Board of Trustees
Los Angeles Community College District AGENDA
770 Wilshire Blvd., Los Angeles, CA 90017 (213) 891­2000 ORDER OF BUSINESS ­ REGULAR MEETING Wednesday, November 6, 2013 Public Session 3:30 p.m. Closed Session (Immediately Following Public Session) Los Angeles Pierce College Student Community Center/Great Hall – Building 1900 6201 Winnetka Ave. Woodland Hills, California 91371 I. Roll Call (3:30 p.m.) Location: Student Community Center/Great Hall – Building 1900 II. Flag Salute III. Welcoming Remarks by Kathleen F. Burke, President, Los Angeles Pierce College IV. Approval of Minutes: Regular Meetings and Closed Sessions: October 9, 2013 and October 23, 2013 Special Meeting: October 22, 2013 V. Reports from Representatives of Employee Organizations at the Resource Table VI. Announcements from the College Presidents VII. Public Agenda Requests A. Oral Presentations B. Proposed Actions VIII. Requests to Address the Board of Trustees – Multiple Agenda Matters IX. Reports and Recommendations from the Board · Reports of Standing and Special Committees · Proposed Actions BT1. Resolution – District Classified Employees Retirement BT2. Resolution – Cover LACCD Week BT3. Trustee Absence Ratification X. Reports from the Chancellor and College Presidents · Report from the Chancellor regarding activities or pending issues in the District o Pierce College Presentation on Student Success
ORDER OF BUSINESS
November 6, 2013
Page 2
Xl.
Consent Caiendar
Matters ReqLiirinq a Maloriiy Vote
BF1.
BF2,
Budget Revisions and Appropriation Transfers
Authorize the Ailocation of Funds for District 50% Match and Additional Locaiiy
Funded Deferred Maintenance Projects from the District Deferred Maintenance
Reserve
BSD1.
BSD2.
FPD1.
FPD2.
FPD3,
Ratifications for Business Services
Business Services Routine Report
Facilities Planning and Deveiopment Routine Report
Authorize Master Procurement Agreement for Office Suppiies
Authorize Amendment of Master Procurement Agreement to Include the
Exchange of Equipment Pursuant to Education Code Section 81455
FPD4.
Ratify Construction Contract Changes Arising Out of Differing Site Conditions for
Construction Contract Greater Than $30,000 in Original Cost issued Under
Design-Bid-Build Method of Project Delivery
HRD1.
HRD2.
Personne! Services Routine Actions
Authorize Compensation Changes for Unrepresented ConfldentiaE Employees
and Ciassified and Academic Managers
ISD1.
PC1.
PC2.
Approval of Educationa! Programs and Courses
Personnei Commission Action
Amend Board Rule, Chapter Xl, Personnel Commission
Correspondence
.
Matters Reauirina a Super Majority, Vote - None
XII.
Recommendations from the Chancellor
.
Pub!ic Hearing to Adopt the 2013-201:4 Spending Pten of the Education Protection
Act (EPA) of 2012
BF3,
Adopt the 2013-2014 Spending Plan of the Education Protection Act (EPA)
of 2012
CH1,
Resoiution - Extension of Personne! Commissioner's Term
XIII. Notice Reports and informatives
BT/A.
BF/A,
{Notice] Amend 2013-2014 Board Meeting Calendar
[Informative] 2013-2014 First Quarter Financial Status Report
XIV. Announcements and indications of Future Proposed Actions by Members of the Board of Trustees
XV. Requests to Address the Board of Trustees Regarding Ctosed Session Agenda Matters
XVI. Recess to Closed Session In accordance with The Ralph M. Brown: Act, Government Code sections 54950
et seq,, and the Education Code to discuss the matters on the posted Closed Session agenda pursuant to
Government Code section 54954.5 (Refer to Attachment "A" for Closed Session agenda).
Location: College Services Conference Room" Building 2100
XVIi. Reconvene Regular Meeting
ORDER OF BUSINESS
November 6, 2013
Page3
XVIII.
Ro!l Call
XtX, Report of Actions Taken in Closed Session ~ November 6,2013
XX, Adjournment
*******************************
Next Regularly Scheduled Board Meeting
Wednesday, November 20,2013
(Public Session scheduled for 3:30 p.m.)
Educational Services Center
770 Wilshire Blvd.
Los Angeles, CA 90017
A******************************
In compliance with Government Code section 54957.5(b), documents made avai!abte to the Board after the
posting of the agenda that relate to an upcomi:ng public session item will be made available by posting on the
District's officiai buiietin board iocated in the tobby of the Educational Services Center located at 770 WiishEre
Boulevard, Los Angeles, Caiifornia 90017, Members of the public wishing to view the materiai wi!! need to make
their own parking arrangements at another location.
f requested, the agenda shall be made avaiiable in appropriate aiternate formats to persons with a disability, as
required by Section 202 of the American with Disabiilties Act of 1990 (42 U.S,C. Section 12132), and the rules
and reguiations adopted in imp!ementation thereof. The agenda shali include information regarding how, for
whom, and when a request for disability-related modification or accommodation, including auxiliary aids or
services may be made by a person with a disability who requires a modification or accommodation in order to
participate in the public meeting,
To make such a request, piease contact the Executive Secretary to the Board of Trustees at (213) 891-2044 no
ater than 12:00 p.m, (noon) on the Tuesday prior to the Board meeting.
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AGENDA
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LOS ANGELES COIVIMUNITfCOLLEGE DISTRICT
770WilshireBoutevard,LosAngetes,CA90017 213/891-2000
ATTACHftflENTA
CLOSED SESSION
Wednesday, November 6, 2013
Los Angeles Pierce College
College Services Conference Room
Building 2100
6201 Winnetka Avenue
Woodland Hills, CA 91371
Public Employee Employment
(pursuant to Government Code section 54957)
A. Position: President, Los Angeles Valley College
B. Position: President, Los Angeles Harbor College
C. Position: President, Los Angeles Southwest College
D, Position: Vice Chancellor of Human Resources
E. Position: Chief Business Officer
F. Position: Chanceilor
II.
Conference with Labor Negotiator
(pursuant to Government Code section 54957.6)
A. District Negotiators: Adriana D. Barrera
Employee Units: Ai! Units
All Unrepresented Employees
B. District Negotiators: Adriana D. Barrera
Employee Unit: Clericai/Technica
Closed Session
Novembers, 2013
Page 2
C. District Negotiators: Adriana D. Barrera
Marvin Martinez
Employee Unit: Academic Administrators
III.
Public Employee Discipline/Dismissal/Release/Charges/Complaints
(pursuant to Government Code section 54957)
IV, Conference with Legal Counsel - Existing Litigation
(pursuant to Government Code section 54956.9(a)
A. Lee Paul Graves v. LACCD
B. NBBJ v. FTP !nternational, Inc., LACCD, etaL
V. Conference with Legal Counsel - Anticipated Litigation
A. Potential litigation - 1 matter (pursuant to Government Code section
54956.9(b)(4))
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Los Angeles Community Coiiege District
Corn.No. BT1
Division
SUBJECT:
BOARD OF TRUSTEES
Date: November 6, 2013
RESOLUTION - DISTRICT CLASSIFIED EIVIPLOYEES RETIREMENT
WHEREAS,
The classified employee identified below has been
employed with the Los Angetes Community College District
for many years; and
WHEREAS,
The classified employee has contributed significantly
toward providing the highest quality of services to our
students and the public on behalf of the Los Angeles
Community College District; now, therefore, be it
That the Personnel Commission and the Board of Trustees
RESOLVED,
of the Los Angeles Community College District do hereby
commend the employee for her contributions and extend
best wishes in her retirement.
Miguel Santiago, President
David Iwata, Chair
Board of Trustees
Personnel Commission
SUMMARY OF RETIRED CLASSIFIED EftflPLOYEES
Last
Name
Saunders
First
Name
Lenore
Years
Of
Job Classification
Service
Administrative Analyst
11
Retirement
Location
Date
City
9/30/2013
Chancellor and
Secretary of the Board of Trustees
By
Date
Eng
Santiago
Field
Svonkin
Moreno
Veres
Pearlman
Qriggs
Student Trustee Advisory Vote
Page _1_of J_Pages Corn. No, BT1
Div.
Board of Trustees
Date:
11/6/2013
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ACTION
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Los Angeles Community College District
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Corn,No.BT2
Division
Board of Trustees
Date: November 6, 2013
Subject: RESOLUTION - COVER LACCD WEEK
The foliowing resolution is presented by Trustees Eng, Santiago, and Svonkin:
WHEREAS, At ieast 5 miilion Caiifornians have insufficient or no heaith care coverage; and
WHEREAS, ^r}y^theumns^red are P?,rt °! tt1e .Los An9etes Community College District
(LACCD) community, especiaiiy students and employees; and
WHEREAS, star!inS.O^?nu^_-1-;x2014-).aimosLevery.unite? ,^tat^ citizen and l?Sa
resident will be required to possess minimum essentiai health insurance or face
a penalty of $95 or 1 percent of income, whichever is greater, unless exempt
under the federal Affordabie Care Act (ACA); and
WHEREAS. Californians face important and complex information on how to comply with
Federa! and State laws including quaiifying for subsidies, no-cost health
insurance, and insurance that requires substantia! costs; and
WHEREAS, 90v??CL^al^°Tia is lhe s??te,<s rl?w health insurance marketplace that wi
simplify the purchase of quality health insurance and get financial assistance to
help pay for it; and
WHEREAS, Covered Caiifornia educates and trains counseiors who, when certified, are
permitted to assist and enroii Ca!ifornians in health insurance plans in order to
comply with the ACA; and
WHEREAS, Covered California provides payments to certain entities that provide volunteers
who will become qualified counselors after completing background checks, a
three-day training program, and administrative forms; and
WHEREAS, The LACCD serves a student popuiation of up to 250,000 students a year, many
of whom have insufficient or no health insurance; and
WHEREAS, Many students and others who lack minimum essential health coverage have no
knowledge of the ACA and the IRS penalties for not having healthlnsurance;
now, therefore, be it
RESOLVED, That it is the intent of the LACCD to facilitate compliance with the ACA by those
within our District; and be it further
Chancellor and
Eng
Santiago
Secretary of the Board of Trustees
Field
Svonkin
Moreno
Veres
Peariman
Griggs
Student Trustee Advisory Vote
By
Page
Date
of
2
Pages
Corn. No.
BT2
Div.
Board of Trustees
Date
11/6/13
Los Angeles Community College District
Corn,No, BT2
Board of Trustees
Division
Date: November 6, 2013
RESOLVED, That St is the priority of the LACCD to ensure compliance with the ACA by
encouraging Trustees, administrators, co!!eges, student governments, unions',
facility, and staff to work together and with Covered Catifornia to provide a
program that wiil effectJve!/ provide education, appropriate resources, and
volunteers who can qualify as counselors; and be it further
RESOLVED, That the LACCD hereby estabiishes a "Cover LACCD Week1 at an appropriate
date^January or February 2014 to pubSicize, educate, and sign up as many
LACCD constituents as possible, especiaiiy students working through the
appropriate student body representatives; and be it further
RESOLVED, That the LACCD encourages the student body representatives to work with the
Trustees, District^dminisfration, College Presidents and their respective staffs,
faculty, staff and unions to strive to sign up as many students as possible to
comply with the ACA.
Page 2
of
2
Pages
Corn. No.
BT2
Div.
Board of Trustees
Date
11/6/13
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ACTION
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Los Angeles Community College District
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Corn,No, BT3
Division
Board of Trustees
Date: November 6,2013
TRUSTEE ABSENCE RATIFICATION
Subject:
I!^Lt^L^oarr?...OLTriJste?s. OLtt,ie.!-0^ /^i9eles Community College District hereby
compensate Student Trustee Michae! J, Gnggs for the Special Board meetmq of
October 22,2013 despite his absence pursuant to'Board Rule 2104.14.
Background: Student Trustee Grigg's presence was not required for the Special Board
meeting of October 22, 2013.
Chancellor and
Secretary of the Board of Trustees
By
Page
Pages
Corn, No.
BT3
Santiago
Field
Svonkin
Moreno
Veres
Pearlman
Date
of
En9»
Griggs
Student Trustee Advisory Vote
Div.
Board of Trustees
Date
11/6/13
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Corn No. BF1
Los Angeles Communrty College Disliict
Division: BUSINESS AND FINANCE
Date: November 06, 2013
Subject: BUDGET REVISIONS AND APPROPRIATION TRANSFERS
Ratify acceptance of $10,528,387 in income as recommended by the Chief Financial
Offtcer/Treasurer In accordance with Title 5 of the California Code of Regulations,
Section 58307, authorize all the appropriation transfers between major expenditure
categories (EXHIBIT I).
T
Recommended and Approved by:
^-/
)5tcirWia D. Barrera, Interim Chanceiior
^
Chancellor and
Eng
Secretary of the Board of Trustees
Date
By:
Page
Field
Moreno
Pearl man
of
Pages Corn, No.
BF1
Div.
BUSINESS AND FINANCE
Santiago
Svonkin
Veres
Griggs
Student Trustee Advisory Vote
Date
11-06-2013
EXHH3Q-!
BUDGET REVISIONS AND APPROPRiATlON TRANSFERS
ALL FUNDS, EXCLUDiNG BUILDING BOND FUND
Novembers, 2013
NEV/INCOME LAStachmentl}
Federgt
State
Loca
ifiierfund Trarssfer In
ACCOtJNT
AMOUNT
8-! 0000-849900
860000-869999
670000-889999
4,159.322
6,122,693
517.239
891000-892999
Other Financing Sources
Contribution to Restricted Program
893000-8&7S99
(10,927)
898000-8&9999
10,S2g,387
Total New Income
Approved
EXPENDITURES
Certificstecf Salaries
Classified Salaries
Bmployee Benefits
Books/Suppiies
Contract Services
Capita! OuEiay
Other Outgo
Other Debt Services
Tuition Transfers
Interfufids Transfers
Direct Support/lridirect Costs
Loan/Grants
Other Financing Sources {Except 7902)
Resen/e for Contingency*
Tota!
ACCOUNT
100000-199999
200QOO-29SSS8
300000-399999
400000-499999
500000-599999
600000-699999
700000-709999
710QOO-719S99
720000-729939
730000-733999
74QOOO-7499S&
750000-7599S9
760000-799S98
790200
Budget
Budget Appropriation
Transfers
Revisions
224,724,585 1,273,315
141,316,152 1,773,470
678,406
150,796,086
31,715.172 3,234,485
543,482
$6,026,050
22,890,887
259,808
10,725
8,248,224
230
357,907,814
Revised Budget
(96,433) 225,901,471
447,104
213,032
143.536,726
151,687.526
3< 666.778
(282,879)
(371,416)
666,561
96.196,116
23,817,256
10,725
$,237,237
(10,927)
230
62,756
50.324,941 2,702,663
18,023,807
1,101,884,683 10,528,387
67,63B
(632,674)
358,038,208
52,39^.930
18,023,807
1, '(12,513,070
' Reserve for Contingency balance is $18.02 miiiten, which is 3,5 % of the Unrestricted General Fund revenue (exduciins Genaral
Resene)
A!S budget revisions and transfers herein are submitted for the Bosrd of Trustees approval in accordance with Title 5 of
California Reguiations, Sections 58307 and 58308, Appropriation transfers between major expenditure categories are
within funds/grants that have been previousiy received and approved by the Board of Trustees. These transfers have been
reviewecf by the college admimstrators and approved by the coiiege Vice Presidents of Administration and CoUege
Presidents,
Reviewed by:
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(A
f
o rd
Chief ^nanci^i OffJcer/Treasurer
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November 06, 2013
Page 1 of 6
Attachment I
NEW INCOME AND GRANTS
BTA NUMBER:
EV.ND/GRANT NAME
AMOUNT
Federal
C-0048
Upward Bound
$317,158
To establish funding for college preparatory services provided to low-income,
first-generation, potential college youth. Services inciude tutoring, academic
advisement, study skiils development, career guidance workshops, exposure to
college campuses, and a six-week summer academic program that incorporates
college ievel courses. The program will serve fifty-four (54) students. Funding
is from the United States Department of Education.
E-0122
Goals and Needs to Accelerate Science Technology Engineering and Math
(GANAS)
1,196,377
To establish funding to increase the success rate of students enrolled in Math
courses, decrease the time students need to compiete STEM degrees or
certificates, and increase the number of STEM transfers to four-year
universities. The program wi!! serve three thousand six hundred and thirty-six
(3,636) students. Funding is from the United States Department of Education.
H-0142, M-0092 Title V~ Hispanic Serving Institute: Accelerating Success
1,147,622
To establish funding to improve retention and progression using academic
support initiatives, curricuium development for critical thinking skills, and
computer-assisted instruction. The funds wiil also be used to provide faculty
and staff development, strengthen comprehensive support services, and initiate
outcomes assessment and eva!uation. Funding is from the United States
Department of Education.
H-0083
Student Support Services
To estabiish funding to improve the retention, graduation and transfer rates of
students with disabilities who are currently "at-risk" for academic failure due to
educationai deficiencies, including the lack offinancia! literacy and the tack of
adequate supplemental support services. The project target popuiation will be
one hundred and twenty-five (125) project-eligibie disabled students. Funding is
from the United States Department of Education.
277,051
BF1
November 06, 2013
Page 2 of 6
S-0065
stuAent SUPPOrt Services (Trio Science Technology Engineering and Math
-STEM)
202,031
To establish funding to provide opportunities for academic development, assist
students with basic co!!ege requirements, and motivate students towards the
successful completion of their postsecondary education. The goa! is to Increase
the college retention and graduation rates of participants and faciiitate the
process of transition from one level of higher education to the next. Each
academic year, the program serves one hundred and fourteen (114) students
who are iow-income and first-generation coiiege students and individuais with
disabilities. Funding is from the United States Department of Education.
S-0071
Upward Bound
248,771
To establish funding to provide !ow-income and potential first-generation college
students with comprehensive services that wi!) aiEow them to better understand
and pursue educationa! opportunities and be competitive in their quest for
postsecondary education. The program provides instruction in mathematics and
English, tutoria! support, academic advisement, coiiege preparation and study
skills workshops, college field trips, exposure to cuitura! activities, and
assistance with college and financia! aid applications. The program serves
seventy (70) students from Fremont High School each academic year. Funding
is from the United States Department of Education.
W-0081
TRIO Student Support Services
234,635
To establish funding to provide academic support services to one hundred and
sixty (160) low-income, first-generation coilege and/or disabied students. The
program assists in their successfu! transition from the community co!iege levei to
university ievei. The program offers services such as advising, tutoring,
financiai iiteracy, exposure to cultural activities, student success skills
workshops, and continuous monitoring of progress toward student goais.
Funding is from the United States Department of Education.
W-0114
TRIO Educational Opportunity Center
217,971
To establish funding to provide services to one thousand (1 ,000) participants
who are socio-economicaily and educationally disadvantaged within the Los
Angeles County service area. Services include academic assistance, financial
aid assistance, academic counseiing, and career expioration. Funding is from
the United States Department of Education.
E-0126
South Bay Workforce Investment Board
99,765
To estabiish funding to provide employment training to eligible participants in the
fieid of logistics. The co!Eege will ensure that program participants acquire the
skills, knowledge and abilities to perform jobs in the field of logistics. Funding is
from the United States Department of Labor,
E-0140
Los Angeles Youth Opportunity Movement-Boyle Heights
To establish funding to provide participants access to a Medical Billing Assistant
program. The participants for this program must show proof of successful
completion of ai! prerequisite requirements and be enroiied at East Los Angeies
Coilege. Funding is from the United States Department of Labor.
39,000
BF1
November 06, 2013
Page 3 of 6
S-0059, T-0075 Career Technical Education (CTE) Transition Fund
42,991
To establish funding ($44,025) at Los Angeles Trade-Technical Coiiege to help
facilitate strengthening the working reiationship between high schools,
community colleges and industry which will enable students to transition
seamlessly through a CTE pathway from high schoo! to college. Also, to reduce
funding ($1,034) at Los Angeies Southwest College to match the finai aliocation
released by the United States Department of Education.
C-0091, T-0091 Gaining Early Awareness and Readiness for Undergraduate Programs
168,450
(Gear Up) 4 Los Angeles
To establish funding to significantly increase the number of tow-income students
who are prepared to enter and succeed in postsecondary education.
Components of the program indude a strong academic and finandai counseiing
program for students and parents, intensive extended teaming programs,
professional deveiopment for teachers, eariy college readiness tests, concurrent
enroliment programs, co!!ege visits, and peer mentoring for students. The
program wiil serve approximately four thousand (4,000) students. Funding is
from the United States Department of Education.
T-0073
Department Of Energy-Stanford Transportation Group Grant
7,500
To establish funding to provide LATTC's Soiar Photovoltaic Program with
funding to pay for the fees associated with attaining accreditation from the
interstate Renewab!e Energy Council's (iREC) fnstitute for Sustainabie Power
Quality (ISPQ). A portion of the grant award will aiso be used to pay for master
trainer certification for one of the instructors from the LATTC Soiar Photovoltaic
Program. Funding is from the United States Department of Energy.
TOTAL FEDERAL
$4,199,322
State
D-0249
Extended Opportunity Programs and Services-Cooperative Agencies
Resources for Education (EOPS-CARE)
$41,582
To increase funding for the EOPS-CARE program based on the amount in the
Notification of Fiscal Year 2013-2014 EOPS-CARE Final Aliocations memo
reieased by the State Chancellor's Office on August 30, 201 3. Funding is from
the California Community Colleges Chancelior's Office (CCCCO).
D-0250
Extended Opportunity Programs and Services (EOPS)
To increase funding for the EOPS program based on the amount in the
Notification of Fiscal Year 2013-2014 EOPS Final Allocations memo released by
the State Chancellor's Office on August 30, 2013. Funding is from the California
Community Coiieges Chanceilor's Office (CCCCO).
2,215,736
BF1
November 06, 2013
Page 4 of 6
D-0238
Lottery-Proposition 20 Restricted
3,001,817
To establish funding for the Proposition 20 Restricted Lottery fund to be
distributed to all the District locations. The funding amount is based on $25 per
FTES. These funds are to be used for instructional materials oniy. Funding is
from the California Community Colleges Chancellor's Office (CCCCO).
D-0251
Board of Financial Assistance Program-Student Financial Aid
Administration (BFAP-SFAA)
440,345
To adjust college budgets for Student Financial Aid Administration to match the
Advance Apportionment for the program released by the State on July 29, 2013.
Funding is from the California Community Colleges Chancellor's Office
(CCCCO).
H-0094
Building Healthy Communities initiative Grant
123,118
To establish funding to address three of the Prevention and Early
Intervention/Student Mental Health Strategic Plan priorities: 1) faculty and staff
training, 2) peer to peer support, and 3) suicide prevention. The purpose of the
project is to develop campus cii:mates in which weifness, safety, stigma
reduction, and the identification and referral of at-risk students for help are top
priorities. Funding is from the Foundation for Caiifornia Community Colleges.
S-0077
Health Careers Training Program Mini Grant: "We Need Nurses"
11,996
To establish funding to introduce participants to a wide variety of health career
options by offering heaith "career fair" type experiences, conferences and/or
workshops for economicaiiy/educatEonally disadvantaged and/or
underrepresented groups and/or students. The program will: support a minimum
of one hundred (100) participants. Funding is from the Office of Statewide
Health Planning & Deve!opment (OSHPD).
T-0063
Enrollment Growth and Retention for Registered Nursing Program
To establish funding to expand, enrich and improve poiicies that have been put
in place under the aegis of a previous grant. The goal is to decrease the
238,100
attrition rate, increase the success rate and maintain at least a 90% annua
National Council Licensing Examination pass rate. The program accepts
sixteen to twenty-four (16-24) students every semester. Funding is from the
California Community College Chancellor's Office.
T-0074
Energy Efficiency Program
49,999
To establish funding to provide energy efficiency program design and training for
California Conservation Corps staff and Corps members. Funding is from the
CaEifomia Conservation Corps.
TOTAL STATE
$6,122,693
BF1
November 06, 2013
Page 5 of 6
Local
T-0072
Rental Income- College Site
4,804
To augment the Other Expense account in the General Fund at Los Angeles
Trade-Technica! Co!lege from income generated from the renfai of a college
site.
T-0056, T-0057, Technical & Career Education
T-0062, T-0068,
19,460
T-0069, T-0070 To accept funding at Los Angeies Trade-Technical Coliege to conduct noncredit instruction and vocafional/extension training workshops and to purchase
instructiona! equipment. Funding is from the Foundation for California
Community Coi!eges, NCS Pearson, the Peralta Coileges Foundation, and PS!
trainings.
V-0104
LAVCJob Training
148,802
To accept additionai funding to provide employment training services to
participants in the South Bay Service Delivery area. There wi!! be one hundred
and sixty-one (161) individuais who wilt receive customized training through this
program. The training wili include customer service, vocational Engiish, and
technicai training in the areas of healthcare, transportation, manufacturing, or
computer appiications. Funding is from the South Bay Workforce Investment
Board.
M
-0085
Contract Education-Lakeview Charter High School
11,650
To establish funding to provide community access to expand student opportunity
and exposure to college cumcuium and provide a Communication Studies 101
ciass. A maximum of forty (40) students per class wiil benefit from this program.
Funding is from Lakeview Charter High Schooi.
M
-0086
Contract Education-Community Charter Early College High School
6,427
To establish funding to provide community access to expand student opportunity
and exposure to coilege curricuiijm and provide a Psychoiogy 1 class. A
maximum of forty (40) students will benefit from this program. Funding is from
the Community Charter Early Co!iege High School.
M-0088
Contract Education-ArTES Cesar Chavez Learning Academy
10,825
To establish funding to provide community access to expand student opportunity
and exposure to coliege curriculum and provide Music 111 and Theater 100
classes. A maximum of forty-five (45) students per class wi!l benefit from this
program. Funding is from the ArTES Cesar Chavez Learning Academies.
M0091
Contract Education-Cesar E. Chavez Social Justice Humanitas Academy
To establish funding to provide community access to expand student opportunity
and exposure to coliege curriculum and provide Chicano Studies 2 and African
American Studies 2 classes. A maximum of forty (40) students per class wij
benefit from this program. Funding is from the Cesar E. Chavez Social Justice
Academy.
11,561
BF1
November 06, 2013
Page 6 of 6
E-0118
Journalism Program
3,770
To augment the Other Expense account in the Journaiism Fund at East Los
Angeles College from income generated by the Journaiism Program.
TOTAL LOCAL
$217,299
OTHERS:
nterfund
W-0146
Reduction of Support ~ Child Development Fund from General Fund
To reduce unnecessary support to the Chiid Deveiopment Fund at Los Angeies
(10,927)
Harbor Coiiege. The co!lege has determined that the support provided to the
program at the beginning of the fiscai year is above the needs of the program.
