harbor- icost Amendment No 1 to correct agreement
^i'?- pro-vi.d_?nce,^ealt.h,and. services/E-ittle Company of
Mary providing clinical training for students in the nursing
program, from a start date of February 7, 2011 to a start
date of October 30, 2012.
4500180159 Pierce. Np-cost agreement with Veterinary Centers of
America West Los Angeles Animal Hospital for clinical
^LnJI^?f-stud^ntsr.en~r?Ji?d .in the^Re9istered Veterinary
Technician and/orPre-Veterinary Science Program during
the period August 27, 2012 to August 26, 2017, inclusive;
SERVICE AGREEMENTS
4500180394 Oty^ Agreement with Community College Search Services
for the search and recruitment of the Interim Vice
President Academic Affairs, Dr_Mary Callahan during the
period j3f July 11, 2011 to June 30, 2012, inclusive, fota
cost: $10,000.
4500179954 City. Agreement with Sprint Solutions, Inc. for cellular and
radio telecommunications services, including voicemail,
direct connect, and paging for 18 radio-only units, 8
cellular-and-radjo units, and 7 celtuiar-onty units used by
the Coilege's administrative and operations personnel,
during the period Ju!y 1, 2012 to June 30, 2013, inclusive.
Total cost: $12.644.
4500179030 District 9ffice' Agreement with the Sonoma Community
College District on behalf of Santa Rosa College, for the
services of a BSI network coordinator for the Bay Area
Regional jMetworkjn assisting the District, as part of the
District's 2012-13 English as a Second Language/Basic
Skills Professional Development grant, in providing
coordination with the regional networks of'the statewide
Basic Skills initiative (BSI),and direct support to the
colleges participating in its BSI region, under the direction
Page 3 of 15 Business Sen/ices
December 5, 2012
and supervision of the 2012-13 ESL/Basic Skills
Professional Development Grant Project Director, from
Ju!y 1, 2012 to June 30, 2013, inclusive. Total cost:
$62,500.
Various
District Office. Amendment to extend agreements with the
following community college systems in "assisting the
District, as part of the District's 2012-13 English as a
Second Language/Basic Skills Professionaf Development
grant of American Reinvestment and Recovery Act (ARRA)
funds allocated to the District in providing coordination for
the regional networks of the statewide Basic Skills Initiative
(BSI), and direct support to the colleges participating in
each BS I region, underthe direction and supervision of the
2012-13_ESL/Basic Skills Professional Development Grant
Project Director, increasing the total contract amount from
$581,146 to $805,746 from July 1 , 2012 to June 30, 2013,
inclusive. Total additional cost: $224.600,
1. 4500132693 with the_San Diego Community College
District, on behalf of San Diego Miramar College, for
the services of a BSI network coordinator for the
Imperial Vaiiey Regional Network, increasing the total
contract amount from $171 ,250 to $233,750', at an
additional cost of $62,500, for the fourth year of the
agreement.
2. 4500140557 with the Pasadena Area Community
College District, on behalf of Pasadena City College,
for the services of the statewide BSI network project
director, increasing the total contract amount from
$295,729 to $405,729, at an additionai cost of
$110,000, for the third year of the agreement.
3. 4500155549 with the Chabot-Las PosJtas Community
College District, on behalf of Chabot Co!!ege, for the
services of a BSi network coordinator for the Bay Area
Regionai Network, increasing the total contract amount
from $72,917 to $104,167, at an addltiona! cost of
$31,250, during the second year of the agreement.
4. 4500164077 with the Contra Costa Community College
District, on behalf of Los_Medanos College, for the
services of a BSt network coordinator for the Bay Area
Regional Network, increasing the total contract amount
from $41,250 to $62,100, at an additional cost of
$20,850, during the second year of the agreement.
4500144513 District Office. Amendment No. 3 to extend agreement
with the Regents of the University of California, through the
University of California, Los Angeles (UCLA) Department
of Education, to conduct external evaluation of the
coordination provided by the regional networks of the
Page 4 of 15 Business Services
December 5, 2012
statewide ESL/Basic Skills Professional Development
Grant, a grant funded through the California Community
Colleges Chancellor's Office, and under the direction of the
Office of Educational Programs and Institutional
Effectiveness, increasing the tota! contract amount from
$85,000 to $95,000 from Ju!y 1, 2012 to June 30, 2013,
inclusive, for the third year of the agreement. Tota
additional cost: $10,000.
4500155865 D|strict Office. Amendment No. 2 to renew agreement
with Iron Mountain Records Management, Inc. to provide
off-site data tape and other computer media "vaulting'
(storage, retrieva! and data transfer) services for the'Office
of information Technology, increasing the total contract
amount from $19,500 to'$20,500 from October 5, 2012 to
October 4, 2013, inclusive, for the third year of the
agreement. Total additional cost: $10,000.
4500158754 Distnct Office. Amendment No. 2_to renew agreement with
the RP Group, the Research and Planning Group for the
California Community Colieges (CCC), to "provide technical
assistance within the CCC's Success Network of
community colleges to prepare reports that track statewide
outcomes for various student basic skills cohorts, under
the auspices of the Office of Educational Programs and
Institutional Effectiveness, increasing the total contract
amount from $110,650 to $120,650, from July 1, 2012 to
June 30, 2013 Jnclusive. Total additional cost: $10,000.
4500177810 District Office. Agreement with Linda Tubach to conduct
19 two-day collective bargaining education project
workshops during the winter, spring, and summer sessions
at each of the District's nine colleges, under the auspices
of the Educational Services and Institutional Effectiveness
Division, and the Dolores Huerta Labor institute at Los
Angeles Trade-Technical College, during the period
September 7, 2012 to Ju!y 25, 2013, inclusive. Total cost:
$7,600.
4500179901 District Office. Southwest and West. Agreement with
Matthew C. Lee, Ph.D. to provide consultation, analysis
and assistance in responding to and resolving the
recommendations of the evaluation teams of the
Accrediting Commission for Community and Junior
Colleges (ACCJC), in formalizing and assessing the
master planning and annual planning processes, in
evaluating student services and student learning
outcomes, and to implement processes to sustain longterm improvement of services and programs at LA
Southwest and West L.A. Colleges, and, on the District
level, in reviewing the construction bond oversight
structure and the progress on lifting the construction
moratorium, under the auspices of the Office of
Educational Programs and Institutional Effectiveness
Page 5 of 15 Business Sen/ices
December 5, 2012
during the period November 1, 2012 to June 30, 2013,
inclusive. Tota! cost: $60,000.
4500179819 District Office. Agreement with Sprint Solutions, Inc. to
provide teiecommunications services for the 23 phones
used by the District Office floor wardens and Emergency
Response Team (ERT), and to convert these ERT "Go-Kit"
phones to reguiar teiephones, under the auspices of the
Office of Information Technofogy from June 12,2012 to
June 30, 2013 Jndusive. Tota! cost: $12.000,
4500180167 District Office, Agreement with Kit O'Doherty for the
planning and facilitation of the Districtwide CTE Deans
Retreat (CTE Strategic Planning); which took place August
21, 2012 and was paid by Career Technical Education
Perkins IV - Program Year 2012-2013 Allocation. Tota
cost: $5,800.
4500176584 Districtwide. Correct source of funding as stated in the
background to the authorization on June 13, 2012 (Corn.
No. BSD2) of the competitivefy bid persona! services
agreement with North State Environmental, Inc. for the
disposition of low hazard wastes and universal wastes
generated during the course of District operations and
activities, excluding public works projects; to include
funding through Measure J Bond proceeds.
4500176585 DistrictwJde. Correct source of funding as stated in the
background to the authorization on June 13, 2012 (Corn.
No. BSD2) of the competitively bid professionai services
agreement with North State Environmental, Inc. for the
characterization, collection and disposal of hazard
materials and wastes generated during the course of
District operations and activities, excluding public works
projects; to include funding through Measure J Bond
proceeds.
4500137680 East. Amendment No. 5 to renew agreement with News
Publishers Press to provide printing services for the
campus newspaper, increasing the tota! contract amount
from $57,600 to $77,600 from August 31 , 2012 to August
30, 2013, inciusive, for the fifth year of the agreement
Totai additional cost: $20,000.
4500179866 East. Agreement with Govpiace to provide the Microsoft
Share Point Software Program to be used by the
Information Technology Department from November 1,
2012 to October 30, 2013, inclusive. Tota! cost: $11.000.
4500180166 Mission. Agreement with Caiifornia Math Diagnostic
Testing Project (MDTP) for the license to use the MDTP
tests use in the Assessment Center to place students into
Math courses during the period July 1, 2012 to June 30,
2013, inclusive. Total cost: $800.
Page 6 of 15 Business Services
Decembers, 2012
4500180158 Pierce. Agreement with Ebsco Subscription Services to
provide newspaper and magazine subscriptions for the
Library during the period October 15, 2012 to October 14,
2013, inclusive. Total cost: $4.600.
4500151793 Trade-TechnicaL Amendment No. 2 to renew agreement
with Coast Chem Extermination to provide integrated pest
management services for the campus, increasing the total
contract amount from $10,000 to $21,000 from October 1 ,
2012 to September 30, 2013inclusive, for the second year
of the agreement. Totali additiona! cost: $11.000.
4500180168 Valley. Agreement wither Liquide America Speciaity
Gases, LLC for rental of cylinders and to provide oxygen
and gases for the Maintenance and Operations
Department, Respiratory and Nursing Programs during the
period December 17, 2012 to December 1~6, 2015,
inclusive. Total cost: $5,670.
4500180277 Valley. Agreement with John Tyier dba John Tyier &
Associates to conduct lifeguard training and certification
classes forthe_Community Services_Department during the
period May 1, 2013 to June 30, 2013, inclusive. Total cost;
$6.960.
4500151577 West. Amendment No. 2 to renew agreement with
Ramona Munsell and Associates to provide grant
consulting services for the Student Support Services
program, increasing the total contract amount from
$16,000 to $25,000 from September 1, 2012 to August 31,
2013, incfusive, for the third year of a five year agreement.
Total additional cost: $9,006.
4500160685 West. Amendment No. 1 to renew agreement with Worker
Education and Resource Center to provide training to
assist incumbent workers wishing to enrol! in the Certified
Nursing Assistant/ Home Health Aide program to pass
entrance exams, increasing the total contract amount from
$57,828 to $76,203 from July 1, 2012 to December 31,
2012, inclusive, for the second year of a five year
agreement. Total additiona! cost: $18.375.
4500166531 West. Amendment No. 1 to renew agreement with
Ramona Munsell and Associates to provide grant
consulting services for the Taient Search program,
increasing the total contract amount from $12,000 to
$23,000 from September 1, 2012 to August 31, 2013,
inclusive, for the second year of a five year agreement.
Tota! additional cost: $11 ,000.
4500166532 West. Amendment No. 1 to renew agreement with
Ramona Munseii and Associates to provide grant
consulting services for the Educational Opportunity
Page 7 of 15 Business Services
December 5, 2012
program, increasing the total contract amount from
$11^000 to $22,000 from September 1 2012 to August 31,
2013, indusive, for the second year of a five year
agreement. Total additional cost: $11,000.
4500171515 West. Amendment No. 1 to renew agreement with
Ramona Munsell and Associates to provide grant
consulting services for the Title V Hispanic Serving
Institutions program, increasing the tota! contract amount
from $19,000 to" $38,000 from October 1,2012 to
September 30, 2013, inclusive, for the third year of the five
year agreement. Tota! additional cost: $19,000.
4500179868 West. Agreement with Ramona Munsell and Associates to
provide grant consulting services for the Upward Bound
(#2) program during the period September 1, 2012 to
August 31, 2013, inclusive. Total cost: $11.900.
4500179869 West. Agreement with Ramona Munsell and Associates to
provide grant consulting services for the Upward Bound
(#1) program during the period October 1, 2012 to
September 30, 2013, Inclusive. Total cost: $13,800.
4500179744 West. Agreement with SARS Software Products, Inc. to
provide SARS-GRiD and SARS-CALL software used in the
Matricu[ationand Financiaj Aid offices during the period
July 1, 2012 to June 30, 2013, inclusive. Total cost:
$6,500.
J. SPECIAL GRANT FUNDED AGREEMENTS
4500171442 City. Amendment No. 1 to agreement with the Los
Angeles Unified School District Office of Data and
Accountability foj-that agency to fund the Gaining Ear!y
Awareness and Readiness for Undergraduate Programs
designed to significantly increase the number of !owincome students who are prepared to enter and succeed in
postsecondary education, increasing the total contract
amount from $72,148 to $184,148 from September 1,
2012 to August 31,2013, inclusive, for the second year of
the agreement. Total additiona! expense: $112,000.
