AGENDA Los Angeles Community College District

», ?. B BH . . . s '..4 * Los Angeles Community College District AGENDA 770 WHshire Bh/d., Los Angeles, CA 90017 (213) 891-2000 ORDER OF BUSINESS - REGULAR MEETING Wednesday, February 12, 2014 Pubiic Session 3:30 p.m. Ciosed Session ffmmediateiv Foiiowinci Pubiic Session) West Los Angeles Cotlege Fine Arts Theater, Room 100 9000 Overfand Avenue Culver City, CA 90230 * Roll Call (3:30 p.m.) Location: Fine Arts Theater, Room 100 Flag Saiute T Welcoming Remarks by Nabil Abu-Gazaleh, President, West Los Angeles Coliege V. Approval of Minutes: Specia! Meeting and Ctesed Session January 14, 2014 and Regular Meetings and Closed Sessions: January 15,2014 and January 29,2014 V. Reports from Representatives of Employee Organizations at the Resource Tabie V!, Announcements from the Co!lege Presidents VII T Public Agenda Requests A. Oral Presentations B. Proposed Actions V!lt. Requests to Address the Board of Trustees - Multipie Agenda Matters IX. Reports and Recommendations from the Board » Reports of Standing and Special Committees . Proposed Actions BT1. District Ciassified Employees Retirement BT2. BT3. Trustee Absence Authorization Resolution - Recognizing February as Heart Healthy Month X. Reports from the Chancellor and College Presidents . Report from the Chanceilor regarding activities or pending issues in the District o Presentation: Voices of Career Technica! Education Students and Aiumni ORDER OF BUSINESS February 12,2014 Page 2 Xl. Consent Calendar Matters Reauirinci a Maiohtv Vote BF1. BF2. BSD1. BSD2. BSD3, FPD1:. HRD1. HRD2. SD1. SD2. ft Budget Revisions and Appropriation Transfers Accept Donation for Library use and SchoEarship Funds from the Blanca Flanagan Rios Irrevocabie Trust Ratifications for Business Services Business Services Routine Report Adopt Resolution Authorizing Lease of Real Property Facilities Planning and Development Routine Report Personnel Services Routine Actions Status Advancement of Contract Faculty Members Approval ofEducationa! Programs and Courses Approve Community Services Offerings Correspondence Matters Requiring a Super Majority Vote BF3. BF4, XEI. 2013-2014 Budget Adjustment for FON Subsidy 2013-2014 Budget Adjustments Recommendations from the Chancellor o Public Hearing on Authorizing Energy Service Contract FPD2. Xl 1 Resolution Authorizing Energy Service Contract Notice Reports and !nformatives BF/A. SD/A. nformatlve] 2013-2014 Second Quarter Financial Status Report nformative] Notification of Student Trave XIV, Announcements and Indications of Future Proposed Actions by Members of the Board of Trustees XV. Requests to Address the Board of Trustees Regarding Closed Session Agenda Matters XV!. Recess to Closed Session in accordance with The Ralph M. Brown Act, Government Code sections 54950 et seq., and the Education Code to discuss the matters on the posted Closed Session agenda pursuant to Government Code section 54954.5 (Refer to Attachment "A" for Ciosed Session agenda). Location: Winlock Lounge, Health and Learning Resource Center/Library, 2nd Floor XVIi. Reconvene Regular Meeting Location: Winlock Lounge, Health and Learning Resource Center/Library, 2nd Floor XVI Roi! Ca XIX. Report of Actions Taken in CEosed Session - February 12, 2014 XX. Consent Calendar Matters Requiring a Majority Vote HRD3. Dismissal of Classified Permanent Employee ORDER OF BUSINESS February 12,2014 Page 3 XXI. Adjournment ******************************* Next Regularly Scheduled Board Meeting Wednesday, February 26,2014 (Public Session scheduled for 3:30 p.m.) Educational Services Center Board Room - First Floor 770 Wiishire Blvd. Los Angeles, CA 90017 ******************************* n compliance with Government Code section 54957.5(b), documents made availabie to the Board after the posting of the agenda that re!ate to an upcoming pubiic session item will be made available by posting on: the District's official buiietin board iocated in the lobby of the Educational Services Center located at 770 Wilshire Boulevard, Los Angeies, California 90017. Members of the public wishing to view the materia! will: need to make their own parking arrangements at another location. f requested, the agenda shall be made available in appropriate aiternate formats to persons with a disability, as required by Section 202 of the American with Disabilities Act of 1990 (42 U.S.C. Section 121:32), and the rules and regulations adopted in implementation thereof. The agenda shall Include information regarding how, for whom, and when a request for disabiiity-related modification or accommodation, including auxiliary aids or services may be made by a person with a disabiiity who requires a modification or accommodation in order to participate in the public meeting. To make such a request, please contact the Executive Secretary to the Board of Trustees at (213) 891-2044 no ater than 12:00 p,m, (noon) on the Tuesday prior to the Board meeting. s . :.< M '* B Bs w e AGENDA . ''* LOS ANGELES COMMUNnYCOLLEGE DISTRICT 770WilshireBouievard,LosAngeies,CA90017 213/891-2000 ATTACHMENT A CLOSED SESSION Wednesday, February 12, 2014 West Los Angeles College nd Winlock Lounge, HLRC/Library, 2na Floor 9000 Overland Avenue Culver City, CA 90230 It Public Employee Employment (pursuant to Government Code section 54957) A. Position: President, Los Angeles Valley College B. Position: President, Los Angeles Harbor College C. Position: President, Los Angeles Southwest College D. Position: Chief Business Officer E. Position: Chancellor Conference with Labor Negotiator (pursuant to Government Code section 54957.6) A. District Negotiators: Adriana D. Barrera Albert Roman Employee Units: All Units Ail Unrepresented Employees Closed Session February 12, 2014 Page 2 B. District Negotiators: Adriana D. Barrera Kathleen Burke Marvin Martinez Albert Roman Employee Unit: 11 » Faculty Public Employee Discipline/Dismissal/Retease/Charges/Complaints (pursuant to Government Code section 54957) IV. Conference with Legal Counsel - Existing Litigation (pursuant to Government Code section 54956.9(a) A. Kah Thumlert v. LACCD B. Nu Tran v, LACCD et a!. C. Martha Angol v. LACCD, et al. D. Car!os Perez v. LACCD V. Conference with Legal Counsel - Anticipated Litigation A. Potential litigation pursuant to Government Code section 54956.9(b)(4) ACTION Los Angeles Community Coitege District Com.No. BT1 Division BOARD OF TRUSTEES Date: February 12, 2014 RESOLUTION - DISTRICT CLASSIFIED EMPLOYEES RETIREMENT SUBJECT: WHEREAS The classified employees identified below have been employed with the Los Angeles Community College District for many years; and WHEREAS The classified employees have contributed significantly toward providing the highest quality of services to our students and the public on behaif of the Los Angeles Community College District; now, therefore, be it RESOLVED, That the Personnel Commission and the Board of Trustees of the Los Angeles Community College District do hereby commend the employees for their contributions and extend best wishes in their retirement. Migue! Santiago, President David Iwata, Chair Board of Trustees Personnel Commission SUMMARY OF RETIRED CLASSIFIED EMPLOYEES Last Name Romero Name Adrian Daie Finstad Heckman Years Of First Patricia Job Classification Location Date 42 East 12/17/13 36 District 12/31/13 33 East 12/31/13 Service Instructional Assistant, Automotive Technology Supervising Accounting Technician Graphic Designer Retirement Chancellor and Secretary of the Board of Trustees By Date Eng Santiago Fieid Moreno Svonkin Veres Pearlman Griggs Stijdent Trustee Advisory_yote Page of 2 Pages Corn. No, BT1 Div. Board of Trustees Date: 2/12/2014 Los Angeles Community College District Com.No. BT1 Division BOARD OF TRUSTEES Date: February 12,2014 SUMMARY OF RETIRED CLASSIFIED EMPLOYEES Last First Name Name Years Of Job Classification Service Location Retirement Date 12/31/13 Tani Mildred Senior Programmer Analyst 32 District Millman Shells Financial Aid Manager 28 Harbor 1/3/14 Reed Vickie Office Assistant 26 Pierce 12/31/13 Eiectronics Technician 24 City 12/31/13 22 City 12/31/13 Peng Lim Power Equipment Jerzy Poglodzinski Mechanic Salvador Custodian 22 East 12/31/13 Moreno Jose Pool Operations 22 Pierce 1/4/14 Payne Sarah Custodian 20 City 1/1/14 Pucher Karen 17 Harbor 12/31/13 Lam Catherine 17 Pierce 12/31/13 15 City 12/31/13 14 City 12/31/13 8 City 12/31/13 7 Pierce 12/1/13 3 City 1/4/14 GaHegos Ruiz Arthur Pena Ricardo Johnson Nursing Library Technician Television/Motion Picture Engineer Custodian Payroll Assistant Paul 2 Custodian Brandon Ca risc n of nstructiona! Assistant, Alberto Sievert Page 2 Technician Pages Vice President, Administrative Services Corn. No. BT1 Div. Board of Trustees Date: 2/12/2013 s I . A w. * Los Angeles Community College District g Corn,No. BT2 Division Board of Trustees Date: February 12,201:4 Subject: TRUSTEE ABSENCE AUTHORiZATON That the Board of Trustees of the Los Angeles Community Coiiege District hereby compensate Student Trustee Michael J. Griggs for the Reguiar Board meeting of February 12, 2014 despite his absence pursuant to Board: Ruie 2104.12, Background: Due to scheduiing purposes, Student Trustee Grigg's medicai matter was rescheduled to February 7, 2014 and he wi!! be not be in attendance at today's Board meeting as he is recuperating. Chancellor and Eng Santiago Secretary of the Board of Trustees Field Svonkin Moreno Veres Peariman By Page Date of Pages Corn. No. BT2 Div. Griggs Student Trustee Advisory Vote Board of Trustees Date 2/12/14 ACTION Board of Trustees Los Angeles Community College District Com. No. BT3 Subject: Division Board of Trustees Date: February 12, 2014 RESOLUTION – RECOGNIZING FEBRUARY AS HEART HEALTHY MONTH The following resolution is presented by Trustee Svonkin: WHEREAS, The Board of Trustees recognizes that heart disease causes one in three women’s deaths each year, killing approximately