Board of Trustees
Los Angeles Community College District
AGENDA
770 Wilshire Blvd., Los Angeles, CA 90017 (213) 891-2000
ORDER OF BUSINESS - REGULAR MEETING
Wednesday, October 23, 2013
Closed Session 2:30 p.m.
Public Session 5:45 p.m.
Educational Services Center
Board Room – First Floor
770 Wilshire Blvd.
Los Angeles, CA 90017
I.
Roll Call (2:30 p.m.)
II.
Requests to Address the Board of Trustees – Closed Session Agenda Matters
Location: Board Room
III.
Recess to Closed Session in accordance with The Ralph M. Brown Act, Government Code
sections 54950 et seq., and the Education Code to discuss the matters on the posted Closed
Session agenda pursuant to Government Code section 54954.5. Location: Hearing Room
IV.
Reconvene Regular Meeting (5:45 p.m.) Location: Board Room
V.
Roll Call
VI.
Flag Salute
VII.
Report of Actions Taken in Closed Session – October 23, 2013
VIII.
Reports from Representatives of Employee Organizations at the Resource Table
IX.
Announcements from College Presidents
X.
Public Agenda Requests
A. Oral Presentations
B. Proposed Actions
XI.
Reports and Recommendations from the Board
Reports of Standing and Special Committees
BT1.
Conference Attendance Ratification/Authorization
XII.
Consent Calendar
Matters Requiring a Majority Vote
FPD1.
Facilities Planning and Development Routine Report
HRD1.
Authorize Employment Action for Interim Vice Chancellor
ORDER OF BUSINESS
October 23, 2013
Page 2
XIII.
Recommendations from the Chancellor
Convene Public Hearing on Resolution to Convey Right of Entry to the City of Los
Angeles
FPD2.
Adopt Resolution to Convey Right of Entry to the City of Los Angeles
XIV.
Recess to Committee of the Whole
A. Roll Call
B. Public Speakers
C. Presentations/Initiative Reviews
Presentation on Information Technology: District and Colleges
D. Other Business
E. Adjournment of the Committee of the Whole
XV.
Reconvene Regular Meeting of the Board of Trustees
XVI.
Roll Call
XVII.
Notice Reports and Informatives - None
XVIII.
Announcements and Indications of Future Proposed Actions
XIX.
Adjournment
*******************************
Next Regularly Scheduled Board Meeting
Wednesday, November 6, 2013
(Public Session scheduled for 3:30 p.m.)
Los Angeles Pierce College
6201 Winnetka Ave.
Woodland Hills, California 91371
*******************************
In compliance with Government Code section 54957.5(b), documents made available to the Board after the
posting of the agenda that relate to an upcoming public session item will be made available by posting on the
District’s official bulletin board located in the lobby of the Educational Services Center located at 770 Wilshire
Boulevard, Los Angeles, California 90017. Members of the public wishing to view the material will need to
make their own parking arrangements at another location.
If requested, the agenda shall be made available in appropriate alternate formats to persons with a disability,
as required by Section 202 of the American with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the
rules and regulations adopted in implementation thereof. The agenda shall include information regarding how,
for whom, and when a request for disability-related modification or accommodation, including auxiliary aids or
services may be made by a person with a disability who requires a modification or accommodation in order to
participate in the public meeting.
To make such a request, please contact the Executive Secretary to the Board of Trustees at (213) 891-2044 no
later than 12 p.m. (noon) on the Tuesday prior to the Board meeting.
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LOS ANGELES COMMUNmrCOLLEGE DISTRICT
770 Wilshire Boulevard, Los Angeles, CA 90017 213^891-2000
ATTACHMENT A
CLOSED SESSION
Wednesday, October 23, 2013
Educational Services Center
Board Room - First Floor
770 Wifshire Boulevard
Los Angeles, CA 90017
»
Public Employee Employment
(pursuant to Government Code section 54957)
A. Position: President, Los Angeles Valley College
B. Position: President, Los Angeles Harbor College
C. Position: President, Los Angeles Southwest College
D. Position; Vice Chancellor of Human Resources
II.