TOTAL OTHERS
TOTAL INCOME
($10.927)
$10,528,387
.
A
:.
y,
Los Angeles Community College District
i
Corn.No. BF2
Division: BUSINESS AND FINANCE
Date: November 6, 2013
Subject: AUTHORIZE THE ALLOCATION OF FUNDS FOR DISTRICT 50% MATCH
ANDADPmONAL LOCALLY FUNDED DEFERRED MAINTENANCE
PROJECTS FROMTHE DISTRICT DEFERRED MAINTENANCE RESER
FUND
A. Authorize the allocation from the District Deferred Maintenance Reserve Fund
tofund the District matching and additional district funding requirements for the
following state funded Physical Plant projects: (eBTA's: D-0307 and D-0308).
COLLEGE
PROJECT TITLE
STATE
DISTRICT ADDITIONAL
FUNDED
TOTAL
MATCHING DISTRICT
PORTION
FUNDING
PORTION (b» FUNDING (c)
(21
Roof Replacement
City
at Theater Building
$200,000
$200,000
$144,500
$544,500
200,000
200,000
542,854
942,854
92,000
92,000
0
184,000
153,350
153,350
0
306,700
21,150
21,150
0
42,300
66,000
66,000
0
132,000
127,296
63,060
127,296
63,060
95,408
0
350,000
126,120
151,250
151,250
0
302,500
45,392
45,392
0
90,784
95,000
95,000
0
190,000
$1,214,498
$1 ,214,498
$782,762
$3,211,758
D 5 Swim Pool
East
Mechanical System
Repair Energy
Management
Harbor
Controls
Replace Exterior
Harbor
Doors & Hardware
HFAC Sanitary
Sewer Repair
Mission
Pierce
Southwest
Central Plant
Chiiiers
Fine Arts Roof
CDC Generator
Trade-Tech
K Buiiding Freight
Pierce
Vailey
West
Elevator
Repair Arcade Main
Entrance Roof
ATA & ATB
Replacement
ChiHers
TOTAL
ft
Recommended and Approved by:
^
*
QO\^KSI
Adriana D. Barrera, Interim Chanceilbr
Chancellor and
Eng
Santiago
Secretary of the Board of Trustees
Field
Svonkin
Moreno
Veres
By
Page
Date
of
2
Pages
Corn. No.
BF2
D!V.
Pea rim an
Griggs
Student Trustee Advisory Vote
BUSINESS AND FINANCE
Date
11-06-2013
Los Angeles Community College District
Corn,No. BF2
Division: BUSINESS AND FSNANCE
Date: November 6, 2013
Background: The State Chancellor's Office released $1,214,498 as a Onetime Btock Grant for Physical Plant. This fund requires a 1:1 match (50%
State/50% Loca!) of $1,214,498.
The District has set aside $4,938.275 in the Deferred Maintenance Deferred
Reserve Fund for deferred maintenance needs. This fund wil! be utilized to
meet the matching requirement of $1,214,498 for the 2013-14 Physical Plant
Block Grant and the additional estimates of $782,762 local funding for the
projects as identified by the District Facilities, Planning and Development
Office.
B. Authorize the allocation from the District Deferred Maintenance Reserve to fund
the following Deferred Maintenance projects: (eBTA's: D-0307 and D-0309).
DISTRtCT FUNDED
AMOUNT
COLLEGE PROJECT TITLE
Mission
Campus Wide Roof Repairs
Mission
Replace LRC/Library Carpet
Music Steep & Low Slope Roof
Pierce
Southwest
Southwest
Southwest
Trade-Tech
Valley
Valley
West
West
TOTAL
92,240
121,200
134,713
146,590
218,922
117,100
375,000
Field House Roof A/C Units
Tech Ed Generator
Trade-Tech
Valley
$96,000
SW Drive Street Lights & Power
Replaster/Retile Pool
Replace Waterproof Membrane-K Building
Repair Campus Center Passenger and
148,793
Freight Elevator
Repair Air Handler Motor Starters-Various
74,835
Buildings
Replace Cooling and Neater Coils-Various
208,570
Buildings
Fine Arts Boiier Replacement
Roof Replacement Baseball Field Restrooms
146,400
36,600
1,916,963
Background: The colleges submitted Request for Proposals to the District
Facilities, Planning and Development Office for iocaliy funded Deferred and
Scheduled Maintenance projects. Through consuitations with the colleges the
projects listed below were selected to receive funding from the District's
Deferred Maintenance Reserve Fund.
These Deferred Maintenance Projects are estimates and funded solely from the
District Deferred Maintenance Reserve Fund, which is set aside from the total
Unrestricted General Fund revenue, as per adopted Board Resolution, Corn.
No. BT2, May 23, 2012.
Page 2
of
2
Pages
Corn. No.
BF2
Div.
BUSINESS AND FiNANCE
Date
11-06-2013
s
A
;*
^ili^N
»
i»'
Los Angeles Community College District
I
Corn. No.BSD1
Business Services
Date: Novembers, 2013
Subject: RATIFICATIONS FOR BUSINESS SERVICES
in accordance wjth the^alifornia Education Code and Los Angeles Community
College District Board Rules, the following routine transactions are reported for
ratifications:
A. PURCHASE ORDERS
853 issued_ from September 2, 2013 to September 30, 2013 which totaled
$2,051,015.
B. FACILITIES ORDER FORMS
78jssued from September 1, 2013 to September 30, 2013 which totaled
$159,841.
C. AGREEMENT FOR ART MODELING SERVICES
1 issued which totaied $672.
D. AGREEMENT FOR ATHLETIC OFFICtATING SERVICES
1 issued which totaled $7,025.
E. CONTRACT EDUCATION AGREEMENTS
4500188767 Vailey Correct the total contract amount of agreement with
Project Grad Los Angeles to conduct Sociology 1 classes for
its particJpantsjTom $22,000 to $26,456 from"J'uly 8, 2013 to
August 2, 2013, inclusive. Total additional income: $4,456.
Total Income of Section E: $4,456
F.
LEASE OF EQUIPMENT AGREEMENTS
4500192237 East Agreement with WHfiams Scotsman, Inc. for lease of
two DSA-apprqved restrooms to be located in the B2 compiex
and in the C-2 building during the period November 1, 2013 to
October 31, 2015, inclusive. "Total cost: $40.428.
Recommended and Approved by:
^^
te^XAA.
^ ^ A^
Adriana D. Barrera, interim Chancelior
*1
/
f
iS
Chancellor and
Eng
Secretary of the Board of Trustees
Moreno
By:
Page
Field
Date
of
19
Pages Corn. No.
BSD1
Pearlman
Div.
Business Services
Santiago
Svonkin
Ve res
Griggs
Student Trustee Advisory Vote
Date 11-6-13
Los Angeles Community College District
Corn.No.BSD1
Business Services
Date: Novembers, 2013
Total Cost of Section F: $40,428
G. LEASES. USE PERMITS AND CIVIC CENTER PERMITS OF DISTRICT
FACILITIES
4500188914 gjty. Amendment No. 1 to extend agreement with Joy Badminton
Group for use of the gym for practices on designated dates and
times, increasing the total income from $9,900~to $17,500 from
August 24, 2013 to December 30, 2013, inclusive. Tota! additional
income: $7,600.
4500192225 City. Agreement with Mr. Joaquin Grande, owner of La Luna
banquet hail for use of unpaved parking lot located on the comer of
Science and Library buildings Fridays, Saturdays and Sundays,
when there are events scheduled in the restaurant from 5 p.rh. to 2
a. m next morning during the period of October 1, 2013 to September
30, 2014, indusive, at a rate of $500 per month. Total estimated
income: $6,000.
4500189288 Pjerce.^ Agreement with Louisville High School for use of the
swimming pool for water polo practice on designated days and times
for a total of 26 hours during the period of June 17, 2013 through July
31,2013, inclusive. Total income: $1.000.
4500191946 Pierce, Agreement with Louisville High School for use of the
swimming pool for water polo practice on designated days and times
foratotalof31.5 hours during the period of September 25, 2013
through November 6, 2013, inclusive. Total income: $1,211.
4500192239 Pierce. Agreement with Los Angeles Hebrew High School for use of
dassroqms on designated Sundays from 8:30 a.m. to 1:30 p.m. for a
total of 25 days during the period of September 1 , 2013 through June
30,2014, inclusive. Total income: $33.000.
4500192205 Van de Kamp. Agreement with Baxter international, Inc. for use of
the open space on the 2nd fiporofthe bakery building and two (2)
classrooms on June 20, 2013. Total income: $8.QQO~
Total income of Section G: $56,811
H. LICENSE AGREEMENTS
4500192245 Districtwlde- Agreement with the American Red Cross (ARC) to
provide first aid, first resppnder cardiopuimonary resuscitation (CPR)
and automated external defibritiator (AED) courses to the District, to
license the District's Occupationa! Safety and Health Specialist as a
certified provider of ARC-authorized courses and training classes
under the auspices of the Office of Safety and Occupational Health
from of July 31, 2013 to July 30, 2014, inclusive, with options for the
Page
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of
19
Pages
Corn, No.
BSD1
Div.
Business Services
Date 11-6-13
Trustees
Los Angeles Community College District
Corn.No.BSD1
Business Services
Date: November 6, 2013
District to renew the agreement for up to four additional annua
terms. Total annual cost not to exceed: $25.000.
4500190177 Mission. Amendment No 2 to agreement with Dallas County
Community Coliege District to provide for a license to broadcast,
cablecast and video materials for delivery to students, to add the
telecourses for "The Writers^ Cirde-English 101", increasing the tota
contract amount from $31,980 to $33 647, during the period July 1
2013 to June 30, 2014 indusive, fqrtheseconcTyearof he
agreement. Total additiona! cost: $1,667.
Totai Cost of Section H: $26,667
MAINTENANCE AGREEMENTS
4500129827 District 9ffice" .c?r?s^ntjt?^ssjgnrn.?nt of ri9hts a.nd assumption of
duties, effective July 9_, 2013,_frbm the assignor, Aquire Solutions,
nc., to the assignee, Peoplefluent, for software license and
maintenance of its OrgPublisher software for the Office of information
Technotogy This assignment is the result of a corporate acquisition
of the assignor by the assignee.
4500192264 District Office. Agreement with Cities Digital for the maintenance of
four Fujitsu scanners (two for the Human resources Division, one
each for the Retirement Unit and Payroll Office), maintenance of the
Laserfiche licenses and Workfiow software module, including the
Silver Support package, during the period November 20, 2013 to
November 19, 2014, Inclusive." Total cost: $12.580.
4500190260 East Agreement with Hewlett Packard Company to provide
maintenance for 20 HP M425 printers located in the Financial Aid
Office during the period August 15, 2013 to August 14, 2016,
inclusive. Total cost: $18,000.
4500190369 East, Agreement with Hewlett Packard Company to provide
rpalntenancefor Kyocera 3050ci printer located in the information
Technology Department during the period July 1, 2013 to June 30
2016, Inclusive. Total cost: $2.500.
4500192027 Harbor. Agreement with Emcor Services to provide quarterly
maintenance, testing and inspection on three Centrifugal and one
Absorption cNllers for the Facilities Department during'the period
December 1, 2013 to November 30, 2014, inclusive. Total cost:
$12,939.
4500182688 Pierce. Amendment No. 1 to renew agreement Amtech Elevator
Services for maintenance of nine elevators for the college, increasing
the total contract amount from $10,500 to $19,860 frorrfDecember 1^
2013 to November 30 2014, inclusive for the second year of the
agreement. Total additional cost: $9,360.
Page
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of
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Corn. No.
BSD1
Div.
Business Services
Date 11-6.13
Trustees
Los Angeles Community College District
Corn. No. BSD1
Business Services
Date: NovemberG, 2013
4500192004 Pierce. Agreement with Trane U.S., Inc. dba Trane to provide
maintenance offourTrane chiilers and one Marley Cooling
Technologies spray towers for the Maintenance and Operations
Department during the period November 1, 2013 to October 31,
2014, inclusive. Total cost: $21,244.
4500191938 Valley. Agreement with Digital Telecommunications Corporation for
maintenance of the^cotiege's NEC SV8500 telephone system during
the period July 1, 2013 to June 30, 2014, inclusive. Total cost:
$28.894.
4500192119 Van De Kamp. Agreement with Emergency Lighting Equipment to
provide preventive maintenance, testing and calibration services for
the Myers Power System at the Van De Kamp Innovation Center
during the period October 1, 2013 to June 30, 2014, inclusive. Total
cost: $1.207.
4500159329 West. Amendment No. 2 to renew agreement with Ricoh to provide
maintenance for three copiers located in Reprographics, increasing
the tota{ contract amounHrom $25,725 to_ $40,339 during the period
July 1,2013 to June 30, 2014, inclusive, for the third year of the
agreement. Total additional cost: $14,614.
Total Cost of Section !: $121,338
J. PARTNERSHIP AGREEMENT
4500191208 Southwest. No-cost agreement with Los Angeles Unified Schoo
District to establish a partnership LA^JSD's Ft-emont High Schooi to
provide student support services to Fremont students, fnduding
college outreach and recruitment opportunities and Upward Bound
Program services for a five-year period beginning approximately
September 20, 2013.
Total Cost of Section J: $0
K. WORK STUDY AGREEMENT
4500156874 Pierce. Amendment No. 1 to renew no-cost agreement with
Armenian General Benevolent Union Manoogian Demirdjian School
to provide off-campus work-study program for Federal Work Study
Program participants from July 1, 2013 to June 30, 2014, indusive,
for the third year of the agreement.
Total Cost of Section K: $0
Page
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of
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Pages
Corn. No.
BSD1
Div.
Business Services
Date 11-6.13
Trustees
Los Angeles Community College District
Corn. No. BSD1
L.
Business Services
Date: Novembers, 2013
SERVICE AGREEMENTS
4500154670 City. Amendment No. 3 to renew agreement with Ramona Munsell &
Associates Consulting, Inc. to provide technical assistance and grant
writing services for Student Support Services Programs, increasing
the total contract amount from $25,183 to $32,785 from Septembe?
1, 2013 to August 31,2014, inclusive, for the fourth year of the
agreement. Total additional cost: $7,602.
4500186237 City. Amendment No. 1 to renew agreement with Ramona Munseli &
Associates Consulting, Inc. to provide technical assistance and grant
writing services for the Upward Bound grant project that serves
Belmont_and Hollywood High Schools, increasing the totai contract
amount from $12,500 to $23,753 from September 1, 2013 to August
31, 2014, inclusive, for the second year of the agreement. Total
additional cost: $11,253.
4500188965 City. Amendment No, 1 to renew agreement with Ramona Munselt &
Associates Consulting, Inc. to provide technical assistance and grant
writing services for the Upward Bound Project that serves Manual
Arts and Fairfax High Schools, increasing the total contract amount
from $16 733 to $31,797 from September 1, 2013 to August 31,
2014, inclusive for the second year of the agreement. Tofa
additional cost $15,064.
4500191761 City. Agreement with Career America to provide license to use its
custom version of Financial Aid TV services including updates,
support and maintenance forjhe Financial Aid Department during the
period November 1, 2013 to October 31, 2016, inclusive. Total cost:
$45,000.
4500191924 City. Agreement with Viatron Systems, Inc. to provide annua
maintenance and software_support_for the document scanning and
retention software for Admissions, Bookstore, CALWORKS, EOPS,
International, Financial Aid and Purchasing offices during the period
July 1,2013 to June 30, 2014, inclusive. Total cost: $14.671;
4500169717 Districtwide. Amendment No. 2 tojenew agreement with Economic
Modeling, LLC, for the continued use of a web-based software that
provides regional economic data atthe county level, enabling users
to project jobs by industry, occupation, course demand by zip code
and population demographies, increasing the total contract amount
from $31.500 to $61,500, during the period July 15, 2013 to July 14,
2014, inclusive, for the second year of the agreement. Total
additional cost: $30,000.
4500192249 Districtwide. Agreement with the California Community College's
Chancellor's Office to implement data collection and analysis
procedures for compliance with the information disclosures and
reporting requirements of the U.S. Department of Education under
Page 5
of
19
Pages
Corn. No.
BSD1
Div,
Business Services
Date 11-6-13
Trustees
Los Angeles Community College District
Corn.No. BSD1
Business Services
Date: Novembers, 2013
the Student-Right-to-Know Act under the auspices of the Office of
Educational Programs and institutional Effectiveness during the
period of July 1, 2013 to June 30, 2014, inclusive. Total cost:
$35,100.
4500155774 District Office. Amendment No. 2 to agreement with Sprint Solutions,
nc^for internet connectivity services via air cards, for use in the field
by Facilities Planning and Development Division, to increase the tota
contract amount from $6,729 to $9,129 from November 1, 2012 to
October 31, 2013, inciusiye for the third year of the agreement.
Total additional cost: $2,400 .
4500174545 District offic^ Amendment No. 1 to agreement with AON Consuiting
& insurance Services to provide actuarial services related to GASB
45 valuation for the postretirement health benefits plan and to
provide reporting information to CalPERS for the Office of the Chief
Financial Officer/Treasurer, increasing the total contract amount from
$36,000 to_$43,000, from January 1 , 2013 to December 31, 2013,
indusive. Total additiona! cost: $7,000.
4500174649 District Office Amendment No 1 to renew agreement with the San
Diego State University Research Foundation to provide professiona
and technical services for the Caiifomia Community College's
Success Network of Community Colleges in connection with faculty
professional development and faculty collaborations through online
networks anc[ other infrastructure, under the auspices of th~e Office of
Educational Programs and Institutional Effectiveness extending the
contract period from July 1, 2013 to June 30, 2014, inclusive,
increasing the total cost from $83,746 to $124,002. Total additional
cost: $40.256.
4500181017 District Office Agreement to authorize payment to hearing officers
on an as-needed basis, as directed by the Personnel Commission
Director or designee, to conduct disciplinary hearings for the
classified service as authorized by the Education Code during the
period November 1, 2012 to October31, 2017, inclusive. Total
annual cost: $25,000.
4500192222 District Office. Agreement with Wittier Young Cojnc. to provide
maintenance of the air conditioning equipment in the computer center
on the second floor and on the roof of the building for the Office of
Information Technology during the period October 1, 2013 to
September 30, 2014, inciusive. Total cost: $5.292.
4500192228 District Office. Agreement with Mark Manasse to implement activities
for regional network serving participating colleges in Northern,
^?^^r:tl'^?,S.e.flt:?.l/C^Ii!?TiaL^?!lirt?f-.a^furl^S? ^y_t^e
California Community College Chancellor's Office ESL/Basic Skills
Professional Grant, during the period September 1, 2013 to June 30,
2014, inclusive. Tota! cost not to exceed: $25.000.
Page
6
of
19
Pages
Corn. No.
BSD 1
Div.
Business Services
Date 11-6-13
oar
Los Angeles Community College District
Corn.No.BSD1
Business Services
Date: Novembers, 2013
4500192244 District Office. Agreement with Green Globe tnternationai, inc. to
conduct the services for LACCD's City of LA Green Business
Program including networking and outreach in the local community,
seeking out eligible businesses and associations with members and
shepherding _these candidates through the LACCD Green Business
Certification Program website sharing information about the Program
as-an.effortj°market lts services ancLparticipatin? in marketing
meetings and looking to assist LACCD in broadening exposure of the
program to achieve a goal of identifying and serving'tweive (12) of
the estimated 275 buildings of the program including their tenants
and providing assistance to get them certified undeFthe Program
during the period of August 1, 2013 to June 30, 2014, inclusfve.
Funding is through the City of Los Angeles. Total cost: $15,000.
4500166123 East. Amendment No. 2 to renew agreement with Nuventlve, LLC to
provide Trak Dat software used for Student Learning Outcome and
Program Review processes by the Learning Assessment
Department, increasing the tota! contract amount from $12,000 to
$18,000 during the period November 19, 2013 to November18, 2014,
inclusive, for the third year of the agreement. Total additional cost:
$6,000.
4500191344 East. Agreement with Selwyn Lloyd to provide safety and operations
workshops for^Fire Academy students during the period October 15,
2013 to June 30, 2014, inclusive. Total cost: 86.720.
4500191345 East. Agreement with Sergio Guzman to provide safety and
operations workshops for Fire Academy students during the period
October 15, 2013 to June 30. 2014, inclusive. Total cost: $4,995.
4500164536 Harbor. Amendment No. 2 to renew agreement with XAP
Corporation for participation in an electronic transcript exchange
system (eTranscript California), increasing the tota! contract amount
from $9,000 to $13,500, from July 1, 2013 to June 30, 2014,
inclusive, for the third year of the agreement. Total additional cost:
$4,500.
4500175592 Harbor. Amendment No. 1 to agreement with Ramona Munseli &
Associates Consuitmg, inc^to provide technical assistance and grant
writing services for Title V Science Technology, Engineering and
Mathematics Program, increasing the total contract amount from
$52,176 to $78,064, from October 1, 2013 to September 30, 2014,
inclusiye^for the second year of the agreement. Total additiona
cost: $25,888.
4500164537 Mission. _Amendment No. 1 to renew agreement with XAP
Corporation for participation in an electronic transcript exchange
system (eTranscript California), increasing the total contract amount
Page
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Corn. No.
BSD1
Div,
Business Services
Date 11-6-13
Los Angeles Community College District
Corn. No. BSD1
Business Services
Date: November 6, 2013
from $4,500 to $9,000, from July 1, 2012 to June 30, 2013, inclusive,
for the second year of the agreement. Total additional cost: $4,500.
4500191810 Mission Agreement with Time Warner Cable Media Sales to provide
Cable TV advertisement and production for the college during the
period October 7, 2013 to November 10, 2013, inclusive. Total cost:
$8,848.
4500191926 Mission Agreement with CBS Outdoor to provide bus taillight and
biilboard ads for the 20114 Winter and Spring classes during'the
period October 14, 2013 to November 10, 2013, inclusive. "Total
cost: $14,000.
4500191927 Mission. Agreement with Kennedy White, inc. for mediation services
to strengthen campus collegialityduring the period August 1, 2013 to
September 26, 2013, inclusive. Total cost: $4.900.
4500191929 Mission. Agreement with Madelyn Gordon Grandparents as Parents
nc to conduct education workshops to caregivers regarding the
rights, resources, responsibilities and issues surrounding relative
care for^the Foster Care and Kinship Edycation Programcluring the
period September 15, 2013 to June 30, 2014, inclusive. Total cost:
$11.000.
4500179082 Pierce. Amendment No. 1 to renew agreement with News
Publisher's Press for printing of the college's newspaper "the
Roundup" for the Media Arts Department; increasing the total
contract amount from $16,500 to $47,855 from July~1, 2013 to June
30, 2014 inciuslye, forthe second year of the agreement. Total
additionai cost: $31,355.
4500181210 Pierce. Amendment No. 2 to renew agreement with Education To
Go to provide various on-line computer classes for the Community
Services Department, increasing the total contract amount from
$22,286 to $37,286 from July 1,"2013 to June 30, 2014, inclusive, for
the second year of the agreement. Total additional cost: $15,000.
4500191630 Southwest. Agreement with CSU Fuilerton Auxiliary Services
Corporation for services executed and delivered during the summer
and_fal! term of^012 to improve strengthen and enhance Achieving
the Dream (ATD^ which included thefoHowing services: regular
meetings with ATD leadership, develop an evaiuation timeline, create
satisfaction surveys for Flex Day activities, develop interview (and
focus group) protoco!, conduct focus groups with supplementa!
instructors, analyze data from focus groups, conduct one on one
interviews with faculty members, transcribe and analyze data from
one on one interviews, analyze data fromPr63nd post survey during
the period of Juty 1, 2012 to December 31, 2013, inclusive. Tota!
cost: $12,000.
Page
8
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19
Pages
Corn, No.
BSD1
D iv.
Business Services
Date 11-6-13
Los Angeles Community College District
Corn. No. 8SD1
Business Services
Date: Novembers, 2013
4500165674 Trade-Technical. Amendment No. 2 to renew agreement with Sars
Software Products, inc. to provide Call, Trak and Grid programs used
in various departments on campus, increasing the total contract
amount from $11,340 to $17.010 during the period July 1, 2013 to
June 30, 2014, inclusive, for the third year of the agreement. Tota
additionai cost: $5,670.
4500191901 Trade-Technical. Agreement with Clear Channel Communications to
provide advertising for the^ollege during the period July 1,2013 to
June 30, 2014, inclusive. Total cost: $16.000.
4500191723 Trade-TechnJcaj. Agreement with Harman Press to provide booklets,
brochures and flyers for the Labor Center during the'period July 1,
2013 to June 30, 2014, inclusive. Tota! cost: $12.335.
4500161924 Valley. Terminate agreement with Good Times Travel, Inc. to
provide various day trips and multi-day tours of Southern Caijfornia
and United States for the Community Services Department, effective
December 15, 2013. Total savings: $7,000.
4500164533 Valley, _ Amendment No. 2 to renew agreement with XAP Corporation
foy)articipationin an electronic transcript exchange system
(eTranscript California), increasing the total contract amount from
$9,000 to $13,500, from July 1, 2013 to June 30, 2014, inclusive, for
the third year of the agreement. Total additional cost: $4,500.
4500175138 Valley. Amendment No. 1 to renew agreement with Diane 0.
Tebbetts to serve as external evaluator and to provide consulting
services for the Hispanic Serving Institutions - Science, Technofogy,
Engineering and Mathematics grant as required by this grant
increasing the total contract amount from $7,500 to $15,000 from
October 1, 2012 to September 30, 2013, inclusive, for the second
year of the agreement. Total additional cost: $7.500.
4500186693 Valley. Amendment No. 1 to agreement with Sunrise Kitchens, Inc.
to provide an additional 290 boxed lunches for the Upward Bound
and Upward Bound Math ^Science Summer Program participants,
as allowed by the Upward Bound grants, to increase the total
contract_ampuntfrom $14,000 to $15,886 from August 1, 2013 to
August 31, 2013, inclusive. Total additional cost: $1,886.
4500191935 Valley. No-cost agreement with College Center Network, Inc. to
provide Ncense to use a web-based Career Office Management
System for employers and students with 24/7 access to Job postings
and employment related information for the Cooperative'Education
and Job Resource Center during the period November 1, 2013 to
October 31, 2014, inclusive.
Page 9
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19
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Corn. No.
BSD1
Div.
Business Services
Date 11-6-13
Los Angeles Community College District
Corn. No. BSD1
Business Services
Date: November 6, 2013
4500191936 Valley. No-cost agreement with Ramona Munsell & Associates
Consulting, Inc. to provide consulting and grant writing services to
develop a successfu! new Title IV Student Support Services grant
appNcation during the period September 20, 2013 to April 30^2015,
inclusive.