one woman every minute and that 51 percent of the Los Angeles Community College District employee population is female, with 37 percent African American and Hispanic, 37 percent Caucasian, and 23 percent Asian and Pacific Islander; and WHEREAS, Heart disease is the number one killer of women among African American and Hispanic women who, in particular, have higher rates of some risk factors for heart disease and are disproportionately affected by the disease compared to white women; and WHEREAS, The Heart Truth is a national awareness campaign aimed at women and designed to impress upon them that conditions such as high blood pressure, high cholesterol, obesity, and diabetes must be treated promptly and diligently because they are risk factors in the development of heart disease; and WHEREAS, The Heart Truth campaign began as a result of a March 2001 meeting of 70 experts in women’s health who recommended the launching of a national action plan to warn women about the causes and devastating effects of heart disease in women; and WHEREAS, Research has shown that a majority of women underestimate the seriousness of symptoms that can lead to heart disease or fail to understand the best methods for lowering the risk factors; and WHEREAS, The median age of the District’s employee population is age 50 and the Heart Truth, sponsored by the National Heart, Lung, and Blood Institute (NHLBI), targets women aged 40 to 60 because that is the window in which there is often a sharp increase in the danger of heart disease, although women of all ages are vulnerable because symptoms could develop as early as the teen years; and WHEREAS, Aware that it can often take more than words to get a message across, The Heart Truth added The Red Dress in 2002, making it the attentiongrabbing, national symbol of its campaign, a vivid reminder of heart disease in women; and Chancellor and Secretary of the Board of Trustees By ___________________________ Date ________ Page 1 of 2 Pages Com. No. BT3 Div. Eng ________________ Santiago____________ Field _______________ Svonkin ____________ Moreno _____________ Veres ______________ Pearlman ___________ Griggs _____________ Board of Trustees Student Trustee Advisory Vote Date 2/12/14 Board of Trustees Los Angeles Community College District Com. No. BT3 Page 2 of Division Board of Trustees Date: February 12, 2014 WHEREAS, The idea of a Red Dress has tested well with diverse groups of women, many of whom say that it is not only a jarring reminder of the dangers of heart disease, but also a very effective way of driving home the point that this is certainly not just a male health issue; now, therefore, be it RESOLVED, That the Board of Trustees of the Los Angeles Community College District hereby recognizes Heart Healthy Month and encourages all employees to wear red on February 26 th as a vivid reminder of heart disease in women. 2 Pages Com. No. BT3 Div. Board of Trustees Date 2/12/14 s w s< ^ 1 HiFKiN vs »Bf " . B »' Corn No. BF1 Los Angeles Communrfy College District Division: BUSINESS AND FINANCE Date: February 12, 2014 Subject: BUDGET REVISIONS AND APPROPRIATION TRANSFERS Ratify acceptance of $2,352,258îni jncome ^s^êôrT1m^nded by the Chief Financial Officer/Treasurer. in accordance with Title 5 of the CaiifornJa Code of ReQulations, Section 58307, authorize alf the appropriation transfers between major expenditure categories (EXHIBIT I). Recommended and Approved by: ^ UAK. ^\r^ MA. t A^MA^ Adri^rD. Barrera, Interim Chancellor Chancellor and Secretary of the Board of Trustees E"9Field By: Date More no Pearfman Santiago Svonkin Veres Griggs Student Trustee Advisory Vote Page of Pages Corn. No. BF1 Div. BUSINESS AND FINANCE Date 2-12.2014 EXHtBfTi t BUDGET REVISIONS AND APPROPRIATtON TRANSFERS ALL FUNDS, EXCLUDING BUILDING BOND FUND February 12, 2014 NEW INCOME fAttachment 11 Federa! 261,996 1,927,516 162,746 810000-849900 860000-869999 State Local 870000-889999 Interiund Transfer In Other Financing Sources Contribution to Restricted Program 891000-892999 S93000-897999 898000-899999 Totaf New Income EXPENDITURIES Certificated Salaries Classified Salaries Employee Benefits Books/SuppHes ii ififfy'lif_ mr ACCOUNT 100000-199999 200QOO-299999 300000-399999 400000-499999 Contract Services 500000-599999 Capita! Ou!?ay Other Outgo 600000-699999 700000-7Q9999 Other Debt Services Interfunds Transfers 710000-719999 720000-729999 730000-739939 Direct Support/lndirect Costs 740000-749999 Loan/G rants 750000-759999 Other Financing Sources (Except 7902) Resen/e for Contingency* 760000-799998 Tuition Transfers Total AMOUNT ACCOUNT 790200 2,352,258 Approved Budget Budget Appropriation Revisions Transfers Revised Budget 23,949 232.914 56,449 235,420,606 150,151,910 156,151,896 35,895,816 103,322,443 24,564,541 848,872 244,429 66,849 112,730 630,612 10,525 14,118 95.442 5,800 10,725 14,258,572 236,293,427 150,629,253 156,275,194 36,022,664 104,048,497 24,580,666 10,725 14.258,572 230 230 358.023,683 5,250 4S,147>311 1,915,336 358,063,437 31,504 (1,945,521) 46,117,126 14,508,036 1,140,808,027 14,508,036 1,138,455,769 2,352,258 *^s; * Reserve for Contingency balance is $14,50 miiljon, which is 2,81 % of the Unrestricted Genera! Fund revenue (excluding General Reserve) All budget revisions and transfers herein are submitted for the Board of Trustees approval in accordance with Title 5 of Caiifornia Regulations, Sections 58307 and 58308. Appropriation transfers between major expenditure categories are within funds/grantsthat have been previously received and approved by the Board of Trustees. These transfers have been reviewed by the coliege administrators and approved by the college Vice Presidents of AdrrinistratiQn and College Presidents. ^ ^ r-^w. . ^^ / / Reviewed by; /. êsnette L\GordorJ Chief Finan(|ia! Officer/Trea surer 1 v // \! / BF1 February 12, 2014 Page 1 of 4 Attachment NEW INCOME AND GRANTS BTA NUMBER: EUND/GRANTNAME AMOUNT Federal S-0180 Educational Talent Search $217,971 To establish funding to Identify and assist individuals from disadvantaged backgrounds who have the potentiai to succeed in higher education. The program provides academic, career, and financial counseling to its participants and encourages them to graduate from high school and continue on to complete their postsecondary education. The program serves four hundred seventy-four (474) students annually from target middle and high schools surrounding Los Angeles Southwest College. Funding is from the United States Department of Education. E-0322 Career Technical Education (CTE) Transitions 44,025 To establish funding to emphasize the facilitation of transifioning CTE students from secondary to postsecondary education. The funds wili be used to more than outreach to over eight (8) secondary schoois in the program and provide career exploration activities for secondary students to participate in. The goal is to outreach to over two hundred and fifty (250) students. Funding is from the United States Department of Labor. TOTAL FEDERAL $261,996 State C-0261 Child Development Training Consortium To estabiish funding to assist chi!d development program students in meeting the educational requirements for any of the Chi!d Development permits. Eligible participants are students of the co!!ege who are currently emp!oyed in Chiid Deveiopment programs and are taking coursework to earn California Child Deveiopment permits. Approximatety forty to fifty (40-50) students wil! be enrolled in the program. Funding is from the California Department of Education, Chiid Development Division. $12,500 BF1 February 12, 2014 Page 2 of 4 E-0281 California Early Childhood Mentor Program (320) To reduce funding for the program to match with the amount provided by the California Department of Education. This reduction wiii make the total allocation for the program to $3,350. Funding is from the California Department of Education. D-0401 Disabled Students Programs and Services 1,915,336 To adjust the program budget to align with the First Principai Apportionment (P1) released by the State ChanceHor's Office in December, 2013. This adjustment increases the DSPS budget allocation to $4,900,417. Funding is from the Ca!ifornia Community College Chanceiior's Office. TOTAL STATE $1,927.516 Local E-0304 Rental fncome-College Site $20,000 To augment the Contracts-Personal Services account in the General Funds at East Los Angeles College from income collected from the Rental of Coiiege Site to pay outstanding invoices. T-0223 Covered California Outreach and Education Grant 60,000 To accept funding to provide a!! necessary and qualified personnel, equipment, and facilities to accomplish outreach and Education activities for Covered Caiifomia. Funding is from the Los Angeles County Federation of Labor, AFLao. T-0227 Guardian Scholars Program 15,000 To accept funding to provide financial, educational and technical assistance to qualified emancipated foster youth via the Guardian Scholars Program. Funding is from Foster Care Counts. T-0241 Technical & Career Education To accept funding at Los Angeles Trade-Technicat College to conduct noncredit instruction and vocations 1/extension training workshops and to purchase Instructional equipment. Funding is from Cosmetology Department Fees. 5,307 BF1 February 12,2014 Page 3 of 4 V-0230 LAVC Job Training 33,300 To accept funding for employment training services provided to participants in the South Bay Service Delivery area. There are fourteen (14) individuafs who will: receive customized training through the program. The training regimen will consist of customer service, vocational English, and technicai training focusing on the area of transportation. Funding is from the South Bay Workforce Investment Board. M-0215 Contract Education - Cessr E. Chavez SJ. Humanitas Academy (11,561) To adjust the funding ievei for the program at Los Angeles Mission College to agree with the amount awarded by the