4500168444 District Office. Amendment No. 1 to renew agreement with
the Foundation for California Community Colleges for that
agency to fund the "LearningWorks" program that will
focus on supporting local, regiona!, and statewide
opportunities to reflect on factors that strengthen and
inhibit student success in the community college
environment. The District will provide technical consulting
and support services, and professional development and
grant project expertise, under the direction of the Office of
Educational Programs and institutional Effectiveness,
increasing the total contract amount from $69,000 to
Page 8 of 15 Business Services
December 5, 2012
$138,000 from July 1, 2012 to June 30, 2013, inciusJve.
Total additional expense: $69,000.
4500136411 Districtwide. Amendment No. 3 to renew agreement with
the California Department of Education, for'that agency to
provide funding for meals to children at the colleges' Child
Development Centers through the State's Child and Adult
Care Food Program, increasing the total contract amount
from $2,510,43310 $3,252,325 from October 1, 2012 to
September 30, 2013, inclusive, for the fourth year of the
agreement. Total additional expense; $741,892.
4500179723 Districtwide. Agreement with the California Department of
Education for that agency to fund the Workforce
nvestment Act, Title II, Adult Education & Family Literacy
Act and English Literacy & Civics Grant program. This
grant program supplements Aduit Basic Education
($1,522,682), Aduit_Secondary Education ($20,940), and
English Literacy &CMCS Education ($206,722) programs
which provide adult learners (over 15 years old) with basic
ife skills, including reading, writing, and mathematics, to
increase their literacy; to prepare them for the labor market
or vocational training; to help them participate effectively
as citizens, workers, and consumers of goods and
services; and to help them understand and navigate
governmental, educationai, and workplace systems. City
College will serve as lead agency to the other five colleges
participating in this program: East LA., Mission,
Southwest, Trade-Technical, and Valjey Colleges, during
the period July 1, 2012 to June 30, 2013, inclusive. Tota
expense: $1,750,344.
4500120719 East. Amendment No. 4 to renew agreement with San
Francisco Community Co!lege District for that agency to
fund the California Early Childhood Mentor Teacher
Program for up to 12 mentor participants, increasing the
total contract amount from $20,325 to $24,075 from
September 1,2012 to August 31, 2013, inclusive, for the
fifth year of the agreement. Totali additional expense:
$3,750.
4500179864 East. Agreement with The U. S. Department of Labor for
that agency to fund the Trade Adjustment Assistance
Community College_and Career Training Grants-lmproving
Student_0utcomesforup to 488 participants, during the
period October 1, 2012 to September 30, 2016, inclusive.
Total expense: $2.999,763.
4500103140 East. Trade-Tech and West. Amendment to extend
agreement with the U.S. Department of Education for that
agency to fund the Title V Coop project titled, "Increasing
Student and Faculty Engagement with Web 2.0" with East
Los Angeles College as the lead campus of the program.
Extend agreement end date from September 30, 2012 to
Page 9 of 15 Business Services
December 5, 2012
September 30, 2013 to provide for completion of all filling
requirements. Amendment to also/educe grant award for
the second year of the agreement from $71~3,000 to
$700,000. total reduction in exDense_^13^00.
4500141302 Harbor., Amendment No. 3 to renew agreement with the
United States Department of Education for that agency to
fund the Title V- Developing Hispanic-Serving Inititutlons
Program, increasing the total contract amounffrom
$1,U9,949 to $1,724,036 from October 1, 2012 to
Septembers?, 2013, inclusive, for the third year of the
agreement. Total additional expense: $574,087.
4500179966 Harbor. Agreement with the City of Los Angeles
Community Deveiopment Department for that agency to
fund the Youth WorkSource Center project servfng existing
eligible students ages 14-21, concentrating on ouf-of
school aged youth, during the period July 1, 2012 to June
30, 2017Jnclusive. Tota! expense: $4,500,000.
4500180023 Harbor. Agreement with the United States Department of
Education for that agency to fund the Science, Technology,
Engineering and Mathematics (STEM) Title ill Passport
Academy Program which seeks to attract STEM declared
students, improve retention, progression and transferabitity
to four year universities for those students using the
academic support initiatives, curriculum development and
computer-assisted instruction during the period October 1,
2011 to September 30, 2016, inclusive. Totai expense:
$4,345,585.
4500147645 Mission. Amendment No. 4 to agreement with California
Department of Education forjhat agency to fund the Family
Child Care Homes Network Program, to increase the tota
contract amount from $1 887 546 to $1,953,142 from July
1, 2012 to June 30, 2013, inclusive. Total additional
expense: $65,596.
4500180161 Valley. Agreement with U. S. Department of Education for
that agency to fund the Upward Bound Math and Science
Program to help approximately 60 participating students
per year to recognize and develop their potentiai to excel in
Math and Science and to encourage them to pursue
postsecondary degrees in Math and Science during the
period September 1, 2012 to August 31, 2017, inclusive.
Total expense: $1.250,000.
4500179867 West. Agreement with California Community Colleges
Chancellor's Office for that agency to fund the Care'er
Technical Education program for 12 feeder high schools
during the period July 1, 2012 to June 30, 2013, inclusive.
Total expense: $49,389.
Page 10 of 15 Business Services
December 5, 2012
4500180181 Trade-T^chnicat. Agreement with Los Angeies Unified
School District for that agency to fund the GEAR UP 4 LA
Program for up to 200 students during the period
September 1, 2012 to August 31, 2013, inclusive. Tota
expense: $55.250.
K. SHORT TERM AGREEMENTS PREPARED AT S!TE LOCATiONS FOR
SERVICES, RENTAL & MAINTENANCE OF EQUIPMENT. AND LICENSE
& MAINTENANCE OF SOFTWARE-$5:000 OR'LESSPER YEAR
4500179456 District Office. Agreement with the law firm of Bergman
Dacey Goldsmith for its senior shareholder John P~. Dacey
to serve as the facilitator for the Board of Trustees' retreat
held on September 24, 2012. Total cost: $1,690.
4500179974 District Office. Agreement with Sirsi Corporation for an
instructor-ied Library Automation Training for Ms. Lauren
Vaides, Library Automation Administraton during the
period Apri! 12, 2012 to April 18, 2012, inclusive" Tota
cost: $3,050.
4500180020 Districtwide. Agreement with Big Screen Cuisine to
provide breakfast, lunch, and drinks for 150 participants of
the annual District Academic Summit, held under the
direction of the Districtwide Academic Senate, on
September 21, 2012. Tota! cost: $3,047.
4500177286 East. Agreement with Sigmanet to provide maintenance
for Go Print printers located in the Library during the period
August 27,2012 to August 26, 2013, inclusive. "Total cost:
250.
4500179691 East. Agreement with Go Figure, Inc. to provide software
license for work out management program located in the
Fitness Center during the period September 1,2012 to
August 31, 2013, inclusive. Total cost: $1.416.
4500179717 Mission. Agreement Enterprise Rent-A-Car for rental of
vans to transport Urban Teacher Fellowship Program
participants during the period November 12, 2012 to
December 31, 2012 Jndusive. Total cost: $350.
4500179396 Mission. Agreement with Paul Giunta to conduct a
workshop on the art and business aspects of commercial
photo and fi!m for the Multimedia Department on
November 7, 2012. Tota! cost: $250.
4500179682 Mission. Agreement with Oxford institute of Technology to
provide operating and application software training to a
Workforce investment DislocatedI Act Program participant
during the period October 8, 2012 to December 3, 2012
inclusive. Tota! cost: $3,000.
Page 11 of 15 Business Services
December 5, 2012
4500179810 Mission. Agreement with Anderson Medical Career
College to provide Certified Nursing Assistant/Home
Health Aid training for a WorkSource Program participant
during the period October 22, 2012 to December 21,2012,
inclusive. Total cost: $3,480.
4500179811 Mission. Agreement with Matt Chesse to conduct a
workshop on the art and business aspects of commercial
film editing for the Multimedia Department on November
16, 2012. Total cost: $250.
4500180136 Mission. Agreement with Technology Unlimited, inc. for
maintenance of a Canon DR-5080-C Document Scanner
for the Disabled Student Program and Services
Department during the period July 8 2012 to July 7, 2013,
inclusive, with a 30 day termination clause. Total cost:
445.
4500180139 Mission. Agreement with Image IV Systems, Inc. for
maintenance of a Konica Minoita 350 copier in the
Disabled Students Program and Services Department
during the period November 1, 2012 to June 30, 2013,
inclusive, with a 30 day termination clause. Total cost:
498.
4500177963 Pierce. Agreement with Evan Goldstein for rental of
facilities to conduct ^Se!f Defense for Kids, Conditioning &
Core Training, and Zumba" dassesforthe Community
Services Department during the period September 4, 2012
to January 30, 2013, inclusive. Total cost: $875.
4500177974 Pierce. Agreement with Robert Gates for rental! of facilities
to conduct dance classes for the Community Services
Department during the period September 4, 2012 to
December 31, 2012 Jnclusive. Total cost: $300.
4500179395 Pierce. Agreement with Ventek internationa! for
maintenance and support of five Vangard XE400 Pay and
Display parking ticket machines during the period October
1, 2012 to September 30, 2013, inclusive. Total cost:
$1.455.
4500179575 Pierce. Agreement with St. Martin tn The Fields for rental
of facilities to conduct "Coo! Cupcakes with Sir Cakes a
Lot" and "Zumba" classes for the Community Services
Department during the period September 4,2012 to
January 30, 2013, inclusive. Total cost: $1,625.
4500179910 Pierce Agreement with Teri Owen, Counselor at Taft High
School to serve as high school liaison for Spring 2012
during the period August 29, 2011 to May 12, 2012,
inclusive. Total cost:" $600.
Page 12 of 15 Business Services
December 5, 2012
4500180031 Pierce. Agreement with Martina Torres, Counselor at
Pearl Magnet High School to serve as high school liaison
for Spring 2012 during the period August'29, 201 1 to May
12,2012, inclusive. Total cost: $600.
4500179948 Trade-Technicai. Agreement with PC & MAC Exchange to
provide maintenance for_Deep Freeze Program used in the
nformation Technology Department during the period
January 19, 2013 to January 18,2014, inclusive. Tota
cost: $2,600.
4500179411 Trade-Technical. Agreement with Gerardo Monies to
provide foster youth peer mentor services for the Youth
Empowerment for Student Success program during the
period October 15, 2012 to November 16, 2013, inclusive.
Total cost: $1,400.
4500179412 Trade-TechnicaL Agreement with Hazel Hifl to provide
peer mentor servicesforthe Foster Youth Program during
the period October 15, 2012 to November 16,2013,
inclusive. Total cost: $3,000.
4500179413 Trade-Technical. Agreement with Julie FietcherHenderson to provide peer mentor services for the Foster
Youth Program during the period October 15, 2012 to
November 16, 2013, inclusive. Total cost: $1.000,
4500165489 Valley. Amendment No. 1 to agreement with Canon
Business Solutions, !nc. for nnaintenance of a Canon
IRC3080 copier in the South Gym, to increase the total
contract amount from $810 to $935 from September 17,
2011 to September 16, 2012, inclusive. Total additional
cost: $125.
4500179130 Vailev, Agreement with Commercial Meat Company to
provide after-schooi snacks for Upward Bound Program
participants as allowed by this grant during the period
September 14, 2012 to August "31, 2013, Fnclusive. Total
cost: $1,500.
4500179180 Valley. Agreement with Patriot Fire Protection to conduct
fire extinguisher demonstration training for the college on
September 21, 2012. Total cost; $150.
4500179336 Valley. Agreement with Heiberg Consulting, Inc. to provide
Student Access- Upward Bound hosting, online access,
support and generates the annual performance report
required by the Department of Education for the Upward
Bound Program during the period August 16, 2012 to
August 15, 2013 Jndusive. Total cost: $1.500.
4500179347 Valley. Agreement with Air Balance Co, Inc. to measure,
record and certify the airflow for 44 fume hoods in the
Allied Health & Science Building during the period October
Page 13 of 15 Business Services
December 5, 2012
22, 2012 to November 2, 2012, inclusive. Total cost:
$4.800.
4500179493 Valley. Agreement with New School of American Music to
conduct piano workshops for the Community Services
Department during the period September 1/2012 to
August 31, 2013, inclusive. Total cost: $1.350.
4500179528 Valley. Agreement with Teresa Gonzalez Galvan dba
Tatis Diamond Tours to provide bus transportation
services for the Student Support Services Program
participants on October 19, 2012. Total cost: $475.
4500179605 Valley. Agreement with Patriot Fire Protection to provide
annual maintenance, inspection and certification services
for 425 fire extinguishers for the Maintenance and
Operations Department during the period October 4, 2012
to Octobers, 2013, inclusive. Tota! cost: $2,600.
4500179762 Valley. Agreement with Intelecom to provide online access
to its Educational Video Library for the Title V Hispanic
Serving Institutions Faculty and staff during the period July
1,2012 to June 30, 2013, inclusive. Total cost: $2,250.
4500179963 Valley. Agreement with Old Town Newha!! Ice, LLC to
provide and place 10 tons of snow at Parking Lot L for
Community Services Department's 2012 Winter Camp on
December 26, 2012. Total cost: $1,849.