Conference with Labor Negotiator
(pursuant to Government Code section 54957.6)
A. District Negotiators: Adriana D. Barrera
Employee Units: All Units
AIi Unrepresented Employees
B. District Negotiators: Adriana D. Barrera
Employee Unit:
Cierical/Technica
II. Public Employee Discipline/Dismissal/Release/Charges/Complainfs
(pursuant to Government Code section 54957)
Closed Session
October 23, 2013
Page 2
IV. Conference with Legal Counsel - Existing Litigation
(pursuant to Government Code section 54956.9(a)
A. John Colen v. LACCD
B. Carol Garmyn v. LACCD
C. Armine Stepanyan v. LACCD
D. Michael Miller v. LACCD, JamHiah Moore, and Kenneth Sherwood
E LACCD v. Michaef Miller
F. Blue Fields Electric v. Chegini Enterprises, Inc. dba SMC Construction,
LACCD,etal.
V. Conference with Legal Counsel - Anticipated Litigation
(pursuant to Government Code section 54956.9(b)
A. Claim regarding project at Los Angeles City College.
B. Ciaim regarding project at West Los Angeles College.
C. Potentiaf litigation ~ 1 matter
ACTION
y.
Los Angeles Community College District
Corn. No. BT1
Division
Board of Trustees
Date: October23,2013
Subject: CONFERENCE ATTENDANCE RATIFICATION^UJHORLZATION
A- Ratlfy.PayTentofnecessary, expenses for Mike Eng, member of this Board of
T^steesJ°-haye JattendecUhe Community'Colil'ge "League' orCalifomFa
(CCLC) regional Advocacy Convenings held on October 15 2013 in Walnut,
California.
B- ^hmze w-ment of "ecessary expenses, for_ Mike Eng, member of this
Board,O^Trustees'otoattendJh'ec6mmu.nity'co"egeTe"agu'e''o'fuCaii'forn'i'a
Ann^alc»onYention,&partner
Conferences to be held'Tn Bur^game, Caiifomi^
on November 21-23, 2013.
Chancellor and
Eng
Santiago
Secretary of the Board of Trustees
Field
Svonkin
Moreno
Veres
Peariman
Griggs
Student Trustee Advisor/ Vote
By
Page
Date
of
Pages
Corn, No.
BT1
Div.
Board of Trustees
Date
10/23/13
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Los Angeles Community College District
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Corn.No. FPD1
D!YlsiPn FACILITIES PLANNING AND DEVELOPMENT
Date
October 23, 2013
Subject: FACILITIES PLANNING AND DEVELOPMENT ROUTINE REPORT
I. AUTHORIZE GRANTEE SERVICES AGREEMENTS
A. Action
Authorize an agreement with the City of Los Angeles Department of Transportation
(LADOT)for federal Congestion/Mitigation Air Quality (CMAQ) funds for pedestrian
accessibility and mobility improvements for the Roadway, Walkway, Grounds,
Parking Lot (RWGPL) - Red Line Pedestrian Corridor (Pedestrian Enhancements)
project at Los Angeles City College from October 24, 2013 through June 11, 2016 at
a cost not to exceed $40,450.
Background
For FY2008 and FY2010, Congress appropriated a total of $809,000 in federal funds
per Section 5307 of the Transportation Equity Act for the 21st Century (TEA-21) for
accessibility and mobility improvements at Los Angeles City College. "LACCD is not
an authorized grantee as defined by the FTA, and must work through LADOT to
access these funds and administer the grant. The project wi!l include improved
landscape, shelter, wayfinding, signage, and light improvements between rai! and
transit stops surrounding the campus and campus destinations. This agreement
provides for $809,000 of additional funding to augment the previously authorized
agreement with Metropolitan Transportation Authority (Metro) on January 24, 2007
for $2,051 J 16 (amount includes grants from Pedestrian Enhancements project and
Red Line Station Extension) in federal funds. The total amount of this agreement is
$2,575,1:45 (amount includes a!i project associated federal grants ancflocal bond
funds).