4500192045 Valley. Agreement with News Publisher's Press for printing of the
college's newspaper "Valley Star" for the Media Arts'Department
during the period September 1, 2013 to August 31, 2014, inclusive.
Total cost: $12.207.
4500177699 Van de Kamp. No-cost Amendment No. 1 to extend agreement with
Terry A. Hayes and Associates, Inc. to provide speciaifzed services
of a supplemental EIR for the Van de Kamp Innovation Center
required to continue the use of facilities by the existing tenants and to
identify any possible changes that be required to either hours of
usage or change in traffic flow patterns for both morning and evening
rush hours, extending the term of the contract from June 1, 2013 to
February 28, 2014, inclusive. No additiona! cost.
4500147966 West. Amendment No._3 to renew agreement with Regents of
University of Caiifomia-Recreation to provide boating classes in their
Marina del Rey facility for Westside Extension, increasing the tota
contract amount from $24,320 to $30 320 during the period Juiy 1,
2013 to JuneSO, 2014, inclusive, for the fourth year of the
agreement. Total additiona! cost: $6,000.
4500151577 West, Amendment No. 3 to renew agreement with Rarrona Munse!
and Associates to provide technical assistance and grant writing
services for the Student SupportServices Programs, increasing the
total contract amount from $24 956 to $32,757'during the period
September 1, 2013 to August 30, 2014 inclusive, for the fourth year
of the agreement. Total additional cost: $7,801.
4500164012 West, Amendment No. 2 to renew agreement with AT&T Mobility to
provide service for_ seven cell phones owned by the College.
increasing the total contract amount from $12,800 to $18,400 during
the period Juiy 1, 2013 to June 30 2014Jnciusive, for the third year
of the agreement. Total additional cost: $5,600.
4500166531 West. Amendment No. 2 to renew agreement with Ramona Munsel
and Associates to provide technical assistance and grant writing
services for the Talent Search Project, increasing the total contract
amount from $21,850 to $32,203 during the period September 1,
2013 to August 30, 2014, inclusive, for the third year of the
agreement. Total additional cost: $10,353.
4500166532 West. Amendment No. 2 to renew agreement with Ramona Munse
and Associates to provide technica! assistance and grant writing
services for the Educational Opportunity Center Project, increasing
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Corn. No.BSD1
Business Services
Date: November 6, 2013
the total contract amount from $21 850 to $32,203 during the period
September 1, 2013 to August 30, 2014, inclusive, forthethird'yearof
the agreement. Total additional cost: $10,353.
4500174878 West. Amendment No. 3 to renew agreement with Ramona Munseli
and Associates to provide technical assistance and grant writing
services for the Title III Predominantly Black Institutions program,
increasing the total contract amount from $82,197 to $116,382 during
the period October 1, 2013 to September 30, 2014. inclusive, for the
fourth year of the agreement. Tota! additional cost: $34,185.
4500179744 West. Amendment No. 1 to renew agreement with Sars Software
Products, Inc. to provide Call, Trak and Grid programs used in
various departments on campus, increasing the total contract amount
from $6,440 to $13,330 during the period July 1, 2013 to June 30
2014> inclusive, for the second year of the agreement. Total
additional cost: $6,890.
4500179868 West. Amendment No.1 to renew agreement with Ramona Munsel
and Associates to provide technical assistance and grant writing
services for the Upward Bound Project 2, increasing'the total contract
amount from $11,875 to $23,128 during the period September 1,
2013 to August 30, 2014, inclusive for the second year of the
agreement. Total additionai cost: $11,253.
4500179869 West. Amendment No. 1 to renew agreement with Ramona Munsell
and Associates to provide technical assistance and grant writing
services for the Upward Bound Project 1, increasing'the total contract
amount from $13,794 to $26,867 during the period September 1,
2013 to August 30, 2014, inclusive, for the second year of the
agreement. Total additional cost: $13,073.
4500181140 West. Amendment No. 1 to renew agreement with Ramona Munseil
and Associates to provide technical assistance and grant writing
services for the Upward Bound jyiath_and Science Project, increasing
the total contract amount from $33,250 to $64,760 during the period
September 1, 2013_to August 30, 2014 incfusive, for the second year
of the agreement. Total additional cost: $31.510.
4500188510 West. Amendment No. 1 to renew agreement with Trust Auto Sales
to provide workshops forWestside Extension on getting started in the
auto resale business, increasing the total contract amount from
$2,000 to $15,000 during the period July 1, 2013 to June 30, 2014,
inclusive, for the second year of the agreement. Total additional
cost: $13,000.
Total Cost of Section L: $638,460
Total Savings of Section L: $7,000
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Los Angeles Community College District
Corn.No.BSD1
Business Services
Date: November 6, 2013
SPECIAL GRANT FUNDED AGREEMENTS
M.
4500139750 City. Amendment No. 4 to renew agreement with the U.S.
Department of Education for that agency to fund the Student Support
Services Program for up to 152 students, increasing the total contract
amount from $1,135,591 to $1,402,378 from September 1, 2013 to
August 31, 2014, Jnc!us[vejor the fifth year of the agreement. Tota
additional expense: $266.787.
4500191739 gty. Agreement with the California Community Colleges
Chancellor'spffice for that agency to fund the Foster and Kinship
Care Education to provide 400 hours in parenting and specialized
workshops for caregivers taking care of children'placed 'in out of
home care during the period July 1, 2013 to June 30, 2014, inclusive.
Total expense: $106.910.
4500137467 East. Amendment No. 6 to renew agreement with California
Community Colleges Chanceltor's Office for that agency to fund the
Math, Engineering and Science Center program for up to 300
students, increasing the total contract amount from $151,068 to
$2011,568 from October 1. 2013 to September 30, 2014, inclusive, for
the fifth year of the agreement. Total additional expense: $50,500.
4500190926 East. Agreement with South Bay Workforce investment Board for
that agency to fund the !~T rain Program for Logistics for up to 55
students during the period Apri! 15:2013 to June 30, 2015, inclusive.
Total expense: $99.765.
4500153658 Harbor Amendment No. 3 to renew agreement with Yosemite
Community College for that agency to fund the Child Development
Training Consortium, increasing the total contract amount from
$30,000 to $40,000 from September 1, 2013 to June, 30, 2014,
inclusive, for the fourth year of the agreement. Total additional
expense: $10,000.
4500189533 Harbor. Amendment No. 1 to renew agreement with the Caiifornia
Community Colleges Chancellor's Office for that agency to fund the
Career Technical Education Transition Fund Program to hire three
Career Guidance Counselor Assistants to assist the college
counselors, increasing the total contract amount from $49^389 to
$93,414 from July 1, 2013 to June 30, 2014, inclusive, for'the second
year of the agreement. Total additional expense: $44.025.
4500136623 Mission. Amendment No. 10 to renew agreement with California
Community College Chancellor's Office for that agency to fund the
Foster and Kinship Care Education Program to provide 350 to 400
hours of training to licensed foster parents, increasing the total
contract amount from $976,322 to $1,217,324 from July 1, 2013 to
Page
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Corn. No.
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Business Services
Date 11-6-13
Trustees
Los Angeles Community College District
Corn. No. BSD1
Business Services
Date: Novembers, 2013
June 30, 2014, indusive forthe fifth year of the agreement. Total
additional expense: $241.002.
4500171442 Southwest. Amendment No. 1 to renew agreement with the U. S.
Department of Education for that agency to fund the Student Support
Services for Science, Technology, Engineering and Mathematics
Program for up to J 14 students,-increasing the total contract amount
from $213,180 to $415,211 from September 1, 2013 to August 31,
2014, inclusive, for the second year of the agreement. Total
additional expense: $202,031.
4500181020 Southwest Amendment No. 1 to renew agreement with the
Caiifomla_Community Colleges Chancellor's Office for that agency to
fund the Enrollment Growth and Retention Registered Nursing
Program for u^P to 10 more students increasing the total contract
amount from $118,187 to $339,187 from July f, 2013 to June 30,
2014, inclusive, for the_ second year of the agreement. Total
additional expense: $221.000.
4500181534 Trade-Technica!. Amendment No. 3 to renew agreement with
California Conservation Corps for that agency to fund the Energy
Efficiency Program for up to 20 students', increasing the total contract
amount from $~126,000 to $176,000 from July 1, 2013 to June 30,
2014, inclusive, for the fourth year of the agreement. Total additional
expense: $50,000.
4500183469 Trade-Technical. Amendment No. 1 to renew agreement with
California Community Colleges Chancellor's Offfce for that agency to
fund the Perklns Transitions program for up to 15 students,
increasing the totai contract amount from $50,000 to $95,000 from
Ju!y 1, 2013 to June 30 2014, inclusive for the second year of the
agreement. Total additional expense: $45,000.
4500168285 Vaiiey. Amendment No 2 to renew agreement with Project Grad Los
Angeles for that agency to fund the Math and Literacy Tutoring
Program to appj-oximately 1 000 low-income Middle and HighSchoo
students, from October 1, 2013 to September 30, 2014, inclusive, for
the third year of the agreement. No additionai expense.
4500175392 Vaiiey. Amendment No 1 to extend agreement with Los Angeles
County Department ofHuman Resources for that agency to fund the
Employment Training Program for the Job Training Department to
conduct customized Jraining and workshops in Customer Service,
Vocational English, Contextuaiized Math, written and oral
communication and technical training that relates to their specific
area to approximately 900 County of Los Angeles employees, to
upgrade their skills so they can secure their current positions or to
advance their positions within the County of Los Angeies from July 1,
2011 to January 31 , 2014, inclusive. No additional expense.
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Corn. No.
BSD1
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Business Services
Date 11.6-13
oar
Los Angeies Community College District
Corn.No. BSD1
Business Services
Date: November 6, 2013
4500188509 West. Agreement with The Community College Foundation for that
agency to_fund_the Permanence and Safety --Model Approach to
Partnership ^Parenting program during the period July'1, 2013 to
January 31, 2014, inclusive. -Tota! expense: '$7,500.
Total Expense of Section M: $1,344,520
N- SHORT.TERM .AGREEMENTS_PREPAREDAT SIJE LOCATIONS FOR SER
RENTAL & MAINTENANCE OF EQUIPMENT, AND LICENSE & MAINTENANCE
SOFTWARE $5,000 OR LESS PER YEAR
4500191795 City. Agreement with Xerox Corporation to provide maintenance on
Xerox copier in the Bookstore/Cafeteria building during the period
July 1,2013 to June 30, 2014Jnc!usive. Total cost: $656.
4500191974 City. Agreement with Merry X-Ray Chemica! Co. to provide monthly
chemical replacement, cleaning, repair, and maintenance service oh
the automatic fi!m processor located in Radiology during the period
July 1,2013 to June 30, 2014, inclusive. Total cost $f,400.
4500187467 District Office. Agreement with Linda Tubach to^conduct workshops
for all nine campuses for Collective Bargaining Education Project
during the period September 7, 2013 to June 30, 2014, inclusive.
Total cost: $4,800.
4500187851 District Office, Agreement with University of California, San Diego to
provide for the Writing for Coiiege & Career Readiness Conference
on April 13, 2013 at San Diego City College. Total cost: $1.985.
4500189398 District Office. No-cost agreement with Institute for Evidence Based
Change to improve academic success for students during the period
August 6, 2013 to Aug 5, 2014, inclusive.
4500190902 District Office. Agreement with Marcy Alancraig to present a
workshop at the District Academic Senate Summit on September 20,
2013. Total cost: $1,525.
4500190904 District Office. Agreement with Nathan Tharp to present a workshop
at the District_Academic Senate Summit on September 20, 2013.
Total cost: $763.
4500191098 District Office. Agreement with Harry Bridges Project to present
three performances on Harry Bridges and Thomas Paine at Los
Angeie Harbor College, Los Angeies Valley College and East Los
Angeles College during the period October 18, 2013 to June 30,
2014, inclusive. Total cost: $3,000.
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Date 11-6-13
ees
Los Angeles Community College District
Corn. No. 8SD1
Business Services
Date: November 6, 2013
4500191198 District Office. Agreement with A V Party Rentals to provide rental of
stage and chairs for the LACCD board meeting on September 25
2013 heid at the Van de Kamp innovation Center. Total cost:
$1,648.
4500191274 District Office. Agreement with Blue Knight Productions to rent audio
and projectorequipment for the LACCD board meeting on
September 25, 2013 held at the Van de Kamp Innovation Center.
Total cost: $2,125.
4500191741 District Office. Agreement with Technofit Fitness Equipment
Services to repair Fitness Center equipment located in the NEB
building at Van de Kamp tnnovation Centeir during the period October
3, 2013 to December 30, 2013, inclusive. Total cost: $1,151.
4500192077 District Office. Agreement with Accurate Backflow Testing & Valve
Repair for annual testing of backflow devices at Van de Kamp
nnovation Center during the period October 14, 2013 to November
30,2013, inclusive. Tota! cost: $420.
4500192080 District Office. Agreement with Firemasterfor annual testing and
maintenance offireextinguishers located at the Van De Kamp
nnovation Center during the period October 14, 2013 to November
30, 2013, inclusive. Total cost $1,000.
4500192206 District Office, Agreement with Beacon Management Group to
participate in the^piannmg and operation of events relative to the City
of Los Angeles Green Business Certification Program; consuit with
customers, identify prospective audiences/attendees, and shal
present the District with a plan for such events, which includes
equipment and staffing, and scheduling needs and priorities during
the period of July 1, 2013 to June 31, 2014, inciusive. Total cost not
to exceed: $2,775.
4500190915 East. Agreementwith Canon Solutions America, !nc. to provide
maintenance for one Canon iRC3235i located in the Non-Credit
Department during the period July 1, 2013 to June 30, 2014,
inclusive. Total cost: $800.
4500191126 East. Agreement with Andro Rios to provide a workshop on Organic
Chemistry for eighteen students enrolled in the Science, Technology,
Engineering^nd Mathematics program held on September 13, 2013.
Total cost: -$400.
4500191304 East, AgreementwithGojden Star Technology, Inc. to provide
maintenance for one HP C7000 server located' in the Information
Technology Department during the period September 30, 2013 to
September 29, 2014, inclusive. Total cost: $630.
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Corn.No,BSD1
Business Services
Date: Novembers, 2013
4500191993 East. Agreement with Script Safe Security to provide Diploma on
Demand software to be_used in Admissions and Records during the
period October 15, 2013 to October 14, 2014, inclusive. Total cost;
300.
4500190956 Mission. Agreement with Aiicia Ames-Tre!les to conduct workshops
on the topics of working with the system, the needs of foster children,
school issues and discipline for the Permanence and Safety - Mode
Approach to Partnerships in Parenting Program participants during
the period September 14, 2013 to June 30,'2014, inclusive. Total
cost: $1,500.
4500190957 Mission. Agreement with Christopher Mercado to conduct
workshops_on the topics of health education and personal care for
the Youth Empowerment Strategies for Success/lndependent Living
Program - Los Angeles participants during the period September 16,
2013 to December 31, 2013, inclusive. Total cost: $180,
4500190958 Mission. Agreement with Alex Ojeda to conduct workshops on the
topics of financial planning, careers and Job search for the Youth
Empowerment Strategies for Success/lndependent Living Program
Los Angeles participants during the period September 2,'2013'to
December 31, 2013, inclusive. Total cost: $2,400.
4500191351 Mission. Agreement with Martin Sean Arce for conducting a
workshop for the students on the importance and effectiveness of
Chicano Studies^ cultural responsiveness and identity in education
on September 17, 2013. Tota! cost: $300.
4500191805 Mission. Agreement with Fran Cameron to conduct workshops on
the topics of behaviors of foster children and^helping them through
the educational systems for the Foster and Kinship Care Education
Program participants during the period September 16, 2013 to June
30,2014, inclusive. Total cost: $4.800.
4500191815 Mission. Agreement with Elsa Rojas to conduct workshops on the
topics of managing your welhess and children's behavior for the
Foster and Kinship^Care Education Program participants during the
period September 29, 2013 to June 30, 2014, Inclusive. Total cost:
540.
Various
Mission. Six agreements with thejol!owing contractors to participate
in the coiiege's Career Technical Education Community Collaborative
Project Externship Program to develop anc[ improve prbfessiona
skills in the Public Service Industry and in Finance &'Business
Industry sector during the period September 4, 2013 to November
13,2013Jnclusive. Total cost: $4,200.
4500191774
4500191775
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Corn. No.
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Ninoska Duenas
Ninoska Duenas
Div.
Business Services
$700
$700
Date 11-6-13
Trustees
Los Angeles Community College District
Corn.No.8SD1
Business Services
4500191776
4500191778
4500191779
4500191821
Date: November 6, 2013
$700
$700
$700
$700
Kathleen^Bums Randolph
Pamela Gates
Valerie Olenick
A!ece Piasencia
4500191433 Pierce. Agreement with Canon Solutions America, Inc. for
maintenance of a Canon JR2870 copier in_the Sheriff's Office during
the period August 1,_2013 to July 31 2014, inclusive, with a 30 day
termination clause. Total cost: $625.
4500191538 Pierce. Agreement with Scarlet Relle to participate, coordinate and
teach in the Joint Engineering Teaching institute funded by the
California Alliance for the Long^erm Strengthening of Transfer
Engineering Programs^ Joint Engineering Program to strengthen
California Community College Engineering programs by improving
teaching effectiveness and increasing their capability to offer
engineering courses using tablet PCs and CCC Confer during the
period October 1, 2013 to September 15, 2014, inclusive. Total cost:
$3,000.
4500188826 Southwest. Agreement with American Transportation Systems to
provide bus transportation for Upward Bound students and staff to
Cal Pqiy Pomona for a campus tour and Admissions presentation on
July 12, 2013. Total cost: $718.
4500188828 Southwest. Agreement with American Transportation Systems to
provide bus transportation for Upward Bound students and staff to
Cal Lutheran University for a campus tour and Admissions
presentation on July 19, 2013. Total cost: $635.
4500190615 Southwest. Agreement with American Transportation Systems to
provide bus transportation for Upward Bound students and staff to
Cal Poiy Pomona for a campus tour and Admissions presentation on
September 27, 2013. Total cost: $438.
4500191218 Southwest. Agreement with KJLHJ02 3 FM to provide streaming
advertising at booth located at the Taste of Soul Event for
Administrative Services Department during the period September 30,
2013 to October 18, 2013, inclusive. Total cost: $1.000.
4500190931 Vailev. Agreement with Heiberg Consulting, inc. for access and
support for its Student Access Online, a program use as database for
Upward Bound students and to generates the annual performance
report required by the Department of Education for the Upward
Bound Program during the period August 16, 2013 to August 15,
2014, inclusive. Totalcost: $1.499.
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Corn. No.
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Div.
Business Services
Date 11-6-13
Trustees
Los Angeles Community College District
Corn.No.BSD1
Business Services
Date: November 6, 2013
4500191043 Valley. Agreement with Andy Gump, Inc. for rental and maintenance
of one Andy Gump Deluxe portable toilet located at the Gold Creek
Ecological Preserve during the period September 12,2013 to
September 11, 2014, inclusive. Tota! cost: $860.
4500191132 Vaiiev. Agreement with Tereso Gonzaiez Galvan dba Tatis Diamond
Tours to provide bus transportation services for the Upward Bound
Math & Science (UB-MS) field trips to various universities and
cultural places jas required by UB-MS grant during the period
September 1, 2013 to September 30, 2013, inclusive. Total cost:
300.
4500191486 Vajjev. Agreement with Subway Sandwich to provide approximately
360 boxed lunches for the Upward Bound Program's Saturday
Academies and field trips as allowed by the Upward Bound grant
during the period September 9, 2013 to August 31, 2014, inclusive.
Total cost: $2,500.
4500191567 Valley. Agreement with Trust Auto Sales to conduct "Auto
Wholesaler" classes for the Community Services Department during
the period October 1, 2013 to September 30, 2014, inclusive. Tota
cost: $1,822.
4500191609 Valley. Agreement with Erik Pulatian dba Ail Service Catering to
provide approximately 833 lunches for students enrolled in the
Upward_Bound Math & Science (UB-MS) Saturday Academy and six
weeks Summer Program as required by the^UB -MS grant during the
period October 1, 2013 to September 30, 2014, inclusive. Totarcost:
$5,000.
4500191645 Valley. Agreement with Tereso Gonzalez Gaivan dba Tatis Diamond
Tours to provide bus transportation services for the Upward Bound
Math & Science (UB-MS) field trips to various universities and
cultural places as required_by UB-MS grant_during the period October
1, 2013 to September 30, 2014 Jncluslve. Total cost $5.000.
4500191646 Valley. Agreement with Tereso Gonzalez Galvan dba Tatis Diamond
Tours to provide bus transportation services for various universities
and cultural field trips for the Student Support Services Program
participants during the^period October 4, 2013 to August 31; 2014,
inclusive. Total cost: $1,800.
4500191777 Valley. Agreement with Canon Solutions America, Inc. for
maintenance of a Canon IR3235 copier in the Music Department
during the period September 30, 2013, to September 29, 2014,
inclusive, with a 30 day termination clause, total cost; $515.
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Los Angeles Community College District
Corn.No.BSD1
Business Services
Date: Novembers, 2013
4500191780 Vaiiey. Agreement with Erik Putatian dba A!i Service Catering to
provide approximately 833 lunches for students enrolled in the
Upward Bound (UB)Saturday Academy and six weeks Summer
Program as required by the UB granUturing the period September 1,
2013 to August 31, 2014, indusive. Total cost: $5,000.
4500191685 West. Agreement with! National Capital Funding to provide rea
estate workshops for Westside Extension during the period October
1, 2013 to June 30, 2014, indusive. Total cost:" $2.000.
4500192015 West. Agreement with Study Soup to provide software license for
on-iine course packs and syllabi used by students sold in the
Bookstore during the period August 23, 2013 to August 22,2014,
inclusive. Total cost: $253.
Total Cost of Section N: $72,263
0. SETTLEMENT OF CLAIM
BC503842
City. Settlement of claim in the amount of $4,857.60
BC495797
Trade-Technical. Settlement of lawsuit for a waiver of costs.
Total Cost of Section 0: $4,857.60
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Date 11-6-13
t
*
?
ACTION
.
'"'.
Los Angeies Community Coilege District
g
Corn. No. BSD2
Business Services
Division:
Date: November 6, 2013
Subject: BUSINESS SERVICES ROUTINE REPORT
AUTHORIZE LEASE AGREEMENT
»
Authorize a lease agreement with PVSC Exiles for use of the footbal! field for
soccer practice and games on the campus of Los Angeles Pierce College.
The lease agjeement^hail be during the term^of January 6, 2014 through
December 18, 2014. Total rental income: $48,608.
Background: The area to be used on designated days and times for a total
of 868 hours. This agreement is being issued pursuant to California
Education Code section 81378.1, which allows for the letting of the lease for
a period of more than five days but less than five years. This Code provides
for this lease to be made without the need to acquire formal or informal bids
or proposals. !n addition, the Code requires public notice of the intent to take
this action and was advertised once a week for three (3) consecutive weeks
prior to the board action. In reviewing comparison iocafions in the area, the
college arrived at the fair market value of the location to be leased at $56 per
hour for the similar location. Rent to be provided for this lease is at $56 per
hour.
II. AUTHORIZE SERVICE AGREEMENT
Authorize amendment to extend Agreement No. 4500127442 with Phoenix
Business Consulting to provide project and application support for the Office
of Information Technology, increasing the total contract amount from
$3,515,314 to $3,575,314, from January 1, 2014 to February 5, 2014,
inclusive, at a total additional cost of $60,000 for three resources.
Background: This agreement was approved by the Board of Trustees on
March 11, 2009 (Corn. No. BSD1). This extension to the agreement will
allow time for the LACCD to complete its efforts to recruit and establish a list
of qualified personnel from which to hire full-time regular employees. This
contract provides for three individuals that provide SAP programming, design
and configuration of SAP and enhancements and additional business
functiona!ity for SAP systems that support Payroll, Accounting, Plant
Maintenance, Benefits and other Human Resources functions in
SAP. Funding is through Information Technology SAP funds.
Recommended and Approved by:
^^ ^^^) ^Xj^Su^
X^&^a.
^
^
Adriana D. Barrera, Interim Chancellor
Chanceitor and
Secretary of the Board of Trustees
Santiago
Field
Svonkin
Veres
Moreno
Pearlman
Date
By:
Eng
Griggs
Student Trustee Advisory Vote
Page
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Pages Corn. No.
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D iv.
Business Services
Date
11-6-13
Los Angeles Community College District
Corn. No. BSD2
Division:
Business Services
Date: November 6, 2013
III. AUTHORIZE FOUNDATION AGREEMENT
Authorize an agreement between the Los Angeles Community College
District and the Los Angeles Community College District Fouridation'for the
purpose of promoting the District, receiving property and gifts for the benefit
of the District, establishment of scholarships, and supporffor alumni activities
and the enhancement of the College through public relations outreach
programs. In exchange for said services, the District will provide the
Foundation with necessary and appropriate support, such as the loan of staff,
office space, and related like-kind operational necessities, to realize the
successful continuation of the Foundation, during the period December 1,
^9_l?t?.NO.Yember 30> 2,918> inclusive- The Foundation may reimburse the
District for these expenditures either monetarity or by providing equivalent
services to the District; however, no more than 50%'of the reimbursement
!T1aX^?-m,ad,?.m th_eforlTt.°^ norl~171?fl?tary ^ene^its- The non-monetary
benefits shall be assigned a good faith reimbursement value by the District.
Background: The Los Angeles Community College District Foundation wil
focus on issues and activities of a District-wide nature and on an as needed
basis. The recommended agreement wi!! be in compliance with existing
Board policy (13100 etseq.) involving the establishment of auxiliary
organizations.
IV. RATIFY FOUNDATION AGREEMENT
Ratify an agreement betweenjhe District on behalf of Los Angeles Pierce
College and the Los Angeles Pierce College Foundation for the purpose of
promoting the College, receiving property and gifts for the benefit of the
College, establishment of scholarships, and support for alumni activities and
the enhancement of the College through public relations outreach programs.
n exchange for said services, the College will provide the FoundafiorTwith
necessary and appropriate support, such as the loan of staff, office space,
and related Jike-kind operational necessities, to realize the successful
continuation of the Foundation, during the period December 31, 2012 to
December 31, 2014, inclusive, The Foundation may reimburse the District
for these expenditures either monetarily or by providing equivalent services
to the District of College; however, no more than 50% of the reimbursement
!Tlay^?,miacl.?.in t*1efornri 01r non-rnonetary benefits. The non-monetary
benefits shall be assigned a good faith reimbursement vaiue by the District.
Background: The Los Angeles Pierce College Foundation will focus on
issues and activities of a col!ege"wide nature and on an as needed basis.
The recommended agreement will be in compiiancewith existing Board
policy (13100 et seq.) involving the establishment of auxiliary organizations.