4500179990 VaJHey. Agreementwith Meiissa Jean Sky-Eagle to provide
musical direction of "Maintage Show" for the Theatre Arts
Department during the February 6, 2013 to Apri! 24, 2013,
inclusive. Total cost: $2,500.
4500177206 Van de Kamp. Correct the total contract amount from
$7,325 as ratified by the Board of Trustees on October 3,
2012 (Corn. No. BSD1 ) for agreement with First Fire
Systems to conduct an annual Regulation 4 testing for the
fire alarm systems of the central plant, the New Education
Building, and the Innovation Center Building of the Van de
Kamp Innovation Center during the period August 16,2012
to September 30, 2012, inclusive. Total cost:'$4.960.
4500178022 Van de Kamo. Agreement with the Miracle Worker
Company to provide high-pressure steam-cleaning of
outside walkways, staircases, courtyard, !andings;and all
concrete surfaces of the campus on September 16, 2012.
Total cost: $3.500.
4500178033 Van de Kamp. Agreement with Coit Services, Inc. to dean
the carpet in the cafeteria and the library (Room At 47) in
the New Education Building, on September 15, 2012.
Totaicost; $445.
Page 14 of 15 Business Services
December 5, 2012
4500178037 Van de Kamp. Agreement with Sun-Ex Venetian Blind
Co., Inc. provide repairs to the cafeteria and the library
(Room A147)andthenext-door classroom (Room A142)
in the New Education Building, on September 12, 2012.
Total cost: $1.476.
4500178228 Van de Kamp. Agreement with Ametron to provide audio
equipment and a sound system for the Board of Trustees
meeting at the Van de Kamp Center, including rental, setup, and take-down of the equipment, on September 19,
2012. Total cost: $1,877.
4500179238 Van de Kamp. Agreement with FLC, Inc., dba Accurate
Backflow Testing and Valve Repair to provide backflow
testing services on nine large water valves that serve the
center, as required by the L.A. City Department of Water
and Power and the LA. County Department of Public
Health, during the period October 11, 2012 to November
30,2012, inclusive. Total cost: $380.
4500179361 Van de Kamp. Agreement with Firemaster for annual
maintenance and testing of fire extinguishers on November
14,2012. Total cost: $1.555.
4500179639 Van de Kamp. Agreement with First Fire Systems to
conduct the annua! Regulation 4 testing forthe centra
station signaling system, the emergency lighting system,
the fire doors, the elevator recall system, the emergency
power systems, and the automatic fire sprinkler system
covering thecentra! plant, the New Education building, the
nnovation Center building, and the Child Deveiopment
building of the Van de Kamp Innovation Center during the
period August 16, 2012 to November 30, 2012, inclusive.
Total cost: $2.365.
4500178816 West, Agreement with F_ulcrum_ Learning System, Inc. to
provide Leadership and Team Development field trip for
Upward Bound participants held on June 22, 2012. 'Tota
cost: $4,500.
L SETTLEMENT OF CLAIM
LC096276
Valiev. Settlement of claim in the amount of $15,000.
Page 15 of 15 Business Services
December 5, 2012
FPD1 - Resource Document
I.
AUTHORIZE NAME CHANGES
A. Action
Authorize the use of a change of name to Agreement No. 40005 with NetSecure to now
use the formal and legal business name SecureNet Solutions, inc. There are no other
changes.
Background
This agreement was authorized by the Board of Trustees on February 11, 2009 (Corn.
No. FPD2). Pursuant to notification from the company previously known as NetSecure
this item authorizes staff to revise the legal business name to name SecureNet Solutions,
nc. There are no other changes made.
B. Action
Authorize the use of a change of name to the following Agreements with Swinerton
Management & Consuiting to now use the formai and legal business name Swinerton
Builders d/b/a Swinerton Management & Consulting:
»
Agreement No. 50097 authorized by the Board of Trustees on January 14, 2009
(Corn. No. FPD1);and
.
Agreement No. 33249 authorized by the Board of Trustees on January 26, 2011
(Com.No.FPD1).
Background
These agreements were authorized by the Board of Trustees as shown above. Pursuant
to notification from the company previously known as Swinerton Management &
Consulting this item authorizes staff to revise the iega! business name to name Swlnerton
Builders d/b/a Swinerton Management & Consul:ting. There are no other changes made.
il.
AUTHORIZE PROFESSIONAL SERVICE AGREEMENTS
A. Action
Authorize an agreement with P2S Engineering, Inc. to provide Programming and
Construction Administration Services for the Roadway, Walkway, Grounds, Parking Lot Central Plant Phase II Project at Los Angeles City Coiiege beginning on December 6,
2012 and ending on December 6, 2017 at a not to exceed cost of $167,675 inclusive of
eligible reimbursabie expenses.
Background
P2S Engineering, Inc. has been selected through a competitive Request for Proposal
process that was advertised from September 4, 2012 to September 25, 2012. This
agreement has been considered through the participatory governance process.
The purpose of this Agreement is to complete project programming criteria documents
based on ioad study findings and provide construction administration for the RWGPL Centrai Plant Phase il Project at Los Angeles City CoEiege.
Page 1 of 34 . Facilities Planning and Development . December 5, 2012
Of the five proposals received, three were determined to be responsive and were then
evaluated by the Central Plant Phase i! Project Selection Committee. This Committee is
composed of FaciEities Director, General Foreman, Mechanical Foreman, CPM Director,
CPM Design Manager, CPM Project Manger, and LACCD Energy Team Project Manager
As a result of this comprehensive review and selection process, P2S Engineering, Inc. is
recommended for award of this Agreement.
Award History
This agreement represents the twenty-fourth awarded to this firm through the Bond
Program and a cumuiative original award total of $2,824,486. Other projects indude the
new Shower, Restroom Facilities and Baseball Safety Fencing project at East Los
Angeies College and the Infrastructure Upgrades project at Los Angeles Harbor College.
The fee is within the Design and Specialty Consultant Fee Guidelines.
Fundinci and Development Phase
Funding is through Measure J Bond proceeds. RWGPL - Centrai Plant Phase II
31C.5173.05.06. Design Phase.
B. Action
Authorize an agreement with Arquitectonica international Corporation to provide
continued design services and complete the Division of the State Architect process for the
Performing & Fine Arts Complex project at East Los Angeles College from December 6,
2012 through June 17, 2014 at no added cost.
Background
Arquitectonica International Corporation is the Architect of Record for this project under
Agreement No. 31762 which expires December 31, 2012. A new agreement is proposed
to continue to serve as the Architect of Record to close out the project with the Division of
the State Architect. The unexpended funds from the previous expired agreement wouid
be used to fund this proposed new agreement. This agreement has been considered
through the participatory governance process.
Award History
This agreement represents the fourth awarded to this company through the Bond
Program and a cumulative original award tota! of $5,204,821. Other projects include the
Theatre Building Renovation project at Los Angeles City College and the Performing &
Fine Arts Complex project at East Los Angeles College. The fee is within the Design and
Specialty Consultant Fee Guidelines.
Funding and Deveiopment Phase
Funding is through Proposition A Bond Proceeds. Performing & Fine Arts Complex
02E.6207.02. Design Phase.
C. Action
Authorize an agreement with La Canada Design Group, Inc. to provide design services on
a Task Order basis campus-wide to be issued incrementaiiy at the direction of the Co!!ege
Project Manager at Los Angeles Mission College beginning on December 6, 2012 and
Page 2 of 34 . Facilities Pianning and Deveiopment . December 5, 2012
ending on December 31, 2014 at a not to exceed cost of $350,000 inciusive of eligible
reimbursabie expenses.
Background
La Canada Design Group, Inc. has been selected through a competitive request for
proposais process with no iess than three firms.
The purpose of this Agreement is to obtain architectural and engineering services to be
provided under individuai Task Orders issued by the College Project Manager as needed.
The current need is for the Transportation and Accessibility improvements project.
Of the five (5) firms solicited, four (4) were determined to be responsive and were then
evaluated by the ADA/Site Related Design Selection Committee. This Committee is
composed of a Coliege Faculty Representative, the Vice President of Administrative
Services, a District Project Manager and a representative from the Construction Project
Management (CPM) firm. As a result of this comprehensive review and seiection process,
La Canada Design Group is recommended for award of this Agreement.
Award History
This agreement represents the third awarded to this firm through the Bond Program and a
cumulative original award total of $1,531,637. Other projects include the Physical Ptant
Building project at East Los Angeles College and the Maintenance & Operations/Sheriff's
Station project at Los Angeles Vaiiey Coiiege. The fee is within the Design and Specialty
Consultant Fee Guideiines.
Funding and Devetopment Phase
Funding is through Measure J Bond proceeds. 40J Transportation and Accessibility
mprovements 40J.5402.03.01 Design Phase.
D. Action
Authorize an agreement with Westgroup Designs, inc. to provide design services for the
Transportatjon and Accessibiiity Improvements Path of Travel Plan at Los Angeies
Mission College beginning on December 6, 2012 and ending on December 5, 2013" at a
ump sum cost of $29,420 indusive of eligible reimbursable expenses.
Background
The purpose of _this Agreement is to obtain design services to update the existing Site
AccessibiSify - Visuai _Assessment Master Plan for the Transportation and Accessibility
Improvements Path of Travel P!an at Los Angeles Mission College.
Westgroup Designs, Inc. serves as the Architect of Record (AOR) on this project. A new
agreement is proposed to update the previous Site Accessibility - Visual Assessment
Master Plan.
Award History
This agreement represents the fourth (4) awarded to this firm through the Bond Program
and a cumulative original award total of $595,917. Other projects include the RWGPL -
General project and Campus Modernization Phase i project both at Los Angeles Mission
College. The fee is within the Design and Specialty Consultant Fee Guidelines.
Page 3 of 34 . Facilities Planning and Development . December 5, 2012
Funding and DeveioomenLPhase
Funding is through Measure J proceeds. Transportation and Accessibility Improvements
Path of Trave! Plan 40J.5402.03. Design Phase.
E. Action
Authorize an agreement with NTD Architects to provide design services for the Site
improvements - Campus East Pump House & Fire Water Upgrade at Los Angeles
Southwest College beginning on December 31, 2012 and ending on December 31, 2014
at a not to exceed cost of $33,239 inclusive of eligible reimbursabie expenses.
Background
On June 11, 2008 (Corn No. FPD1), the Board of Trustees authorized Agreement No.
31736 with NTD Architects to provide architecturai and engineering services for this
project which will expire on December 31, 2012. This new agreement is proposed to
aliow continuation of these services, inciuding Division of the State Architect (DSA)
process services, with funding transferred from expired Agreement No. 31736. This
agreement has been considered through the participatory governance process.
Award History
This agreement represents the 2nd awarded to this firm through the Bond Program and a
cumuiative originai award total of $467,1:74. The previous award was for the same subject
project.
Funding and Development Phase
Funding is through Proposition A Bond proceeds. Site Improvements - Campus East
Pump House & Fire Water Upgrade. 063.6679,03.08. Design Phase.
F. Action
Authorize an agreement with Arup North America Ltd. to provide continued
commissioning services for the A - Building Restoration and Modernization project at Los
Angeies Trade Technical CoiEege from December 6, 2012 through December 31, 2013 at
a cost not to exceed $17,553 inclusive of eiigible reimbursable expenses.
Background
On June 13, 2012 (Corn FPD1), the Board of Trustees approved Agreement No. 70307-1
with Arup North America Ltd. to provide continued commissioning services for this project
which expired on August 31, 2012. A new agreement is proposed to allow Arup to
compSete commissioning of the project. The funding for the proposed new agreement wi
be provided by the transfer of unexpended funds from expired Agreement No. 70109-1.
This agreement has been considered through the participatory governance process.
Award History
This agreement represents the thirty-fourth awarded to this company through the Bond
Program and a cumulative originai award total of $11,389,418. Other projects include the
Library and Academic Resource Center project at Los Angeles Vaiiey College and the
Oid Administration Bui!ding Modernization project at Los Angeies Harbor CoSlege.
Page 4 of 34 . Facilities Pianning and Development . December 5, 2012
Funding and Deveiopment Phase
Funding is through Measure J Bond proceeds. A - Building Restoration and Modernization
37T.5710.03.07. Construction Phase.
G. Action
Authorize an agreement with CIBER Inc. to configure and implement the Oracle, Student
Information System (SIS) software suite including creating the California version of the
software incorporating regulatory and other modifications for appropriate MIS reporting at
an amount not to exceed $16,000,000 beginning December 6. 2012 or as soon thereafter
as possible.