Fundin
Funding is through FTA grants ($2,060,116) and Proposition AA Bond proceeds
($515,029). Red Line Pedestrian Connector 11C.7173.05.03. MPhases.
B. Action
Authorize an agreement with the City of Los Angeles Department of Transportation
(LADOT) for federal Congestion/Mitigation Air Quality (CMAQ) funds for pedestrian
accessibiiity ^nd_mobi!ity improvements for the Roadway, Walkway/Grounds,
Parking Lot (RWGPL) - Red Line Pedestrian Corridor (Red Line Station Extension)
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^}S5Recommended and approved by:
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Adriana D. Barrera, interim Chancellor
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Chancellor and
Eng
Secretary of the Board of Trustees
By:
Page
Date
of
5
Field
Moreno
Pearlman
Santiago
Svonkin
Veres
Griggs
Student Trustee Advisory Vote
Pages Corn. No. FPD1 Div. FACiLiTiES PLANNJNG'AND DEVELOPMENT Date-10-23.2013
Los Angeles Community College District
Corn. No. FPD1
Division FACILITIES PLANNING AND DEVELOPMENT
Date: October 23, 2013
project at Los Angeles City College from October 24, 2013 through June 11, 2016 at
a cost not to exceed $58,850.
Background
For FY2011 and FY2012, Congress appropriated a total of $809,000 in federal funds
per Section 5307 of the Transportation Equity Act for the 21st Century (TEA-21) for
accessjbihty and mobility improvements at Los Angeles City College. 'LACCD is not
an authorized grantee as defined by the FTA, and must work through LADOT to
access these funds and administer the grant. The project will include landscape,
streetscape, signage iighting and improvements along Vermont Avenue. This
agreement provides for $1,177,000^ of additional funding to augment the previously
authorize^ agreement with Metropolitan Transportation Authority (Metro) on January
24, 2007 for $2,051,116 (amount includes grants from Pedestrian Enhancements
project and Red Line Station Extension) in federal funds. The total amount of this
agreement Js $2.271,250 (amount includes a!! project associated federal grants and
locai bond funds).
Funding
Fundingjs through FTA grants ($1,977,000) and Proposition AA Bond proceeds
($294,250). Red Line Pedestrian Connector 11C.7173.05.03. AJLPhases.
C. Action
Authorize an agreement with the City of Los Angeles Department of Transportation
(LADOT) for federa! Congestion/Mitigation Air Quality (CMAQ) funds for pedestrian
accessibility and mobility improvements for the Roadway, Waikway, Grounds,
Parking Lot (RWGPL) - Grand Avenue Enhancement (Intermodat Links with Bus and
Metro) project at Los Angeles Trade Technical College from October 24, 2013
through June 11, 2016 at a cost not to exceed $50,500.
Background
For FY2008 and FY2009, Congress appropriated a total of $1,010,000 in federal
funds per Section 5307 of the Transportation Equity Act for the 21st Century (TEA-21)
for accessibility and mobiiity improvements at Los Angeles City College. 'LACCD is
not an authorized grantee as defined by the FTA, and must work through LADOT to
access these funds and administer the grant. The project wii! inciude iandscape,
streetscape, signage, lighting and improvements a!ong Vermont Avenue. This
agreement provides for $1,010,000 of additional funding to augment the previousiy
authorized agreement with Metropolitan Transportation Authority (Metro) on January
24 2007 for $902,927 in federal funds. The total amount of'this agreement is
$2.391,159 (amount includes all project associated federal grants ancMocal bond
funds).