grantor. Funding is from the Cesar E. Chavez SJ Humanitas Academy. V-0236 Donation 1,900 To accept a donation to the Los Angeles Valley College Music Department to be used for department expenses. Funding is through the LAVC Foundation, from the Grossman Music Endowment. V-0237 Donation 15.000 To accept a donation to the Los Angeies Valley College Media Arts Department to be used for Broadcasting. Funding is through the LAVC Foundation, from the Krupnet Fund. V-0238 Donation 10,000 To accept a donation to Los Angeles Valley Coiiege to be used to support the salary of the Museum Curator, Funding is from the LAVC Foundation. V-0239 Donation 8,000 To accept a donation to Los Angetes Valley Coliege to be used to support the Library hourly account. Funding is from the LAVC Foundation. V-0240 Donation 5,800 To accept a donation to the Los Angeles Valley College Engineering Department to be used to purchase supplies and software for the Technobgy Department. Funding is from the LAVC Foundation. TOTAL LOCAL $162^46 BF1 February 12, 2014 Page 4 of 4 OTHERS: Fund Redistribution H-0336 Extended Opportunity Programs and Services-Coaperative Agencies Resources for Education (EOPS-CARE) (4,250) To redistribute funds from EOPS-CARE fund number 20869, to EOPS-CARE fund number 10869, at Los Angeles Harbor College. H-0337 Extended Opportunity Programs and Services-Cooperative Agencies Resources for Education (EOPS-CARE) 4,250 To accept redistributed funds from EOPS-CARE fund number 20869, to EOPSCARE fund number 10869, at Los Angeies Harbor College. TOTAL OTHERS TOTAL INCOME $2,352,258 Organizational In accordance with Education Code 72670, the foltowing organization is Membership $0 submitted for Board approva!: A. Amend the List of Organizational Memberships to inciude the National Association of Educational Procurement (NAEP). This membership was previously submitted to and approved by the Board and is being reinstated to the Active List of Memberships per request from the District Office. ft .» 5< '* vw . . vs .r ^"TION * Los Angeles Community Coliege District s Corn No. BF2 Division: BUSINESS AND FINANCE Date: February 12, 2014 Subject: ACCEPT DONATION FOR LIBRARY USE AND SCHOLARSHIP FUNDS FROM BLANCA FLANAGAN RIQS IRREVOCABLE TRUST Accept the following donation and scholarship funds from the Blanca Flanagan Rios rrevocable Trust: 1. $15,000 cashdonationto the Los Angeles Community College District on behalf of East Los Angeles College with the express condition that this sumsha!! be deposited in a segregated trust account and be used to support the library on the East Los Angeles College campus and for no other purpose; arid 2. $1 mjitipn scholarship fund to East Los Angeles College. The scholarship fund shall be J^!^h^d-irl.?-e-BJ?-râ,F!arâgan Ri,os scholarshfP Trust Account to benefit worthy fuii-time students enrolled and in good academic standing with a minimum GPA of B" or better at the East Los Angeles College. The eNgibility requirements shal! include the students' knowledge, understanding, and appreciation of Mexican culture and history; enrolled as full-time, and have demonstrated financia! need. Scholarship distributions sha!l be of interest and/or dividend income only. No scholarship distribution shall be made directly to any recipient. Scholarship distributions shall be made as a credit towards tuition books and/or other academic expenses of the recipient oniy. The principal or corpus of the Scholarship Fund shall remain intact and shall not be distributed. Background: On May 8, 1991 BIanca Fianagan Rios established a Revocable Living Trust CTrusf'J_andâmended and restated the Trust on February 16, 2009. Upon Mrs. Rios death on March 25, 2012 the Trust became irrevocable. In the Trust, Mrs. Rios bequeathed the sum of î'-o?-o-t?lh-?.â?lii^^!??el?s £?lle.g_e,to suppcirtt!?e l!^raryon the East'Los Angeles College campus. In addition the Trust also provides for the establishment of two scholarship funds; one at East Los Angeies College and one at Caiifornia State University at Los Angeles. The interest earning from the scholarship fund for East Los Angeles of $1 million shal! be used toward?AUJtIO^\^00^8' al?d^)rotheracademic?xpenses.oftl1?r?9iPi?ntsonly- The fund has been placed in_the County Treasury in a specific account so that the in trust can be tracked and disbursed for the scholarships. ^ ÂKÂs Recommended and Approved by: Chancellor and Secretary of the Board of Trustees By: Page Eng Date of ^ÂJl * Adn^-D. Barrera, Interim Chancellor Pages Corn. No. BF2 Div. Field Moreno Peariman BUSINESS AND FINANCE Santiago Svonkin Veres Griggs Student Trustee Advisory Vote Date 2-12-2014 ^CÎ^N ;. » Los Angeles Community College District I Corn.No.BSD1 Business Services Date: February 12, 2014 Subject: RATIFICATIONS FOR BUSINESS SERVICES n accordance with the California Education Code and Los Angeles Community College District Board Rules, the following routine transactions are reported for ratifications: A. PURCHASE ORDERS 562 issued from December 1, 2013 to December 31, 2013 which totaled $2«133>528. B. FACILITIES ORDER FORMS 35 issued from December 1, 2013 to December 31, 2013 which totaled $89,175. C. AGREEMENT FOR ART MODELING SERVICES 6 issued which totaled $2,624. D. LEASE OF EQUIPMENT AGREEMENTS 4500116875 East. Amendment to extend agreement with Xerox Corp. for ease of a Canon !R 40801 copier system to be located at the Fisca! Office, increasing the tota! contract amount from $14,310 to $16,650. from September 16, 2013 to June 30, 2014, inclusive. Tota! additional cost; $2,340. 4500194857 Valiev. Agreement with MailFinance, Inc. for lease of an !M Series 100 mailing system upgrade, for a 60-month period beginning January 22, 2014 or the actual date of delivery, whichever is later. Total cost: $23,482. Tota! cost of Section D: $25,822 Recommended and Approved by: & ^%^^ a Adriana D. Barrera, Interim Chancellor d ^ Chancellor and Eng Secretary of the Board of Trustees Field More no Pearlman Date By: Santiago Svonkin Veres Griggs Student Trustee Advisory Vote Page of 17 Pages Corn. No. BSD1 D I v. Business Services Date 2-12-14 Trustees Los Angeles Community College District Corn. No. BSD1 Business Services Date: February 12, 2014 E. LEASE OF FACILITIES FOR DISTRICT USE 4500194330 Educational Services Center. Agreement with the Crowne Plaza Sacramento to provide sleeping accommodations for the Data Inquiry Group (DIG) for approximate!y_40 people to participate in a 2-day workshop hosted by American River College in Sacramento during the days of January 24 and January 25, 2014 under the auspices of the Office of Education programs and Institutional Effectiveness and funded by the ESL/Basic Skills Professiona Development Grant. Total cost not to exceed: $4,000. 4500194829 Educational Services Center Agreement with the DoubleTree by Hilton to provide sleeping accommodations and catering for the Community of Practice in Acceleraton Winter Institute for approximately 70 people to participate in a_2-day workshop designed to help faculty teach accelerated English, ESL, and Math through hands-on workshops in Campbel!, CA during the days of January 31 to February 1, 2014 under the auspices of the Office of Education programs and institutional Effectiveness and funded by the ESL/Basic Skills Professional Development Grant. Total cost not to exceed: $17.000. 4500194967 Educational Services Center. Agreement with UCLA Lake Arrowhead Conference Center for use of their facilities including meals and accommodations for the sixth annual summer leadership Caiifomia Community College's Success Network Basic Skills Initiative Leadership Institute conference to provide training for approximately 75 faculty and other community college leaders involved withservin_gdevelopmenta!_students including student services faculty and faculty across disciplines under the auspices of the Office of Education Programs and institutional Effectiveness as required and funded by the ESL/Basic Skills Professiona Development Specially Funded Grant Project during the period June 1, 2014 to June 6, 2014, inclusive. Tota! cost not to exceed: $100,000. Total Cost of Section E: $121,000 F. LEASES, USE PERMITS AND CIVIC CENTER PERMITS OF DISTRICT FACILITIES 4500052562 Educational Services Center. Amendment No. 2 to agreement with Sprint to aliow for replacing equipment within their current leased space which will create no impact or change in the leased section of the property or changes to the operations as authorized in the oricjinaj lease terms on December 1, 2004 (Corn. No.BSDt) including a $3,000 one-time payment plus $1,250 per month until the end of lease term from March 1, 2014 to February 28, 2029. Tota additional Income: $228,000. Page 2 of 17 Pages Corn. No. BSD1 D iv. Business Services Date 2.12-14 Los Angeles Community College District Corn.No.BSD1 Business Services Date: February 12, 2014 4500194848 Pierce. Agreement with Louisville High School for use of the Softball field for softball practice on designated days and times for a total of 50 hours during the period of January 11, 2014 to May 15, 2014, inclusive. Total income: $1,940. 4500194855 Pierce. Agreement with Los Angeles Water Polo Club for use of the swimming pool for water polo practice & games on designated days and times for a tota! of 35 hours during the period of December 14, 2013to January 23, 2014 inclusive. Total income: $1,750. 4500194875 Pierce. Agreement with Viewpoint School for use of the Soccer pit for soccer games on designated days and times for a total of 36.25 hours during the period of January 7, 2014 to February 18, 2014, inclusive. Total income: $1,900. 4500120235 Vaiiey. Amendment No. 3 to agreement with Los Ange!es Swim Ciub for the use of the swimming pool facilities to provide for water polo and swimming practices and meets on Monday through Fridays from 5 p.m, to 9 p,m. during the period ofÔctober 1', 2012 to September 30,2013,inc!usive. Total income: $24,000. 