Background
CIBER was selected through a competitive Request for Proposals process for both
software product and/or imp!ementation services. Five responsive proposals were
received. After undertaking an extensive evaluation process which included a written
proposal review, site visits, interviews, demonstrations and reference checking, the 24
member seiection committee, consisting of Faculty, the Vice Chancellor of Institutional
Effectiveness, College Presidents, Vice Presidents of Administrative Sen/ices, Associate
Vice Presidents of Student Services, Deans of Curriculum, Admissions and Records,
Coordinators from EOP & S and Matriculation, Information Technology Managers,
Directors of Accounting and Financial Aid, SPOC and a Class Scheduler, recommended
award of an agreement to Grade America Inc. for the software and an agreement to
Cedar Crestone, Inc. as the impiementation services partner. On March 7, 2012 [Corn
No. FPD1 (item XVII)], the Board of Trustees approved the intent to award to Oracle
America fnc. and to Cedar Crestone, inc. - and directed staff to negotiate agreements
with each vendor. On July 11, 2012 (Corn. No. FPD1) the Board of Trustees authorized
an award for software to Oracle America, Inc.
On October 17, 2012, the Board authorized staff to cease negotiations with
CedarCrestone Inc., and commence negotiations with CIBER Inc.
This proposed Agreement with CfBER has been successfully negotiated. The Oracle
software suite includes a wide range of functionality related to Student Administration
(recruitment admissions, student records, academic advising, and student financial aid),
Campus Self-Service, Grading, Data Warehouse and other supporting functionality, and
this team wi!l configure the system and migrate student data.
Funding and Devetopment Phase
Funding is through Measure J Bond proceeds. SIS Product and Implementation 40J-
J05.02. Construction Phase.
H. Action
Authorize an agreement with Sectorpoint Inc. to create an intranet website with
Sharepoint 2010 as a web portal to access information from District-wide databases,
reports, and business appiicafions as well as manage document sharing and serve as a
source for project management District-wide beginning on December 6, 2012 or soon
thereafter and ending on December 31,2013 at a cost not to exceed $78,000 inclusive of
eligibie reimbursable expenses.
Page 5 of 34 . Fadiities Planning and Development . December 5, 2012
Background
The purpose of this agreement is to migrate items that are currently held in a hosted
ocation for coiiaboration among the Subject Matter Experts, as weii as the
implementation of the Student Information System that will require Project Management
and Document sharing capabilities.
Sectorpoint Inc. has been selected through a competitive request for proposal process.
Three firms were solicited, three proposals were received and determined responsive.
Proposals were evaluated by the District's Chief Information Officer and staff. As a result
of this comprehensive review and seiection process, Sectorpoint Inc. is recommended for
award of this Agreement.
Award History
This agreement represents the first awarded to this firm through the Bond Program and a
cumu!ative origina! award total of $78,000.
Funding and Development Phase
Funding is through Measure J Bond proceeds. Group Messaging/Portal/Student Emai
40JJ05.10. All Phases.
Action
Authorize an agreement on a Task Order basis with each of the firms fisted below to
provide continued Laboratory of Record (LOR) services for specific Bond and non-Bond
projects as shown from December 20, 2012 through December 19, 2014 at a cost not to
exceed $600,000 per firm, inclusive of eligib!e reimbursabie expenses:
California Testing & Inspections, inc.
The Converse Professional Group d/b/a
Converse Consultants
Group DeSta Consultants, inc.
Koury Engineering & Testing, inc.
MTGL , Inc.
R M A Group, inc.
Smith-Emery Laboratories, Snc
Twining, Inc.
Background:
The above listed firms provide LOR services for the projects listed below under
agreements that are set to expire by December 19, 2012. A new agreement for twentyfour (24) months with each of the firms listed is proposed to allow continuing construction
phase materiai testing and inspection and project close out services for current projects in
association with the Division of the State Architect review process.
Award History
Continued next page.
Page 6 of 34 . Faciiities Planning and Development . December 5, 2012
FiRM NAME
Current Assignments (including, but not
limited to those shown below) where
continued LOR services are requested
Caiifomia
esting
&
Inspections, Inc.
East Los Angeles College:
Men's Baseball Field Renovation
Previous Number of Agreements Awarded
through the Bond Program and Cumulative
Total Value of ail previous awards
One previous award
$1,000,000 cumulative
Los Angeles City College:
CSausen Hall Modernization
Fhe Converse Professional
d/b/a Converse
Consuitants
Group
Los Angeles Valley College:
North Gym Handicap Ramp
One previous award
$5,100,000 cumulative
Los Angdes Pierce Coiiege:
North of Mail Renovation Phase 2
Los Angeles Trade Technical College:
East Parking Structure
Learning Assistance Center/LibraTy Renovation
Group Deita Consultants
Koury Engineering
Testing, Inc.
&
Los Angeles Pierce College:
Library Learning Crossroads Building
One previous award
$2,200,000 cumulative
West Los Angeles College:
Upper Fire Service Road
One previous award
$9,000,000 cumulative
Los Angeles Southwest College:
Cal Trans Pony Wait
Los Angeles Mission College:
East Campus Phase 2
MFGL , inc.
East Los Angeles Coilege:
Parking Structure 4
Bailey Library
One previous award
$5,000,000 cumuiative
Los Angeles Valley College;
Stydent Services Canopy
RMA Group
Los Angeles City College:
Chemistry/Life Sciences, Health Fitness, P.E.
Building
One previous award
$2,325,000 cumulative
Student Union
Smith-Emery Laboratories,
East Los Angeles College:
Inc
Student Success and Retention Center
One previous award
$3,000,000 cumulative
Los Angeles Mission College:
Media Arts Center
Los Angeles Pierce College:
Stadium ADA improvements
Twining, Inc.
Los Angeles Harbor College:
Science Complex Building
One previous award
$8,000,000 cumulative
Los Angeles Valley College:
H ertzberg^.ibrary_& AR^
Funding and Development Phase
Funding is through Proposition A/AA and/or Measure J Bond proceeds and/or various
non-Bond funding sources. Construction Phase.
Page 7 of 34 . Facilities Planning and Development » December 5, 2012
in.
RATIFY PROFESSIONAL SERVICE AGREEMENT
Action
Ratify an agreement with Richard L. Hood & Associates to provide design services for the
Health &_P.E. Fitness _Center and Instructiona! Building - Genera! projects at Los Angeles
Mission College from October 1, 2010 through December 31, 2010 at a cost not to exceed
$1,600 inclusive of eligible reimbursable expenses.
Background
Richard L. Hood & Associates had been selected from the list of pre-qualified consultants and
provided the above services. A fiber optic link and distribution of signals for the CATV
connection was designed and engineered from the main campus to the Health & P.E. Fitness
Building. A CATV optic expansion was also designed and engineered from the Instructional /
Administration Building to a modular traiier. iibrary and Campus Services Buiiding. This
agreement has been considered through the participatory governance process.
Award History
This agreement represents the first awarded to this company through the Bond Program and
a cumulative ongina! award total of $1,600. The fee is within the Design and Specialty
Consu!tant Fee Guidelines.
Funding and Development Phase
Funding is through Proposition A/AA Bond proceeds. Health and P.E. Fitness Canter
04M.6402.02. InstructionalBuilding" General 14M.7415.03.01 Design Phase.
IV,
AUTHORIZE AMENDMENT TO PROFESSIONAL SERVICE AGREEMENTS
A. Action
Authorize Amendment No. 2 to Agreement No. 33150 with Harley Eilis Devereaux to
provide additional design services for the DaVinci Hall Modernization project at Los
Angeles City College from December 6, 2012 through October 20, 2015 at a cost not to
exceed $59,000 inclusive of eligible reimbursabie expenses.
nclusive of this proposed amendment, the totai amount of this agreement is $1,476,326.
Backoround
This agreement was authorized by the Board of Trustees on October 20, 2010 (Corn. No.
FPD1) Harley E!!is Devereaux was retained origSnaSSy to provide design services for the
DaVinci Hai! Modernization project and has been selected from the list of pre-qualified
consuitants^to provide additionai design services desired by the college. The design
phase services have been compieted. The bid phase, construction phase, and project
closeout phases have yet to be completed. This agreement has been considered through
the participatory governance process.
Funding and Development Phase
Funding is through Measure J Bond proceeds. DaVinci Hal! Modernization 31C.5108.03.
Design Phase.
Page 8 of 34 » Faciiities Planning and Development . Decembers, 2012
B. Action
Authorize Amendment No. 1 to Agreement No. 33216 with Sharette, inc. to provide
continued whole building commissioning services for the Campus Student Center/Book
Store Complex at East Los Angeles College from January 14, 2013 through January 11,
2016 at no additional cost.
Inclusive of this proposed amendment, the tota! amount of this agreement approved by
the Board of Trustees remains at $187,200.
Background
This agreement was authorized by the Board of Trustees on January 12, 2011 (Corn. No.
FPD1). Sharette, Inc. was retained originaUy to provide Whoie Buiiding Commissioning
Services for the Campus Student Center/Book Store Complex and has been selected
from the list of pre-qualsfied consultants. An extension of time is requested at no
additiona! cost to continue the provision of whole building commissioning services. This
agreement has been considered through the participatory governance process.
Funding and Development Phase
Funding is through Measure J Bond Proceeds. Campus Student Center/Book Store
Compiex 32E.5231,02. All Phases.
C. Action
Authorize Amendment No. 4 to Agreement No. 32302 with Sharette, Inc. to provide
continued whole building commissioning sen/ices for the Bailey Library Modernization
Project at East Los Angeles Coilege from December 30, 2012 through December 31,
2013 at no additional cost
indusiveofmis proposed amendment, the totai amount of this agreement approved by
the Board of Trustees remains at $124,800.
Background
This agreement was authorized by the Board of Trustees on January 28, 2009 (Corn. No.
FPD1). Sharette Inc. was retained originally to provide Whole Building Commissioning
Services for the Baiiey Library Modernization Project. An extension of time is requested at
no additionai cost to continue the provision of whoie building commissioning services.
This agreement has been considered through the participatory governance process.
Funding and Development Phase
Funding is through Measure J Bond Proceeds. Bailey Library Modernization Project
32E.5212.03. All Phases.
D. Action
Authorize Amendment No. 3 to Agreement No. 33065 with Tetra Design, Inc. to provide
continued design services for the Bailey Library Modernization project at East Los
Angeies College from December 31, 2012 through December 31, 2013 at no additions
cost.
Indusive of this proposed amendment, the total amount of this agreement approved by
the Board of Trustees remains at $111,534
Page 9 of 34 . Facilities PEanning and Development . Decembers, 2012
Background
This agreement was authorized by the Board of Trustees on August 11, 2010 (Corn. No.
FPD1). Tetra Design, Inc. was retained onginaSly to provide design services for the Bailey
Library Modernization _ project and has been selected from'the Eist of pre-qualified
consultants^ An extension of time is requested at no additional cost. This agreement has
been considered through the participatory governance process.
Funding and Development Phase
Funding is through Measure J Bond proceeds. Baitey Library Modernization project
32E.5212.03. All. Phases.
E. Action
Authorize Amendment No. 2 to Agreement No. 50199 with TDM Architects, Inc. to provide
additionai programming services on a Task Order basis campus-wide to be issued
incrementaiiy at the direction of-the College Project Manager at East Los Angeies College
from January 10, 2013 through December 31, 2013 at no additional cost.
Inclusive of te proposed amendment, the total amount of this agreement approved by
the Board of Trustees remains at $185,000.
Backcfround
This agreement was authorized by the Board of Trustees on February 24, 2010 (Corn.
No. FPD1).TDM Architects, Inc. was retained originally to provide programming services
on a Task Order basis campus-wide. An extension of time is proposed at no additiona
cost to provide continuing programming services currenfiy needed for periodic campus
standard updates. This agreement has been considered through the participatory
governance process.
Funding and Development Phase
Funding is through Measure J Bond Proceeds. Projects to be determined on an asneeded basis. Design Phase.
F.
Action
Authorize Amendment No. 3 to Agreement No. 32798 with John A. Martin & Associates,
fnc. to provide continued design and engineering services for the Stadium Marquee
project at East Los Angeies Coiiege from January 27. 2013 through December 12, 2014
at no additiona! cost.
Inclusive of ^this proposed amendment, the total amount of this agreement approved by
the Board of Trustees remains at $139,160.
Background
This agreement was authorized by the Board of Trustees on January 27, 2010 (Corn, No.
FPD1). John A _ Martin & Associates, Inc. was retained originally to provide design
services for the Stadium Marquee project. The term of the agreement is proposed to be
extended at no additional cost to continue the provision of design and construction
administration services as weii as for the Division of the State Architect (DSA) process.
The remaining work indudes construction administration and DSA closeout'activities.
Page 10 of 34 . Facilities Planning and Development . Decembers, 2012
John A. Martin & Associates, Inc. has completed the design services and approximately
80% of construction administration services. The project is currentiy under construction
and is scheduled to be complete by the December 2012 with DSA closeout thereafter.
This agreement has been considered through the participatory governance process.
Funding and Deveiopment Phase
Funding is through Measure J Bond proceeds. Stadium Marquee 32E.5235.02.
Construction Phase.
G. Action
Authorize Amendment No. 2 to Agreement No. 50235 with RBF Consulting to provide
additiona! time to compiete the storm water studies on a Task Order basis campus-wide
to be issued incrementally at the direction of the College Project Manager at East Los
Angeles College from January 22, 2013 through December 31, 2013 at no additiona! cost.