Funding
Funding is through FTA grants ($1,912,927) and Proposition A/AA and Measure J
Bond proceeds ($478,232). Grand Avenue Enhancement 17T.7773.05.05. A
Phases.
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Corn. No. FPD1
Div. FACILITIES PLANNING AND DEVELOPMENT Date10-23-13
Los Angeles Community College District
Corn. No. FPD1
Division FACILITIES PLANNING AND DEVELOPMENT
Date: October 23, 2013
II. AUTHORIZE AMENDMENT TO PROFESSIONAL SERVICE AGREEMENTS
A. Authonze Amendment No. 2 to each of the following short term agreements issued
on a Task Order basis to provide continued Relocation Project Management (RPM)
services with assignments to be made by the Program Manager from November 1',
2013 through April 30, 2014 at a not to exceed cost per firm as indicated beiow,
inciusive of eligible reimbursable expenses:
Firm Name
Examples of projects underway in need of
Amendment
Cost
Cumulative
Cost
$750,000
$6,950,000
and Retention Center; Campus Student
$150,000
$3,740,000
Los Angeles Southwest College: Cox Bldg.
Upgrade (Annex); Fitness and Weliness;
$300,000
$2,470,000
continued services
Cordoba
Corporation
Los Angeles Harbor Coliege: Library;
Theater/Drama/Speech; Old Admin Building
Modernization; and SAiLS Student Union.
Los Angeles Vaiiey Coilege: Campus Wide
Improvements; Athletic Training Facility;
Monarch Center; and Workforce Deveiopment
Center.
Los Angeles Trade Technical CoKege:
Construction Trade Building; and Arts &
Culinary Building,
West Los Angeles Coilege: Campus
improvements; Faciiities Maintenance &
Operations; and Physical Education/Dance
East Los Angeles College: Student Success
Plan corp
Center Bookstore; and Science Career &
Mathematics Building.
E LAC U
Construction
Management
Cox Littie Theater; and School of Career and
Technical Education.
Background
The above listed firms currentiy provide Relocation Project Management services on
a task order basis for certain projects induding those shown in the table above
through short term agreements that were authorized by the Board of Trustees on
March 6, 2013 (Corn. No. FPD1) and which will expire on October 31, 2013. As the
Building Program enters Jts final: phase there are !ess projects to be completed.
There _is aiso^amore efficient approach to this work. As a resuit, the proposed
amendments_ include staffing levels reduced from the current 18 positions'to 13
positions (28% reduction). The proposed amendments extend the expiration date of
each agreement by six months to provide a continuation of these services for projects
underway. it_is anticipated the scope of work under these agreements will be the
subject of a future Request for Proposais (RFPs) ieading to'the estabiishment of
longer term agreements.
Page
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Pages
Corn. No. FPD1
Div. FACiUTJES PLANNINGAND DEVELOPMENT Date10-23-13
Los Angeles Community College District
Corn. No. FPD1
Division
FACILITIES PLANNING AND DEVELOPMENT
Date: October 23, 2013
Award History
Firm Name
Previous Number of Agreements
Cordoba Corporation
Awarded through the Bond
Program and Cumulative Value
Three previous awards; $6,950,000
cumulative.
Plancorp
Four previous awards; $3,740,000
cumulative.
FELACU Construction
Three previous awards; $2,470,000
Management
cumulative.
Funding and Deveiopment Phase
Funding is through Proposition A/AA and/or Measure J Bond proceeds. Construction
Phase.
B. Action
Authorize Amendment No. 4 to Agreement No. 33561 with PV Jobs to provide for
continued District-wide management of the Specia! Opportunities program for the
LACCD Bond program The scope of work includes management of the Project
Labor Agreement (PLA) Apprenticeships and Internship Outreach as well'as
management of the Bond intern program and tracking of the participation of Smaii,
Local, and Emerging Businesses. The term of the time extension shail be from
Noyennber 1 2013 through December 31, 2013 at a cost not to exceed $20,000
inciusive of eligible reimbursabie expenses.
indusive of this proposed amendment, the totai cost of this Agreement is $820,000.