4500194258 Valiev Agreement with Erik Pulatian dba Al! Service Catering for use of aêsignated site to sell food and refreshments on Monday through Thursday 7 a.m. to 7 p.m. and Fridays from 7 a.m. to 1 p'.m. at a rate of $25 per business day during the period of January 1, 2014 to June 30, 2014, inclusive. Total estimated income: $3.000. 4500194286 Vailey. Agreement with Harout Hatikyan for use of a designated site to se!l food and refreshments on Monday through Thursday 7 a.m. to 7 p.m. and Fridays from 7 a.m. to 1 p.m. at a rate of $25 per business day during the period of January 1, 2014 to June 30,2014, inclusive. Total estimated income; $3.000. 4500194541 Valley. Agreement with Los Angeles Swim C!ub for the use of the swimming pool facilities to provide for water polo and swimming practices and meets on Monday through_Fridays from 5 p.m. to" 9 p.m. duringjhe period of October 1, 2013 to February 28, 2014, inclusive. Total Income: $10.000. 4500194288 West. Agreement with Q-Tech Corporation for use of parking spaces located at 10100 Jefferson Boulevard on Monday through Fnday during the period of January 1, 2014 to February 28, 2014, indusive. Tota! income: $3,450. Total Income of Section F: $277,040 Page 3 of 17 Pages Corn. No. BSD1 Div. Business Services Date 2.12.14 D Trustees Los Angeles Community College District Corn. No.BSD1 Business Services Date: February 12, 2014 G. MAINTENANCE AGREEMENTS 4500119283 Harbor. Terminate agreement with IBE Digital for maintenance of a Xerox 220 copier, effective December 19, 2013. Total savings: 450. Total Savings of Section G: $450 K PARTNERSHIP AGREEMENT 4500194614 Valley. Agreement with NCS Pearson, inc. dba Pearson VUE to provide computerized Genera! Jducatipn Development and licensing tests for the college's Testing Center; Pearson VUE will register candidates, collect registration fees, provide a daily candidate schedule, andremiUhe monthly volume delivery and registration fees to the college during the period January 6, 2014 to December 31, 2014, inclusive. Total estimated income: $11.250. Tota! Income for Section H: $11,250 I. STUDENT INTERN AGREEMENTS Pierce, Four .npr.cost agreements with the following contractors for clinical training of students enrolied in the Registered Veterinary Technician and/or Pre-Veterinary Science Program during the period Various February 10, 2014 to February 9, 2019, inclusive. Stay Green, Inc. 4500194797 4500194798 4500194799 4500194802 Found Animals Foundation, Inc. Rosemont Veterinary Hospita Coast To Coast Cardiology Total Cost of Section I: $0 J. WORK STUDY AGREEMENT 4500194612 Val!ev. Agreement with Hugh A Muilen, CPA to provide off-campus work-study programi for CalWORKs Program participants during the period January 15, 2014 to June 30, 2014, inclusive. Total cost: $12,420. Total Cost of Section J: $12,420 K. SERVICE AGREEMENTS 4500194854 City. Agreement with Broadcast Music, Inc. (BMI) to provide music copyright license for the college during the period July 1, 2013 to June 30, 2018, inclusive. Tota! cost: $17,708. Page 4 of 17 Pages Corn. No. BSD1 Div. Business Services Date 2-12-14 Trustees Los Angeles Community College District Business Services Corn. No.BSD1 Date: February 12, 2014 4500158703 East. Amendment No. 3 to renew agreement with Blackbaud for the Raiser's Edge program used in^the Resource Department, increasing the total contract amount from $19,000 to $21,021 from March 21, 2014 to March 20, 2015, inclusive, for the third year of a five year agreement. Total additiona! cost: $2,021. 4500161469 East. Amendment No. 4 to renew agreement with Viatron Systems, nc. to provide the VTX scanning system for Financial Aid, Admissions, Fiscal/Purchasing, Student Services and Facilities, increasing the total contract amount from $33,000 to $44,000 from July 1, 2013 to June 30, 2014, inclusive, for the fourth year of the agreement. Total additional cost: $11,000. 4500186222 East. Amendment No.1 to renew np-cost agreement with European Studies Association to provide the Study Abroad in Paris program for students from June 30, 2014 to July 30, 2015, inclusive, for the second year of the agreement. 4500193875 East. Agreement with Beatriz Lopez to provide workshops for the Foster Care and Kinship Program during the period December 6, 2013 to May 31, 2014, Indusive. Total cost: '$11.900. 4500193876 East. Agreement with Maria De Leon to provide workshops for the Foster Care and Kinship Program during the period December 6, 2013 to May 31, 2014, Inclusive. Total cost: $6,200. 4500193877 East. Agreement with Maria Deiores Alvidrez to provide workshops for the Foster Care and Kinship Program during the period December 6, 2013 to May 31, 2014, inclusive. Total cost: $10.750. 4500129320 Educationai Services Center. Amendment to renew agreement with the Los Angeles County Office of Education (LACOE) to provide courier pickup and delivery of financial statements and reports, and administrative notices and correspondence, for the Office of the Chancellor and the Treasurer/Chlef Hsca! Officer, increasing the total contract amount from $7,950 to $10,750 from July 1, 2013 to June 30, 2014 for the fifth year of the agreement. Total Additional Cost: $2.800. 4500142184 Educationa! Services Center. Amendment No. 3 to agreement with Higher One, inc. to provide the District with a student financial aid funds delivery program and automated teller machine installation and services, to add the Instant issue Check feature without any additional charge provided, however, in the event the District Issues more than 10,000 Instant Issue Checks in one year, the District sha pay $5.00 per Instant Issue Check issued in excess of the 10,000 maximum, from February 1, 2014 to February 28, 2015, inclusive. Page 5 of 17 Pages Corn. No. BSD1 Div. Business Services Date 2-12-14 Los Angeles Community College District Business Services Corn. No. BSD1 Date: February 12, 2014 4500151971 Educationa! Services Center. Amendment No.1 to renew agreement with Risk Solutions and investigations to provide access to specialized investigations and access to special databases for the Office of Genera! Counsel, increasing the total contract amount from $28,200 to $43,200, from September 1, 2012 to August 31, 2015, inclusive. Total additional cost: $15.000. 4500162005 Educational Services Center. Change the period of services for Amendment No. 1 to renew agreement with Golden Star Technology, nc. to provide VMWare support and subscription services for the Van de Kamp Innovation Center, as ratified by the Board of Trustees on October 9, 2013 (Corn. No. BSD1), to the period from May 28, 2013 to September 2, 2014, inclusive. No additional cost. 4500189398 Educational Services Center. Correct period of services for agreement with Institute for Evidence Based Change approved by the Board of Trustees on November 6, 2013 (Corn. No.BSD1)to Improve academic success for students from the period August 6, 2013 to August 5, 2013 to the period August 6, 2013 to August 31, 2017, indusive. No Cost. 4500194957 Educational Services Center. Agreement with Christopher Cameron for hearing officer services under the auspices of the Personne Commission during the period September 5, 2013 to November 1, 2013, inclusive. Total Cost: $14,000. 4500195213 Educational Services Center. Agreement with WestEd to provide a six-day training-of-trainers experience named Leadership Community of Practice (LCoP) in Reading Apprenticeship to 25 faculty members that prepares them to lead professional development in Reading Apprenticeship at their own colleges under the auspices of the Office of Education programs and institutional Effectiveness and funded and required by the ESL/Basic Skills Professional Development Grant during the period of June 24, 2013 to June 27, 2013. Total Cost: $68.750. 4500195214 Educational Services Center. No-cost agreement the California Community Colleges Chancellor's Office to collect outstanding student financial aid and proper non-financial aid obligations owed to the District through the State Franchise Tax Board's Interagency Offset Program, for the District's Central Financial Aid Unit during the period October 1, 2013to December31, 2014, inclusive. \ 4500194937 Harbor. Agreement with Sonoma County Junior College District to provide CTE Employment Outcomes Survey to gather Information on participating students whether they are employed within their field of study, if the coursework positively affected their earning potential, and how the program can be improved during the period September 1, 2013 to September 1, 2014, inclusive. Total cost: $10,052. Page 6 of 17 Pages Corn. No. BSD1 Div. Business Services Date 2-12-14 Trustees ©ar Los Angeles Community College District Corn.No.BSD1 Business Services Date: February 12, 2014 4500194971 Harbor. Agreement with Social Solutions Global, Inc. to provide Effort-to-Outcomes(ETO) software to track students in wide range of programs on a smgie platforrr^during the period February 3, 2014 to February 2, 2015, Inclusive. Total cost: $46.250. 4500155120 Mission. Amendment No. 3 to renew agreement with SARS (Scheduling and Recording Software) Products, Inc. for license, maintenance and support of SARS-GRID and SARS-CALL software for the information Technobgy Department, increasing the total contract amount from $9,720-to $12,420 from January 15, 2014 to January 14, 2015, inciysiye, for the fourth year of the agreement. Total additionai cost: $2,700. 4500177873 Pierce. Amendment No. 3 to extend agreement with Enterprise Rent-A-Car Company for rental of 12-15 passenger vans for the Athletics Departments intercollegiate competitions and various departments' scheduled _fieid trips; rental rates are per State of California Department of Services Agreement No. 5-11-99-01 corporate rates, increasing the tota! contract amount from $52,000 to $72,000 from January 1, 2014 to June 30, 2014, inclusive. Total additional cost: $20.000. 