Inclusive of te proposed amendment, the total: amount of this agreement approved by
the Board of Trustees remains at $75,030.
Background
This agreement was authorized by the Board of Trustees on January 12,2011 (Corn. No.
FPD1). RBF Consuiting was retained originally to investigate and develop a Storm Water
Feasibility Study on a Task Order basis. An extension of time is proposed at no additional
cost to continue provisions of these services. This agreement has been considered
through the participatory governance process.
Funding and Deveiopment Phase
Funding is through Measure J Bond Proceeds. Storm Water fmpiementation - East
40J.5209.05. Ail Phases.
H. Action
Authorize Amendment No. 5 to Agreement No. 32915 with Black 0' Dowd and
Associates, Incorporated d/b/a BOA Architecture to provide additional design and
engineering services for the Transportation & Accessibility Improvements - East (Phase 1
- Exterior) project at East Los Angeles CoiEege from December 6, 2012 through
December 31, 2014 at a cost not to exceed $15,155 inclusive of eligible reimbursable
expenses.
Inciusiveofthis proposed amendment, the total amount of this agreement approved by
the Board of Trustees is $580,491.
Background
This agreement was authorized by the Board of Trustees on April 14, 2010 (Corn. No.
FPD1). B!ack 0' Dowd and Associates, Inc. d/b/a BOA Architecture was retained
originally to provide design services for the Transportation & Accessibility Improvements East (Phase 1 " Exterior) project and has been seiected from the list of pre-qualified
consultants to provide additional design and engineering services for a pedestrian bridge
being added for the transportation and accessibility improvement plans for DSA
submission. This agreement has been considered through the participatory governance
process.
Page 11 of 34 » Facilities Planning and Development . December 5, 2012
Funding and Development Phase
Funding is through Measure J Bond proceeds. Transportation & Accessibility
improvements - East (Phase 1 - Exterior) 40J.5202.03.01. A!l Phases.
I.
Action
Authorize Amendment No. 1 to Agreement No. 50240 with Mollenhauer Group to provide
additional surveying services on a Task Order basis campus-wide to be issued
incrementally at the direction of the Co!Eege Project Manager at East Los Angeies Co!!ege
from February 10, 2013 through December 31, 2014 at a cost not to exceed $50,000
inclusive of eligible reimbursable expenses.
inclusive of _this proposed amendment, the totai amount of this agreement approved by
the Board of Trustees is $100,000.
Background
This agreement was authorized by the Board of Trustees on February 9, 2011 (Corn. No.
FPD1). Mollenhauer Group was retained originally to provide surveying services for the
various campus projects and has been selected from the !ist of pre-quaiified consuitants
to provide the identified services under individual Task Orders issued by the College
Project Manager as needed. The current need is to provide surveying services for the
Student Success and Retention Center project. This agreement has been considered
through the participatory governance process.
Funding and Development Phase
Funding is through Proposition A/AA and Measure J Bond proceeds. Projects to be
determined on an as-needed basis. All Phases.
J. Action
Authorize Amendment No. 1 to Agreement No. 50266 with First Fire Systems, Inc. to
provide continued fire alarm system programming services on a Task Order basis
campus-wide to be issued incrementally at the direction of the College Project Manager at
Los Angeles Harbor Coiiege from December 6, 2012 through December 31, 2015 at a
cost not to exceed $100,000 inciusive of eiigibie reimbursable expenses.
Inclusive of this proposed amendment, the total: amount of this agreement approved by
the Board of Trustees is $150,000.
Background
This agreement was authorized by the Board of Trustees on February 8, 2012 (Corn. No.
FPD1). First Fire Systems was retained originaiiy to provide fire alarm system
programming on a Task Order basis campus-wide and is requested to continue the
provision of these services currently needed for the Student Union building and Old
Administration Building projects as we!l as campus-wide demoistion activities. This
agreement has been considered through the participatory governance process.
Funding and Devetopment Phase
Funding is through Measure J Bond Proceeds. Projects to be determined on an asneeded basis. Construction Phase.
Page 12 of 34 » Fadiities Planning and Development . December 5, 2012
K. Action
Authorize Amendment No. 2 to Agreement No. 32808 with Sirius Environmental to
provide additional enviromental impact report services on a Task Order basis campuswide to be issued incrementaily at the direction of the College Project Manager at Los
Angeles Harbor College from December 6, 2012 through January 26, 2015 at a cost not
to exceed $100,000 inclusive of eligibie reimbursable expenses.
Inclusive of this proposed amendment, the total amount of this agreement approved by
the Board of Trustees is $351,100.
Background
This agreement was authorized by the Board of Trustees on January 27, 2010 (Corn. No.
FPD1). Sirius Environmentai was retained originally to provide environmental impact
report services for the Campus Master Plan and has been selected from the list of pre-
quaSified consuitants to provide the identified services under individua! Task Orders
issued by the College Project Manager as needed. The current need is to provide
environmental impact study services for the Student Union, Astronomy, Infrastructure,
Landscape (SAILS) and Old Administration Buiiding modernization project. This
agreement has been considered through the participatory governance process.
Funding and Development Phase
Funding is through Measure J bond proceeds. Projects to be determined on an asneeded basis. CQnstructjon Phase.
L
Action
Authorize Amendment No. 4 to Agreement No. 50154 with Cannon/Parkin, inc. d/b/a
Cannon Design to provide additionai design services on a Task Order basis campus-wide
to be issued incrementaiiy at the direction of the College Project Manager at Los Angeles
M
ission Coiiegefrom January 1, 2013 through December 31, 2013 at no additionai cost.
Inclusive of this proposed amendment, the total amount of this agreement approved by
the Board of Trustees remains at $383,749.
Background
This agreement was authorized by the Board of Trustees on May 13, 2009 (Corn. No.
FPD1). Cannon/Parkin, Inc. d/b/a Cannon Design serves as the Architect of Record
(AOR) for the Heaith and P. E. Fitness project at Los Angeles Mission College - originally
through Agreement No 71183 which expired on June 30, 2011 and subsequently through
Task Orders issued under this Agreement No. 50154. An extension of time is requested
at no additional cost to complete the Division of the State Architect (DSA) close-out and
certification process. This agreement has been considered through the participatory
governance process.
Funding and Development Phase
Funding is through Measure J Bond proceeds, Projects to be determined on an asneeded basis. Design Phase.
Page 1:3 of 34 . Facilities Planning and Development » December 5, 2012
M. Action
Authorize Amendment No. 1 to Agreement No. 31230-1 with Quatro Design Group to
provide continued design services for the Famiiy and Consumers Studies Building project
at Los Angeles Mission Coilege from January 1, 2013 through June 30, 201-3 at no
additionai cost.
Inclusive of this proposed amendment, the total amount of this agreement approved by
the Board of Trustees remains at $255,760.
Background
This agreement was authorized by the Board of Trustees on December 7, 2011 (Corn. No.
FPD1), Quatro Design Group serves as the Architect of Record (AOR) for the above
project. An extension of time is proposed at no additional cost to compiete the Division of
the State Architect (DSA) process. This agreement has been considered through the
participatory governance process.
Funding and Development Phase
Funding is through Proposition A Bond proceeds. Family and Consumers Studies
Buiiding 04M.6404.02. DesiQn Phase.
N. Action
Authorize Amendment No. 5 to Agreement No. 32772 with Richard Beriiner Architects,
nc. d/b/a Beriiner and Associates Architecture, Inc. to provide additional design services
for the Sustainabie Landscape and Campus Accessibility Compiiance project at Pierce
Co!!ege from December 6, 2012 through January 13, 2015 at a cost not to exceed $4,000
inclusive of eligible reimbursable expenses.
inclusive of this proposed amendment, the total amount of this agreement approved by
the Board of Trustees is $111 ,822.
Background
This agreement was authorized by the Board of Trustees on January 13, 2012 (Corn. No.
FPD1). Richard Beriiner Architects, inc., d/b/a Beriiner and Associates Architecture, Inc.
was retained originally to provide design services for the Roadway, Waikway, Grounds,
Parking Lot (RWGPL) - Landscape and Specific Master Plan project and has been
seiected from the list of pre-quaiified consultants to research and provide certification
statuses of all currently on-gosng and existing projects at Pierce Campus as an additiona
requirement for completion of the Americans with Disabilities Act (ADA) path of travel
master plan. This agreement has been considered through the participatory governance
process.
Funding and Development Phase
Funding is through Measure J Bond proceeds. Sustainable Landscape and Campus
Accessibility Compliance 35P.5542.05. All Phases.
0. Action
Authorize Amendment No. 3 to Agreement No. 30485-1 with Arup North America Ltd. to
continue the provision of whole building corrimissionjng services for the Library and
Page 14 of 34 . Facilities Planning and Development . Decembers, 2012
Learning Resource Center project at Los Angeies Valley College from February 1, 2013
through December 31, 2013 at no additional cost.
Inclusive of this proposed amendment, the fota! amount of this agreement approved by
the Board of Trustees remains at $301,525.
Background
This agreement was authorized by the Board of Trustees on February 9, 2011 (Corn. No.
FPD2) with Arup North America LTD to provide whole building commissioning services for
this project. The original agreement expiration date is January 31, 2013. An extension of
time is requested at no additional cost to cover the warranty review and open
commissioning punch list items. This agreement has been considered through the
participatory governance process,
Funding and Deveiopment Phase
Funding is through Proposition A Bond proceeds. Library and Learning Resource Center,
08V.6802.02. Cp.nsi.rycijon Phase.
P. Action
Authorize Amendment No. 2 to Agreement No. 32860 with ATS Consulting, Inc. to
provide continued noise monitoring services required by the mitigation measures of the
approved Environmental Impact Report for the Campus Facilities Master P!an at West
Los Angeies College from January 1, 2013 through December 31, 2013 at no additions
cost.
Inclusive of this proposed amendment, the totai amount of this agreement approved by
the Board of Trustees remains at $320,000.
Background
This agreement was authorized by the Board of Trustees on March 24, 2010 (Corn. No.
FPD1). ATS Consulting was retained originaiiy to provide long-term noise monitoring
services for the Master Planning project. An extension of time is requested at no
additiona! cost to continue providing noise monitoring services, in accordance with the
requirements of the environmental impact report. This agreement has been considered
through the participatory governance process.
Funding and Development Phase
Funding is through Measure J Bond proceeds. Master Planning 39W.5981.01.01.
CQnstructlQn Phase.
Q. Action
Authorize Amendment No. 7 to Agreement No. 32130 with CWA AIA, Inc. to provide an
extension of time for continued Division of the State Architect process services for the
Science and Math Building project at West Los Angeles CoHege from January 1, 2013
through June 30, 2013 at no additional cost.
Inclusive of this proposed amendment, the total amount of this agreement approved by
the Board of Trustees remains at $1,895,949.
Background
Page 15 of 34 . Facilities Planning and Development . December 5, 2012
This agreement was authorized by the Board of Trustees on November 5, 2008 (Corn.
No. FPD1). CWA AIA, Inc. is the Architect of Record (AOR) for this project. An extension
of time is proposed at no additional cost to complete the Division of the State Architect
process. This agreement has been considered through the participatory governance
process.
Funding and Development Phase
Funding is through Measure J Bond proceeds. Science & Math Building 39W.5901.02.
Construction Phase.
R. Action
Authorize Amendment No. 3 to Agreement No. 33456 with Uniplan Engineering, Inc. to
provide additional engineering services for Campus Improvements - Street Improvements
- Lower Fire Service Road at West Los AngeEes Co!!ege from December 6, 2012 through
June 12, 2013 at a cost not to exceed $6,900 inclusive of eligible reimbursabie expenses.
nclusiveoHhis proposed_amendment, the total amount of this agreement approved by
the Board of Trustees is $84,108.
Background
This agreement was authorized by the Board of Trustees on February 8, 2012 (Corn. No.
FPD1).Uniplan Engineering, Inc. was retained originally to provide engineering services
for the Campus Improvements -Street improvements - Lower Fire Service Road project
and as the Engineer of Record (EOR) has been selected to provide additionai engineering
services in order to develop a ramp connecting the Upper and Lower Fire Service Roads
for use by smaii campus el ectricaiiy-powered maintenance vehicles. This agreement has
been considered through the participatory governance process.
Funding and Development Phase
Funding is through Measure J Bond proceeds. Campus Improvements - Street
improvements - Lower Fire Service Road 39W.5979.03.30. Design and Construction
Phase.
S. Action
Authorize Amendment No. 1 to Agreement No. 33561 for an extension of time to the
short-term agreement with PVJobs to provide for continued District-wide management of
the Speciai Opportunities program for the LACCD Bond program. The scope of work
includes management of the Project Labor Agreement (PLA) Apprenticeships and
Internship Outreach as well as management of the Bond intern program and tracking of
the participation of Small, Local, and Emerging Businesses. The term of the time
extension shall be from January 1, 2013 through March 31, 2013 at a cost not to exceed
$150,000 inclusive of eligible reimbursabie expenses.