Background
This short-term Agreement was authorized by the Board of Trustees on July 12, 2012
(Corn. No. FPD1). The proposed Amendment provides for continuity of services. The
proposed cost is at a rate of $10,000 per month which represents'a reduction from
the previous cost of $50,000 per month, it is anticipated the scope of work under this
agreement shall be the subject of a future Request for Proposal (RFP) leading to the
establishment of a longer term agreement.
Fundincj and Deveiopment Phase
Funding Is through Proposition A/AA and Measure J Bond proceeds. PV Jobs -
Speciaity Consulting Services. Construction and Design Phases.
II). RATIFY PAYMENT FROM BOND PROCEEDS
Action
Ratify payment from Bond proceeds to Time Warner Cable in the amount of $12,890.34.
Page
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Pages
Corn. No. FPD1
Div. FACIUTIES PLANNING AND DEVELOPMENT Date10-23-13
s
Los Angeles Community College District
Corn. No. FPD1
Division FACILITIES PLANNING AND DEVELOPMENT
Date: October 23, 2013
Backcjround
During renovation of the Educational Services Center Time Wamer Cabie provided
internet services to allow the District to conduct routine business while housed i
m
temporary swing space iocated at 811 Wiishire Bouievard, Los Angeles,
Fundin
Funding is through Measure J Bond proceeds. District Educational Services Center
30D.5078.03. Construction Phase.
Page
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Pages
Corn. No. FPD1
Div. FACfLITlES PLANNING AND DEVELOPMENT Date10-23.13
s
i^CTON
w
Los Angeles Community College District
g
Corn. No. HRD1
SUBJECT:
Human Resources
Division
Date: October 23, 2013
AUTHORIZE EMPLOYMENT ACTION FOR INTERIM VICE CHANCELLO
Authorize contract of employment with Ms. Roberts (Bobbi) Kimble to serve as
the Interim Vice Chancellor, Educational Programs and Institutional
Effectiveness starting from October 14, 2013 through June 30, 2014. Ms.
Kimb!e will be placed on Step 1 of the President's Salary Schedule and wil
receive a $500 per month car allowance.
Background: The permanent Vice Chancellor is currently serving as the
nterim President at L.A. Southwest College and is expected to remain in this
capacity during the current academic year to allow for an appropriately
deliberative presidential selection process, consistent with other executives.
Ms. Kimb!e has been selected as the interim Vice Chancellor after conducting
an appropriate selection process. Ms. Kimbte is currently serving as the Dean
of Educational Support Services.
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Recommended by:
I
Perrin Reid
Acting Sr. Associate Vice Chanceilor
Human Resources
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Recommended and Approved by:
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AdrianaT). Barrera, interim Chancellor
Chancellor and
Eng
Santiago
Secretary of the Board ofTmstees
Field
Svonkin
Moreno
Veres
Pear! man
Griggs
Date
By
Page
of
Pages
Corn. No. HRD1
Div.
Human Resources
Student Trustee Advisory Vote
Date:
10-23-13
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Corn.No. FPD2
Division FACiUTIES PLANNING AND DEVELOPMENT
Date
October 23, 2013
SUBJECT: ADOPT RESOLUTION TO CONVEY RIGHT OF ENTRY TO THE CIT
OF LOS ANGELES
Action
Pursuant to Education Code Sections 81310-81313, adopt a Resolution
(Attachment 1) to Convey Right of Entry to the City of Los Angeles for
purposes of vehicle and equipment access for the construction of water
supply and drainage pipelines for Machado Lake and bikeway
improvements around Machado Lake, identified as the Machado Lake
Ecosystem Rehabilitation Project (Project), located along the western
boundary of Los Angeles Harbor College and as shown in the attached
diagram (Exhibit A) and aerial photograph (Exhibits B).