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Corn. No.
BSD2 Div.
Business Services
Date 11-6.13
Trustees
Los Angeles Community College District
Corn. No. BSD2
Division:
Business Services
Date: November 6, 2013
V. RATiFY SERVICE AGREEMENTS
A. Ratify Amendment No. 1 to extend Agreement No. 4500189893 with
Lee Consulting to provide consulting services and further accreditation
support and implementation of the Accreditation Gap Analysis and
Recommendations report submitted to the Accrediting Commission for
Community and Junior Colleges (ACCJC) for Los Angeles Mission
College (LAMC) from October 1, 2013 to June 30, 2014, inclusive,
increasing the total contract amount from $24,450 to $114,450, at an
additional cost not to exceed $90,000.
Backciround: This agreement was approved by the Board of Trustees
on September 11, 2013 (Corn. No. BSD1). Dr: Matthew Lee completed
Phase I of the project with the submission of the Accreditation Gap
Analysis and Recommendations report required by the ACCJC during
their March 2013 visit to the college. Phase it of this project is to
implement the college's plan outlined on this report:. Services wi
include consulting services, guidance, feedback, assistance in
preparation offoilow-up report to Student Learning Outcome
Coordinator, Dean of Institutional Effectiveness, Vice President of
Academic Affairs and Vice President of Administrative Services. Dr.
Lee has advanced and iong term experience with institutional research
related to accreditation and institutional effectiveness that goes beyond
the job description of LACCD's institutional Researchers. He
specifically is versed in accreditation standard language; progress
reports, evaluation, student achievement and outcome measures, and
integrated planning that require a broader array of skil! sets above and
beyond LACCD's Institutional Researcher's capabilities. LAMC's Dean
of Instltutiona! Effectiveness will shadow Dr. Lee's work throughout the
ength of the agreement. Funding is through the College General fund.
B. Ratify Amendment No. 5 to Agreement No. 4500139740 with the
nternationa! Institute of Los Ajngeles to provide mea!s for eligible
children enrolled in the Child Care Center at Los Angeles Vatiey
College, under the auspices of the College's Child C~are Program,
increasing the total contract amount from $483,000 to $639,000 from
October 1, 2013 to September 30 2014, inclusive for the fifth year of
the agreement, at a total additional cost of $156,000.
Background: The Child and Adult Food Program (CACFP) administers
federal requirements to provide child development centers at the
district's Colleges with the ability to make meals available to all children
enrolled. Eligible participants are the children of the student-parents,
mostly of low-income levels, who attendjhe Coilege full- or part-time,
enrolled in college-ievel coursework or ESL classes during day or
evening hours. Children are 2 V, to 12 years old. Typicalfy, 150
families^are enrolled for as many as 226 days each year between the
hours of 7:45 a.m. to 10:20 p.m. Program performance and evaluation
are documented on a daily, monthly and annual basis as records of the
meals produced and served are counted at the point of service and
Page
3
of
6
Pages
Corn. No.
BSD2
Div.
Business Services
Date 11-6-13
Trustees
Los Angeles Community College District
Corn. No. BSD2
Division:
Business Services
Date: November 6, 2013
recorded for reimbursement through the C^ACFP. Funding is through a
Nutrition Services Division grant from the California Department of
Education.
VI. RATIFY LEASE AGREEMENTS
A. Ratify ajease agreement withAdcamp, Inc. for use of four (4) four
square feet of spaces at locations spread across the campus of Los
Angeles Vailey College. The lease agreement shai! be during the term
of March 1, 2011 to February 28, 2014. Total rental income: "$14,400.
Background: The areas to be leased are situated near high traffic
areas and have had newspaper and advertising kiosks installed on
them on a 24/7 exdusiye basis. This agreement is being issued
pursuant to California Education Code section 81378.1, which allows
for the letting of the lease for a period of more than five days but less
than five years. This Code provides for this lease to be made without
the need to acquire formal or informal bids or proposals. In addition,
the Code requires public notice of the intent to take this action and was
advertised once a week for three (3) consecutive weeks prior to the
board action. In reviewing comparison locations in the area, the college
arrived at the fair market value of the iocation to be leased at $300 per
square footage annually for the similar location Rent to be provided for
this lease is at $300 per square footage annually.
B. Ratify ajease agreement withAdcamp, Inc. for use of six (6) four
square feet of spaces at locations spread across the campus of Los
Angeles City College. The lease agreement shall be during the term of
July 1,2013 to June 30, 2018. Total rental income: $27,000.
Background: The areas to be leased are situated near high traffic
areas and have had newspaper and advertising kiosks installed on
them on a 24/7 exdusiye basis. This agreement is being issued
pursuant to California Education Code section 81378.1, which allows
for the letting of the lease for a period of more than five days but less
than five years. This Code provides for this lease to be made without
the need to acquire formal or informal bids or proposals. in addition,
the Code requires public notice of the intent to take this action and was
advertised once a week for three (3) consecutive weeks prior to the
board action. In reviewing comparison locations in the area, the coliege
arrived at the fair market value of the location to be leased at $225 per
square footage annually for the similar location Rent to be provided for
this lease is at $225 per square footage annually.
C. Ratify a tease agreement with Western Governors University for two
dassrooms use of two (2), nursing, labs at Los Angeles City College.
The lease agreement shall be during the term of January 12, 20f3 to
December 31, 2013 and renewable on a year to year basis for up to five
(5) years. Total rental income: $18,300.
Page 4
of
6
Pages
Corn. No.
BSD2
Div.
Business Services
Date 11-6-13
Trustees
Los Angetes Community College District
Corn.No.BSD2 Division:
Business Services
Date: November 6, 2013
Background: The labs to be lease consists of one (1 ) Basic Lab and
one (1) Advanced Lab designated for nursing classes. This agreement
is being issued pursuant to California Education Code section~81378.1,
which allows for the letting of the lease for a period of more than five
days but iess than five years. This Code provides for this lease to be
made without the need to acquire formal or informal bids or proposals.
n addition, the Code requires public notice of the intent to take this
action and was advertised once a week for three (3) consecutive weeks
prior to the board action. In reviewing comparison locations in the area,
the college arrived at the fair market value of the location to be leased
at $400 per day for the Basic Lab and $500 per day for the Advanced
Lab. Rent to be provided for this lease is at $400 per day for the Basic
Lab and $500 per day for the Advanced Lab biliecf monthly for use.
D. Ratify a lease agreement with Harout Hatikyan for use of one
designated site for food truck business activities on the campus of Los
Angeles Valley College. The lease agreement shall be during the term
of November 1,2013 through December 31, 2013, inclusive with an
option to renew for a successive six months. Total rental income:
$1,000 for two months.
Background: The area to be leased is near the student center and wil
be used Mondaj/ through Thursday 7a.m. to 7 p.m. and Fridays from 7
a.m. to 1 p.m. This agreement is being issued pursuant to Caiifornia
Education Code section 81378.1 which allows for the letting of the
lease for a period of more than five days but less than five /ears. This
Code provides for this lease to be made without the need to acquire
formal or informal bids or proposals. in addition, the Code requires
public notice of the intent to take this action and was advertised once a
week for three (3) consecutive weeks prior to the board action. In
reviewing comparison locations In the area, the college arrived at the
fair market value of the location to be leased at $500~per location per
month for the similar tocation. Rent to be provided for this lease is at
$500 per location monthly.
VII. RATIFY ACCEPTANC^OF DONATIONS
Ratify the following donations and express appreciation to the donors for
their contributions to the District's educational program.
Los Angeles Valley Coliege
A. Cash donation of $1,900 from Los Angeles Vaiiey College Foundation,
to be used by the Music Department.
B. Cash donation of $15,000, from the Los Angeles Valley College
Foundation, to be used to purchase various" items for the Broadcast
Department.
Page
5
of
6
Pages
Corn. No.
BSD2
Div.
Business Services
Date 11-6-13
Trustees
Los Angeles Community College District
Corn. No. BSD2
Division:
Business Services
Date: Novembers, 2013
Vill. AUTHORBZE PAYMENT
Authorize payment of the following expenditure:
$839.30 to Ms. Jane Witucki, instructor in the Physical Education Department
at West Los Angeles College, as reimbursement of expenses incurred on
May 16,2013, inclusive.
BackQround^ Ms Wttucki paid to haye_workoLJt.chairs re-upholstered that are
used in the Coliege'sJFitness Area. Ms. Witucki thought she could be
reimbursed from the Revolving Fund for the emergency repairs. The amount
for the repairs exceeded the $250 limit placed on Revolving Fund
expenditures. Funding is through regular college accounts"
Page
6
of
6
Pages
Corn. No.
BSD2
Div.
Business Services
Date 11-6-13
'A
N
^
's4
'f
^TION
vs
SB
. B
If
Los Angeles Community College District
aasm
Corn. No. FPD1
Division FACILITIES PLANNING AND DEVELOPMENT
Date
November 6, 2013
Subject: FACILITIES PLANNING AND DEVELOPMENT ROUTINE REPORT
The following items are recommended for approval by Facilities Planning and Development
as part of the Consent Calendar for the Board of Trustees Meeting Agenda for the date
shown.
The Consent Caiendar may be approved with a single vote. Any member of the Board of
Trustees has the authority to remove any item listed and have it included on the Action
Calendar for a separate vote.
information regarding each item on the Consent Calendar can be found in FPD1 - Resource
Document.
<
AUTHORIZE PROFESSIONAL SERVICES AGREEMENTS
A. Authorize a short term agreement with Inici Group to provide continued whole
building commissioning services on a Task Order basis for Measure J Projects
Districtwide.
B. Authorize short term Task Order based agreements with certain firms to provide
continued comprehensive construction and project management support services
Districtwide to be issued mcrementally at the direction of the Program Manager.
C. Authorize Task Order based agreements with certain firms to provide environmental
services Distnctwide to be issued incrementally at the direction of the Program
Manager.
D. Authorize Task Order based agreements with certain firms to provide Information
Technoiogy (IT) and Audio Visual (A/V) design and consulting services for specific
Bond and non-Bond projects Districtwide with assignments to be issued
incrementaiiy at the direction of the Program Manager.
E. Authorize a short term Task Order based agreement with McCormick-Busse, Inc.
d/b/a MBf Media to provide continued strategic communication services Districtwide
with specific assignments to be issued incrementally at the direction of the Program
Manager.
II. RATIFY PROFESSIONAL SERVICES AGREEMENT
Ratify Agreement No. 33738 with Deitek Financiai Systems (FMS) to provide continued
accounting software and services to the District's Bond program,
<t
Recommended and approved by:
^
^^AK,
==5>
Ad nan a D, Barrera, Interim Chancellor
Chancellor and
Eng
Secretary of the Board of Trustees
Date
By:
Page
of
4
Field
Moreno
Pearlman
Santiago
Svonkin
Veres
Griggs
Student Trustee Advisory Vote
Pages Corn. No. FPD1 Div. FACJLJfFES" PLANNING AND DEVELOPMENT Date11-6-13
Los Angeles Community College District
Corn. No. FPD1
Division
FACILITIES PLANNING AND DEVELOPMENT
Date: November 6, 2013
III. AUTHORIZE AMENDMENT TO PROFESSIONAL SERVICESAGREEMENTS
A. Authorize Amendment No. 8 to Agreement No. 33170 with Terry A. Hayes
Associates, Inc. for the provision of additional environmental consulting services for
the preparation of the Firestone Educational Services Center revised Subsequent
Environmenfa! Impact Report (SEIR) at East Los Angeles College.
B. Authorize Amendment No. 2 to Agreement No. 33295 with FSY Architects, inc. to
provide continued design services for the Phase I Renovations - Business Education
Building at Pierce College.
C. Authorize Amendment No. 1 to Agreement No. 50236 with Arup North America Ltd.
to provide additional commissioning services on a Task Order basis campus-wide to
be issued incrementally at the direction of the Coiiege Project Manager at Los
Angeies Southwest Coiiege.
D. Authorize Amendment No. 1 to agreement No. 33250 with Gumming to provide
continued College Project Management ("CPM") services at Los Angeles Southwest
Coilege.
E. Authorize Amendment No. 2 to Agreement No. 50186 with Geotechnotogies, Inc. to
provide additional geotechnicai consulting services on a Task Order basis campus-
wide to be issued incrementaliy at the direction of the College Project Manager at Los
Angeles Vaiiey College.
F. Authorize Amendment No. 1 to Agreement No. 50202 with Steinberg Architects to
provide additional programming and Design-Build criteria services on a Task Order
basis campus-wide to be issued incrementatly at the direction of the College Project
Manager at Los Ange!es Valley Coiiege.
G. Authorize Amendment No. 2 to Agreement No. 50109 with Meridian Project System,
Inc. d/b/a Meridian Systems to provide additional services for the migration, upgrade,
enhancement, and integration of Proiiance services Districtwide.
H. Authorize actions for Amendment No. 5 to short-term agreement No. 33586 with Ron
Rakich Consulting to provide for continued risk management consulting services
inciuding coordination and oversight of the Owner Controlled Insurance Program
(OCIP) and insurance related review and management Dlstrictwide.
IV. AUTHORIZE TERMINATION FOR CONVENIENCE OF PROFESSIONAL. SERVICE
AGREEMENT
Authorize the termination for convenience of Agreement No. 50103 with Ani! Verma and
Associates to provide construction and project management support services on a Task
Order basis Districtwide.
V. AUTHORIZE ADOPTION OF CONSTRUCTION PLANS AND SPECIFICATIONS
Authorize the adoption of plans and specifications for the Central Plant Phase 2 project
B9W.5979.03.34 at West Los Angeles College.
VI. AUTHORIZE CONSTRUCTION CONTRACTS
A. Authorize a contract with Rafae! 26 Construction Inc. to provide general construction
services for the Jefferson Hail Modernization - ADA Concrete Fiatwork project at Los
Angeies City College.
Page
2
of
4
Pages
Corn. No. FPD1
Div. FACIUTJES PLANNING AND DEVELOPMENT Date 11-6-13
Trustees
Los Angeles Community College District
Corn. No. FPD1
Division
FACILITIES PLANNING AND DEVELOPMENT
Date: November 6, 2013
B. Authorize a contract with Access Pacific, Inc. to provide general construction services
for the Roadway, Walkway, Grounds, Parking Lot (RWGPL) - Roadway improvement
project at Los Angeies Mission College.
C. Authorize a contract with Valle Grande Construction to provide general construction
weed abatement sen/ices for the North of Mali (NOM) project at Pierce College.
D. Authorize a contract with Signs of LA to provide generai construction ~ sign
replacement services for the Roadway, Walkway, Grounds, Parking Lot (RWGPL)
General - Campus-wide Signage project at Los Angeles Valley College.
VI!. RATIFY CHANGE ORDERS FOR CONSTRUCTION CONTRACTS GREATER T
$30,000 IN ORIGINAL COST ISSUED UNDER THE STANDARD "DESJGN-BID-BUILD"
METHOD OF PROJECT DELIVERY
Ratify the foliowing: Change Order Nos. 11 & 12 to Contract No. 33357 with Summit
Bui!ders; Change Order Nos. 1 1 -PE, 12-PE & 13-PE to Contract No. 33149 with
Woodciiff Corporation; Change Order No. 1 to Contract No. 33691 with RAMCO General
Engineering Contractor; and Change Order No. 3 to Contract No. 32594-1 with Hartford
Fire insurance Company.
VIII.RATIFY CHANGE ORDERS FOR CONSTRUCTION CONTRACTS LESS THAN
$30,000 IN ORIGINAL COST ISSUED UNDER THE STANDARD "DESIGN-BID-BUILD
METHOD OF PROJECT DELIVERY
Ratify the foliowing: Change Order No. 1 to Contract No. 33683 with James Sieker d/b/a
Siekertech; and Change Order No. 1 to Contract No. 33690 with RAMCO General
Engineering Contractor.
IX. AUTHORIZE ACCEPTANCE OF COMPLETION OF CO NSTRUCTION_CQN TRACT
Authorize Acceptance of Compietion of Contract No. 33691 with RAMCO Genera
Engineering Contractor to provide general construction services for the Men's Fitness
Center Conversion project at East Los Angeies Coilege.
X. AUTHORIZE AMENDMENT TO LEASE AGREEMENTS
A. Authorize Amendment No. 3 to Agreement No. 32450 with McGrath Rent Corp. d/b/a
Mobile Moduiar Management Corporation to extend the iease agreement for the
Coiiege Project Manager (CPM) trailer for twelve additional months at Los Angeles
Southwest College.
B. Authorize Amendment No. 1 to Lease Agreement No. 33384 with Glory Church of
Jesus Christ, LLC to extend the term an additional 24 months for three-hundred (300)
off-site parking spaces for Los Angeies Trade-Technical Coilege.
Xl. AUTHORIZE AMENDMENT TO DESfGN-BUILD AGREEMENTS
A. Authorize Amendment No. 3 to Agreement No. 32975 with Psnner Construction
Company for additional Design-Build services for the Student Success and Retention
Center project at East Los Angeles College.
B. Authorize uniiatera! Amendment No. 7 to Agreement No. 32882 with Taisei
Construction Corporation for additional Design-Buiid services for the Performing Arts
Building Improvements project at Pierce College.
Page
3
of
4
Pages
Corn. No. FPD1
Div. FACiLITIES PLANNING AND DEVELOPMENT Date11.6-13
Trustees
Los Angeles Community College District
Corn, No. FPD1
Division
FACILITIES PLANNING AND DEVELOPMENT
Date: November 6, 2013
C. Authorize Amendment No. 2 to Agreement No. 33388 with Charles Pankow Builders,
Ltd. for additional Design-Buiid services for the MuKipurpose Comrrtunjty Services
Center project at Los Angeies Vaiiey College.
XH. RATIFY AMENDMENT TO DESIGN-BUfLD AGREEMENT
Ratify Amendment No. 4 to Agreement No. 32746 with Bernards Bros., Inc. for additional
Design-Build services for the Library Learning Crossroads Buiiding project at Pierce
College.
Page
4
of
4
Pages
Corn. No. FPD1
Div. FACJLITIES PLANNING AND DEVELOPMENTDate11.6-13
*
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Los Angeles Community College District
B
Corn. No. FPD2
Division FACILITIES PLANNING AND DEVELOPMENT
Date
Novembers, 2013
Subject: AUTHORIZE MASTER PROCUREMENT AGREEMENT FOR OFFICE SUPPLIES
Action
Pursuant to Public Contract Code Section 20652, a) find it is in the best interest of the
District to procure under the authority of Master Procurement Agreements established
by the Foundation for California Community Colleges (FCCC) and, b) authorize the
purchase of office products from the following estab!ished FCCC agreement as stipulated
beiow. If applicable, all sales tax shall be paid.
Office Depot
Contract No. CB 10-108
Effective Dates; November 7, 2013-November 5, 2015
Not to Exceed Amount: $2,000,000
Product Category ~ Core List
Toner
Paper
Suppiies
Number of items Priced
Discount
182
36%
35
76%
69%
462
Product Category -Non Core Usf
Discount
Break Room Products
20%
Business Machines & Equipment
Calendars & Organizers
Filing & Storage
60%
General Business Products
60%
Magnetic Media
Mailroom Suppiies
Medical: Supplies
Paper & Pads
Technology Products
20%
20%
20%
40%
20%
20%
20%
Toner inks and Ribbons
30%
Writing Instruments
School Supplies
60%
20%
1^
Recommended and approved by:
2^.^Y
^.f^
Adn'ana D, Barrera, interim Chancelior
^xm^.
Chancellor and
Eng
Secretary of the Board of Trustees
Date
By:
Page
of
2
Field
Moreno
Pearlman
Santiago
Svonkin
Veres
Griggs
Student Trustee Advisory Vote
Pages Corn. No. FPD2 DJv. _FACILmES^PLANNINGAND DEVELOPMENT Date11-06.13
Trustees
Los Angeles Community College District
Corn. No. FPD2
Division
FACILITIES PLANNING AND DEVELOPMENT
Date: November 6,2013
This authorization allows the procurement of the above products through the above
agreement established by the FCCC as stipulated above. For use District-wide on
construction and renovation projects at ali coliege campuses at a total not to exceed
identified above.
Background
LACCD is authorized to utiiize the above Master Procurement Agreements established by the
Foundation for California Community Colieges for the above items in the above categories
and as stipulated above. Delivery is included in the total cost. If appiicabie, all sales tax shali
be paid.
Funding and Deveiopment Phase
Funding is through Proposition A/AA and Measure J Bond proceeds or through General
Funds as applicable. This Master Procurement Agreement is available for use District-wide.
District-wide FCCC Office Suppiies 40J.J55.05. A!! Phases.
Page
2
of
2 Pages
Corn. No. FPD2
Div. ._FACiiJT!ES PLANNING AND DEVELOP ME Nf--Date11-06-13
±
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BB
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itCTK^N
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Los Angeles Community College District
Corn. No. FPD3
SUBJECT:
Division FACILITIES PLANNING AND DEVELOPMENT
Date
November 6, 2013
AUTHORIZE AMENDMENT OF MASTER PROCUREMENT AGREEME
INCLUDE THE EXCHANGE OF EQUIPMENT PURSUANT TO EDUCATION CO
SECTION 81455
Action
Authorize Amendment of Master Procurement Agreement No. 40202 with Sfeinway Piano
Gallery pursuant to Education Code Section 81455 to include participation in the
manufacturer's equipment exchange program. Participation allows the District to:
obtain lower pricing on new music equipment purchases as a result of exchanging its
older and obsoiete music equipment upgraded equipment available; anticipated
reduced costs on current projects; and recyciing of surplus obsolete music equipment.
Participation is at the District's option and does not estabiish any additional costs to the
agreements.
Background
Master Procurement Agreement No. 40202 with Steinway Piano Ga!lery was authorized
by the Board of Trustees on August 10, 2012 (Corn. No. FPD2). Education Code
Section 81455 provides that the governing Board of any community college district
may enter into contracts with manufacturers or suppliers for the exchange of househoid
appliances and equipment belonging to the District as long as 1) the equipment is
used for instructional purposes, 2) the new equipment is similar in kind and use as the
oider equipment being rep!aced, and 3) the cost to the District to exchange such
equipment does not exceed the excess, if any, of the manufacturer's or suppiier's se!!ing
price of the new equipment over the origina! cost to the District of the older
equipment being disposed, plus any appiicabie tax. As a result, the Board is not required
to publicly auction or advertise the older equipment being exchanged through the
program. This proposed procurement initiative supports reuse and repurposing of
equipment while obtaining further cost reduction in new equipment purchases.
t
Recommended and approved by:
5^) ^^x\^
K^KO^
Adriana D. Barrera, Interim Chancellor
t
\s^
Chancellor and
Eng
Secretary of the Board of Trustees
By:
Date
Field
Moreno
Pearlman
Santiago
Svonkin
Veres
Griggs
Student Trustee Advisory Vote
Page 1^ ^ _L_ Pages Corn. No. FPD3 Div. FACILITIES PLANNING AND DEVELOPMENT Date-TTW3
'f_
.
5<
y
ACTION
i*
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I .
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»'
i
Los Angeles Community College District
Corn. No. FPD4
SUBJECT:
Division FACILITIES PLANNING AND DEVELOPMENT
Date
November 6, 2013
RATIFY CONSTRUCTION CONTRACT CHANGES ARISING .OUT OF DIFFERING
SITE CONDITIONS FOR CONSTRUCTION CONTRACT GREATER THAN $30,000
ORIGINAL COST ISSUED UNDER DESIGN-BID-BUfLD METHOD OF PROJE
DELIVERY
Adopt a resolution (Attachment 1) finding that the following changes arise out of differing
site conditions and are exempt from the Statutory limitation on change orders under
Public Contract Code Section 20651 ;
Exhibit A
CONTRACTOR
CHANGE ORDER
PROJECT NAME & NAME
NO.,
NEGOTIATED
LOCATION
ORIGINAL
REDUCTION
and
CONTRACTCOST, and
FROM
UNFORESEEN CONDITIONS
and
COST
CONTRACTOR
CONTRACT
CUMULATIVE
DEMAND
PROJECT NUMBER
NUMBER
PERCENT
CHANGES
Afhietic Field Track
Masters
Repair
Contracting
Corporation
Los Angeies City
College
No.33603
11C.7120.02
$1,961,900
CO No. 3 for $79,045
Funding is
through
Proposition AA
Unforeseen Condition
CO's
Bond
Aggregate Absolute
Value Total: $79,045
Percentage: 4.03%
proceeds.
$6,080
.
Revise topping slab forms to
meet required grades not
shown by as-built drawings.
.
Remove and replace topping
.
siab mockups completed as
originally designed.
Provide temporary Fire Lane
not shown on Division of the
State Architect-approved
drawings.
Total CO's Aggregate
Absolute Value Total:
$165,474
Percentage^,43 %
^
Recommended and approved by:
KXflv^sS^)
VS
Adriana D. Barrera, Interim Chanceilor
Chancellor and
Eng
Secretary of the Board of Trustees
By:
Date
Field
Moreno
Peariman
Santiago
Svonkin
Veres
Griggs
Student Trustee Advisory Vote
Page J_ of J_ Pages Corn. No. FPD4 Div. FACILITIES PLANNING AND DEVELOPMENT "Date
11-6-13
Attachment 1 to Corn. No. FPD4
Subject: RATIFY CONSTRUCTION CONTRACT CHANGES ARISING OUT OF DIFFERING SITE
CONDiTIONS FOR A CONSTRUCTION CONTRACT GREATER THAN $30.000 IN ORIGINAL CO
ISSUED UNDER DESIGN-BID-BUILD IVIETHOD.OFPROJECT DELIVERY.
WHEREAS, Caiifornia Public Contract Code Section 20659 limits the changes or alterations that the
Board of Trustees may, without the formaiity of securing bids from other contractors, authorize to a
contract for construction of a public project as defined in Caiifornia Public Contract Code Section 20651
to the greater of the amount specified in Section 20651 or 10% of the original contract price; and,
WHEREAS, in the course of performance of the work of the referenced project, unforeseen conditions
were encountered at the site that differ materially from those indicated by bidding documents or that
due to their unforeseeabie nature otherwise constitute "Differing Site Conditions" as that term is defined
in the District's construction contract,
WHEREAS, such unforeseen conditions were not known to or otherwise discoverable by the contractor
in the exercise of its duties of review assumed under the bidding and contract documents; and,
WHEREAS, as a resuit of the foregoing circumstances, changes in the work of the referenced project
contract have been identified by the contractor that, if they constituted changes subject to the aforesaid
imitation of Section 20659, wouid cause the monetary limitation of Section 20659 to be exceeded
thereby requiring the securing of bids from other contractors before proceeding with the change;
WHEREAS, it has been judicially
determined in the case of Voskanian v. Alhambra Unified School
th
District (2012) 204 CaLApp.4 981 that unknown conditions at a construction site that render a portion
of the bidding documents unsuitable for construction do not constitute changes that require
authorization in order to be enforceable;
WHEREAS, the District has concluded that the changes identified by the contractor, since they arise
from Differing Site Conditions, constitute changes that according to the aforementioned judiciai decision
do not require authorization by the District and because they do not require authorization are therefore
not within the purview of the monetary iimitation in Section 20659;
NOW, THEREFORE, BE IT RESOLVED, that:
The Board of Trustees finds that the changes or adjustments summarized in Exhibit A of Corn. No.