Inciusive of this proposed amendment, the total cost of this Agreement is $23,650,000.
Background
This Agreement was authorized by the Board of Trustees on Ju!y 12, 2012 (Corn. No.
FPD1). ^ The scope of work under this Agreement is included within the Request for
Proposals for Program Management services currently underway and which wiii not be
Page 16 of 34 » Faciiities Planning and Development . December 5, 2012
completed prior to the expiration of Agreement No. 33561 on December 31, 2012. An
extension of time at additionai cost is requested until the new Program Management
Agreement is established which will assume these services. This proposed extension of
time is recommended to ensure there is no lapse in the provision of management of the
Special Opportunities program for the LACCD's Bond program during the RFQ/RFP
process.
Funding and Development Phase
Funding is through Proposition A/AA and Measure J Bond proceeds. PV Jobs - Specialty
Consuiting Services. Construction and Design Phases.
T. Action
Authorize Amendment No. 1 to Agreement No. 31470 for an extension of time to the
short-term agreement with Merriwether & Williams Insurance Services, Inc. to provide
continued contractor surety bond program administrative services from January 1, 2013
through March 31, 2013 at a cost not to exceed $180,000 indusive of eligible
reimbursable expenses.
Indusive of this proposed amendment, the total amount of this Agreement is $2,280,000.
Background
This Agreement was authorized by the Board of Trustees on June 13, 2012 (Corn. No.
FPD1). The^scope of work under this Agreement is included within the Request for
Proposals of Program Management services currently underway and which wilt not be
compieted prior to the expiration date of Agreement No. 31470 on December 31, 2012.
An extension of time at additional cost is requested until: the new Program Management
Agreement is estabiished which will assume these services. The proposed extension of
time is recommended to ensure there is no lapse in the provision of management of the
Special Opportunities program for the LACCD's Bond program during the RFQ/RFP
process.
Funding and Deveiopment Phase
Funding is through proposition A/AA and Measure J Bond proceeds. Specialty
Consulting Services 40J.5J95.05. Construction Phase.
U. Action:
Authorize the following actions for Amendment No. 6 to Agreement No. 31083-1 with Arup
North America Ltd. to provide additional engineering technical support services for all
District colleges and their satellites. This additional work will be performed on a Task
Order basis with assignments to be made incrementatiy at the direction of the District
Energy Program Manager within the existing time, which expires October 31, 2013, at a
cost not to exceed $200,000 inclusive of eligible reimbursabie expenses:
1. Ratify Amendment No. 6 to Agreement No. 31083-1 to provide these services from
September 1, 2012 to Decembers, 2012 at a cost not to exceed $48,500; and
2. Authorize Amendment No. 6 to Agreement No. 31083-1 to provide these services
from Decembers, 2012 to October 31, 2013 at a cost not to exceed $151,500.
Inclusive of this proposed amendment, the total amount of this agreement approved by
the Board of Trustees is $1,000,000.
Page 17 of 34 . Facilities Planning and Development . December 5, 2012
Background;
This agreement was authorized by the Board of Trustees on October 20, 2010 (Corn. No.
FPD1) subsequent to the expiration of a previous Agreement. Arup North America Ltd.
has provided services related to energy efficiency consulting, technical assistance, and
research and validation services in support of the District's energy conservation goals
measurement & verification, monitoring initiatives, college specific HVAC analyses,
photovoltasc (PV) systems, solar thermal systems and other similar energy related
systems.Jheir services have allowed the District to impiement programs that'save the
District Operating Costs and gain Incentives and Rebates from various Utility Service
Providers. The proposed additiona! services include increased technical support for
analyzing the performance of the Central Plants, distribution loops and distributive
generation at each coliege in an effort to address energy efficiency, provide assistance in
preparation of the Measure & Demand Response program, consulting services for the
LACCD central ptent optimization program and assisting the District in documenting utiiity
incentive appiications.
Funding and Development Phase:
Funding is^through Proposition A/AA and/or Measure J Bond proceeds. Projects to be
determined on an as-needed basis. All Phases.
V.
RATIFY AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
Action
Ratify Amendment No. 1 to Task Order based Agreement No. 50193 with H.H. Fremer
Architects to revise the start date of the agreement to February 17, 2010 and retain the
existing end date of March 10, 2012 at no additional cost.
inclusive _of this proposed amendment, the tota! amount of this agreement approved by the
Board of Trustees remains unchanged at $250.000.
Background
This agreement was authorized by the Board of Trustees on March 10, 2010 (Corn. No.
FPD1). The request to begin the Agreement should have been identified to match when H,H.
Fremer Architects began providing design services on February 17, 2010. This proposed
Amendment to correct the start date of the Agreement to February 17, 2010 rather than
March 10, 2010 Task Orders were Jssued by the College Project Manager for design
services associated with the Student Services/Administration Swing Space project at Los
Angeles Mission College. There are no other changes.
Funding and Development Phase
Funding is through Measure J Bond proceeds. Projects to be determined on an as-needed
basis. Design Phase.
VI.
AUTHORIZE CONSTRUCTION CONTRACTS
A. Action
Authorize a contract with RAMCO General Engineering & Building Contractor to provide
general con structio ^services for the Communications Building Roof Drain/Pump "project
at Los Angeles City College at a cost of $6,900.
Page 18 of 34 . Facilities Planning and Development » December 5, 2012
Background
RAMCO General Engineering & Buiiding Contractor provided the low quote from among
four written quotes ranging from $6,900 to $20,080 to instali the roof drain pump to
mitigate ponding on the Communications Building roof.
Award History
This agreement represents the thirteenth awarded to this company through the Bond
Program and a cumuiative original award totai of $222,039. Previous awards have been
given to this company for the Marquee Sign Modernization - Foundation Dowel project at
Los Angeles Harbor Coltege and the Roadway, Walkway, Grounds, Parking Lot project at
Los Angeles Valley College.
Funding and Development Phase
Funding is through Proposition AA Bond proceeds. Communications Building
11C.7136.03.01. Construction Phase.
B. Action
Authorize a contract with Michi Floor Co. to provide flooring contractor services for the
Temporary Facilities project at Los Angeies City College at a cost of $6,235.
Background
M
ichi Floor Co provided the iow quote from among three written quotes ranging from
$6,235 to $7,430 to install flooring in the Learning Support Center to be used'as'swing
space.
Award History
This agreement represents the fourth awarded to this company through the Bond
Program and a cumulative original award tota! of $33,885. Previous awards have been
given to this company for the Bakery Building project at LACCD Van De Kamp Innovation
Center and the Temporary Facilities project at Los Angeles City College.
Funding and Development Phase
Funding is through Measure J Bond proceeds. Temporary Facilities 31C.5142.03
Construction Phase.
C. Action
Authorize a contract with Valle Grande Construction to provide genera! construction
services for the Measure J Animai Science Facilities project at Pierce College at a cost of
$27,226.
Background
Valle Grande Construction provided the only valid quote in the amount of $27,226 from
among three written quotes solicited and two responsive quotes received, one of which
was withdrawn, to instai! a new disconnect switch, etectrical conductors, and calf chute,
purchase and install aluminum Livestock scale platform and Powder River panels for the
chute system, and relocate existing conduits.
Page 19 of 34 . Facilities Planning and Development . December 5, 2012
Award History
This agreement represents the second awarded to this company through the Bond
Program and a cumulative original award total of $46,977. Previous awards have been
given to this company for the Expanded Automotive and New Technical Education
Facilities project at Pierce Co!iege.
Funding and Development Phase
Funding is through Measure J Bond Proceeds. Measure J Animal Science Facilities
35P.5521.02.04. Construction Phase.
VII.
RATIFY CONSTRUCTION CONTRACT
Action
Ratify a contract with Precision Air Balance Co., !nc. to provide genera! construction sen/ices
for the Central Piant Phase 1 and 2 project at West Los Angeles College at a cost of $1,760.
Background
Precision Air ^Balance Co., Inc. provided the iow quote from among three written quotes
ranging from $1,760 to $2,240 to provide waterside flow measurements to vaiidate the system
baiance, pressure readings and temperature readings. System surge issues at the Central
Plant require immediate attention as they result in unwarranted equipment wear and tear as
we!! as substantia!!y increased energy bilte caused by running the equipment during peak
hours.
Award History
This agreement represents the first awarded to this company through the Bond Program.
Funding and Development Phase
Funding is through Measure J Bond Proceeds. Central Piant Phase 1 and 2.
39W.5979.03.02. Construction Phase.
VIII. RATIFY CHANGE ORDERS FOR CONSTRUCTION CONTRACTS GREATER THA
$30,000 IN ORIGINAL COST ISSUED UNDER THE STANDARD "DESIGN-BID-BUILD"
METHOD OF PROJECT DELIVERY
Action
Ratify Change Orders for additional construction services for the projects identified beiow at
the listed campus for the amounts indicated:
PROJECT
NAME
&
CONTRACTOR
NAME
LOCATION
CHANGE ORDER
NO.,
ORIGINAL
COST, and
CONTRACT
COST
CUMULATIVE
CONTRACT
PERCENT
NUMBER
CHANGES
and
and
PROJECT
NUMBER
Page 20 of 34 . Facilities Planning and Deveiopment . December 5, 2012
NEGOTIATED
REDUCTION
FROM
PURPOSE
CONTRACTOR
DEMAND
Health, Fitness &
PE Building
Woodcliff
Los Angeles City
College
No.33149
$13,264,000
Corporation
11C.7115.02
Change Order No.
Additional Requirements
4-PE for
Funding is
through
Proposition
$69,221.
AA Bond
3.06%
nstai! gate post &
footings, door
column & footings,
structural stee!,
weep holes and
eyewashes not
.
proceeds,
$29,083
coordinated in
drawings.
Re-route
lines
utility
around electrical duct
bank
Bailey Library
Modernization
Ranbay
Construction,
Corp,
East Los
Angeles College
No,33443
32E.5212.03
$439,400
CO No.2 for
Funding is
through
$17,816
Measure J
Bond
Proceeds
9,99%
College Request:
.
Paint interior walls at
storage room, al!
exterior iouvers &
doors, (4) study rooms
.
Provide & install
eiectrical conduits for
card access system at
(3) Janitorial closets &
(1) office
.
N/A
Provide & install Data
Cable for ADA selfcheck out desk
Additional Requirements :
.
Provide & install steel
cane railing under
.
Stair
Provide & install
conduits for projector
screens
Scheduled
FYR
Maintenance
Landscaping
Project (SMP) Irrigation
Systems
Replacement /
Inc. DBA Pierre
Lot 5
No.33472
Sprinkier &
Landscape
$415.670
CO No.01 for
$514
$15,849.
Measure J
Bond
Unforeseen Condition:
.
3.81%
proceeds
Revise irrigation
system due to unknown
branch iines
discovered.
.
Alternative point of
connection was
required due to original
Pierce College
connection point for
irrigation controller
electrical was
unusable.
35P.5542.05.05
College Request:
.
.
Page 21 of 34 a Facilities Planning and Development . December 5, 2012
Extend irrigation
coverage to interface
completely with
adjacent projects.
Revise sprinkler
system in order to keep
existing hedge for
additional safety
precaution.
Measure J
Animal Science
Faciiities Phase
GMZ
$184,000
CO No,01 for
$2,703
Additional Requirements:
Engineering,
Inc.
$18,147.
No. 33523
.
Existing ground
location for the new
9.86%
cattie guard was
severely steep;
Pierce College
contractor excavated
and re-graded the area.
35P.5521.02.04
Run electrical conduit
.
for new operating table.
Construct a new
concrete foundation to
secure the new
.
operating table.
Learning
Assistance
$21,514,634
Center/Library
Suffolk
Construction
Renovation
Company, Inc.
Los Angeles
No.33009
CO No.07 for
Funding is
through the
Piacehoider,
$24,004
Unforeseen Condition:
$103,278
State
College
Capital
Outiay
Program
contingent
irf.7702.03.01
approval by
Trade Technicai
To replace section of
.
7.89%
deteriorated
underground gas piping
discovered during
demolition of the site's
upon
concrete.
the State of
College Request:
California,
Department
Upgraded restroom
.
of Finance
and
accessories to meet
current specifications.
Proposition
AA&
Additional Requirements:
Measure J
Bond
.
proceeds,
Fire Code requirement
for 2-hour rated
enclosure for fuel
piping not shown in
plans and add
combination fire smoke
damper at air
conditioning supply
duct.
.
Provide frame roof top
equipment screen per
revised layout to
facilitate access to air
handlers.
Student Sen/ices
Building Bookstore
Fon-Seca
Cabinet &
Fixture Co.
Cabinetry
No.33282
$118,400
CO No. 1 for
Funding is
through
Proposition
$7,122.04.
West Los
AA Bond
Angeles College
proceeds.