4500160285 Trade-Technical. Amendment No. 3 to renew agreement with Aisco to provide laundry service for towels used in the Cosmeto!ogy Department, increasing the totai contract amount from $1,300 to $1.800 from October 1-, 2013 to June October 31, 2014, inclusive, for the fourth year of the agreement. Total additiona! cost: $500. 4500194777 Trade-Technlca!. Agreement with Mythics, inc. to provide Oracle support for servers located in the Information Technology Department during the period November 16, 2013 to November 15, 2014Jnclusive. Total cost: $3,500. 4500194704 Valley. Agreement with CBS Outdoor to provide bus interior ads for 2014 Spring semester class sessions during the period January 16, 2014 to February 16, 2014 Jnclusive. Total cost: $12,025. 4500194786 VaJley. Agreement with Mind Body and Swim to conduct swimming classes for the Community Services Department during the period January 1, 2014 to December 31, 2014, indusive. Total cost: $3,960: 4500182952 Van de Kamo Innovation Center. Amendment No. 1 to extend agreement with Climatec Building Technologies Group to provide energy management control technical services for the Central Plant Building increasing the contract amount from $54,902 to $82,354 from January 1, 2014 to June 30, 2014, indusive. TotaiAdditiona Cost: $27,452. Page 7 of 17 Pages Corn. No. BSD1 Div. Business Services Date 2.12-14 Trustees Los Angeles Community College District Business Services Corn. No. BSD1 Date: February 12, 2014 4500195297 Van de Kamp Innovation Center. Agreement with Isotech Pest Management for integrated pest management services during the period January 1, 2014 to June 30, 2014, indusive. Total Cost: $25,800. 4500193352 West. Agreementwith Traveling Space_Museum, Inc. to provide space exhibit for Upward Bound and Science, Technology, Engineering and Math students on December 21, 2Q13.-Totai cost: $6,000. 4500194556 West. Agreement with Time Warner Cable Media, Inc. to provide cable advertising spots promoting the college during the period March 2, 2014 to April 19,2014, inclusive. Total cost: $10,000. 4500194558 West. Agreement with CBS Outdoor to provide billboard advertising to promote the college during the period March 10, 2014 to April 20, 2014, inclusive. Total cost: '$10,650. Total Cost of Section K: $319,718 L. SPECIAL GRANT FUNDED AGREEMENTS 4500194267 City. Agreement with California Community Colleges Chancellor's Office for that agency to fund the Los Angeles Region Deputy Sector Navigator Small Business Program by acting as a workforce systems integrator to help identify and connect the needs and resources within the small business sector in the region during the period July 1,2013 to June 30, 2014, inclusive. Total expense: $300,000. 4500142568 Districtwide. Amendment No. 14 to agreement with Caiifornia Community Coiieges, Chancellor's Office for that agency to fund CaiWpRKs (California Work Opportunities and Responsibility to Kids) Child Care Program which provides subsidized child care services to enrolled students eligible the CaiWORKs program, under the auspices of the Educational Support_Services Division, increasing the amount of the contractjfrom $3,376,7111 to $4,378,871 from July 1 > 2013 to June 30> 2014. Total Additional Expense $1,002.160. 4500142570 Districtwlde. Amendment No. 16 to agreement with California Community Colleges, ChanceNor's Office for that agency to fund the CalWQRKs (California Work Opportunities and Responsibility to Kids) Program which provides work study, job placement, case management, coordination, counseling, curriculum, development/redesign and instructional services to eligible students increasing the total contract amount from $10,128,310 to $14,227,487 from July 1, 2012 to June 30, 2014, inclusive. Total additional expense: $4,099,177. Page 8 of 17 Pages Corn. No. BSD1 Div. Business Services Date 2-12.14 Trustees Los Angeles Community College District Corn. No. BSD1 Business Services Date: February 12, 2014 4500142572 Dlstrictwide. Amendment No. 5 to agreement with Caiifomia Community Colleges, Chancellor's Office for that agency to fund TANF (Temporary Assistance to Needy Families) Program to supplement costs of providing work study, job placement, chiidcare, coordination, counseling, career assessment, job preparation, and case management to eligible enrolled student Ca!WORKs program participants, under the auspices of the Educational Support Services Division, increasing the total contract amount from $4,834,566 to $5,890,713 from July 1, 2013 to June 30, 2014, indusive. Total additional expense: $1,056,147. 4500194309 Districtwide. Correction to agreement with United States Department of Labor, as ratified by the Board of Trustees on January 15,'2014 (Corn No. BSD1), to include additional expense to the colleges as part of the Los Angeles Heaithcare Competency to Career Consortium (LA H3C) which is a multi-coilege consortium project among the nine coNeges that comprise the Los Angeles Community College District with Los Angeles Trade-Technical College as the lead institution which will Join forces with a consortium of community colleges, trade impacted companies, sector intermediaries, the workforce system, and employers in the healthcare industry sector to create an innovative training model for trade-impacted workers and other long term unemployed in the Greater Los Angeles area with a primary focus on the project being to buiid upon the progress of prior year TradÂdjusted Assistance Community College Career Training Program (TAACCCT) grant projects to develop competency-based, stacked and iatticed programs of study, including a common foundation credential, certificates of achievement, and A.A./A.S. degrees related to the_heajth science profession increasing the total expense from $10,587,105 to $19,224,969 during the period of October 1, 2013 to September 30, 2017, inclusive. Total Additional Expense $8,637,864. Sub-totals to each college: Los Angeles Trade-Technica! College $10,587,105 $1,073,659 Los Angeles City College $1,804,795 East Los Angeles College $976,891 Los Angeles Harbor College $872,596 Los Angeles Mission College $1,013,202 Pierce College $790,751 Los Angeles Southwest College $318,953 Los Angeles Valley College $1,787,048 West Los Angele College Page 9 of 17 Pages Corn. No. BSD1 Div. Business Services Date 2-12-14 Los Angeles Community College District Business Services Corn. No.BSD1 Date: February 12,2014 4500194039 East. Agreement with East Los Angeles College Foundation for that agency to fund the Project Vista Family Child Care Education Academy to provide access to college for students with children for up to 30 students during the period November 30, 2013 to July 31, 2014Jnciusive. Total expense: $93,000. 4500181247 Harbor. Amendment No. 1 to renew agreement with California Community Colleges Chancellor's Office for that agency to fund the Virtual Reality Training Center which trains faculty to teach students computer aided design skills on how to translate content into virtual reality programming, increasing the total contract amount from $339,992 to $680,210 from July 1, 2013 to June 30, 2014, inclusive, during the second year of the agreement. Tota! additiona! expense: $340:218. 4500193141 Mission. Agreement with Chabot-Las Positas Community College District for that agency to provide resources and to issue stipends directly to the Program Director and mentors for the implementation of the California Early Childhood Mentor Program during the period August 1, 2013to July 31, 2014, inclusive. No expense. 4500194795 Mission. Agreement with Stuart Foundation for that agency to fund the Foster Youth Persistence and College Completion Program during the period December 1, 2014 to December31, 2014, inclusive. Total expense: $25,000. 4500168438 Pierce & Vailev. Amendment No. 2 to agreement with the Regents of the University of California, Office of Contract and Grant Administration, for that agency's funding of the Bridges-to-theBaccaiaureate Program that Increases the number of underrepresented student minority transfers from Pierce and Valley Colleges to UCLA who pursue baccalaureate and advanced degrees in the biobgicai and biomedical sciences under the collaborative direction of the Colleges' Biology Department program directors, to reduce Year 3 funding for Pierce College during the period July 1 , 2013 to June 30, 2014, indusive from $68,854 to $20,649, as a result of the unspent balance from Years 1 and 2. Total expense reduction: $48,205. 4500176358 Southwest. Amendment No. 2 to renew agreement with Community College Foundation for that agency to fund the Partnering for Safety and Permanence-Mode! Approach to Partnership in Parenting Training, increasing the total contract amount from $37,500 to $67,500 from February 1, 2014 to January 31, 2015, indusive for the third year of the agreement. Tota! additional expense: $30,000. 4500187146 Trade-Technical. Amendment No. 1 to renew agreement with Northern Virginia Community College for that agency to fund the design of the Trade Adjustment for Workers Program for displaced workers, increasing the tota! contract amount from $150,000 to Page 10 of 17 Pages Corn. No. BSD1 Div. Business Services Date 2-12-14 Los Angeles Community College District Corn.No,BSD1 Business Services Date: February 12, 2014 $301,000 from October 1, 2013 to September 30, 2014, inclusive, for the second year of the agreement. Total expense: $151 ,000. 4500194774 Trade-Technicai. Agreement with Los Angeles Chamber of Commercefor that agency to fund the development of a Rapid Response Team program to measure outcomes of workforce training programs during the period March 1, 2013 to April 30, 2015, inclusive. Totalexpense: $150,000. 4500194775 Trade-Technica!. Agreement with Los Angeles County Federation of Labor, AFL-CIO for that agency to fund the development of an outreach program to raise awareness for the new Covered California medical program during the period Ju!y 1, 2013 to March 31,2014, inclusive. Total expense: $60,000. 