FPD4 dated November 6th, 2013 constitute changes or adjustments that are not governed by the
monetary limitation set forth in California Pubiic Contract Code Section 20659 and as such may be
performed by the contractor and without the formaiity of securing bids from other contractors;
and be it further RESOLVED, that:
the Board of Trustees hereby ratifies execution of the change orders as indicated in the attached action.
Member, Board of Trustees
Member, Board of Trustees
Member, Board of Trustees
Member, Board of Trustees
Member, Board of Trustees
Member, Board of Trustees
President, Board of Trustees
A
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Los Angeles Community College District
g
Corn. No. HRD1
Human Resources
Division
Date: November 6, 2013
SUBJECT: PERSONNEL SERVICES ROUTINE ACTIONS
Tota
Total
(This Report)
(07-01-12 to Date)
1. Academic Service:
436
1807
121
519
1522
6483
2079
8803
(Faculty, Academic Administration,
Academic Supervisors)
2. Classified Service:
(Ciericai, technical, supervisors, maintenance &
operations, trades, dassified managers, confidentia!)
3. Unclassified Service:
(Student workers, professional experts,
community services staff, community recreation)
Total:
DATE RANGE: September 17, 2013 ~ October 14, 2013
All personnel actions reported herein are in accordance with the Board of Trustees Rules
and are within the approved budget. Personnel actions include retirements, employment,
leaves, separations/resignations and assignment changes.
The classified assignments noted above
have not been certified by the Personnel
Commission and are subject to further
audit by the Personnel Commission due
to SAP transition issues and may be
subject to change.
^
tJL-AA^V-1
^
^
^9
/
/
^
^4
^,7%^.--'
^
Perrin Reid
Karen Marti?f
Acting Sr. Associate Vice Chancellor
Personne! Director
Personnel Commission
Human Resources
Recommended and Approved by: ^
Ss^
\
^ <^K\&L
1
AdrianaD^Barrera, Interim, Chancellor
'*w^
-;?
MJ^.
T-J
Chancellor and
Eng
Santiago
Secretary of the Board ofTmstees
Field
Svonkin
Moreno
Veres
Date
By
Peartman
Griggs
Student Trustee Advisory Vote
Page
of
Pages
Corn. No. HRD1
Div.
Human Resources
Date: 11-6-13
'*
?
CdLl-ECTIVEf BARGAIN ING
TON
s
a
Los Angeles Community College District
Corn. No. HRD2
Division
Human Resources
Date: Novembers, 2013
SUBJECT: AUTHORIZE COMPENSATJON CHANGES FOR UNREPRESENTED CQ
EMPLOYEES AND CLASSJFIED AND ACADEMIC MANAGERS
Authorize changes and additions in career increment and differential compensation for
classified management and confidential employees, effective July 1, 2013 as reflected
in Exhibits A and B.
Background: Historicaily, the District maintained career increment and differentiaf
compensation for ciassified management and confidential employees at a level that
equaled or exceeded that received by other classified employee groups. Due to many
changes in leadership, loss En institutional memory, and mishaps in folfow-through,
anomalies and omissions have developed in career increment and differential pay
which has disacfvantaged management and confidential employees in the form of
unequal pay and loss of compensation upon promotion. Aithough these issues were
known to exist as early as 2006, corrections were not made earlier because of the
financial hardships faced by the District. The adjustments reflected in Exhibits A for
management employees & B for confidential employees will serve to correct this
situation. There are 126 management and confidential employees impacted by this
recommendation at a cost of $78,367 for fiscal year 2013-14.
I). Authorize a 1.57% cost of living adjustment as reflected in the Governor's 2013 budget
approved by the state legislature and signed by the Governor, and a 1.43% genera!
increase to all salary schedules, increments, and differentials for classified
management and confidential employees, effective July 1, 2013 (See Exhibits A
through D).
Background: The 3% overall salary increase, comprised of a cost of living adjustment
(COLA) and genera! increase, is the first one granted since 2008. The COLA is
funded from a continuing budget augmentation from the State of California. This
adjustment is fuily consistent with the salary increases approved for other employee
groups for FY 2013-14.
£
n
Recommended by: \^J\AJL^\^
Perrin Reid, Acting £r. Associate Vice Chancellor
Human Resources
^
Recommended and Approved by:
/
ky^/^
^ ^ M\MA^
Adriana D. Barrera, Interim Chance!lor
Eng
Chancellor and
Secretary of the Board ofTmstees
Date
By
Santiago
Field
Svonkin
Moreno
Veres
Pearlman
Griggs
Student Trustee Advisory Vote
Page
of
2
Pages
Corn. No. HRD2
Div.
Human Resources
Date: 11-6-13
s
Los Angeles Community College District
Corn. No. HRD2
Division
Human Resources
Date: November 6, 2013
IH. Authorize a 1.57% cost of living adjustment as reflected in the Governor's 2013 budget
approved by the state legislature and signed by the Governor, and a 1.43% genera
increase to all salary schedules, increments, and differentials for unrepresented
academic management, effective July 1, 2013 (See Exhibit E).
Background: The 3% overall salary increase, comprised of a cost of living adjustment
(COLA) and general increase, is the first one granted since 2008. The COLA is funded
from a continuing budget augmentation from the State of California. This adjustment is
fully consistent with the salary increases approved for other employee groups for FY
2013-14.
Page
2 of
2
Pages
Corn. No. HRD2
Div,
Human Resources
Date: 11-6-13
Exhibit A
Career Increments and Salary Differentials
Monthly Rates
Unrepresenfed Management Employees
Effective July 1,2013
Reflected Rates are for a 12 month employee unless otherwise noted
Employees on other assignment bases receive a prorated differential
Current
Recommendation I | Recommendation H
^1
f
\f
Career Increment
5 years of service in a
management job
$121.57
$123.76
$127.48
$121.57
$123.76
$127.48
N/A
N/A
$127.48 (New)
$50.34
$50.34
N/A
N/A
$51.85
$51.85
$258
$323
$332.69
6.9%
13.8%
N/A
N/A
No Change
No Change
classification or 10 years
of overall service with the
LACCD
10 years of service in a
management job
classification or 15 years
of overall service with the
LACCD
15 years of service in a
management Job
classification or 20 years
of overall service with the
LACCD
Bilingual Differential
Speak, Read, & Write
Speak Only
Educational Differential
PhD Degree
Shift Differentials
B Shift
C Shift
I
Exhibit B
Career Increments and Salary Differentials
Monthly Rates
Unrepresented Confidential Employees
Effective July 1,2013
Reflected Rates are for a 12 month employee unless otherwise noted
Employees on other assignment bases receive a prorated differential
( urrent
Recnminenriation T ^ RrctinununLtfiun TT
(":n-fi'i- liirmnriil
5 years of service in a
confidential job
classification or 10 years
$121.57
$123.76
$127.48
$121.57
$123.76
$127.48
of overall service with the
LACCD
10 years of service in a
confidential job
classification or 15 years
t
of overall service with the
LACCD
N/A
N/A
$127.48 (New)
$50.34
$50.34
N/A
N/A
$51.85
$51.85
AA Degree
BA Degree
MA Degree
$23.82
$35.74
$47.64
$45.30
$56.38
$67.46
$46.66
$58.07
$69,48
PhD Degree
N/A
15 years of service in a
confidential job
classification or 20 years
of overall service with the
LACCD
Bilingual Differential
Speak, Read, & Write
Speak Only
Educational Differential
$332.69 (New)
Computing Differential
MOUS Certificate
$89.32
N/A
6.9%
13.8%
N/A
N/A
$92.00
Shift Differentials
B Shift
C Shift
No Change
No Change
Los Angeles Community College District
Classified Service
Exhibit C
Proposed Salary Schedules
Effective July 1,2013
Unrepresented Management Employees
*".
»
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»
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»
:.;
»
1»
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A'
A
'*'
»
'ACADEMIC PERSONNEL SPECIALIST
$6,670.12 | $8,263.10 J $6,870.22 | $8/511.00
ACCOUNTING ANALYST
$6,798.08 $5,652.15 | $7,002.03
$5,487,53
ACCOUNTING MANAGER
$9,197.04 $7,646.73 | $9,472.95
$7,424.01
ADA COMPLIANCE ADMfNISTRATOR
$8,263.10 $10,236.54 $8,511.00 $10,543.63
ADMINISTRATOR OF MAINTENANCE AND OPERATIONS STANDARDS
$8,263.10
$10,236,54
$8/511.00 ,$10,543.63
ART GALLERY AND MUSEUM DIRECTOR
$6,721.04
$8,326.19
$6,922.67 $8,575.97
ASSISTANT COMPUTER & NETWORK OPERATIONS MANAGER$6,625.29
$8,207.57 $6,824.05
$8,453.80
ASSISTANT DIRECTOR OF DISBURSEMENTS
$10,236.54 $8,511.00 $10,543.63
$8/263.10
ASSISTANT DIRECTOR OF EMPLOYER-EMPLYEE RELATIONS
$8,263.10
$10,236.54
$8,511.00
$10,543.63
$10,236.54
ASSISTANT PERSONNEL DIRECTOR
$8,263.10
$8,511.00 $10,543.63
$8,511.00 $10,543.63
$8,511.00 $10,543.63
$8,650.00 $7,191.90
BUSINESS DATA WAREHOUSE DEVELOPER
$8,909.50
$17,008.00 $14441.01 $17,518.24
CHIEF BUSINESS OFFICER
$18/443.33 $15,334.39 $18,996.62
CHIEF FACILITIES EXECUTIVE
$15,977.69 $13,284.38 $16,457.02
CHiEF FINANCIAL OFFICER/TREASURER
CHIEF INFORMATION OFFICER
$12,897.46 $15,977.69 $13,284.38 $16,457.02
$7,400.98 $6,153.42
$5,974.20
COLLEGE ENTERPRISE MANAGER
$7/623.01
$6,721.04 $5,588.10
$5,425.34
COMMUNIT/SERVICES MANAGER
$6,922.67
$7,374.11 $9,135.23
$7,595.34
COMPUTER & NETWORK OPERATIONS MANAGER
$9,409.29
CONTRACTS ANALYST
$5,384.23 $6,67?. 12
.$5,_545.76
$6,870.22
$7,424.01
$9,197.04
CONTRACTS MANAGER
$7,646,73
$9,472.95
$9,131.27 $7,592.04 $9,405.20
$7,370,91
DATA BASE SYSTEMS SPECIALIST
$9,823.04 $1846?-20 $10,117.73
$7,929.32
DEPUTY DfRECTOR, CONSTRUCTION INSPECTiON
$10,790,24 $13,367.22 $11413,95 $13,768.23
DIRECTOR OF ACCOUNTING
DIRECTOR OF BUDGET MANAGEMENT AND ANALYSIS
$10,790.24 $13,367.22 $11,113,95 $13,768.23
$10,790,24 $13/367.22 $11,113.95 $13,768.23
DIRECTOR OF BUSINESS SERVICES
$10,236.54
DIRECTOR OF COLLEGE FACILITIES
$8,263.10
$8/511.00 $10,543.63
$10,236.54
DIRECTOR OF COMMUNICATIONS AND EXTERNAL RELATIONS $8,263.10
$8,511.00 $10,543.63
.$13,367.22
DIRECTOR OF EMPLOYER-EMPLOYEE RELATIONS
$10,790.24
$11,113.95 $13,768.23
$10,790.24 $13,367.22 $11,113.95 $13,768.23
DIRECTOR OF FACIUTIES PLANNING & DEVELOPMENT
$10,236.54
$8,263.10
DIRECTOR OF FOUNDATION
$8,511.00 $10,543.63
$10,790.24 $13,367.22 $11,113.95 $13,768.23
DIRECTOR OF INTERNAL AUDIT
$6/670.12
$5,384.23
$5,545.76
EMPLOYEE BENEFITS SPECIALIST
$6,870.22
$6,670.12
$5,384.23
$5,545.76
EMPLOYEE RELATIONS SPECIALIST
$6,870.22
$6,789.58
$5,480.66
ENVIRONMENTAL AND OCCUPATIONAL HEALTH AND SAFETY SPECIALIST
$5,645.08 $6,993.27
$6,143.01
$7,610.10
$6,327.30 $7,838.42
ERP FUNCTIONAL BUSINESS ANALYST (STUp^NT SYSTEMS)
$9,427.59
$7,610.11
$7,838.42
$9,710.42
ERP TEAM LEADER (STUDENTSYSTEM5)
EXECUTIVE ASSISTANT TO THE CHANCELLOR
$10,790.24 $13,367.22 $11,113.95 $13,768.23
$7,424.02 $6,172.56
$5,992.78
FACILITIES PROGRAMS SPECIALIST
$7,646.73
$8,072.64
FACILITIES PROJECT MANAGER
$6,516.37
$6,711.86 $8,314.82
$5,851.28
$4,723.25
$4,864.95
FARM MANAGER
$6,026.82
$6,670.12
$5,384.23
$5,545.76 $6,870.22
FINANCIAL ANALYST
$8,263.10
$8,263.10
$6,982.42
$13,729.14
$14,887.76
$12,897.46
ASSOCIATE VICE PRESIDENT, ADMINfSTRATfVE SERVICES
ASSOCIATE VICE PRESIDENT, BUSINESS SERVICES
1 of 2
^
$10,236.54
$10,236.54
Los Angeles Community College District
Classified Service
Exhibit C
Proposed Salary Schedules
Effective July 1, 2013
Unrepresented Management Employees
.
'*
.
tl*
.
.
A fr
.
>~
i
i
»
A'
<
If
$5/992.78 | $7,424.01 ] $6,172.56 [ $7,646.73
$6,670.12 | $8/263.10
$6/870.22
$8,511.00
$7,374.11 | $9,135.23
$7,595.34
$9,409.29
$7,152.27 $8,860.40
$7,366.83
$9,126.22
$9,197.04 $7,646.73
$7,424.01
$9,472.95
$5,487.53 $6,798.08
$5,652.15 $7,002.03
$6,670.12 $5,545.76 $6,870.22
$5/384.23
$10,790.24 $13,367.22 $11/113.95 $13,768.23
$9,197.04
$7,424.01
$7,646.73 $9,472.95
$9,197.04 $7,646.73 $9,472.95
$7,424.01
FOUNDATION DEVELOPMENT OFFICER
MANAGER OF SATELLITE COLLEGE OPERATIONS
MANAGER, COLLEGE iNFpRMATiON SYSTEMS
MANAGER, PUBLIC RELATtONS
PAYROLL MANAGER
PAYROLL SYSTEMS ANALYST
PERSONNEL ANALYST
PERSONNEL DIRECTOR
PERSONNEL MANAGER
DRiNCfPAL EMPLOYEE RELATIONS SPECIALIST
REGISTRAR
D
RESEARCH ANALYST
0
IETIREMENT SYSTEM COORDINATOR
0
tlSK MANAGER
APABAP PROGRAMMER
$8,263.10
$6,670.12
$8,263.10
$6,870.22
$9,197.04
$7,646.73
$8,651.72
$7,610.10
$7,610.10
$7,610.10
$8,651.72
$7,193.33
$6,327.30
$6,327.30
$6,327.30
$7,193.33
$9,127.56
$7,588.96
$7,838.42
$7,838.42
$9,710.42
$9,710.42
$6,870.22
$12/029.51
$8,511.00
$6,670.12
$9,427.59
$9,427.59
$11,679.13
$8,263.10
$8,263.10
$6,870.22
$8,511.00
$6,670.12
$7,367.92
$8,26340
$9,127.56
$6,870.22
$7,588.96
$6,480.42
$6,480.42
$6,469.41
$8,028.67
$6,675.30
$8,028.67
$6,675.30
$6,663.49
$8,511.00
$9,401.39
$8,269.53
$8,269.53
$8,254.90
$6,670.12
$5,384.23
$6,670.12
$7,424.01
$6/983.81
AP FUNCTIONAL BUSINESS ANALYST (FINANCE)
AP FUNCTIONAL BUSINESS ANALYST {HUMAN RESOUFiCES)
AP FUNCTIONAL BUSINESS ANALYST (PLANT MAINTENANCE)
AP NETWEAVER PORTAl DEVELOPER
AP QUALITY ASSURANCE ANALYST
AP TEAM LEADER (FfNANCE)
AP TEAM LEADER (HUMAN RESOURCES)
$6,143.01
$6,143.01
$6/143.01
$6,983.81
$7,367.92
$7,610.11
$7,610.11
$9,427.59
$6/670.12
AP/ERP MANAGER
ENtOR ADMINISTRATIVE ANALYST
ENIOR FINANCIAL ANALYST
ENIOR RESEARCH ANALYST
ENIOR SAP ABAP PROGRAMMER
ENIOR SAP FUNCTIONAL BUSINESS ANLAYST (PA, OM)
ENIOR SAP FUNCTIONAL BUSINESS ANLAYST (PY, TM)
FP-PROGRAM DIRECTOR
OFTWAHE SYSTEMS ENGINEERING MANAGER
UPERVISING PERSONNEL ANALYST
UPERVISING SYSTEMS & PROGRAMMING ANALYST
ySTEMSAND PROGRAMMING MANAGER
$8,771.76
$6/670.12
$7,370.91
$8,204.01
$8,200.68
EAM LEADER, SAPABAP PROGRAMMjNG
$6,254.94
ECHNICAL TRAINING COORDINATOR
RAINING & STAFF DEVELOPMENT COORDINATOR
T1LITY PROGRAM MANAGER
$6,670,12
ICE PRESIDENT, ADMINISTRATIVE SERVICES
$11,384.42
\liB ARCHITECT
/ORKERS' COMPENSATION CLAIMS SPECIALIST
$6,279.90
$5,384.23
$7,252.89
2 of 2
$8,014.46
$10,866.68
$8,263.10
$9,131.27
$10,163.33
$10,159.20
$7,748.77
$8,263.10
$8,985.05
$13,367.22
$7,779.69
$6,670.12
$6,870.22
$5,545.76
$9,034.92
$6,870.22
$7,592.04
$8,450.13
$8,446.70
$6,442.58
$6,870.22
$7,470.47
$11,725.95
$6,468.29
$5,545.76
$8,511.00
$6,870.22
$8,511.00
$9,472.95
$8/911.27
$7,838.42
$7,838.42
$7,838.42
$8,911.27
$9,401.39
$9,710.42
$11,192.69
$8,511.00
$9,405.20
$10,468.23
$10,463.98
$7,981.23
$8,511.00
$9,254.61
$13,768.23
$8,013.08
$6,870.22
Los Angeles Community College District
Classified Service
*
Exhibit D
Proposed Salary Schedules
Effective July 1,20X3
Unrepresented Confidentia! Empfoyees
. »
fr
:.
tl
t
$3,585.61
ADMINISTRATIVE AIDE (CONFIDENTIAL)
$5,532.30
ADMINISTRATIVE ANALYST (CONFIDENTtAL)
$4,009.40
ADMINISTRATIVE INTERN (CONFIDENTIAL)
$3,535.18
ADMINISTRATIVE SECRETARY (CONFiDENTIAL)
$3,629.80
ADMINISTRATIVE SECRETARY (STENOGRAPHY/CONRDENTIAL)
ASSISTANT ADMINISTRATIVE ANALYST (CONFIDENTIAL) $4/462.56
$4,462,56
ASSISTANT FINANCIAL ANALYST (CONFIDENTIAL)
ASSISTANT SECRETARY TO THE BOARD OF TRUSTEES $4,262.26
ASSISTANT SECRETARY TO THE CHANCELLOR
$4,744.00
$6,670.12
COMPLIANCE OFFICER
$3,829.44
EMPLOYEE RELATIONS SECRETARY
$4,441.94
EXECUTIVE ASSISTANT (CONFIDENTIAL)
EXECUTIVE ASSISTANT TO THE PRESIDENT
$5,384.23
EXECUTIVE LEGAL ASSISTANT
$4,441.94
EXECUTIVE SECRETARY TO THE BOARD OF TRUSTEES $5/280.19
$6,541.23
EXECUTIVE SECRETARY TO THE CHANCELLOR
$5,384.23
tNVESTIGATOR
$3,829.44
LEGAL SECRETARY
$2,746.88
OFFICE ASSISTANT (CONFIDENTIAL)
$4,920.08
PARALEGAL
$4,920.08
PARALEGAL (LITIGATION)
$3,173.92
^ENIOR SECRETARY (CONFIDENTIAL)
SENIOR SECRETARY (STENOGRAPHY/CONHDENTIAL) $3,261,20
^.
^
.
h
*'
.is
f
.
*
$4,441.94
$6/853.54
$4,966.94
$4,379.47
$4,496.68
$5,52833
$5,528.33
$5,280.19
$5,876.98
$8,263.10
$4,744.00
$5,502.78
$6,670.12
$5,502.78
$6,541.23
$8,103.44
$6,670.12
$4/744.00
$3,402.90
$6,095.11
$6,095.11
$3,931.93
$4,040.06
*
'f.
$3,693.17
$5,698.26
$4,129.68
$3/641.24
$3,738.69
$4,596.44
$4,596.44
$4,390.13
$4,886.32
$6,870.22
$3,944.32
$4,575.20
$5,545.76
$4,575.20
$5/438.60
$6,737.47
$5/545.76
$3,944.32
$2,829.28
$5,067.68
$5,067,68
$3/269.14
$3,359.04
i
'1
1
»
1
*
i
$4,575.20
$7,059.15
$5415.95
$4,510.85
$4,631.58
$5,694.18
$5,694.18
$5,438.60
$6,053.29
$8,511.00
$4,886.32
$5,667.86
$6,870.22
$5,667.86
$6/737.47
$8,346.54
$6,870.22
$4,886.32
$3,504.98
$6,277.97
$6/277.97
$4,049.89
$4,161.26
Exhibit E
1.57% Cola Plus 1.47% General Increase Salary Schedules & Differentials
Academic Managers
Monthly Rates
Effective July 1, 2013
Job
Step
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Doctoral
Differential
Deputy
Chancellor
Academic Manager's Current Salaries
Vice
Vice
Director of Diversity
Chancellor,
President,
Programs, Director
General
Sr. Assoc. Instructional Programs,
Counsel,
Vice
Assoc. Vice Chancellor,
President
Chancellor Assoc. General Counsel
19,522.44
14,637.68
14,882.62
15,131.96
15,385.80
15,644.20
15,907.26
16,175.05
16,447.66
16,725.18
17,007.69
0.00
0.00
11,384.42
11,589.34
11,797.95
12,010.31
12,226.50
12,446.57
12,670.61
12,898.68
13,130.86
13,367.22
323.00
9,524.30
9,695.74
9,870.26
10,047.92
10,228.79
10,412.90
10,600.34
10,791.14
10,985.38
11,183.12
11,384.42
11,589.34
11,797.95
12,010.31
12,226.50
12,446.57
12,670.61
12,898.68
13,130.86
13,367.22
323.00
Assistant
General
Counsel
8,390.18
8,541.20
8,694.94
8,851.45
9,010.78
9,172.97
9,338.09
9,506.17
9,677.28
9,851.47
10,028.80
10,209.32
10,393.09
10,580.16
10,770.60
323.00
Job
Step
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Doctoral
Differential
Academic Manager's Proposed 3% Increase Salaries
Vice
Vice
Director of Diversity
Chancellor,
President,
Programs, Director
Deputy
General
Sr. Assoc.
Instructional Programs,
Chancellor
Counsel,
Vice
Assoc. Vice Chancellor,
President
Chancellor Assoc. General Counsel
Assistant
General
Counsel
20,108.11
15,076.81
15,329.10
15,585.92
15,847.37
16,113.53
16,384.48
16,660.30
16,941.09
17,226.94
17,517.92
11,725.95
11,937.02
12,151.89
12,370.62
12,593.29
12,819.97
13,050.73
13,285.64
13,524.78
13,768.23
9,810.03
9,986.61
10,166.37
10,349.36
10,535.65
10,725.29
10,918.35
11,114.88
11,314.95
11,518.62
11,725.95
11,937.02
12,151.88
12,370.62
12,593.29
12,819.97
13,050.73
13,285.64
13,524.78
13,768.23
8,641.89
8,797.44
8,955.79
9,117.00
9,281.10
9,448.16
9,618.23
9,791.36
9,967.60
10,147.02
10,329.67
10,515.60
10,704.88
10,897.57
11,093.72
0.00
0.00
332.69
332.69
332.69
s
JL
A
v
Los Angeles Community College District
Division: EDUCATIONAL SUPPORT SERVICES
Corn. No, ISD1
Date: November 6, 2013
Subject: APPROVAL OF EDUCATIONAL PROGRAMS AND COURSES
APPROVE NEW COURSES
I.
Transferability
ANIMATN
118
History of Animation (3 Units) EAST
csu
ANiMATN
220
Interactive Animation (3 Units) EAST
csu
ANML SC
481
Clinical Experience for Veterinary Technicians
(3 Units) PiERCE
csu
co sa
584
Network Security (3 Units) PIERCE
csu
cosc
959
Advanced Programming for Mobile Devices
(3 Units) WEST
csu
DANCETQ 153
Dance for Film and Stage Hi (1 Unit) VALLEY
csu
DANCETQ 154
Dance for Film and Stage iV (1 Unit) VALLEY
csu
DANCETQ 231
Conditioning for Dance I ( 1 Unit) VALLEY
csu
DANCETQ 232
Conditioning for Dance !1 (1 Unit) VALLEY
csu
^
r
^-^
Recommended by:
x^>~^2j^^ ^^^y^rKlm^T^nQ^^^
z
c
y
Dona!d Gauthier, President, DAS
fc.