N/A
Additional Requirements:
Adjust cabinetry to
comply with ADA
equirements as noted on
District ADA punchlist
*
6.02%
19W.7904.02.01
Provide additional
anchorage of adjustable
shelving at the request of
he (OR
Background
The Change Orders listed above have been executed per Board Ru!e 7100.10 and are
presented here for ratification as required therein.
Page 22 of 34 o Facilities Planning and Development . December 5, 2012
Funding and Development Phase
Projects are funded through Proposition A/AA and/or Measure J Bond proceeds,
Construction Phase.
IX. RATIFY CHANGE ORDER FOR CONSTRUCTION CONTRACTS LESS THAN_^30^
ISSUED UNDER THE STANDARD "DESIGN-BID-BUILD" METHOD OE. PROJECT
DELIVERY
Ratify Change Orders for additionai construction services for the projects identified beiow at
istect campus for the amounts indicated:
CHANGE ORDER
NO.,
PROJECT NAME &
iCONTRACTOR
LOCATiON
NAME AND
JCOST, and
CONTRACTORIGINAL
and
NUMBER CONTRACTCUMULATIVEPURPOSE
COST
PROJECT NUMBER
n-OTAL COST OF
iALL CHANGE
iORDERS
/^\
hemistry Buiiding /
^
Life Science
Modernization Project
RAMCO General
Engineering &
Buiiding
$6,550
/*t
^/
0 No.2 for
Contractor
Los Angeles City
^"\
^/ otiege
No.33576
B1C.5150.03
B1C.5151.03
Student Learning
Environments (SLE) ^
^ommunity
Services/Agriculture
$1,200.
Funding is
hrough Measure
$2,875.
J proceeds.
AdditionaS Requirements:
.
M2
ngineering, inc.
^L
Ij
f^H.
\!o. 33524
Additional Requirements:
0 No.02 for
Science Renovation
i*
rtl
p
reject
9,800
3>
$500
$2,000
extended anticipated rebid
ierce College
contract award.
35P.5535.03.05
Second Access Road Masters
Water Connection th/ ontracting
fL
^/
ff*
10,181
$
/"\
lu»
0 No. 1 for
orporation
Additionai Requirements:
»
$750.00,
Funding is
hrough Measure
(h
West Los Angeles
oiiege
Extend temporary fencing
rental for an additiona
month due to the
Pi
service
nstall additional support
bracing for the dark room
Sighting,
\io. 33552
^
Bond
proceeds.
ffl
-!>
750,00
i9W.5981.01.02
Provide material, labor,
and equipment for
additional underground
trenching required by City
ofCulverCity.
Background
Pursuant to Pubiic Contract Code 20659, construction contracts with an original cost of
$30,000 or less may have subsequent change orders of ten percent (10%) or $30,000,
whichever is greater.
Page23of 34 . Facilities Planning and Development . December 5, 2012
Funding and Development Phase
Projects arejunded through Proposition A/AA and/or Measure J Bond proceeds.
Construction Phase.
X.
RATIFY SUBSTITUTION OF SUBCONTRACTORS
A. Action
Ratify the foliowing substitution regarding Contract No. 33596 with Two Brothers
Construction Company for the Science Career & Mathematics Building Demolition Phase
project at East Los Angeies CoiEege:
Substitute subcontractor Superior Demolition, Inc. for subcontractor Interior
Demolition Inc. for Demolition work. Interior Demoiition cou!d not provide adequate
manpower to meet the project scheduie.
Background
This contract was authorized by the Board of Trustees on September 12, 2012 (Corn. No.
FPD1). This substitution was the resuit of the subcontractor not being able to adequately
staff the project to meet the project schedule and wilt be at no additional cost to the
District.
Funding and Development Phase
Funding is through Measure J Bond Proceeds. Science Career & Mathematics Bui!ding
Demolition Phase 32E.5222.02.02. Construction Phase.
B. Action
Ratify the foiiowing substitution regarding Energy Conservation Service Agreement No.
32256 with Siemens Industry, inc. for Demand Side Energy Management Services at Los
Ange!es Trade Technical College:
¥^
Substitute subcontractor Green Worid Services, Inc. for subcontractor Bottom Line
Utility Solutions as the Electrical Subcontractor.
Background
This agreement was authorized by the Board of Trustees on November 19, 2008 (Corn
No CH1). Siemens Industry inc. was directed to perform an Investment Grade Energy
Audit at Los Angeles Trade TechnicaE College. On July 14, 2010 (Corn, No. FPD3) the
Board of Trustees authorized a resoiution FPD3) directed Siemens Industry, inc. to
implement the findings of the investment Grade Energy Audit.
This substitution was the result of the subcontractor Bottom Line Utility Solutions failing to
meet the minimum EMR requirements of the OCIP program and wiii be at no additional
cost to the District.
Funding and Deveiopment Phase
Government Code Section 4217 et. Seq. ai!ows for energy conservation agreements to
be awarded based on findings of funding over the !ife of the equipment. Funding is
Page 24 of 34 . Facilities Planning and Deveiopment a December 5, 2012
through Measure J Bond proceeds. Renewable Energy ~ Trade 40J.5701.02.04.
Construction Phase.
Xl
x
AUTHORIZE ACCEPTANCE OF COMPLETION OF CONSTRUCTfQN_CONTRACT
A. Action
Authorize Acceptance of Compietion of Contract No. 33462 with Siekertech, Inc. to
provide general construction services for the Frankiin Hal! Modernization doors security
project at Los Angeles City College with a substantial corn pietion date of August 24, 2012.
Background
This contract was authorized by the Board of Trustees on January 11, 2012 (Corn. No.
FPD1).
The total cost of this contract is $273,302.48.
Fundino and Devetopment Phase
Funding is through Measure J Bond proceeds. Franklin Hall Modernization 81 C.5109.03.
Construction Phase.
B. Action
Authorize Acceptance of Completion of Contract No. 33019 with HB Parkco Construction,
nc to provide general construction services for the Parking Structure 4 (northeast)
project at East Los Angeles College with a substantiai completion date of June 20, 2012.
Background
This contract was authorized by the Board of Trustees on Ju!y 14, 2010 (Corn. No.
FPD1).
The total cost of this contract is $12,472,431 inciuding all approved Change Orders.
The final, tota! cost is to be determined.
Funding and DeveSopment Phase
Funding _ is through Measure J Bond Proceeds. Parking Structure 4 (northeast)
32E.5205.02. Construction Phase.
C. Action
Authorize Acceptance of Compiefion of Contract No. 32651 with Icon West, Inc. to
provide general construction services for the Bailey Library Modernization project at East
Los Angeles College with a substantial completion date of August 24, 2012
Backflround
This contract was authorized by the Board of Trustees on October 7, 2009 (Corn. No.
FPD1).
The total cost of this contract is $9,454,101.
Page 25 of 34 e Facilities Planning and Development . December 5, 2012
Funding and Deveiopment Phase
Funding is through Measure J Bond Proceeds. Bailey Library Modernization 32E.5212.03.
Construction Phase.
D. Action
Authorize Acceptance of Completion of Contract No. 33497 with GMZ Engineering, Inc to
provide genera! construction services for the North Of Mail (NOM) projects at Pierce
College with a substantia! completion date of May 31, 2012
Background
This contract was authorized by the Board of Trustees on Aprii 11, 2012 (Corn. No.
FpDi)
The total cost of this contract is $56,300.
Funding and DeveSopment Phase
Funding isjhrough Measure J Bond proceeds. Life Sciences, Chemistry and Physics
Building 35P.5502.03, Phase 11 Renovations - Computer Science and Computer Learning
35P.5507.03. Construction Phase.
E. Action
Authorize Acceptance of Compietion of Contract No. 33522 with GMZ Engineering, Inc to
provide general construction services for the Student Learning Environments ~(SLE) Faculty Office Re-plastering project at Pierce Co!!ege with a substantia! completion date
of August 6, 2012
Background
This contract was authorized by the Board of Trustees on May 9, 2012 (Corn. No. FPD1).
The total cost of this contract is $208,197.
Funding and Development Phase
Funding _is through Measure_ J Bond proceeds. SLE - Faculty Office Re-plastering
35P.5535.03.08. .Construction Phase.
F.
Action
Authorize Acceptance of Compietion of Contract No. 33546 with Masters Contracting
Corporation to provide general construction services for the Temporary Facilities ReiocatJon, Acquisition project at West Los Angeies Coliege with a substantial completion
date of October 1,2012.
Background
This contract was ratified by the Board of Trustees on Juiy 11, 2012 (Corn. No. FPD1).
The total cost of this contract is $24,675.
Page 26 of 34 . Facilities Planning and Development . December 5, 2012
Funding and Deveiopment Phase
Funding is through Measure J Bond proceeds. Temporary Facilities - Relocation,
Acquisition 39W.5977.04.02. Construction Phase.
G. Action
Authorize Acceptance of Completion of Contract No. 33552 with Masters Contracting
Corporation to provide genera! construction services for the Second Access Road (Wafer
Connection) project at West Los Angeles CoEtege with a substantiai completion date of
October 5, 2012.
Background
This contract was authorized by the Board of Trustees on June 13, 2012 (Corn. No.
FPD1).
The total cost of this contract is $10,931.
Funding and Development Phase
Funding is through Measure J Bond proceeds. Second Access Road 39W.5981.01.02.
Construction Phase.
XII.
AUTHORIZE TERMINATION FOR CONVENIENCE OF CONSTRUCTION CONTRACT
Action
Authorize termination for convenience of Contract No. 33435 with Sinanian Development Inc.
to provide genera! construction services for the New Student Services Building and
Modernization of Hoimes Ha!! project at Los Angeies City Coiiege.
Background
This contract was authorized by the Board of Trustees on December 7, 2011 (Corn. No.
FPD1). The Coiiege and Coilege Project Manager have requested, and the Program
Manager and the District have concurred that this agreement should be terminated by the
District for convenience.
Funding and Development Phase
Funding is through A/AA and Measure J Bond Proceeds. Student Services Center
B1C.5134.02, B1C.5134.05, 11C.7134.05; Hoimes Hall Modernization 01C.6110.03,
11 C.7110.03, B1 C.51 10.03. Construction Phase.
Xlil. AUTHORJZE AMENDMENT TO LEASE AGREEMENTS
A. Action
Authorize Amendment No. 1 to Lease Agreement No. 33372 with McGrath Rent Corp.,
d/b/a Mobile Modu!ar Management Corporation to extend the term an additional 18
months for the Temporary Facilities project at Los Angeles City College from January 1,
2013 through June 30,_2014 at a cost not to exceed $7,371 inclusive of eiigible
reimbursable expenses. Ifappiicabie, ati sales tax shall be paid.
Page27of 34 . Facilities Planning and Deveiopment . December 5, 2012
Inclusive of this amendment, the tota! amount of this Lease Agreement is $19,456.
Background
This Lease Agreement was authorized by the Board of Trustees on Ju!y 13, 2011 (Corn.
No FPD1) This proposed amendment seeks to extend the term of the Lease Agreement
by 18 months at an additional cost of $7,371. This Lease Agreement was established as
the result of a competitive process in which the vendor provided the low quote from
among three (3) written quotes. This Lease Agreement provides a 12' x 32' modular
building and accessibiiity ramp to be used as temporary classroom space by the
Administrative Justice Department at Los Angeles City CoUege.
Funding and Deveiopment Phase
Funding is through Proposition AA Bond proceeds. Temporary Facilities 11C.7142.03
CQnstryctiQn Phase.
B. Action
Authorize the foUowing actions for Amendment No. 1 to Lease Agreement No. 32646 with
Williams Scotsman, fnc. to extend the term by 15 months for'one 40' x 216' modular
building and to extend the term by 67 months for one 40' x 216' modular building and one
12) x 40) restroom modular building at Los Angeies Trade Technical College for a tota
additional cost of $388,618 as detailed beiow. If appiicabie, all sales tax shall be paid.
1. Ratify this Amendment to this Lease Agreement from June 1, 2012 to December
5, 2012 at a cost not to exceed $48,960 for the continued use as the temporary
iibrary swing space for two 40' x 216) moduiar bui!dings and one 12' x 40'
restroom moduiar building; and
2. Authorize this Amendment to this Lease Agreement from December 6, 2012 to
August 31, 2013 at a cost not to exceed $81,511 for the continued use as the
temporary library swing space for two 40' x 216' moduiar buildings and one 12' x
40) restroom moduiar building; and
3. Authorize this Amendment to this Lease Agreement from September 1, 2013 to
December 31, 2017 at a cost not to exceed $258,148 for the new use of one 40' x
216' moduiar building and one 12' x 40' restroom modular building to
accommodate the College Project Management staff.
Inclusive of this proposed amendment, the totai amount of this agreement approved by
the Board of Trustees is $846,858.