4500194776 Trade-Technica!. Agreement with Foster Care Counts for that agency to fund the Guardian Youth Scholars program to provide educational opportunities for foster youth during the period December 1, 2013 to November 30, 2014, inclusive. Total expense: $15,000. 4500194787 yaHey. Agreement with Chabot-Las Positas Community College District for that agency to provide resources and to issue stipends directly to the Program Director and mentors for the implementation of the California Early Chiidhood Mentor Program during the period August 1,2013 to July 31, 201 4, inclusive. No expense. 4500194793 VaHey.^ Agreement with California Community Colleges Chancellor's Office for that agency to fund the Information'Communication Technoiogy/Digital Media Deputy Sector Navigator Program to benefit a_p_pro_ximate!y 1,000 students during the period July 1, 2013 to June 30, 2014, inclusive. Total expense: $300,000. 4500166686 West. Amendment No. 2 to renew agreement with U. S. Department of Education for that agency to fund the Trio Educational Opportunity Center program for up to 1^000 students, increasing the total contract amount from $460,000 to $677,971 from September 1, 2013 to August 311, 2014, inclusive^dunng the third year of the agreement. Tota! additional expense: $217,971. 4500181145 West. Amendment No. 1 to renew agreement with U. S. Department of Education for that agency to fund the Trio Upward Bound No. 2 program for up to 50 students, increasing the total contract amount from $250,000 to $486>925 from September 1, 2013 to August 31, 2014 inclusive, during the second year of the agreement. Total additional expense: $236,925. Total Expense of Section L: $16,714,462 Total Expense Reduction of Section L: $48,205 Page 11 of 17 Pages Corn. No, BSD1 Div. Business Services Date 2.12.14 Trustees Los Angeles Community College District Corn. No. BSD1 Business Services Date: February 12, 2014 SHORT TERM AGREEMENTS PREPARED AT SITE LOCATiONS FOR SERV RENTAL & MAINTENANCE OF EQUIPMENT, AND LICENSE & MAINTENAN SOFTWARE $5:OOOOR LESS PER YEAR M. 4500187834 City. Agreement with Lighthouse Stained Glass to conduct "Blow Glass Globes", "Stained Glass", and "Glass Fusion" classes through the Community Services Department during the period July 6, 201~3 to July 29, 2013, inclusive. Total cost: $990. 4500188879 City. Agreement with 3 M Library Systems Contracts to provide maintenance on the library^ two detection security systems during the period September 15, 2013 to September 14, 2014, Inclusive. Total cost: $1.960. 4500189016 City. Agreement with Smart Vend Corporation to provide technical support and software licenses for the Pay To Print solutions on copiers through the Information Technology department during the period July 1, 2013 to June 30, 2014, indusive." Total cost: $3,651. 4500189374 Cjty. Agreement with Goiden Star Technoiogy, inc. to provide software support on mobility controller for the Information Technology department during the period June 15, 2013 to June 14, 2014, inclusive. Total cost: $353. 4500193308 City, Agreement with Michael Co}mairedba The Chicken Lady to provide_catering services for the Care Workshop on November 21, 2013. Total cost: $785. 4500194185 City, Agreement with Sharonda Barksdale to provide educationa workshops for foster parents and relative caregivers in the Foster and Kinship Care Education Program during the period December 1, 2013 to June 30, 2014, inclusive. Total cost: $1.440. 4500194191 City. Agreement with Madelyn Gordon to provide educationa workshops for Spanish speaking relative caregivers in the Foster and Kinship Care Education during the period December 1, 2013 to June 30,2014, inclusive. Total cost: $4,000. 4500193610 East Agreement with Ameripride Uniform Service to provide shop towels, fender covers and umforms for the Auto Tech Department during the period July 1, 2013 to June 30, 2014, inclusive. Tota cost: $2,028. 4500193613 East. Agreement with Inteiecom to provide the Online Resources Network for the Distance Learning program during the period February 1, 2014 to December 311, 2014, inclusive. Total cost: $1.375. Page 12 of 17 Pages Corn. No. BSD1 Div. Business Services Date 2-12-14 s Los Angeles Community Coliege District Corn. No.BS01 Business Services Date: February 12, 2014 4500194015 East. Agreement with Eza Studios, Inc. to provide class on making a iving as an Artist for the Community Services department during the period February 1, 2014 to June 30, 2014, inclusive. Total cost: 468. 4500194150 East. Agreement with Rosalinds Orta to provide various child development workshops for the Foster Youth Program during the period December 6, 2013 to May 31, 2014, inclusive. Total cost: $4,500. 4500194154 East. Agreement with Netsupport, Inc. to provide Annual School Maintenance program for servers located In the Information Technology Department during the period November 30, 2013 to November 29> 2014, induslve. Total cost; $3.703. 4500194474 East, Agreement with Appradox, LLCto provide parking citation resolution services for the Cqljege during^ the period January 1, 201 4 to June 30, 2014, inclusive. Total cost: $1.200. 4500194487 East. Agreement with PC & Mac Exchange to provide maintenance for the Deep Freeze program used in the Information Technology Department during the period January 20, 2014 to January 19, 2015, inclusive. Total cost: $2,460. 4500194756 East. Agreement with Joselito Capili to provide medical office operations workshops for the Community Services Department during the period February 1, 2014 to June 30, 2014, inclusive. Total cost:-$4,380. 4500194123 Educationa! Services Center. Agreement with Sara Ad!er for hearing officer services on October 9, 2013 and November 15, 2013. Total cost: $3,200. 4500194308 Educational Services Center. Agreement with Silver Service Events for Project Match awards ceremony dinner held at Los Angeles Pierce College on December 13, 2013. Total cost: $1,894. 4500192978 Harbor. Agreement with Laboratory Microscope Specialists to provide preventative maintenance service and caiibration on student microscopes through the Biological Science department during the period October21, 2013to October 20, 2014, inclusive. TotaFcost: $3,800. 4500193244 Harbor. Agreement with Rounds, Miller and Associates to conduct "Ciutterology", "Build Your Own Web Site" and "How To Sell Your Ideas and inventions" classes through the Community Services Department during the period November 1,2013 to June 30, 2014, inclusive. Total cost: $1,500. Page 13 of 17 Pages Corn. No. BS01 Div, Business Services Date 2.12.14 oar Los Angeles Community College District Business Services Corn.No.BSD1 Date: February 12, 2014 4500194091 Harbor. Agreement with Thomas Penland to conduct "Anatomy of Annuities - For Your Financial Health" class through the Community Services department during the period November 7, 2013 to November 30, 2013, indusive. Total cost: $152. 4500194120 Harbor. Agreement with VIP Tours of California, fnc. to provide bus transportation funded by the Puente grant for students and staff to UC Riverside for campus tour and Admissions presentation on October 26, 2013. Tota! cost: $1.200. 4500193957 Mission. Agreement with Ruby Solis to conduct workshops on the topics of managing your wellness, and how to understand children's behavior for the Foster Kinship Care Education Program participants during the period November 22, 2013 to June 30, 2014, inclusive. Total cost: $240. 4500193959 Mission. Agreement with Hank Aguilar to serve as parking citation hearing appeals officer during the period December 2, 2013 to June 30,2014, inclusive. Total cost: $2,500. 4500194165 Mission. Agreement with RMZ Consulting to conduct a series of workshops for EOPS/CARE students during the period November 1, 2013 to June 30, 2014, inclusive. Tota! cost: $5.000. 4500192840 Pierce. Agreement with Card Integrators Corporation dba C Solutions for maintenance and support of Cl Solutions !D Card systems for the Administrative Services Department during the period November 1, 2013 to October 31, 2014, inclusive. Total cost: $3,965. 4500193561 Pierce. Agreement with Pacific College Testing to provide College Tests for English Placement site license during'the period October 1, 2013 to September 30, 2014, inclusive. Tota! cost: $1,744. 4500193742 Pierce. Agreement with Andy Gump, Inc. for rental and maintenance of one portable restroom located by the Stadium area during the period September 10, 2013 to December 1, 2013, indusive.' Total cost: $759. 4500193772 Pierce. Agreement with innova Computing, LLC to provide hosting services of the college's weather station website during the period November 9, 2013 to June 30, 2014, inclusive. Total cost: $360. 4500194162 Pierce. Agreement with Lake Baiboa Professional Laundry and Cleaners to provide laundry services of table coverings used for Board of Trustees Meetings and other college's special events during the period January 2, 2014 to December 31, 2014, inclusive. Total cost: $700. Page 14 of 17 Pages Corn. No. BSD1 Div. Business Services Date 2-12-14 Trustees Los Angeles Community College District Business Services Corn.No,BSD1 Date: February 12, 2014 4500194576 Pierce. Agreement with Robert Gates to conduct "Salsa Red Hot" and "Beginning Ballroom" classes for the Community Services Department during the period February 21, 2014 to March 28,2014, inclusive. Tota! cost: $300. 4500193266 Southwest. Agreement with Silvia Rashad to receive stipend for assistance as a high school counselor funded by the National Science Foundation 2+2+2 Model Environmental Science and Technology program during the period November 19, 2013 to December 31, 2013, inclusive. Total cost: $273. 