Bobbr
nterim Vice ChanceElor
^Sl>^A^M>^5^)
Recommended and Approved by:
)^J^
Adriana D. Barrera, Interim Chancellor
Chancellor and
Eng
Santiago
Secretary of the Board of Trustees
Field
Svonkin
Moreno
Veres
By
Page
Date
of
4
Pages Corn. No. JSD1
Peariman
Griggs
Student Trustee Advisory Vote
Div. EDUCATIONAL SUPPORT SERVICESDate 11-06-13
Los Angetes Community College District
Division; EDUCATIONAL SUPPORT SERVICES
Corn, No. ISD1
Date: November 6, 2013
Transferability
Page 2
DNCESPC 333
Tap Dance Techniques III (1 Unit) VALLEY
csu
DNCESPC 334
Tap Dance Techniques IV (1 Unit) VALLEY
csu
JOURNAL 223
Magazine Writing (3 Units) PIERCE
csu
KIN
366-1 Badminton Skills 1 (1 Unit) EAST
csu
KIN
366-2 Badminton Skills 2 (1 Unit) EAST
csu
KIN
390-2 Softbait-2 (1 Unit) EAST
csu
MiT
201
csu
MUSIC
265-1 Recording Arts Workshop (3 Units) PIERCE
NT
MUSiC
265-2 Recording Arts Workshop (3 Units) PIERCE
NT
MUStC
265-3 Recording Arts Workshop (3 Units) PIERCE
NT
NRSCE
200-1 Health Science Learning Center and Skills
Laboratory-1 (1 Unit) VALLEY
NT
NRSCE
200-2 Health Science Learning Center and Skills
Laboratory - 2
(1 Unit) VALLEY
NT
NRSCE
200-3 Health Science Learning Center and Skills
Laboratory ~ 3 (1 Unit) VALLEY
NT
NRSCE
200-4 Health Science Learning Center and Skills
Laboratory- 4
(1 Unit)Va!iey
NT
PHOTO
037
Visua! Journalism: Photography, Video and
Multimedia (4 Units) PIERCE
csu
SPANISH
037
Composition and Conversation for Spanish
Speakers ( 5 Units) PtERCE
csu
of
4
Fundamentals of Manufacturing and Processes
(3 Units) EAST
Pages Corn. No. JSD1
Div.
EDUCATIONAL SUPPORT SERVICES
Date
11-06.13
Los Angeles Community College District
F'
^
om.No. ISD1
Division: EDUCATIONAL SUPPORT SERVICES
Date: November 06, 2013
E. RATIFY ADDBTIONS TO EXISTING CREDIT COURSES
The following are college additions of individual courses, which have been previously
adopted by the Board of Trustees
Transferabiiity
page 3
ARC
160
Computers for Designers (3 Units) WEST
ARC
185
Directed Study (1 Unit) WEST
csu
ARC
223
Portfolio Development (1 Unit) WEST
csu
ARC
261
Computer-Aided Design for Architecture
(3 Units) WEST
ARC
285
Directed Study-Architecture (2 Units) WEST
csu
ARC
385
Directed Study - Architecture (3 Units) WEST
csu
CHDEV
007
Introduction to Curriculum in Early Childhood
Education (3 Units) WEST
csu
COSC!
942
Discrete Structure (3 Units) HARBOR
DANCEST
301
Choreography ! (1 Unit) VALLEY
NT
NT
NT
csu
DANCETQ 123
Jazz Dance Techniques II! (1 Unit) VALLEY
csu
DANCETQ 124
Jazz Dance Techniques IV (1 Unit) VALLEY
csu
DANCETQ 143
Modern Dance Techniques I!) (1 Unit)
csu
DANCETQ 144
Modem Dance Techniques Hi (1 Unit)
csu
KIN
251-1 Yoga Skills I (1 Unit) HARBOR
csu
KIN
251-2 Yoga Skills II (1 Unit) HARBOR
csu
of
4
Pages
Corn. No.
ISD1
Div.
EDUCATIONAL SUPPORT SERVICES
Date
11-06-13
Los Angeles Community College District
Corn. No. ISD1
Division: EDUCATIONAL SUPPORT SERVICES
Date: November 06, 2013
Transferabiiity
K!N
350-1 Weight Training 1 (1 Unit) EAST
csu
KIN
350-1 Weight Training 1 (1 Unit) HARBOR
csu
KIN MAJ
100
ntroductlon to Klnesiology (3 Units) CITY
csu
III. APPROVAL OF NEW EDUCATIONAL PROGRAMS
Los Angeles City College
A. Associate of Arts in Spanish for Transfer ~ AA-T (60 Units)
Los Angeles Trade-Technical College
A. Certificate of Achievement in Barberina (48 Units)
Los Angeles Valley College
A. Associate of Arts in Anthropoioav for Transfer ~ AA-T (60 Units)
Pierce College
A. Associate of Arts in Art History for Transfer - AA"T (60 Units)
B. Associate of Arts in Theater Arts for Transfer - AA-T (60 Units
page 4
of
4
Pages Corn. No.
ISD1
D iv.
EDUCATIONAL SUPPORT SERVICES
Date
11-06-13
P8! aaa
'*.
w
A
.,
Los Angeles Community College District
g
Corn. No. PC1
Division
PERSONNEL COMMiSSSON
Date: Novembers, 2013
Subject: PERSONNEL COMMISSION ACTION
Classification Study:
I.
A. Concur with the action of the Personnel Commission to reclassify EN 767006, from
Instructional Assistant, Information Technology to Online Technical Support
Assistant, effective June 27, 2013.
Instructional Assistant, Information Technology
$3,535
$42,421
$3,729
$44,754
$3,934
1
$47,216
$4,151
$49,813
$4,379
)
$52,553
Monthly
Annually
$4,151
$49,813
$4,379
Monthly
$52,553
Amiually
Online Technical Support Assistant
$3,535
$42,421
$3,729
$44,754
$3,934
$47,216
BACKGROUND: In accordance with provisions of the AFT Contract and Education
Code, Personnel Commission staff conducted an audit. The audit determined that the
duties and responsibilities of the incumbent fall within the classification of Online
Technical Support Assistant.
The position is located in the Distance
Educatipn/TechnoIogy Department at Los Angeles Valley College. There is no impact in
the 2013-2014 fiscal year cost of this action.
Recommended by:
.},
.f
^
^
^<
/
^
Karen J. Martin, Personne! Director
Chancellor and
£n9_
Santiago
Secretary of the Board of Trustees
Field
Svonkjn
Moreno
Veres
By
Page
Date
of
Pages
Corn.No.
PC1
Div,
Pearlman
Griggs
Student Trustee Advisory Vote
Date
PERSONNEL COMMiSSEON
11/6/2013
I,
ACTION
Noticed: September 11, 2013
Los Angeles Community College District
Corn. No. PC2
Personnei Commission
Division
Date: November 6, 2013
Subject; AMEND BOARD RULE, CHAPTER Xl. PERSONNEL COMMISSION
The following motion is presented by Karen Martin:
Amend Board Rule, Chapter Xi, Personnel: Commission as follows:
Background: On October 9, 2013, the Board of Trustees voted to table this item for 30 days and to
create an Ad Hoc Committee that would review the ianguage and present a recommendation to the
full Board at that time. An Ad Hoc Committee has been appointed by Board President Santiago.
The members are Board members Svonkin (Chair), Moreno, and Peariman. However, the
Committee had not yet met at the time of the printing of the agenda and the agenda item is
presented here in compiiance with the Board's motion.
CHAPTERX
ARTICLE
PERSONNEL COMMISSION
FINANCING PERSONNEL COMMISSION OPERATIONS
11101,
SOURCE OF FINANCiAL SUPPORT. The expenses of the Personnel Commission
shall be paid out of the genera! funds of the District.
11102.
PERSONNEL COMMiSSION'S BUDGET. The Personnel Commission shai! prepare
an annua! budget for its own office which, upon the approval of the County
Superintendent of Schools^ shai[ be inciuded by the Board of Trustees In the regular
budget of the _ District, _ The Board is furnished a copy of tho Commission's
proposed budget ancUs invited to a public hearing by tho Commissiofl- kmfi@
the month of May. The Personnel Commission shall hold a public budget
hearinci no later than May 30th of each year. The Chancelloror his/her desianee
shall be furnished a copy of the Personnei Commission's proposed budget and
invited to attend the public hearing. The PersonneT Commission must fuliy
consider the views of the Board Chancellor or his/her desianee, but the authority to
approve or reject the Personnel Commission's budget is 'vested with the County
Superintendent of Schools.
The expenditure of funds appropriated for the operation of the Personnel
Commission in accordance with this section shall be aQhjsole direction of the
Personnel Commission.
Chancellor and
Eng
Santiago
Secretary to the Board of Trustees
Field
Svonkin
Moreno
Veres
Pearlman
Griggs
By
Page
Date
of
5
Pages
Corn. No.
PC2
Div.
Student Trustee Advisory Vote
Personnel Commission
Date
11/6/13
Noticed: 9/11/13
Los Angeles Community College District
om.No. PC2
^
^/
Personnel Commission
Division
11103.
Date: November 6, 2013
OFFICE ACCOMMODATiONS. The Board of Trustees shal! provide the Personnel
Commission with suitable office accommodations,
11104.
SALARY SCHEDULES. The Personnel Commission shall recommend to the
Board of Trustees salary scheduJes for the Classified Service. The Board of
rustees may approve, amend, or reject PersonneE Commission recommendations for
salary schedules and ciasses in the CJassified Service.
No amendment to salary schedules sha!! be adopted by the Board of Trustees unti
^6 Personne! Commission is first given a reasonable opportunity to make a written
statement of the effect of the amendments. No changes shall operate to disturb the
relationship which compensation salary scheduies bear to one another, as the
reiationship has been estabiished in the classification made by the commission.
Salary adjustmpnt rocommondations for the Ciassifiod Sorvico will bo pFesented
to the Board of Trustees once oach fiscal year in accordance with procoduros
adopted May 3, 1979, and reaffirmed and roadopted by the ' Porsonnol
Commission on February 28, 1980. -Salary recommondatiohs for classes in
roprcsontod_units_wili not be presented if written requests are ma^e-to-the
Personnel Commission by the District administration and the oxGktswe
rcproscntativo -of-the-affected -employee -ymt-to-withhold -salary
recommondations.
11105.
LEGAL COUNSEL. The General eCounse! of the Board of Trustees shaif, upon
written request, aid and represent the Personnel Commission in a!! lega! matter
The General Counsel shall refuse to represent the Personnel Commission in
circumstances in which the CounseH<nows, or has reason to know. thafaUhe
time the request is made a conflict exists betweenThe interests of the Personnel
Commission and the interests-of the Bba-rd of Trustees or the Los Angeles
Community College District.
If tecounsei refuses or does not respond to a request for representation within 15
working days of receipt, the PersonrielCornrnission may empioy its own attorney
and the reasonable cost thereof shall constitute a !ega! charge against the genera
funds of the District.
ARTICLE
CLASSiFiED PERSONNEL EMPLOYED BY THE BOARD OF TRUSTEES
EMPLOYMENT OF CLASSiF-!ED PERSONNEL The Board of Trustees shall employ,
11201.
pay, and otherwise control the services of persons in ciassifled position's
m
accordance with the jmerit system rules as established by the Personnel Commjssion.
Governing boards The Board of Trustees shall fix and prescribe the duties to be
performed by a!! persons in the Classified Service and other positions not requiring
certification quaiificatJons. except those persons emp!oyed as a part of the Personnel
Commission staff.
Page 2
of
5
Pages
Corn. No.
PC2
Div.
Personnei Commission
Date
11/6/13
Noticed:
9/1 iyi 3
Los Angeles Community College District
Corn.No. PC2
Division
11202.
Personne! Commission
Date: November 6, 2013
REMOVALOF POSITION FROM CLASSiFIED SERVICE. No^ovemwg-boa^ The
BoardjofJr"stees.shall.r t,remove-a.Poslfa1 from.u1eaassifedservice bywe'
assignment or otherwise require an incumbent to be credentialed if such position is
not required to be designated certifEcatod by the Education-GedeT unless the
position is one for which minimum qualifications have been established by the
Board of Governors pursuant to EducatIon'Code Section 87356.
MERIT SYSTEM RULES GOVERNING MERf^-S¥STEN-^OR.,CLASSIFIE
11203,
EMPy^EES.Personne! Cpmmlssion rules which are necessary to ensure the
efficiency of the merit system for classified employees and the selection and retention
of classified employees upon a basis of merit and fitness shall be binding on the Board
of Trustees.
Personnel Commission rules shal! determine the procedure to be followed by the
Board of_ Trustees as they pertain to the Classified Service regarding applications,
examinations, etifiibilitv, appointments, promotions, demotioni, transfers,
dismissals, resicinations, layoffs, reemployment, vacations, ieaves of absence,
compensation within dassifications, job analyses and_ specifications, performance
evaluations, pubiic advertisement of examinations, rejections of unfit applicant without
competition, and any other matters necessary to carry out the provisions'and purposes
of the merit system for the classified employees.
Personnel Commission rules which pertain to mattoro which are subjects of
negotiation under tho provisions of Section 3543.2 of the Govornmcmt-Gode
shall be in accordance with the applicablo negotiated agreement,
The Personnel Commission Rules shatl apply to all employees except where the
subject of the rule is addressed in a conective barcjaimna agreement. Jnjuch
cases, the provisions of the collective bargaining agreement shall be applicable
to unit employees.
11204.
REASSIGNMENT OF CLASSSFED EMPLOYEES DUE TO ILLNESS OR INJURY. The Board of
Trustees may reassign a regular classified employee who is determined to be incapable of performing
the duties of his/her class because of illness or injury. The position to which he/she is assigned shall be
subject to dassification by the Personnel Commission.
11205.
LAYOFF OF CLASSIFIED PERSONNEL BY THE BOARD OF TRUSTEES. The
Board of Trustees may lay off persons in the ciassifiedservice for lack of work or iack
of funds. They may not, however, demote or remove a pef&pft permanent employee
in the peFmwwnt Classified Service except for reasonable cause designated by rule
of the Personnel Commission as detrimental to the efficiency of the service,
SUSPENSION AND DISMISSAL OF A CLASSIFIED EMPLOYEE. The Board of
Trustees may suspend for a period of not more than 30 days, demote, or dismiss a
11206,
classified employee for reasonable cause, in such case^ the Director of
Ermflo^er/En1?!oyeo, Rel?ttGNe Chanceflor or his/her desiqnee sh ail within 10 days
of the suspension, demotion, or dTsmissa! fiie written charges with the Personnel
Commission and give to the employee or deposit in the United States registered mail
with postage prepaid, addressed to the employee at his last known place of address, a
copy of the charges.
Page 3
of
5
Pages
Corn. No.
PC2
Div.
Personnel Commission
Date
11/6/13
Noticed:
9/11/13
Los Angeles Community College District
Corn.No, PC2
Personnel Commission
Division
Date: November 6, 2013
Whenever an classified empbyee of a school diGtrict is charged with the
commission of any sex^ffense ss^Jefed m Section 45942 87010 °J"any narcotics
offense as defined in Section 42945r§ 870H, or a vioiation of Subdivision 1 of
Section 261 of the Ponaf Cocfo, Sections 11530 to 11532, both indusivo, 11540,
or 11910 to 11915, both Enctusive insofar as said sections relate to subdivision
(c) of Soctiofr44004^ Sections 11357 to 11361. incjusive. 11363. 11364.jo|_H377
to 11382,inclusive, insofar as such secti6ns-relate to, any controlled substances
in paragraph (4) or (5) of subdivision fb) of Section 11056, or any controlled
substances msubdivision-fd) of Section 11054, except paragraphs (10), (11)
fl2^a^d.^17^?f.s^ch^u^diyiston-of~^e !~iealth and gaiety Code by complaint
information, or indictment filed in a court of competent Jurisdiction, the Board of
Trustees may Jmmediateiy suspend the employee for a period of time extending for
not more than 10 days after the date of the entry of the court judgment providod"that
However, Jie suspension may be extended beyond such 1'0-day period in case the
Board of Trustees _gives notice within such 10-day period that it will dismiss the
employee 30 days after the service of the notice, uniess'he/she demands a hearing.
Aft permanent empioyee in the permanent Classified Service who has been
suspended, denoted, or dismissed may appea! to the Personnel Commission within
14 days after receipt of a copy of the written charges by filing a written answer to the
charges,
The Person net Commission shaji investigate the matter on appeal and may require
further evidence _ from either party, or may, order a hearing:' A hearing shall be
ordered upon the request of an accused emptoyee shall, ordw-a-hearitt^. The
accused employee shai! have the right to appear in person or with counsei and to be
heard injiis/her own defense, The decision sha!! not be subject to review by the
Board of Trustees.
11207,
POWERS OF PERSONNEL COMMiSSION IN COND.UCT!N:G HEARiNGS AND
INSPECTING RECORDS OFBOARD OF TRUSTEES. The Perspnnel Corrimission
may conduct hearings, subpoena'wifnesses, require the production of records or
information pertinent to investigation and may administer oaths. It may, at will,
?s?e.?- anx rec,ords of the ^.0^ of,Trustees that may be necessary to satisfy itself
that the procedures prescribed by the Personnel Commission have been complied
with. Hearings may be held by the Personnel Commission on any subject to which its
authority may extend as described by taw.
1208.
NO DiSCRIMJNATION FOR POLITiCAL ACTS, OPINIONS OR AFRLiATONS
f
LIMITATION ON POLITICAL ACWmES. No person who is in the Classified Service
or whe whose 4&--UP6ft. name appears on any eligibility !ist shall: be appointed,
demoted,or removed, or in any way discriminated against because of his/her political
acts, opinions, or affiliations.
No person in the Classified Service shall engage in political activities during his/her
assigned hours of employment.
No member of the Board of Trustees shafi directiy or indirectly solicit or be concerned
m soiiciti'ng any assessment, contribution, or po!ltical service'of any kind whatsoever
for any poiitical purpose from any person who is in the Classified Service or who
whose ts-ypon name appears on any eligibility iist.
Page 4
of
5
Pages
Corn. No.
PC2
Div.
Personnel Commission
Date
11/6/13
Noticed:
9/11/13
Los Angeles Community College District
Corn,No. PC2
Division
Personnel Commission
Date: November 6, 2013
No officer or employee of the District shall directly or indirectly coerce or attempt to
coerce^or in any way bring pressure or_attempt to bring pressure upon any other
such officer or employee, to support or refrain from supporting any political group for
any politica! purpose whatever,
ARTICLE
PERSONNEL COMMISSION MEMBERS
11:301.
PROHiBITiON OF MEMBERSHIP ON THE PERSONNEL COMMISSION, N
member of the Board of Trustees or a county board of education shall be elioible
for appointment, reappointment, or conttnuance as a member of the Personne
Commission.
11302.
EMPLOYMENT BY COLLEGE DESTRICT OF PERSONNEL COMM!SS
MEMBERS, _ No member of the Personne! Commjssion~may, during his or her term
of service, be an empteyed employee by of the Los Angeles Community College
District.
Background: Administrative Regulation C-12, Chancdior Review of Board Rules, Administrative
Reguiatsons and Procedura! Guides, has recently been revised and released by the Office of Genera
Counsei. The reguiatlons require a triennial review of such ruies, regu!atlons,' and guides to include
policy considerations, titles, operational changes, and legal and regulatory changes. These
amendments are being done to bring Chapter Xl: into compiiance^with this'requirement. Chapter Xl of
the Board Ru!es addresses Personnel Commission operations, The sections induded in this chapter
address basic functional areas where the roies and authorities of the Personnel Commission and Board
of Trustees converge. The proposed changes are in: large part necessitated by changes in the
Education Code or iegal decisions that have occurred over the years. The other changes are intended
to bring greater clarity by correcting language and construction.
The proposed amendments have been widely shared for review and comment with District
administration.
Page 5
of
5
Pages
Corn. No.
PC2
Div.
Personnel Commission
Date
11/6/13
Noticed:
9/11/13
s
A
t
ACTION
'.;
Los Angeles Community College District
g
Corn. No. BF3
Division: BUSINESS AND FINANCE
Date: November 6, 2013
Subject: ADOPT THE 2013-14 SPENDING PLAN OF THE EDUCATION PROTECTIO
ACTTEPA)OF2012
Adopt the District's spending plan as submitted by the colleges in the chart beiow
and as shown in more detail in Attachment I.
TOTAL
EPA
FUNDS
COLLEGE
City
$9,275,605
$14,217,042
East
Harbor
$4,355,422
Mission
Pierce
$3,969,345
$9,396,376
Southwest
$3,365,692
Trade-Tech
$7,861,688
$8,388,334
Valley
West
$4,574,442
$288,608
JTV
TOTAL
$65,692,554
Background: On November 6, 2012 voters passed Proposition 30 to provide
funding for K-12, community colleges, and public safety. Districts have sole
authority to determine how the moneys received from the EPA are spent, provided
that the governing board makes these spending determinations in open session of
a public meeting of the governing board. The Act specifically prohibits the
expenditure of EPA funds for administrative salaries and benefits or any other
administrative costs, in accordance with Proposition 30 the District must hold a
public hearing before approving the EPA spending plan.
Recommended and Approved by:
^ ^L^ a
&!<N^
^JOsSlA^
y
^ nana D. Barrera, Interim Chanceilor
Chancellor and
Eng
Santiago
Secretary of the Board of Trustees
Field
Svonkin
Moreno
Veres
Pearlman
Griggs
By
Page
Date
of
Pages
Corn. No.
BF3
Div.
Student Trustee Advisor/ Vote
BUSINESS AND FINANCE
Date
11:-06-2013
Los Angeles Community College District
Fiscal year 2013-14
Activity Classificatioi
Schools and Local Public Safety Protection Act
Attachment I
Prop 30 EPA Expenditure Plan
Page 1 of 2
Activity
Unrestricted
Code
District E PA Allocation
8630
65,692,554
Salaries
Activity
Activity Classification
nstructional Activities
Fotal Instructional Activities
Other Support Activities (list beiow)
Fotal Other Support Activities
ota! Expenditures for EPA
Code
Operating
Capital
and Benefits
Expenses
Outlay
(1000-3000)
(4000 - 5000)
(6000)
0100-5900
0100-5900
65,670,600
0
0
65,670,600
0
21,954
0
21,954
21,954
0
6XXX
65,670,600
Allocation less Proposed Plan
65,692,554
0
Fatal Expenditures for EPA may not include Administrator Salaries and Benefits or other administrative costs.
CCFS-311
Total
Attachment f
Page 2 of 2
Schools and Local Public Safety Protection Act (Prop 30)
Fund 10106
LACCD
Allocation
2013-2014 Spending Plan*
of EPA $ 65,692,554
Functional
Salaries and Benefits
Area/ Activity
Activity Classification
Instructional Activities
0100-S900
Summer 2013
0100-5900
Fall 2013
0100-5900
Winter 2014
0100-5900
Spring 2014
0100-5900
Summer 2014
0100.5900
Total
sl
(1XXXXX.3XXXXX)
Code
City
Harbor
293,733
4,685,000
7,108,521
2.883,002
Mission
Southwest
Pierce
Trade-Tech
Valley
West
4,590.605
7,108,521
14.217,0.';
1,178.687
I .:55.42:
ITV
59,983
1,948,717
5,770,912
1,736,857
^
Total
353,716
1,524,485
3,406.340
4,194,167
2,470,012
223,788
:75,605
»
East
.1"
64,541
202,113
3,625,464
1,841,207
'..."6,376
3,365.6'-:j
4,455,348
.J61:G8S
4,194,167
2,104,430
8,388.334
4,574.442
Valley
West
34,055.697
425,901
30,835,286
266.651 i
r,670,600
i
Operating Expenses
(4XXXXX - 5XXXXX)
Other Suppormctwities (list beiow)
Instructions! Media Materials
***
6xxx
City
East
Harbor
Mission
Pierce
Suuthwtst
Trade-Tech
6100
Total Other Support Activities
Fatal Planned Expenditures for EPA*
9,275,605
14,217.042
4.355,422
3.969,345
9,396,376
3,365,692
7,861,688
Expenditures for EPA Fund are Prohibited to be used for Administrator Salaries and Benefits or any other aciministrative costs. (Refer to State Chancellor's Office Accounting Advisory FS 13-03, April 17, 2013)
CCFS-311
8.388.334
4,574,442
ITV
Tntsl
21,954
21,954
21.954
21,954
288,608
65,692,554
e
A
Los Angeles Community CoHege District
|CO!
Division
Corn. No. CH1
CHANCELLOR
Date: November 6, 2013
Subject: RESOLUTION - EXTENSION OF PERSONNEL COMIVtlSSIONER'S TERM
WHEREAS, The State Chancellor's procedures for nomination of Personnel Commissioners
provide that, "in the instance of reappointment, when a we!) qualified Personne
Commissioner is avaiiable for reappointment and the Governing Board wishes to
recommend reappointment, the open recruitment process need not be initiated; and
WHEREAS,
The Board of Trustees has determined that upon completion of two terms of office
the District^will condud an open selection process to fill expiring seats on the
Personnel Commission to insure that business of the District is conducted in an
open and transparent manner as opposed to using the reappointment process, and
WHEREAS, Education Code Section 88066 provides that a commissioner whose term has
expired may continue to discharge the duties of the office until a successor is
appointed for no more than 90 calendar days, and
WHEREAS,
Ms.Young-Havens assumed an unexpired term of office on the Personne
Commission in February 2009, and wouid be entering a third term if reappointed,
and
WHEREAS, Ms.Young-Havens has agreed to accept a 90 calendar day extension of her term of
office, and
WHEREAS, Both the District and union leadership on behalf of the employees they represent
have expressed their respect for the dedication and quality of service rendered by
Ms, Young-Hayens as a Personnel Commissioner and welcome her participation in
the open selection process; now, therefore, be it
RESOLVED, That the Board of Trustees of the Los Angeles Community College District does
hereby announce its decision to extend the term of office for Ms. Young-Havens unti
February 28, 2014 or until the swearing in of a successor or reappointment
whichever occurs first,
Approved by:
^^
-^
s JJ^NbN
kJLj^^S^
Adrianat): Barrera, interim Chancellor
2. ^
Chancellor and
Eng
Secretary of the Board of Trustees
Field
Svonkin
Moreno
Veres
Peariman
Griggs
By
Page
Date
of
Pages
Corn. No.
CH1
Div.
Santiago
Student Trustee Advisory Vote
CHANCELLOR
Date
11/6/13
*
NOTICE
w
November 6, 2013
Los Angeles Community College District
Corn. No. BT/A
Division
Board of Trustees
Date: November 20, 2013
Subject: AMEND 2013-2014 BOARD MEETING CALENDAR
Amend the 2013-2014 Board meeting caiendar as follows:
Wednesday, December 18,2013 - CANCEL
Backcfround; The Board meeting scheduled to be held on December 18,201:3 is being recommended to
be cancelled. _ The Board ^has determined that its_ business will be conducted during'the reguiar Board
meeting to be held on Wednesday, December 11,2013.
Chancellor and
Eng
Santiago
Secretary of the Board of Trustees
Field
Svonkin
Moreno
Veres
Pearlman
By
Page
Date
of
Pages
Corn. No.
BT/A
Div.