Background
Lease Agreement No. 32646 was authorized by the Board of Trustees on October 7,
2009 (Corn. No. FPD1)forthe provision of two 40'x 216) modular buildings and one 12'x
40' restroom moduiar building to be used as the temporary swing space location for the
ibrary. Proposed Amendment No. 1 to the Lease Agreement is requested to provide
continued use of these facilities through Summer of 2013 when construction of the new
Learning Assistance Center/Library Renovation project is anticipated to be completed.
Proposed Amendment No. 1 to the Lease Agreement also includes the request that when
no longer needed to accommodate the iibrary, one 40' x216' modular building will be
returned to the vendor, and the remaining 40' x 216' modular building plus the 12' x 40'
restroom moduiar building wouid be used by the CoSiege project Manager until the
Page 28 of 34 . Facilities Planning and Development . Decembers, 2012
completion of the Bond program. This Lease Agreement has been considered through
the participatory governance process.
Funding and Development Phase
Funding is through Measure J Bond proceeds. Learning Assistance Center/Library
Renovation 37T.5702.03.01, Furniture, Fixtures and Equipment 40J.5755.05.
Construction Phase.
XIV. AUTHORIZE AMENDMENT TO DESIGN-BUILDAGREEMENTS
A. Action
Authorize Amendment No. 8 to Agreement No. 32654 with S.J. Amoroso Construction
Company !nc for additiona! Design-Build services for the Student Union project at Los
Angeles City College at a credit amount of ($10,468) inciusive of eligible reimbursable
expenses.
This proposed Amendment contains added costs of $165,115 and deducted credits of
$175,583. The net result is the deducted credit of ($10,468). Indusive of this
amendment, the totai cost of this Design-Buiid agreement is decreased to $35,220,356.
Background
The Design-Buiid system of project delivery was adopted by the Board of Trustees on
December 3, 2003 (Corn. No. BSD5) as a project delivery option availabie District-wide.
This project was approved for delivery by Design-Buiid system by the Board of Trustees
on September 17, 2008 (Corn. No. FPD1). This Design-Buiid agreement with S.J.
Amoroso Construction Company, inc. was authorized by the Board of Trustees on
October 7, 2009 (Corn. No. FPD1).
A reduction to Design-Build services are proposed to accommodate the foiiowing:
1. Due to Unforeseen Conditions:
Additiona! Scope
.
Provide Gas Company connection and re-flush hydronic piping due to Campus
blockage.
Credited Scope
»
Provide credit for remaining unforeseen conditions allowance.
2. Due to requests by the college:
Additionai Scope
.
Provide HVAC, walls and finishes in food preparation area.
Credited Scope
.
Provide credit to omit replacement of existing functional driveway, credit for one
(1) safe and credit to correct Contractor's Mark-up for Change Orders 1 & 4.
3. Due to additiona! requirements:
Additionai Scope
.
Provide sidewalk and fencing for buiiding access and to secure area.
Page 29 of 34 . Facilities Planning and Deveiopment . December 5, 2012
Credited Scope
.
Provide credit for additional concrete testing.
Amendment No. 8 to Agreement No. 32654 includes Change Order No. 9.
Funding and Development Phase
Funding is through Measure J Bond proceeds. Student Union 31C.5145.02. Design and
Construction Phase.
B. Action
Authorize Amendment No. 9 to Design-Build Agreement No. 33063 with Hensei Phelps
Construction Co. to pay for the extension of two lease agreements for moduiar units being
used as temporary swing space associated with the School of Math & Sciences and Cox
Buiiding Upgrade projects at Los Ange!es Southwest CoEfege at a cost not to exceed
$406,877 inciusive of eiigibie reimbursable expenses.
ncfusive of this amendment, the total cost of this Design-Build agreement is $89,978,295.
Background
The Design-Build system of project delivery was adopted by the Board of Trustees on
December 3, 2003 (Corn. No. BSD5) as a project delivery option availabie District-wide.
This project was approved for deiivery by Design-Build system by the Board of Trustees
on August 19^2009 (Corn. No. FPD1). This Design-Build agreement with Hensel Phelps
Construction Co. was authorized by the Board of Trustees on August 11, 2010 (Corn. No.
FPD1),
The purpose of this proposed Amendment requested by the college is to pay for the
extended use of ieased modular units that are provided as a part of Design-Build
Agreement No. 33063 with Hense! Pheips Construction Co.:
1. The ieased modular units used by the School of Math and Sciences Temporary
Classroom Faciiities are requested to be avaiiabie for an additionai 15 months
due to a delay caused by design revisions to the School of Math & Sciences
project; and
2. The leased modular units used by the Temporary Library Complex are requested
to be availab!e for an additional 11 months due to an extended review process by
the Division of the State Architect (DSA).
The proposed extension of time shaE! not exceed the maximum term of five years for use
of the modular facilities consistent with requirements established by the DSA.
Amendment No. 9 to Agreement No. 33063 includes Change Order Nos. 12 and 13.
Funding and Development Phase
Funding is through Measure J Bond proceeds. School of Math & Sciences
36S.5618.03.01, Cox Building Upgrade 36S.5607.03.10. Construction Phase.
C. Action
Authorize Amendment No. 2 to Agreement No. 33376 with KPRS Construction Services,
nc. to provide design and construction administration services for fiber optic cabling to
connect and complete the campus wide communication systems for the Campus Wide
Page 30 of 34 . Facilities Planning and Development . December 5, 2012
mprovements General - Phase III project at Los Angeles Trade-Technicai College in the
amount of $201,166 inciusiveofeiigibie reimbursab!e expenses.
Inclusive of this amendment, the total cost of this Design-Build agreement is $5,603,894.
Background
The Design-Buitd system of project deiivery was adopted by the Board of Trustees on
December 3, 2003 (Corn. No. BSD5) as a project delivery option available District-wide.
This project was approved for delivery by Design-Build system by the Board of Trustees
on February 23, 2011 (Corn. No. FPD3). This Design-Build agreement with KPRS
Construction Services, Inc. was authorized by the Board of Trustees on August 10, 2011
(Com.No.FPD1).
Additionai Design-Build services are proposed to accommodate a request from the
college for fiber optic cabiing, connections and terminations required to improve, connect,
and compEete the campus wide communication systems.
Amendment No. 2 to Agreement No. 33376 includes Change Order No. 2
Funding and Development Phase
Funding is through Measure J Bond proceeds. Campus Wide Improvements General Phase 1!1 37T.5779.03.13. Design and Construction Phases.
D. Action
Authorize Amendment No. 6 to Agreement No. 31588 with Ameresco, Inc. for a reduction
in Design-Buiid services for the Campus fmprovements - Utility infrastructure (Cenfra
Piant) project at West Los Angeles Coliege at a deductive cost of -$(4,883,631) inclusive
of eligibie reimbursable expenses.
ndusive of this amendment, the total cost of this Design-Build agreement is $9,878,756.
Background
The Design-Build system of project delivery was adopted by the Board of Trustees on
December 3, 2003 (Corn. No. BSD5) as a project delivery option available District-wide.
This project was approved for delivery by Design-Bui!d system by the Board of Trustees
on December 3, 2003 (Corn. No. BSD5). This Design-Build agreement with Ameresco,
inc. was authorized by the Board of Trustees on November 7, 2007 (Corn, No. FPD1 ).
Proposed Reduction in Desian-Buiid services requested by the Coltege;
»
Delete equipment, controls and appurtenances consistent with a reduction In the
design capacity of the p!ant occasioned by a reduction in the scope of new facilities at
the college.
Funding and Deveiopment Phase
Funding is through Measure J Bond proceeds. Campus Improvements - Utility
Infrastructure (Centrai P!ant) B9W.5979.03.02 Construction Phase.
Page 31 of 34 . Faciiities Pianning and Deveiopment * December 5, 2012
E. Action
Authorize Amendment No. 5 to Agreement No. 32144 with Mccarthy Buiiding Companies,
nc. for additions! Design-Build services for the Demolition of Temporary and Obsolete
Facilities project at West Los Angeles College. These additionai services will encompass
the demolition of temporary and obsolete faciiities in the location of the North Parking
Garage and restoration of the area for use as a surface parking iot. This work wiii be
done under the Demolition of Temporary and Obsolete Facilities project at West Los
Angeles Coiiege at a cost not to exceed $2,531,313 inclusive of eligible reimbursabie
expenses.
indusive of this amendment, the total cost of this Design-Build agreement is $13,960,628.
Background
The Design-Build system of project de!ivery was adopted by the Board of Trustees on
December 3, 2003 (Corn. No. BSD5) as a project delivery option avaiiable District-wide.
This project was approved for delivery by Design-Buiid system by the Board of Trustees
on May 21, 2008 (Corn. No. FPD1), and the Design-Build agreement with McCarthy
Buiiding Companies, Inc. was authorized by the Board of Trustees on November 19, 2008
(Com.No.FPD1).
Additional Design-Buiid services are proposed at the request of the Colieae:
Demoiition of temporary bungalows located within the area where the North Parking
Garage was scheduled to be built. The Campus has requested the removal of the
obsoiete structures and restoration of the parking lot.
Amendment No. 5 to Agreement No. 32144 indudes Change Order No. 5.
Funding and Development Phase
Funding is through Measure J Bond proceeds. Demolition of Temporary and Obsoiete
Faciiities 39W.5979.03.33. Construction Phase.
XV.
RATIFY AMENDMENT TQ_DESIGN-BUILD AGREEMENT
Action
Ratify Amendment No. 8 to Agreement No. 33063 with Hense! Phelps Construction Co. for
additional Design-Buiid services for the Northeast Quadrant Parking Structure and Campuswide Storm Water Collection System projects at Los AngeEes Southwest College at a cost not
to exceed $14,206 inclusive of eligible reimbursabie expenses.
inclusive of this amendment, the totai cost of this Design-Build agreement is $89,571,418.
Backaround
The Design-Buiid system of project deiivery was adopted by the Board of Trustees on
December 3, 2003 (Corn. No. BSD5) as a project delivery option avaiiable District-wide. This
project was approved for delivery by Design-Buifd system by the Board of Trustees on August
19, 2009 (Corn. No. FPD1). This Design-Buiid agreement with Hensei Phe!ps Construction Co.
was authorized by the Board of Trustees on August 11, 2010 (Corn. No. FPD1).
Page 32 of 34 . Facilities Pianning and Development » December 5, 2012
Additional Design-Buiid services are proposed due to unforeseen conditions:
. Reiocate storm water system device to avoid damage to existing water line not
shown on record drawings.
.Provide temporary electrical power to test Northeast Quadrant Parking Structure
eievator since the new building cannot be permanently energized unfi! discovered
voltage leakage on existing electrica! infrastructure has been repaired.
. Pump out water and dig out mud from footings due to seepage from unknown
underground source into the
protected trench.
Amendment No. 8 to Agreement No. 33063 includes Change Order Nos, 10 and 1 1.
Fundincf and Development Phase
Funding is through Measure J Bond proceeds. Northeast Quadrant Parking Structure
36S.5668.02 and Campus-wide Storm Water Collection System 40J.5609.05.01. Construction
Phase.
XVI. AUTHORIZE PURCHASE ORDER
Action
Authorize a purchase order with Discount Ramps.com LLC to provide rubber curb ramps
for the Campus Restroom project at Los Angeles Harbor College at a cost of $365. if
applicable, all sales tax shall be paid.
Background
Discount Ramps.com LLC provided the iow quote from among three (3) written quotes
ranging from $365 to $521 . Delivery and set up are included.
Funding and Development Phase
Funding is through Measure J Bond Proceeds. Campus Restroom 33H.5366.02,09.
Construction Phase.
XVII. RATIFY .FUNDING SOURCE
A. Action
Ratify the funding source for Service Agreement No. 4500127442 with Phoenix Business
Consulting for the District-Wide CMMS project to be through Measure J Bond proceeds.
Background
This Agreement was ratified by the Board of Trustees on August 10, 2011 with funding to
be through District-Wide information Technology account and through Information
Technology SAP funds. Subsequent to further review and evaluation, it has been
confirmed this Agreement qualifies for funding through Measure J Bond proceeds. This
action serves to formalize the correct funding source.
Funding and Development Phase
Funding is through Measure J Bond proceeds. Facility Management CMMS 40J-J05.18.
All Phases.
Page 33 of 34 . Facilities Planning and Development . December 5, 2012
B. Action
Ratify the funding source for Professional Service Agreement No. 90013 with DLR Group,
Incorporated of California, d/b/a DLR Group WWCOT for the E3 & E5 (Multi Media)
Rep!acement Building Project at the East Los Angeles Coliege.
Background
This Agreement was authorized by the Board of Trustees on February 7, 2007 with
funding to be through Proposition A Bond proceeds. Subsequent to further review, it has
been confirmed this Agreement qualifies for funding through Proposition AA Bond
proceeds. This action serves to formalize the correct funding source.
Funding and Deveiopment Phase
Funding is through Proposition AA Bond proceeds, E3 & E5 (Multi Media) Replacement
Buiiding Project 12E.7228.02. A!! Phases.
Page 34 of 34 . Fadiities Planning and Development . Decembers, 2012