4500193268 Southwest. A^reement_with Elizabeth Wallner to conduct "Equity and Success Through CTE" workshop funded by Perkins IVtitie on November 18, 2013^ Tota! cost: $500. 4500193890 Southwest. Agreement with Kenneth Hererra to receive stipend for conducting environmental presentations on the utility industry funded by the National Science Foundation 2+2+2 Model Environmental Science and Technology program during the period October 7, 2013 to December 13, 2013, inclusive. Total cost: $545. 4500193553 Val!ey. Agreement with Tereso Gonzalez Galvan dba Tatis Diamond Tours to provide bus transportation services for Puente Program participants on October 26, 2013. Total cost: $700. 4500193782 Valley. Agreement with Consolidated Fabrication Corporation to replace approximately 29 pairs of defective swivei caster and wheels on various trash gondolas for the Maintenance and Operations Department during the period November 15, 2013 to February 1, 2014, inclusive. Total cost: $3.300. 4500193879 Valley. Agreement with Gatlin Education Services to provide various online education classes for the Community Services Department during the period September 1, 2013 to August 31, 2014, inclusive. Tota! cost: $1,500. 4500193881 Valley. Agreement with Don Grigware to conduct Spanish classes for Community Services Departmentduring the period September 1, 2013 to August 31, 2014, indusive. Total cost: $4.500. 4500193961 Valiev. Agreement with The Acme Network to provide planning and implementation of Deputy Sector Navigator: Information Communications Technoiogy-Digital Media Project, pursuant to the goals and objectives of the California MEDiA Arts Statewide Career Technical Education Program during the period January 1, 2014 to June 30, 2014, Inclusive." Total cost: $1,250. Page 15 of 17 Pages Corn. No. BSD1 Div. Business Services Date 2-12-14 Trustees oar Los Angeles Community College District Business Services Corn. No. BSD1 Date: February 12, 2014 4500194312 Vailey. Agreement with Stealth Environment, Inc. to provide integrated pest management services for the Child Development Center during the period November 21, 2013 to December 1, 2013, inclusive. Total cost: $975. 4500194532 Valley. Agreement with Valley Jewish Community Center to conduct Type I! Diabetes Prevention workshops for the Community Services Department during the period January 1,2014 to December 31, 2014, inclusive. Total cost: $960. 4500194536 Valley. Agreement with Canon Solutions America, Inc. for maintenance ofaCanonJRC 5185 copier in the Bookstore during the period December 28, 2013 to December 27, 2014, inclusive, with a 30 day termination clause. Total cost: $715. 4500194592 Valley. Agreement with Canon Solutions America, Inc. for maintenance of a Canon JR3045 copier in the Receiving Department during the period December 15, 2013 to December 14, 2014, inclusive, with a 30 day termination clause. Total cost: $50. 4500190663 West. Agreement with Iron Speed, Inc. to provide software designer program for the Matriculation Department during the period August 23, 2013 to August 22, 2014, induslve. Total cost: $1.395. 4500191850 West. Agreement with Theresa Reed to provide parenting workshops for the Foster and Kinship Program during the period September 9, 2013 to June 30, 2014, inclusive. Total cost: $800. 4500193449 West. Agreement with Steven Lee to provide a workshop on recognizing at-risk students for the Faculty and Staff on November 15,2013. Total cost: $250. 4500193678 West. Agreement with Cesar Trelies to provide parenting workshops for the PS-MAPP Program during the period November 2, 2013 to June 30, 2014, inclusive. Total cost: $1,500. 4500193679 West. Agreement with Tina Scruggs to provide parenting workshops for the PS-MAPP Program during the period November 2, 2013 to June30,2014Jnclusive. Total cost: $1,700. 4500193820 West. Agreement with Daria Le'Sassier Catering to provide services for the Upward Bound Awards Banquet, as allowed by the grant, held on July 26, 2013. Total cost: $3,788. 4500194599 West. Agreement with Bryan Single to provide career and life skills workshops for participants in the Predominantly Black institutions program during the period October 16, 2013 to October 23, 2014, inclusive. Tota! cost: $1,050. Total Cost of Section M: $86,358 Page 16 of 17 Pages Corn. No. BSD1 Div. Business Services Date 2.12-14 Los Angeles Community College District Business Services Corn.No. BSD1 Date: February 12, 2014 N. SETTLEMENT OF CLAIMS Van De Kamp. Settlement of claim in the amount of $1,647.50 for 14-01 use of stage equipment for Board of Trustees meeting. Total Cost of Section N: $1,647.50 Page 17 of 17 Pages Corn. No. BSD1 Div. Business Services Date 2-12-14 \ ? rn> Los Angeies Community College District g Corn.No.BSD2 Division: Business Services Date: February 12, 2014 Subject: BUSINESS SERVICES ROUTINE REPORT AUTHORIZE LEASE OF DISTRICTTACIUTIES . A. Authorize the following actions for use of up to 275 rooftop parkinfl spaces at Parking Structure Lot 2 at Los Angeles City Coile'ge, 855 North Vermont Avenue, Los Angeles, CA 90029. 1. Lêase agreement with PCAM, LLC during the term of February 17, 2014 through January 16, 2015. The contract is for one year, but will be ieased on a month to month basis with a 30 day cancellation notice. The rental rate Is $70 per parking space per_month,for up to 275 parking spaces for a monthly income of up to $19,250. Tota! rental income for the one year contract up to: $231,000. 2' 5^r!1Arle^t1a^thep.roP?^?d âs? !,s/??£lllf?t..fr'om the California Enyironmenta! Quality Act ("CEQA") per the Class 1 Categorical Exemption and authorize the filing of a Notice of Exemption with the Los Angeles County Clerk. Per the Existing Facilities Class 1 Categorical Exemption in CEQA G5J3^1"?^ ^s^lo?êe^?s^gpuJli1c5^toioc^rlei5rî?itti^>n involving negfigfbte or no expansion of use beyond that at the time of the iead agency's determination is exempt from ?F5î !!?rkln^stru?ture ot 2 is an e;Ki^tif29.three:?tory parking structure jpontaining approximately 772 parking spaces near the College on the east side of Vermont Avenue. It is part rf t_he College's overall parking facilities and is owned bytheDJstnctThus, it is an existing public structure or facility^ The College has full use of Parking Structure_Lot 2, but many parking spaces have been vacant. The proposed lease would not expand Parking Structure Lot 2 because only existing, vacant parking spaces witi be leased. Thus; the proposed lease wilfnot expand the use of the College or its parking demand, Accordingly, the proposed lease-is categorically exempt from CEQA. Recommended and Approved by: ^ s^^ ^^ ^MsÂ^ p / Adn^r D. Barrera. Interim Chanceilor Chancellor and Eng Secretary of the Board of Trustees By: Field Moreno Pearlman Date Santiago Svonkin Veres Griggs Student Trustee Advisory Vote Page of 5 Pages Corn. No. BS02 Div. Business Services Date 2-12-14 Los Angeles Community College District Corn. No. BSD2 Division: Business Services Date: February 12, 2014 Background: The area to be leased is Parking Structure Lot 2 third floor. This agreement is being issued pursuant to California Education Code section 81378 1 , which allows for the letting of the lease for a period of more than five days but less than five years. This Code P-12vic?^?J?LthisJease.to. ,mac!e..y/ltô,^lt t!le r!eecf toacc|uirejormai or informal bids or proposals. In addition. the Code requires public notice of the intent to take this action and was advertised once a week for three (3) consecutive weeks prior to the board action. In reviewing comparison locations in the area, the college arrived at the fair market value of the location to be leased based on parking lots at similar locations nearby. ,Rent to be provided for this lease is $70 per parking space per month for up to 275 parking spaces for a monthly income of up to $19.250. B. Authorize a lease agreement with Lovebir-ds Cafe and Bakery, tnc. for useofoneofthefood venues within the Food Court Complex located 2n^-noJ?l,!L?ncLoyn,?.1f!rstJ!,??r !l?,th>e ^raS^ Learning Crossroads BuHding_at Pierce College, 6201 Winnetka Avenue, Woodland Hills, CA 91371 The lease agreement shall be during the term of February 17, 2014 through December 31, 2014 with a 30 day cancellation notice. Base rent will be $400 per month plus a percentage of total revenues less sales tax as partof base rent: Tenant wi!l pay as part of base rent 60 percent for first 75% of total revenues !ess sales tax and 8.5 percent above 75% of total revenues less sales tax as part of base rent. The first two (2) months of occupancy are rent free in consideration for possible early termination of lease. Total estimated rental income: $ 27,800. ?.a^??uiid.: J[}? a.rsa to t?e. t,ease!d 's approximately 3,500 square feet and includes part of the outside patio area. This agreement is being issued pursuant to California Education Code section 81378.1, which allows for the letting of the lease for a period of more than five days but ess than five years. This Code provides for this tease to be made without the need to acquire forma! or informal bids or proposals, in addition, the Code requires public notice of the intent to take this action and was advertised once a week for three (3) consecutive weeks prior to the board action, in reviewing comparison locations in the area, the college arrived at the fair market value of the location to be leased by comparing it to the West Los Angeles College -West Cafe rental rates. Rent to be provided for this lease is $ 400 per month base rent plus a percentage of total revenues less sales tax. I. AUTHORIZE SERVICE AGREEMENTS A. Authorize agreement with Valley Presbyterian Hospital to provide student health and psychological services for the Student Health Center at Los Angeles Valley College and to allow the use of the College and Page 2 of 5 Pages Corn. No. BSD2 Div. Business Services Date 2-12-14 Los Angeies Community College District Corn.No.BSD2 Division: Business Services Date: February 12, 2014 District names in related marketing material publications and signs, during the period March 1, 2014 to June 30, 2017, inclusive, with an option to renew the agreement for two additional years, at a total cost of $845,700. Background :_This agreement is being awarded pursuant to the result of an Invitation For Bids process The Notice inviting Bids was published for two weeks and posted on the District's website. One responsive bid was received. Funding is from the College's Student Health Fees funds. B. Authorize amendment to extend agreement with Brian Rix dba Burke/Rix Communications to provide consulting and coordination services involving the operation and fundraising-activities of the Los Angeles Community CoHege Distnct Foundation increasing the tota contract amount from $75,000 to $123,000 from March 1,2014toJune 30, 2014, inclusive, at an additional total cost not to exceed $48,000. Background: Agreement no 4500190983 was authorized by the Board of Trustees on June 12, 2013 (Corn. No. BSD2) for a period'beginning September 1 2013 to provide continued momentum and support for the District and its coHeges as prpvided by Brian Rix over the preceding five âîJlh^^sî^s^;^dT^«^!l!f^^!li?