Grsggs
Student Trustee Advisor/ Vote
Board of Trustees
Date
Notice:
11/20/13
11/6/13
INRQRMATIVE
s
:.;
g
Corn. No. BF/A
Los Angeies Community Coilege Distnct
Division: BUSINESS AND FINANCE
Date: November 6, 2013
Subject: 2013-2014 FIRST QUARTER FINANCIAL STATUS REPORT
n accordance with Title 5, California Code of Reguiations, Section 58310,each
district is required to report the financial and budgetary conditions of the District
at least once every three months. Following this summary is a copy of the
report filed with the State (Attachment 1). This report provides a status of cash
balances and quarterly revenue and expenditure activity. It also allows districts
an opportunity to identify significant events affecting their financial condition.
Page ^L °^ J- Pages
Corn. No BF/A
Div. BUSINESS AND FINANCE Date 11-6-13
BF/A
inaiB<wNnwmi
ATTACHMENT I
ft
imwr
Page I of 3
BfwWHNBWftBniWtliWWWiifii.plWilnitBu^hiAni^jwi^
wwnwwimflw*<nfiirt(fl iwmnutirtim
W4|UH*B)h4
CALIFORNIA COMMUNITY COLLEGES
CHANCELLORS OFFICE
Quarterly Finandai Status Fteport,CCFS'3( tQ
VIEW QUARTEKIY DATA
3
CHAWC WE PERIOD
FiscstYear: 2013-2014
Dtetrict: (740} LOS ANGEtES
Quarter Ended: (Q1) Sep 30,2013
Line
Description
Actual
2010.11
As QfJufW 30 for the fiscaf year specified
Actual
2&11.12
Acfual
2012.13
.496,160^33
4SS,SI9,617
533,S52,S4S
2S4.7S8
0
Projecteri
2013.2014
Unrestricted General Fund Revenue, Expenditure and Fund Bafance;
A,
Revenues:
A.1
Unrestricted Genera! Fund Revenues (Objects 8100,8600,8800}
A.2
Other Financing Sum-ces (Object 8900)
A-3
£3&,SS3,920
2(}0,000
Total Unreslrjcted Revenue <A.1 + A.2)
825.000
540,013,920
496,385,233
435,614,375
533,652,946
si3,eez,754
502,337,482
488,969,352
522,311,065
12,346,309
12,317,171
8,MS,347
S, 415,824
526,029,063
533,72 6,eSS
Expenditures;
8.
8.1
Unrestricled Genera! Fund Expendiiures (Objecls 1000-6000}
8.2
Other Outgo (Objects 7100, 7200, 7300, 7400,7500.7600)
B.3
Totai Unrestricted Expendifurfts (B.1 + B..Z)
515,2S4,6S3
507,eSW,699
c.
Revenues Over(Ur>dfir) Expenciitures (A.3. B,3}
13,334,857
iS.269,420
-12,080,324
D.
Fund Balspee, Beginnins
73,303.220
90,0?3,e71
7<,6G7,223
PriorVear Adjustments + (-}
2,SOS,794
2,862,77;
4,0$2,5M
D.1
0.2
Adjvst^d Fynd Bgfance, Beginning (D + D.1)
E.
Fund Balance, Ending <C. + D.2)
F-1
PerceritSseofGFFundSsfancetoGFExpendittjresfE./B.S)
126,057
66,659,483
0
76,109.01-i
?2,956,643
7S, 779,807
66,699,483
90.093,671
74,687,223
66,6$?,<1S3
66,825,540
17,1%
14.5%
13.1%
12.5%
If. Annualjzed Attendance FTES:
G.1
ArmLoJteed FTES (exctuding apprentice and non'resicifintj
109,350
HI
H.2
Cash, borrowed fimds only
K3
Total Cash (H.U H.2}
100^10
57,858
A& of tfi* spscified ouarter ended for eacfi fiscal year
HI- Total General Fund Cash Balance (Unrestricted and Restricted)
Cash, exclutiing borrowed funds
103,525
2010-11
Z011-12
2Q12-13
112,021,037
212,200,970
13S,&;S^?0
0
0
Bl,275,000
zim.rou
u-n *»
5,169,831
112,021,037
212,200,970
212,200,970
IV. Unrestricted Cenerai Fund Revenue, Expenditure and Fund Balance:
Descripfton
Line
Annual
Currant
Adopt eo
Budget
(Coi. ij
Yea r.ii?-Date
Aetvafs
Budget
(Coi. 2)
Percentage
(Co). 3;Col. 2)
(Col. 3)
Revenues;
1,1
n
J:
,3
Unrestncted General Fund Revenues (Objects 8100,8600,8800}
S2I.?@S,098
526,132,919
0
0
Otter Finartdng Sources (Object 8900)
Total Unrestricted Revenue (!.1 + 1.2)
104,4 59,451
19,9%
&
52I,79B,098
526,132,319
104,456,451
19.9%
582,294,582
58<416,S78
108,083,5?8
;s.s%
S,4lE,S24
2,107,051
Expsndjtures:
J.
J,-!
Unreslricled General Fund Expenditures (Objects 1000-6000)
J.2
Other Oyigo (Objecls 7100, 7200, 7300,7400,7500,7600}
J.3
6,202,999
Total Unrestricted Expenditures (J.1 + ^.2)
568,497,581
532,632,402
K.
Revenues Over{Under) Expenditure (i.3 - J.3)
-66.699,163
-66,699,483
L
Adjusted Fund Balance, Beginning
66,699,483
66,699,466
LI
Fund Baiance, Eftding (C, + L.2]
M
Psi'CGitiageoi 6F Fund Baisnce to GF Expenditures (L.'i /J.3)
0
0%
3
0%
110,190,6;°
-5,7^1,178
66,699 ,.483
60,368,305
2S%
16.6%
Page 2 of 3
V. Has the district settled any emptoyee contracts dunng this quarter?
YES
fLY.es>,compiefre tt^e fotiowingi :({fmulti-year senfeme^ proYsde inforinattonforjafl years covered.}
Contract Period SeHled
Kanaoement
(Spftcrfy)
AMflomx;
Cisssrfied
Permanent
YYYY-YY
Total Cost
hmase
%t
Totai Cost
tncrea^e
Temporary
Totol Cost
increase
%*
Total Cost
Inci^ase
%*
%*
t
is, SALARIES;
Yesrt: 2013.14
3,SOO,000
3%
2,500,000
3%
378,300
3%
242,500
3%
6,<(0fl,000
3%
Ye3r2;
Year 3;
b- BENEFITS:
Vesrl: 2013-n
EZ0.800
Year 2;
Year 3:
* As specified in CoHwtive Bargsming Agreement or other Employment Contract
^ p.i'c'victf^"-_e.x.p!?n^tiof? <').1h<}.w the <;ffstr!ct intends to fund the satary and benefit incrfiases, end also identify the reverwe s&urce/objecf code.
?^.^^?^1'.'^1:^ ^.?_OJIr,d^rJr^^e^.a?f^^,a ?^r<:.e^^ta.r^ l-r'c:'reas?'-efl;e(:t.'Ye :tuly 1I :?D13'fo(-th(! employees of AFT Facuity Lou) 1521. The 3 penent wte^ increase shaU
^'^^^^?:^ded 1-"% CTrt ^Mlmo adjust^t snd r43 ^entftom otter oewa! r^n sour^-ssf^ adjus e"tfo~^^^
are still befrtfl negotiated.
V). Did the district have significant events for the quarter (include incurred of long-term debt, settlement of
aud!tftndinSS or fe981$u!ts> s'snfficant differences in budgeted revenues or expenditures, borrowing of funds
NO
(TRANs), issuance of COPs, etc.)?
tf yes, iis.1 events and their financial ramificationE, (Enter sxptsnatton below, include additional pages if needed.)
Vii.Does the district have significant fiscal probtems that must be addressed?
If yes, whai sre the problems and what actions wiff be taken? (Enter explanation beiow, include 3<f(ittion?l pages ifnsed&d.
This year?
Next year?
NO
NO
3%
Page 3 of 3
l^y»mlmM^^<''»l»l»IMISWMVS"lwmH*^»K^I<^*t^'^^ ,,,,n ",".,m,,,j,mntn
CALIFORNIA CoMMUNnr COLLEGES
CHANCELLOR'S OFFICE
Quarteriy Financial Status Report> CCFS-3 ! t Q
fcHANGETHE PERIOD 3
CEKTiFY QUARTERLY DATA
Fiscal Year: 2013-2014
District: {746} LOS ANGELES
Quarter Ended: (Q1» Sep 30,2013
Your Quarterly Data is Certified for this quarter.
Chief Business Officer
C80 Name;
C80 Phone:
CBO Sfenature:
District Contact Person
Jeanette L Gordon
Name:
/.
213-891-2090
z^Z ^(/i
Date Signed:
^
/.
/
u/
.i-
-I
c.
Title;
/
%6^
/
/
/
Vinh 0. Nguyen
Director of Budget and
Management Anafysis
felephone; ^ 3^,
\
2085
L_
Chief Executive Officer Name:
CEO Signature:
Date Signed?
Etectronic Cert Date:
r. Adrians Barrera
h
XA^ftai
Faic;
^
E"Ma(l;
^
w&to
213.891-2413
Nguy&nVD@email.lact;ct.$du
10/21/20^3
C?tift>mia Community Colteges, Chancellor's OWce
Fiscal servta"; Unit
110Z Q Street, Suite 4554
Sacramento, CaWFomia 9581'4-651l
Send questions to;
Christim Atslig (916)327.5772 i.SWtSS'WWO.s^V orTrac/ eritten (916)323 -6899 ^tittm<g'tw-f&
© 1007 State of CaMoftns. A!i Rights Reserved.
u*itfpwNvfri!*wtmmw*»
FPD1 - Resource Document
!.
AUTHORIZJE PROFESSIONAL SERVICES AGREEMENTS
A. Action
Authorize a short-term agreement with tnici Group to provide continued whole buiiding
commissioning services on a Task Order basis for Measure J Projects Districtwide from
January 13, 2014 through April 30, 2014 at a cost not to exceed $308,256 indusive of
eligibie reimbursable expenses.
Background
The tnici Group has provided the Bond Program with whole building commissioning
services under an Agreement that wilt expire on January 12, 2013. The scope of work
has been identified to be this subject of a future Request for Proposals. In the interim
period, it is requested that a short term agreement be established for the continued
provision of these services at a cost that represents a 10% reduction in fees.
Award History
This short term agreement represents the second award to this firm through the Bond
Program and a cumulative original award totai of $12,1:53,256. The previous award to the
firm was for a five year agreement. The fee is within the Design and Speciaity Consultant
Fee Guidelines.
Funding and Development Phase
Funding is through Measure J Bond proceeds. Specific project assignments to be made
on an as-needed basis. Aji Phases.
B. Action
Authorize short term Task Order based agreements with each of the firms listed below to
provide continued comprehensive construction and project management support services
Districtwide to be issued incrementaiiy at the direction of the Program Manager from
January 15, 2014 through May 31:, 2014.
Firm Name
Amount
Cymming
$633,978
$403,707
$433,300
$1,912,901
$288,568
$2,614,630
$908,714
Swinerton
Gateway Science & Engineerins
Parsons Brinckerhoff
Jacobs Facilities
HNTB/Yang
Arcadis
Background:
On January 14, 2009 (Corn. No. FPD1), the Board of Trustees authorized agreements
with each of the firms iisted in the table above to provide comprehensive construction and
project management support services on a Task Order basis with a maximum five year
term which has been reached. The proposed short term agreements provide for
continuity of services, it is anticipated the scope of work under these agreements sha
Page 1 of 21 . Facilities Planning and Deveiopment . November 6, 2013
FPD1 - Resource Document
be the subject of a future Request for Proposal (RFP) leading to the establishment of
longer term agreements.
Award History:
The foiiowing table identifies current assignments for the provision of comprehensive
construction and project management support services where continuity of assignments
is requested:
Firm Name
Gumming
Number of staff assigned and names of projects
where continuity of services is requested
Cumulative Award
Amount
Four staff members for District-wide assignments with
$19,588,978
responsibilities that include Asset Management,
Warranty, ADA Coordinator and Field Safety
Management.
Swinerton
Three staff members for District-wide assignments
with responsibilities that include Relocation Project
$11,018,707
Gateway Science &
Engineering
Three staff members for District-wide assignments
with responsibilities that include B)M Management,
Relocation Project Management and Technology
$10,433,300
Twelve staff members for District-wide assignments with
$11,762,901
Managers.
Project Coordinators.
Parsons Brinckerhoff
responsibilities that include BIM IT Managers, SAP
Asset Management, SAP Plant Maintenance, SAP
ABAP, SAP Basis Enterprise Portai and End user Portal
Programmer.
Jacobs Facilities
One staff member for District-wide assignments with
responsibiiities that include Fieid Safety Management.
$11,912,901
Jacobs Project Management also provides
Construction Project Management services at the
South Gate Campus.
HNTB/Yang
Eighteen staff members for District-wide assignments
with responsibilities that include Technology Project
$12,614,630
Procurement Specialist, Contract Design-BuHd,
Storm Water Management, CMMS, Program
Controls, SAP Accounting Analysts.
Eight staff members for District-wide assignments
with responsibiiities that inciude Design Management,
Field Safety Management, Accounting Analysts,
Contracts Design Build Specialists.
$10,908,714
Coordinators, ADA Coordinator, Contract
Arcadis US
Funding and Development Phase
Funding is through Measure J Bond proceeds and reai locations. Assignments to be
made as needed. A!lPhases.
C. Action
Authorize Task Order based agreements with each of the firms listed beiow to provide
environmental services Districtwide to be issued incrementaily at the direction of the
Program Manager from November 7, 2013 through November 6, 2016 at a cost not to
exceed $83,000 per firm inclusive of eligibte reimbursable expenses:
Page 2 of 21 . Facilities Planning and Devetepment » November 6, 2013
FPD1 ~ Resource Document
Firm Name
AE Incorporated
The Converse Professiona! Group
Eliis Environmental Management, Inc.
Environmental & Occupational Risk Management, inc.
Geocon West, Inc.
Ninyo & Moore Geotechnical & Environmental Sciences Consultants
Parsons Environment & Infrastructure Group Inc.
Rincon Consultants, inc.
Tabbara Corporation
Tetra Tech, Inc.
The Planning Center
TRC Solutions, Inc.
Background
The above firms have been selected through a competitive Request for ProposaSs (RFP)
process that was advertised for two weeks.
The purpose of the RFP is to estabiish Task Order-based Agreements for environmental
services which indude the fo!iowing: Phase I and !i Environmental Site Assessments;
environmentai sampling; historical site assessments; site reconnaissance; research and
assessments of !ead, asbestos, and hazardous materials; and other environmental
services that are not public works. Each Agreement wi!! be avai!able for use Districf-wide
with individual Task Orders to be issued by the Program Manager as needed.
Of the 36 proposals received, 31 were determined to be responsive and were then
evaluated by the evaluation committee ("Committee"). This Committee was composed of
the Program Management Design Manager, Facilities Project Manager, and Specia
Projects Manager. As a resuit of this comprehensive review and setection process the
above firms are each recommended for award of an Agreement.
Award History
NAME
Previous Number of Agreements Awarded through the Bond
Program and Cumulative Value
AE incorporated
Ten previous awards; $1,635,800 cumulative.
The Converse Professional Group
Three previous awards; $5,100,000 cumulative.
Ellis Environmenta! Management, Inc.
Two previous awards; $100,000 cumulative.
Environmental & Occupational Risk
Management, inc.
Eleven previous awards; $1,720,220 cumulative.
Geocon West, Inc.
No previous awards.
Ninyo & Moore Geotechnical &
Two previous awards; $100,000 cumulative,
Environmental Sciences Consultants
Page 3 of 21 « Facilities Planning and Deve!opment . November 6, 2013
FPD1 - Resource Document
Parsons Environment & Infrastructure
Two previous awards; $300,000 cumuiative.
Group Inc.
Rincon Consultants, Inc.
No previous awards.
Tabbara Corporation
Two previous awards; $350,000 cumulative.
Tetra Tech, Inc.
Two previous awards; $170,000 cumulative.
The Planning Center
No previous awards.
TRC Solutions, inc.
Two previous awards; $486,600 cumulative.
Funding and Deveiopment Phase
Funding is through Measure J Bond proceeds. Projects to be determined on an asneeded basis. Construction Phase.
D. Action
Authorize Task Order based agreements with each of the firms listed below to provide
information Technology (IT) and Audio Visual (AA/) design and consulting services for
specific Bond and non-Bond projects Districfwide with assignments to be issued
incrementally at_the direction of the Program Manager from November 7, 2013 through
November 5. 2018 at a cost not to exceed $1,000,000 per firm, inclusive of eiigibie
reimbursable expenses.
Vantage Technology Consulting Group
PianNet Consuiting
TK Design Solutions, Inc.
Technology Plus, Inc.
Background
Vantage Technoiogy Consulting Group, PlanNet Consuiting, TK Design Solutions, Inc.,
and Technology P!us, Inc. have been selected through a competitive Request for
Proposals process that was advertised for two weeks.
The purpose of this Agreement is to provide IT and AA/ design and consuiting services
for individual projects Districtwide. The request for the' establishment "of these
agreements is supported by the District Technoiogy Councii, composed of the College IT
Managers, and the District's fnfonnation Technology Department. Services to be
provided under these agreements shal! not duplicate nor replace services offered by the
District.
Of the eight proposals received, eight were determined to be responsive and then
evaluated by a committee comprised of representatives of the College
nformation Technology Councii and District Educational Services Center. As a result of
this comprehensive review _and_ selection process, Vantage Technology Consulting
Group, P!anNet Consulting, TK Design Solutions, Inc., and Technology Plus, Inc. are
each recommended for award of an Agreement.
Page4of 21 . Facilities Planning and Development . November 6, 2013
FPD1 - Resource Document
Award History
Firm Name
Previous Assignment
Cumulative Total Value of all
awards
Vantage TechnoSogy
Consulting Group
District-wide
$96,000
PlanNet Consuiting
Los Angeles Mission College,
Los Angeies Southwest College,
and Los Angeles Trade
TechnicaS CoHege
$2,467,324
TK Design Solutions, Inc.
N/A
N/A
Technoiogy P!us, inc.
N/A
N/A
Funding and Development Phase
Funding is through Proposition A/AA and Measure J Bond proceeds and/or various nonBond funding sources. Specific assignments to be made on an as-needed basis. Design
Phase.
E. Action
Authorize a short term Task Order based agreement with McComnick-Busse, Inc. d/b/a
MB! Media to provide continued strategic communication services Districtwide with
specific assignments to be issued incrementaily at the direction of the Program Manager
to indude management and maintenance of the web based photo library along with website maintenance, streaming, and updating of www.LACCDbuiidsgreen.org Districtwide
from December 1, 2013 through February 28, 2014 at a cost not to exceed $75,000.
Background
On January 14, 2009 (Corn. No. FPD1), the Board of Trustees authorized Agreement No.
50124 to provide various video and multimedia services for the Measure J'Projects. On
June 30, 2010 (Corn. No. FPD1), the Board of Trustees approved a reduction of services
to the MBI contract pursuant to the District's Bond Counsel. As a result, MBt was limited
to
the operation and maintenance of the public notification site
www.LACCDbuildsgreen.org; the operation and maintenance a 36,900 image photo
gallery; and coordination with the College Project Management and District for risk
reduction/claims/event photography. The proposed short term agreement provides for
continuity of services with a further reduction in scope as identified above. It is
anticipated the scope of work under this agreement shall be the subject of a future
Request for Proposals (RFP) leading to the estabiishment of a longer term agreement.
Award History
This agreement represents the fourth awarded to this firm through the Bond Program and
a cumulative original award total of $4,089,944. Other projects inciude strategic
communication services Districtwide and media services Districtwide. The fee is within
the Design and Specialty Consultant Fee Guidelines.
Funding and Development Phase
Page 5 of 21 . Faciiities Planning and Development . November 6, 2013
FPD1 - Resource Document
Funding is through Measure J Bond proceeds. Specialty Consulting 40J-J95.05.
Construction Phase.
II
.
RATIFY PROFESSIONAL SERVICES AGREEMENT
Action
Ratify Agreement No. 33738 with Deftek Financial Systems (FMS) to provide continued
accounting software and services to the District's Bond program including upgrades to the
Costpoint accounting system from September 3, 2013 through January 12,2016at a cost not
to exceed $331,000 inclusive of eligible reimbursable expenses.
This action incorporates the authorization to make payment from Bond proceeds issued by
the Board of Trustees on September 11, 2013 (Corn. No. FPD1) in the amount of $160,000.
Background
Deltek FMS is a project-based financial accounting software firm.
On September 3 2008 (Corn. No. FPD1), the Board of Trustees authorized Agreement No.
32155 with Deltek FMS to provide accounting software and services for the District's Bond
program. The authorization provided a new agreement to Dettek FMS which had provided
these services since the inception of the Bond program in 2001. As a result of this continued
reiationship, the proprietary system became integral to the Bond program. The services
provided have had neither service disruptions nor lapses in functionality allowing timely
payments to the Bond program's vendor community.
On September 11, 2013 (Corn. No FPD1) the Board of Trustees authorized a request for the
paymemof Bond proceeds to Deltek FMS in the amount of $160,000 for upgrades to the
Costpoint accounting system from Version 6.1 to 7.1 which was adminjstrativeiy interpreted
as the establishment of Agreement No. 33738. However, in retrospect the request made to
the Board should have been for authorization by the Board to establish a new agreement with
Deltek FMS for the continued provision of services as the existing agreement wou!d reach its
maximum five year limit on September 13, 2013.
Therefore, the current request seeks to utilize the previous authorization by the Board to
make payment from Bond proceeds to Deltek FMS to be for the establishment of a new
agreement for the continuation of these services at a cost of $160,000 and to make further
upgrades to the Costpoint proprietary system integration into Proiiance Project Management
nformation System (PMIS), and additional: Audit Remediation at a cost of $171,000 for a
cumulative totai cost of $331 ,000.
Funding and Development Phase.
Funding is through Measure J Bond proceeds. Specialty Consulting Services 40J.5J95.05.
A!) Phases.
III.
AUTHORIZE AMENDMENT TO PROFESSIONAL SERVICES AGREEMENTS
A. Action
Authorize Amendment No. 8 to Agreement No. 33170 with Terry A. Hayes Associates,
inc;. fofLthe Provis_i<)n of additional environmental consulting services for'the preparation
of the Firestone Educationai Services Center revised Subsequent Environ mentai impact
Page 6 of 21 . Facilities Planning and Development . Novembers, 2013
FPD1 - Resource Document
Report (SEIR) at East Los Angeles College from November 7, 2013 through the existing
end date of July 9, 2014 at a cost not to exceed $23,400 inclusive of eligible reimbursable
expenses.
inclusive of this proposed amendment, the total amount of this agreement approved by
the Board of Trustees is $495,309.
Background
This agreement was authorize by the Board of Trustees on November 1:7, 2010 (Corn.
No. FPD1) with Terry A. Hayes Associates, Inc. to provide an SEIR for the above project.
This proposed amendment expands the scope of work to include a revised traffic impact
study and further revisions to the SEIR to address negotiated fina! requirements issued
by the City of South Gate. Fees shall be within the District guideiines estab!ished for
these services.
Funding and Development Phase
Funding is through Proposition AA Bond proceeds. Firestone Educationai Services
Center22G.8261.02. AJLPhases.
B. Action
Authorize Amendment No. 2 to Agreement No, 33295 with FSY Architects, inc. to provide
continued resign ^services for the Phase I Renovations - Business Education Building
project at Pierce Coilege from November 7, 2013 through Aprii 14, 2016 at no additional
cost.
inclusive of this proposed amendment, the total amount of this agreement approved by
the Board of Trustees remains at $18,290.
Background
This agreement was authorized by the Board of Trustees on Aprii 13, 2011 (Corn. No.
FPD1) with FSY Architects, inc. to serve as the Architect of Record for this project, The
scope of work completed is design and coordination services reiated to the acoustica
analysis and recommendations for noise attenuation in the corridor. The proposed
amendment provides additional time for construction administration services during the
installation of custom-fabricated doors and components to meet additional fire rating
requirements made by the Division of the State Architect, Fees shali be within the District
guideiines estabiished for these services.
Funding and Devetopment Phase
Funding is through Proposition A Bond proceeds. Phase I Renovations - Business
Education Building 05P.6513.03.01. Construction Phase.
C. Action
Authorize Amendment No. 1 to Agreement No. 50236 with Arup North America Ltd. to
provide additional commissioning services on a Task Order basis campus-wide to be
issued incremental!y at the direction of the Coiiege Project Manager at Los Ange!es
Southwest Co!!ege from January 1, 2014 through December 31, 2015 at no additiona!
cost.
Page 7 of 21 . Facilities Planning and Development . Novembers, 2013
FPD1 - Resource Document
Inclusive of _this proposed amendment, the total amount of this agreement approved by
the Board of Trustees remains at $475,000.
Background
This agreement was authorized by the Board of Trustees on January 12, 2011 (Corn. No.
FPD1) with Arup North America Ltd to provide commissioning services on a Task Order
basis campus-wide. Previous Task Orders have been issued under this Agreement for
the Schooi of Career & Technical Education project and the School of Arts & Humanities
project Task Orders have_also been issued for the design phase of the Cox Building
Upgrade project, the Cox Building - Littie Theater Upgrade project, the Fitness and
Wellness Center project, the Schooi of Math & Sciences project, and the School of
Career & Technical Education project. It is requested that the term of the Agreement be
extended to aliow additional Task Orders to be issued utiiizing the remaining funds in the
Agreement. The current need is to provide commissioning for the construction phase of
the Cox Building - Littie Theater Upgrade, the Cox Building Upgrade, the Schooi of
Career & Technical Education, and the Fitness and WelSness Center. Fees shail be
within the District guidelines established for these services.
Fundinci and Development Phase
Funding is_ through Proposition A/AA, Measure J Bond proceeds, and non-Bond funding
sources. Projects to be determined on an as-needed basis. All Phases.
D. Action
Authorize Amendment No. 1 to agreement No. 33250 with Gumming to provide continued
College Project Management ("CPM") services at Los Angeles Southwest College from
November 7, 2013 through April 30, 2014 at a cost not to exceed $1,700,000 inciusive of
eligibie reimbursable expenses.
inclusive of this Amendment, the totai cost of this Agreement authorized by the Board of
Trustees is $9,105,000.
Background
The above agreement was authorized by the Board of Trustees on January 26, 2011
(Corn. No. FPD1) to provide CPM Services for Los Angeles Southwest Coilege The
proposed amendment provides for continued CPM services.
Funding and Deveiopment Phase
Funding is through Proposition A/AA and Measure J Bond proceeds. A!! Phases.
E. Action
Authorize Amendment No. 2 to Agreement No. 50186 with Geotechnologies, Inc. to
provide additional geotechnicai consuiting services on: a Task Order basis campus-wide
to be issued incrementaHy at the direction of the Coltege Project Manager at Los Ange!es
Valley Coliege from January 1, 2014 through December 16, 2014 at no additional cost.
inclusive of _this proposed amendment, the tota! amount of this agreement approved by
the Board of Trustees remains at $140,000.