Background
Due to the City_of Los Angeles (City) Proposition 0 broad goals, the
Machado^Lake Ecosystem needs to be rehabilitated. The main goals of
this rehabilitation project are to improve water quality, flood control
capacity, the biological diversity of the ecosystem, visual aesthetics, and
to attain and sustain its desired uses and characteristics. The College has
been working closely with the City to discuss coordination of construction
access on campus to ensure the least impact to college operations and its
existing construction projects.
On October 9, 2013, the Board of Trustees adopted a Resolution of Intent
to Convey Right of Entry (Corn. No. FPD5). In accordance with Education
Code 81310, the District has posted the legally required public notices
prior_to the action_and shall hold a public hearing before the adoption of
the Resolution to Convey.
REQUIRES FIVE (5) AFFIRMATIVE VOTES
S)
Recommended and approved by:
.w^ ^
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Adrians D. Barrera, interim ChanceUor
Chancellor and
Eng
Secretary of the Board of Trustees
By:
Page
Date
oi
Santiago
Field
Moreno
Svonkin
Veres
Pearlman
Griggs
Student Trustee Advisory Vote
t_ Pages Cam. No. FPD2 Div. FACILITIES PLANNING AND DEVELOPMENT -Date-10-23-13
Attachment 1 to Corn. No. FPD2
RESOLUTION OF TO CONVEY RIGHT OF ENTRY TO THE CITY OF LOS ANGEL
WHEREAS, in accordance with Education Code Section 81310-81313. the governing
board of a community college district prior to authorizing the dedication or
conveyance of any real property owned by the district for an easement to
lay, construct reconstruct or maintain and operate water, sewer, gas,
storm drain pipes or ditches, electric or telephone lines to a public
corporation or private corporation engaged in public utiiity business; the
governing board shall in a regular open meeting by two-thirds vote of ail its
members adopt a resolution declaring its intention to dedicate or convey
the property; and thereafter provide public notices of its action to convey
right of entry, and hold a public hearing on the matter before authorizing
conveyance of an easement by two-thirds vote of the board in a
subsequent public meeting of its governing board; and
WHEREAS, on OctoberQ, 2013 the Los Angeles Community College District ("District")
Board of Trustees voted unanimously to pass a Resolution of Intent to
convey right of entry to the City of Los Angeles for purposes of vehicle and
equipment access for construction and installation of underground
pipelines, underground wet well, sediment basin, vaults and pumps
ocated at Los Angeles Harbor College, Machado Lake along the western
boundary of Campus (Exhibits A and B); and
WHEREAS, The District after the passage of the Resolution of Intent to Convey right of
entry provided the legally required notices of the public hearing and the
action to adopt the Resolution to Convey in a newspaper of general
circulation five (5) days before the public hearing and proposed action; as
well as not iess than ten (10) days before post copies of this Resolution i
three public places in the district.
WHEREAS, The District shall hold a public hearing on the matter of conveyance prior
to the adoption of the Resolution to Convey to receive and consider
comments from the public;
NOW THEREFORE BE IT,
RESOLVED, That the Los Angeles Community College District Board of Trustees
authorizes conveyance of right of entry to the City of Los Angeles (City) located at Los
Angeles ^ Harbor College located at 1111 Figueroa Place in Wilmington along the
western boundary of the campus and further described in Exhibit A and B attached".
in
Attachment 1 to Corn. No. FPD2
IN WITNESS, of the passage of the foregoing resolution, as prescribed by law, we, the
members of said Board of Trustees, present and voting thereon, have hereunto set our
hands this 23rd day of October 2013.
Member, Board of Trustees
Member, Board of Trustees
Member, Board of Trustees
Member, Board of Trustees
Member, Board of Trustees
Member, Board of Trustees
President, Board of Trustees
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