PageSof 21 . Faciiities Planning and Development . November 6, 2013
FPD1 ~ Resource Document
Background
This agreement was authorized by the Board of Trustees on December 16, 2009 (Corn.
No.FPDI) with Geotechnoiogies, Inc. to provide geotechnical consuiting services on a
Task Order basis. An extension of time at no additional cost is requested to ailow the
issuance ^of additional Task Order assignments. The current need is to complete
geotechnicatconsulting services community Services Center, Administration Building
and Parking Structure projects. Fees shall be within the District guideiines established
for these services.
Funding and Deveiopment Phase
Fundingjs through Proposition A/AA and Measure J Bond proceeds along with non-Bond
funds. Projects to be determined on an as-needed basis. Design Phase.
F. Action
Authorize Amendment No. 1 to Agreement No. 50202 with Steinberg Architects to
provide additionai programming and Design-Build criteria services on a Task Order basis
campus-wide_to be issued incrementaiiy at the direction of the College Project Manager
at Los Angeies Valley College from January 1, 2014 through April 27, 2015 at "no
additional cost.
Inclusive of proposed amendment, the totai amount of this agreement approved by
the Board of Trustees remains at $4,016,871.
Background
This agreement was authorized by the Board of Trustees on Aprii 28, 2010 (Corn. No.
FPD1) with Steinberg Architects to provide programming and Design-Build criteria
services on a Task Order basis. An extension of time at no additionai cost is requested to
aliow the issuance of additiona! Task Order assignments. The current need is for the
Monarch Center and Parking Structure project and Workforce Development project.
Fees shaii be within the District guidelines established for these services.
Funding and Devetopment Phase
Funding is through Proposition A/AA and Measure J Bond proceeds. Projects to be
determined on an as-needed basis. Design Phase.
G. Action
Authorize Amendment No. 2 to Agreement No. 50109 with Meridian Project System, inc.
d/b/a Meridian Systems to provide additional hosting and upgrade services for the
migration, upgrade, enhancement, and integration of Proiiance services Districtwide at a
not to exceed cost of $349,000 indusive of eligible reimbursable expenses.
inclusive of this proposed amendment, the amount of this agreement approved by the
Board ofTrustees is $1,184,000.
Background
Page 9 of 21 . Faciiities Pianning and Devetepment » November 6, 2013
FPD1 - Resource Document
This agreement was authorized by the Board of Trustees on January 14, 2009. Meridian
Project System, Inc d/b/a Meridian Systems was retained originaiiy to provide hosting
services to aiiow jobsite access to the Proliance system used by the Coliege Program
Managers to manage correspondence, budgets, Requests for fnformation, meeting
minutes, audits, reports, contracts, and submittals from contractors when needed. The
proposed amendment restores the scope of services provided to meet requirements of
the District. This agreement has been considered through the participatory governance
and audit process.
Funding and Development Phase
Fi^ndjn^ 1s ^hr^ugh Measure J Bond proceeds. Specialty Consulting Services
40J.5J95.05. All Phases.
H. Action
Authorize the folbwing actions for Amendment No. 5 to short-term Agreement No. 33586
with^Ron Rakich Consulting to provide for continued risk management consulting
services including coordination and oversight of the Owner Controlled Insurance Program
(OCfP) and insurance related review and management Districtwide from Juiy 1, 2013
through March 31, 2014 at a cost not to exceed $120,000 inciusive of eiigibte
reimbursab!e expenses.
1' Rati!y-Amendnnent No-5 to Agreement No. 33586 to provide these services from July
1, 2013 to November 30, 201 3 at a cost of $20,000; and
2. Authorize Amendment No. 5 to Agreement No. 33586 to provide these services at a
changed rate of compensation not to exceed $20,000 per month from December 1,
2013 to March 31, 2014 at a not to exceed total cost of $1,00,000.
Indusive of this Amendment, the total amount of this agreement authorized by the Board
of Trustees is $516,050.
Background
This short-term Agreement was authorized by the Board of Trustees on Juiy 12, 2012
(Corn. No. FPD1)withRon Rakich Consulting on the same terms as the original five year
Agreement No. 31488 (August 9, 2007, Corn. No. FPD1) to provide continued'risk
management services until a Request for Proposals (RFP) would be issued.
Subsequent Amendments were authorized by the Board'to continue the services
provided on an_hterinn basis white the Program Manager was changed and white the
terms of the RFP co uj d be further delineated cuiminating with Amendment No. 4 (June
12, 2013,_Com._No.FPD1). However, as stipulated in the short term Agreement, the
terms of the originai five year Agreement No. 31488 apply which requires a fiat fee
payment of $26,500 per month. Amendment No. 4 was authorized with an incorrect cost
identified as $22,500 per month for five months with a tota! of $112,500.
The proposed Amendment No 5 to short term Agreement No. 33586 seeks to provide
the correct levei of compensation due to Ron Rakich Consufting for the period of July 1,
2013 to November 30, 2013 as contractualjy required by providing an additional $4,000
per month to the previously authorized $22,500 per month per month and arrive at
$26,500 per month for a five month total of $1 32,500.
Page 10 of 21 a Facilities Planning and Development . November 6, 2013
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Furthermore, proposed Amendment No. 5 seeks to provide a continuation of services to
the short-term Agreement for five months at a cost not to exceed $120,000. This amount
is to accommodate actual: biliings limited to hours for services rendered.
ft is anticipated some portion of the scope of work under this agreement will be allocated
to the Program Manager with the remaining and necessary balance to be the subject of a
future Request for Proposals (anticipated to occur during fourth quarter 2013) leading to
the establishment of a longer term agreement.
Fundincf and Development Phase
Funding is through Measure J Bond proceeds. OCIP-Speciaify Consulting Services
40J.5J87.05. Construction Phase.
IV.
AUTHORIZE TERMINATION FOR CONVENIENCE OF PROFESSIONAL SERVICE
AGREEMENT
Authorize the termination for convenience of Agreement No. 50103 with Ani! Verma and
Associates to provide construction and project management support services on a Task
Order basis Districtwide with assignments to be made on an incrementai basis by the
Program Manager.
Background
This agreement was authorized by the Board of Trustees on January 14, 2009 (Corn. No.
FPD1) with Anil Verma and Associates to provide Construction and Project Management
support services Districtwide. Staff assignments for various projects of the Bond program
were made under this agreement for which the scope of work has been completed." No
further staff assignments were made under this Agreement. In order for the unused funds
from this Agreement to be reallocated to the Bond program, it is requested that Agreement
No. 501:03 be terminated for convenience resulting in the avaiiabitity of $8,166,000.
This termination for convenience applies only to Agreement No. 50103 and does not impact
a separate Agreement with Anil Verma Associates for College Project Management (CPM)
services at Los Ange!es Trade-Technical College.
Funding and Deveiopment Phase
Funding is through Measure J Bond proceeds. Assignments made on an as-needed basis
and originally associated with project number 20D.7091.05. All Phases.
V.
AUTHORIZE ADOPTION OF CONSTRUCTION PLANS AND SPECIFICATIONS
Authorize the adoption of plans and specifications for the Central Plant Phase 2 project
B9W.5979.03.34 at West Los Angeles College. This project is less than $5,000,000 in value
and does not require the review of the Facilities Master Planning and Oversight Committee.
Background
n accordance with Public Contract Code Section 22039, the Board of Trustees shalE adopt
the construction ptans and specifications for projects over $175,000 in value prior to bidding
construction work. The estimated value of the construction is approximately $1,100,000. The
project plans and specifications have been designed and developed by a iicensed architect
Page 11 of 21 » Faciiities Planning and Development . Novembers, 2013
FPD1 - Resource Document
and reviewed _byjhe LACCD Chief Facilities Executive or designee, the Coiiege Project
Manager and the Program Manager.
Funding and Development Phase
Funding is through Measure J Bond proceeds. Bid Phase.
VI.
AUTHORIZE CONSTRUCTION CONTRACTS
A, Action
Authorize a contract with Rafaei 26 Construction inc. to provide general construction
services for the Jefferson Hal! Modernization ~ ADA Concrete Flatwork project at Los
Angeies City CoSiege at a cost of $17,000.
Background
Rafael 26 Construction Inc. provided the !ow quote from among three written quotes
ranging from $17,000 to $25,431 to remove and repiace approximately 200 square feet of
concrete at Jhe_north side oUo Jefferson Hail for accessibility compiiance purposes
required by the Division of the State Architect.
Award History
This agreement represents the 13th awarded to this company through the Bond Program
and a cumulative original award total of $317,263. Previous awards have been given to
this company for the Emergency Access project at Pierce College and the Campus
Center - Title V Computer Lab and Classroom project at Los Angeles Mission College
and Health, Fitness & PE Buiiding project at Los AngeSes City ColEege.
Funding and Deveiopment Phase
Funding is through Proposition AA Bond proceeds. Jefferson Haii Modernization
11C.7111.03. Construction Phase.
B. Action
Authorize a contract with Access Pacific, Inc. to provide general construction services for
the Roadway Waikway, Grounds, Parking Lot (RWGPL) ~ Roadway Improvement
project at Los Angeles Mission College at a cost of $88,947. Consistent with Board Rule
7100.10 authorize the Executive Director of Facilities Panning and Development to
authorize change orders of up to ten percent (10%), the maximum aiiowed by law without
re-bidding, subject to subsequent Board ratification.
Backcfround
This contract is the result of informa! competitive bidding. Thirteen contractors requested
bid packets. Two responsive bids were received ranging from $88,947 to $108,000. The
scope of work includes expansion of the storm drain system to prevent flooding
encountered previousiy, and, pursuant to a requirement made by the Division of the State
Architect, provide pedestrian safety guardraiis.
Page 12 of 21 . Facilities Pianningand Development . November 6, 2013
FPD1 - Resource Document
Award History
This contract represents the first awarded to this company through the Bond Program.
Functincf and Development Phase
Funding is through Measure J Bond proceeds. RWGPL - Roadway improvement
34M.5473.05.16. Construction Phase.
C. Action
Authorize a contract with Vaiie Grande Construction to provide general construction
weed abatement services for the North of Mai! (NOM) project at Pierce Coiiege at a cost
of $9,500.
Background
Valte Grande Construction provided the low quote from among three written responsive
quotes requested ranging from $9,500 to $14,680 to provide weed abatement services
due to the extended vacancy of a Bond-funded construction site. The scope of work is
requested to be performed to mitigate exposure to fire hazard and provide access by
security patrois.
Award History
This contract represents the fourth awarded to this company through the Bond Program
and a cumu!ative original award totai of $84,477. Previous awards have been given to
this company for the Expanded Automotive and New Technical Education FaciJities
project at Pierce College.
Funding and Development Phase
Funding is through Measure J Bond proceeds. SLE - North of Mali - ADA/Landscaping
35P.5542.05.06. ConstructJon Phase.
D, Action
Authorize a contract with Signs of LA to provide genera! construction - sign replacement
services for the Roadway, Waikway, Grounds, Parking Lot (RWGPL) General - Campuswide Signage project at Los Angeles Va!ley Coliege at a cost of $3,395.
Background
Signs of LA provided the low quote from among three written quotes ranging from $3,395
to $8,111 to fabricate several sample signs using the new Campus Signage and Graphic
Standards for use in selecting new signage throughout the coilege campus.
Award History
This contract represents the first awarded to this company through the Bond Program.
Funding and Development.Phase
Page 13 of 21 . Facilities Planning and Deveiopment » Novembers, 2013
FPD1 - Resource Document
Funding is through Proposition A Bond proceeds. Roadway, Walkway, Grounds, Parking
Lot (RWGPL) General - Campus-wide Signage 18V7873.05.01. Construction Phase.
V!l. RATIFY CHANGE ORDERS FOR CONSTRUCTION CONTRACTS GREATE
$30,000 IN ORIGINAL COST ISSUED UNDER THE STANDARD "DESIGN-BID-BUILD"
METHOD OF PROJECT DELIVERY
Action
Ratify Change Orders for additional construction services for the projects identified below at
the listed coliege for the amounts indicated:
PROJEC7
NAME &
LOCATION
CONTRACTOR
ORIGINAL
CHANGE
NAME
CONTRACTORDER NO.,
COST
and
COST, and
CONTRACT
NUMBER
CUMULATIVE
PERCENT
CHANGES
and
PROJECT
NUMBER
Clausen Haf!
Modern szatjon
Los Angeles City
College
B1C.5107.03
Summit Builders
$12,611,789
No. 33357
Funding is
through
Measure J
Bond
proceeds,
CONos. 11 and
12 for
NEGOTIATED PURPOSE
REDUCTION
FROM
CONTRACTOR
DEMAND
$206
Unforeseen
Conditions:
Unforeseen Conditions where the
Board of Trustees has previous!y
invoked the Voskanian ruling:
.
$23,765.
Replace existing drains discovered
to be in poor condition.
.
CoHege
Requests &
Install wall to surround drain pipe
not shown on as-built drawings
.
Additions
replacement of the non-structurally
Requirements:
$3,767.
2.95%
exposed by demolition.
Provide new light switch due to the
compliant ceiling.
Additional Requirements:
.
Provide three light fixtures not
shown on contract documents per
AOR.
.
Revise roof canopy attachments per
AOR.
Page 14 of 21 . Facilities Pianning and Development . November 6, 2013
FPD1 - Resource Document
Health, Fitness
Woodciiff
&PE Building
Corporation
Los Angeles City
College
No,33149
$13,264,000
CONos. 11-PE,
12-PE,and13-
Funding is
through
Proposition
PE for
AA Bond
11C.7115.02
$58,843
Unforeseen Conditions where the
Board of Trustees has previously
invoked the Voskanian ruling:
Unforeseen
Conditions:
.
proceeds.
$240,170.
.
College
Requests &
Provide fuii-time Safety
Representative due to updated
District policy.
Provide accessibility improvements
and temporary Fire Lane not shown
on Division of the State Architect-
approved drawings.
Additions
Requirements:
Additional Requirements:
$161,337.
.
Additional framing, seismic
supports, diagonaf bracing, door
iouvers, aggregate base, eiectrical
6.88%
fixtures, backing mounting, soffit
.
.
finishing, and replacement of
welding perAOR.
Modify steel cofumns and beams
per AOR.
Revise duct and piping attachment
to underside of metal deck per
AOR.
Cotiege Request:
.
Accelerate completion of work at
additional cost.
Men's Fitness
Center
Conversion
RAMCO General$54,800
Contractors
Funding is
through
$5,204,
East Los
No.33691
Measure J
Bond
9.5%
CO No. 1 for
N/A
College Request:
Engineering
Angeles College
.
Provide additional coats of paint to
the interior to cover existing
underlying color more effectiveiy.
proceeds.
32E,5206.03
Media Arts
Center
Los Angeies
Mission Co!lege
34M.5405.02
Hartford Fire
$18,397,000
CO No. 3 for
Company
Funding is
through
$29,979.
No. 32594-1
Measure J
Bond
3.42%
$29,979
Unforeseen Condition;
nsurance
proceeds.
.
Reinforce additional concrete at
existing wall section due to the
removal of oversized footings not
shown on as-built drawings.
.
Repair generator discovered to be
damaged by a rock obstruction not
shown on as-buiit drawings found
wedged within the conduit.
Additional Requirement:
.
Additional reinforcing for structural
elements per IOR.
Coilege Request:
.
Page 15 of 21 . Faciiities Planning and Development » November 6, 2013
Credit for a change of glass type to
match surrounding buildings.
FPD1 - Resource Document
Background
The Change Orders iisted above have been executed per Board Rule 7100.10 and are
presented here for ratification as required therein.
Funding and Development Phase
Funding for each item is shown in the table above. Construction Phase.
VIII. RATIFY CHANGE ORDER FOR CONSTRUCTION CONTRACT LESS THAN $30.000
ISSUED UNDER THE STANDARD "DESIGN-BID-BUILD" METHOD OF PROJECT
DELIVERY
Action
Ratify Change Order for additional construction services for the projects identified beiow at
the listed campus for the amounts indicated:
CONTRACTOR
PROJECT NAME &
ORIGINAL
CHANGE ORDER NO., PURPOSE
NAME AND
LOCATION
CONTRACT
CONTRACT
COST, and
COST
NUMBER
and
CUMULATIVE TOTAL
PROJECT NUMBER
COST OF ALL CHANGE
ORDERS
NLK Library Learning Resource
James Sieker d/b/a
SJekertech
Center -
Stair Fireproofing
No. 33683
Los Angeles City
College
$3,696
CO No. 1 for
Addltionai Requirements:
Funding is
through
Proposition A
Bond proceeds.
$5,816.
.
$22,799
CO No. 1 for
Additional Requirements:
Funding is
through
Proposition AA
Bond proceeds.
$8,183.
.
$8,183
nstaf! junction boxes in iieu of
electrical panel perAOR.
.
Provide submittals and cost for
$5,816
Remove paint from ceiling
surfaces that required fireproofing
per AOR,
01C.6131.02
Motion Picture
RAMCO Genera
Building-TV
Broadcasting Studio
Engineering
Los Angeles Vailey
College
Contractor
No.33690
new exit hardware per AOR.
18V7823.03.01
Background
Pursuant to Public Contract Code 20659, construction contracts with an originai cost of
$30,000 or less may have subsequent change orders of ten percent (10%) or $30,000,
whichever is greater.
Funding and Development Phase
Funding for each item Is shown in the table above. Construction Phase.
Page 16 of 21 e Facilities Planning and Deveiopment . November 6, 2013
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IX.
AUTHORIZE ACCEPTANCE OF COMPLETION OF CONSTRUCTION CONTRACT
Action
Authorize Acceptance of Compietion of Contract No. 33691 with RAMCO Genera
Engineering Contractor to provide general construction services for the Men's Fitness Center
Conversion project at East Los Angeles Coliege with a substantial completion date of July 17,
2013.
Backoround
This contract was authorized by the Board of Trustees on May 1, 2013 (Corn. No. FPD1 ).
The tota! cost of this contract is $60,004.
Funding and Development Phase
Funding is through Measure J Bond proceeds. Men's Fitness Center Conversion
32E.5206.03. Construction Phase.
X.
AUTHORIZE AMENDMENT TQJLEASE AGREEMENTS
A. Action
Authorize Amendment No. 3 to Agreement No. 32450 with McGrath Rent Corp. d/b/a
Mobile Modular Management Corporation to extend the lease agreement for the College
Project Manager (CPM) trailer for twelve addftiona! months at Los Angeles Southwest
College from January 1, 2014 through December 31, 2014 at a cost of $24,684. if
applicable, al! sales tax shall be paid.
ndusive of this amendment, the total amount of this tease agreement is $143,612.
Background
This agreement was authorized by the Board of Trustees on May 13, 2009 (Corn. No.
FPD1). It is requested the term of the iease be extended to continue the use a trailer
serving as the CPM offices. The lease agreement can be terminated with thirty (30) days
written notice.
Funding and Development Phase
Funding is through Measure J Bond proceeds. FF&E - Southwest 40J.5655.05.
Construction Phase.
B. Action
Authorize Amendment No. 1 to Lease Agreement No. 33384 with Glory Church of Jesus
Christ, LLC to extend the term an additional 24 months for three-hundred (300) off-site
parking spaces for Los Angeles Trade-Technica! Coilege from January 1, 2014 through
December 31, 2015 at a cost of $324,000.
Inclusive of this proposed amendment, the tota! amount of this agreement approved by
the Board of trustees is $703,332.
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Background
Lease Agreement No. 33384 was authorized by the Board of Trustees on August 10,
20111 (Corn. No. FPD1) to iease parking spaces necessary due to ongoing construction of
the East Parking Structure project. This agreement has been considered through the
participatory governance process.
Funding and Deveiopment Phase
Funding is through Measure J Bond proceeds. East Parking Structure 37T.5720.02.01,
ConstructiQn Phase.
Xl.
AUTHORIZE AMENDMENT TO DESIGN-BUILD AGREEMENTS
A. Action
Authorize Amendment No. 3 to Agreement No. 32975 with Pinner Construction Company
foradditiona! Design-Buiid services for the Student Success and Retention Center project
at East Los Angeles Coliege at a cost not to exceed $1,041,890 inclusive of eligible
reimbursabie expenses.
nclusive of this amendment, the total cost of this Design-Buiid agreement is
$58,415,403.
Background
The Design-Build system of project deiivery was adopted by the Board of Trustees on
December 3, 2003 (Corn. No. BSD5) as a project delivery option availabie District-wide.
This project was approved for delivery by Design-Buiid system by the Board of Trustees
on June 24, 2009 (Corn. No. FPD1). This Design-Build agreement with Pinner
Construction Company Name was authorized by the Board of Trustees on June 16, 2010
(Com.No.FPDt).
Additional Desian-Build services are proposed:
1. Due to requests by the coliege at a cost of $12,264:
.
Provide design changes to accommodate the access control and surveiiiance
system required by the District which shail be procured through an established
Master Procurement Agreement.
2. Due to additional requirements at a cost of $1,029,626:
.
Expand the scope of work to include the Entry Plaza project southeast of the site,
which was part of a previous project. The Entry Plaza project was partially
completed to provide a staging area for this project.
.
Revise emergency power generator to below-grade instaiiation at southwest
corner of the building.
.
ncrease the project's fire lanes at east and south of project site per the fire
department.
Amendment No. 3 to Agreement No. 32975 includes Change Order Nos. 4 & 5.
Page 18 of 21 . Faciiities Planning and Development . November 6. 2013
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Funding and Development Phase
Funding is through Measure J Bond proceeds. Student Success and Retention Center
32E.5234.02. Construction Phase.
B. Action
Authorize unilateral Amendment No. 7 to Agreement No. 32882 with Taisei Construction
Corporation for additionai Design-Build services for the Performing Arts Building
mprovements project at Pierce Coilege at a cost not to exceed $13,874.
Inclusive of this amendment, the total cost of this Design-Build agreement is $9,831,955.
Background
The Design-Build system of project delivery was adopted by the Board of Trustees on
December 3, 2003 (Corn. No. BSD5) as a project delivery option avai!ab!e District-wide.
This project was approved for dehvery by Design-Build system by the Board of Trustees
on August 19, 2009 (Corn. No. FPD1). This Design-Buiid agreement with Taisei
Construction Corporation was authorized by the Board of Trustees on March 24, 2010
(Com.No.FPD1).
Additiona! Design-Build services are proposed:
Due to unforeseen conditions:
.
Repair concrete at stage edge wail not shown on as-built drawings to be broken.
.
Revised existing electrical due to relocated stage door,
Amendment No. 7 to Agreement No. 32882 inciudes uniiatera! Change Order No. 7,
Funding and Development Phase
Funding is through Measure J Bond proceeds. Performing Arts Building Improvements
35P.5518.03.04. Construction Phase.
C. Action
Authorize Amendment No. 2 to Agreement No. 33388 with Charles Pankow Builders, Ltd.
for additiona! Design-Buiid services for the Muitipurpose Community Services Center
project at Los Ange!es Valley Coilege at a cost not to exceed $2,074,783.
inclusive of this amendment, the total cost of this Design-Buiid agreement is
$19,874,783.
Background
The Design-Build system of project deiivery was adopted by the Board of Trustees on
December 3, 2003 (Corn. No. BSD5) as a project delivery option avai!ab!e District-wide.
This project was approved for delivery by Design-BuHd system by the Board of Trustees
on November 3, 2010 (Corn. No. FPD1). This Design-Build agreement with Charies
Pankow Builders, Ltd. was authorized by the Board of Trustees on September 7, 2011
(Com.No.FPD1).
Page 19 of 21 . Facilities Pianning and Development . November 6, 2013
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Additional Design-Build services are proposed:
1. Due to requests by the coliege:
.
Provide additiona! design and construction services to mechanical, electrical, and
telecommunication infrastructure utiiities in the form of an auxiliary plant facility
with related underground connections. Development of the Multipurpose
Community Services Center building requires the avaiiability of utiiities which
were originally planned to be part of the Campus infrastructure Upgrades previously planned to be deve!oped before the Multipurpose Community Services
Center project. However, the college has changed the sequencing of projects
and the Campus Infrastructure Upgrades project is now planned to be developed
after the Multipurpose Community Services Center project which therefore
requires the auxiliary central plant.
ft is noted tha^funding for the auxiiiary central piant facility wiH be through the
reallocation of funds previously to be part of the Campus Infrastructure Upgrade
project.
.
Through a design revision, increase the size of the Gymnastics Center foam pit
for increased user safety.
2. Due to unforeseen conditions:
.
Relocate a discovered underground water iine for firefighting use that was not
shown on as-buiit drawings.
Amendment No. 2 to Agreement No. 33388 includes Change Order No. 2.
Funding and Development Phase
Funding is through Measure J Bond proceeds. Multipurpose Community Services Center
38V.5839.02. Design and Construction Phases.
XII.
RATIFY AMENDMENT TO DESIGN-BUILD AGREEMENT
Action
Ratify Amendment No. 4 to Agreement No. 32746 with Bernards Bros., Inc. for additional
Design-Build services for the Library Learning Crossroads Building project at Pierce College
at a cost not to exceed $331,313 inclusive of eligible reimbursable expenses.
inclusive of this amendment, the total cost of this Design-Buiid agreement is $38,655,085.
Background
The Design-Buiicf system of project delivery was adopted by the Board of Trustees on
December 3, 2003 (Corn. No. BSD5) as a project delivery option available District-wide. This
project was approved for dehvery by the Design-Buiid system by the Board of Trustees on
September 17, 2008 (Corn. No. FPD1). This Design-Build agreement with Bernards Brothers,
nc. was authorized by the Board of Trustees on December 16, 2009 (Corn. No. FPD1).
Page 20 of 21 . Facilities P!anning and Development . November 6, 2013
FPD1 - Resource Document
Additional Dessan-Build services are as foliows:
1. Due to requests by the college:
.
Provided additional fiber optic cable to Main Distribution Frame 1:. The fiber optic
cab!e was part of a separate contract that was cancelled and had to be incorporated
into this project after it was underway.
.
Provide work room sink with large counter for greater functionality to meet
accessibiiity standards and allow for occupancy.
2. Due to unforeseen conditions:
.
Adjust finish grades to match as-built condition at accessible portion of Parking Lot 7
and to comply with code requirements.
.
Replace shallow water iines not shown on as-built drawings discovered to be
damaged through grading operations.
Amendment No. 4 to Agreement No. 32746 inciuded Change Order No. 4.
Fundjnci and Development Phase
Funding is through Measure J Bond proceeds. Library Learning Crossroads 35P.5541.02.
Design and Construction Phases.
Page 21 of 21 . Facilities Planning and Development » November 6,2013