^;^?^ÎU^r?i?i[1.?-S? [or^tudents ?cho!arshiP' SUPP°.rt and visibiiity among the Distnct's business and community constituents, as well as the continued efforts of a strong and influential Foundation Board of Directors. Funding is through the District Chancellor's Office. II. RATIFY SERVICE AGREEMENTS A' ?-?t=i!^xa?.re,elTlef,!tvîth phoenix Business Consulting to provide ongoing project and application support_for the Office of Information Technology from February 6, 2014 to May 5, 2014, inclusive, at a tota! cost not to exceed $180,000. ?Ja^l£rSHJt?5iLTh.iâqr?en'le?1lvîli a!!owtimeforthe LACCDtp complete t-sle??^,t?.,recruit ^ esta,b!ish a itst of qualified personnel from which ??J?.it^.f^ll-ti?1e. rec?u!?r ^mPioyees- This contract provides for three individuals that provide SAP programming, design and configuration of SAP and enhancements and additional business functionality for SAP systems that support Payroll, Accounting, Plant Maintenance, Benefits and other Human Resources functions in SAP. Funding is throuah information Technology SAP funds. B. Authorize agreement with University Enterprises, Inc., a non-profit entity operated by California State University, Sacramento, on behalf of the Institute of Higher Education Leadership & Policy (IHELP) to act the third party external evaluator for the Los Angeles Healthcare Page 3 of 5 Pages Corn. No. BSD2 Div. Business Services Date 2.12.14 r s Los Angeles Community College District Corn. No.BSD2 Division: Business Services Date: February 12, 2014 £?-r?P?ten<?^to carêr consof?iu.m (ITA ^3C? 9rant P[?vide(^to the District and financially administrated by Los Angeles Trade-Technical College during the period of October_1", 2013 tcTjune 30, 2017, inclusive at a total cost of $1,672,508 over the four years. Backoround: Jhe LA H3C grant was ratified by the Board of Trustees on January 15 2014 (Com^No BSD1) and this agreement is required ?î?.n.^pre?-?;fthatrSrar?t' Tile tJ'lird.Party evaiuator will providejhe following functions: Finalize Evaluation Design Assessment of Program Implementation and Assessment of Participant Outcomes. IHELP'ls well qualified to undertake the evaluation project. IV. RATIFY LEASE OF DISTRICT FACILITIES Ratify a lease agreement with First Class Vending, Inc. for use of sixteen 3' x 3'_ vending machine footprints on the campus of West Los Angeles College, 9000 Overland Avenue, Culver City, California 90230. The lease agreement shall be during the term of March 7, 2013 through December 31, 2014; Total rental income: 28% of ciross revenue (approximately $16.800 per year). Backciround. The lease of facility will provide needed vending services to ^d^^dfa^(3fthe^!e9e-jhe.identificatlonoftheproperty '?9atforls °1 tf1e vendirt9 machines as 3' x 3' footprints is simpiy a point of reference to incorporate the space a vending machine occupies plus access ??Jl'j?? îî-s-wirl?j-n-g-do?,r?. ato.pen i?fr? This a9reement wil! generate income forjhe college. This agreement is being issued pursuant to Cahfomia Education Code section 81378 1 which allows for the letting of the ease for a period of more than five days but less than five years. This Code provides for this lease to be made without the need to acquire formal or informal bids or proposals, in addition, the Code requires public notice of the LrLtTI?tio.ê.thiâcti?n.?n(:l.w^s adYertised once a week for three (3) consecutive weeks prior to the board action In reviewing comparison locations in the area, the college arrived at the fair market vaiue of the ocation to be leased at 28% oftotai gross revenue for similar arrangements. Rent to be provided for this lease is at 28% of totai gross revenue. V. RATIFY ACCEPTANCE OF DONATIONS Ratify the foliowing_donations and express appreciation to the donor for their contribution to the District. A. Los Angeles Cit^_Col!ecie Donation of a brand new refrigerator from Alfredo Quispe and Randy Anderson in the amount of $458 to be used by the Office of Special Services Staff. Page 4 of 5 Pages Corn. No. BSD2 Div. Business Services Date 2-12-14 Los Angeles Community College District Corn. No. BSD2 Division: Business Services Date: February 12, 2014 B. Los Angeles Valley Co!leae ^J^f^!,!(?!1fib?5>-ks-?n. co.rTlporsttion.',ESL) !,iterature' distance teaming and jnstructional design, from Marion Heyn, valued by^he do-rora-t $762to be.used asreference materials for'the English Department and Virtual Valley and Distance Learning Education instructors. Page 3 of 5 Pages Corn. No. 8SD2 Div. Business Services Date 2-12-14 » ACTION :. 'ft. Los Angeles Community College District Corn. No. BSD3 Division: Business Services Date: February 12,2014 Subject: ADOPT RESOLUTION AUTHORIZING LEASE OF REAL PROPECT-Y Adopt a resolution (Attachment 1) authorizing lease of real property in accordance with Education Code Section 81420 to the Department of Parks and Recreation of the County of Los Angeles for joint use of its Los Angeles Mission College Parking Structure levels 2-4 (up to a maximum of 750 unreserved parking spaces) located on the Southwestern portion of the main campus at 13356 Eldridge Avenue, Sylmar in Caiifomia, during the period from January 1, 2013 through December_31, 2017, inclusive. The parking facility shall be used in exchange for the District's in-kind joint use of El Cariso Park Baseball, Softbal! and Soccer Fields #3 and #5 iocated at El Cariso Park at 13100 Hubbard Street in Sylmar, California for Los Angeies Mission College Athletic teams at no charge to the Department of Parks and Recreation for the County of Los Angeles. Background: The Los Angeles Community College District has determined that the proposed joint occupancy and use of this district facility will not interfere with the educationa! program or activities. This determination is a result of an assessment made at Mission College that the hours that the County will use the District's parking structure between 3:00 p.rr. to 11:00 pm. Fridays, 6:00 a.m. to 11:00 p.m. Saturdays, Sundays, and Holidays. The parking structure use wi!l not interfere with the academic programs of the college. Recommended and Approved by: ^&- <^fsi^Ss^- ^ » Adriana D. Barrera, Interim Chancellor Chancellor and Eng Secretary of the Board of Trustees Field Moreno Peariman Date By: Santiago Svonkin Veres Griggs Student Trustee Advisory Vote Page of Pages Corn. No. BSD3 Div. Business Services Date 2-12-2014 Attachment 1 to BSD3 RESOLUTION AUTHORIZING LEASE OF PROPERTY TO THE DEPARTMENT OF PARKS AND RECREATION FOR THE COUNW OF LOS ANGELES WHEREAS, Education Code Section 81420 authorizes community college districts to enter into a lease or agreement with a city, county, or city and county for the joint occupancy agreed upon by the parties are appropriate and will not interfere with the educational program or activities of the college; and WHEREAS, The Los Angeles Community College District ("District") seeks to authorize a lease with the Department of Parks and Recreation of the County of Los Angeles Government ("County"), for use of its Los Angeles Mission College Parking Structure levels 2-4 (up to a maximum of 750 unreserved parking spaces) located on the Southwestern portion of the main campus; and WHEREAS, The County wili use the Districts parking structure between 3:00 p.m. to 11:00 p.m. Fridays, 6:00 a. m. to 11:00 p.m. Saturdays, Sundays, and Holidays. The parking structure use will not interfere with the academic programs of the college; and WHEREAS, The term of this lease shal! be from January 1, 2013 through December 31, 2017; and WHEREAS, The District shall not charge a rental fee for use of the facilities by the Department of Parks and Recreation for the County of Los Angeles in exchange for the District's in-kind use of E! Cariso Park Baseball, Softbail and Soccer Fields #3 and #5 located at Ei Cariso Park at 13100 Hubbard Street in Sylmar, California for Los Angeles Mission College Athletic teams; and RESOLVED, That the Los Angeles Community College District Board of Trustees authorizes the lease of real property to the Department of Parks and Recreation for the County of Los Angeles for the terms stated above; and IN WITNESS, of the adoption of the foregoing Resolution by a majority vote of all the members of the Board, we, the members of such Board present and voting thereon, have hereunto set our hands this 12th day of February, 2014. Attachment 1 to BSD3 Board Member Board Member Board Member President, Board of Trustees Attest: ADRIANA D. BARRERA Secretary to the Board of Trustees Board Member Board Member Board Member s -.< -< St * ^TON vs BB . . ». » »' Los Angeles Community College District I Corn.No. FPD1 Division FACILITIES PLANNING AND DEVELOPMENT Date February 12,2014 Subject: FACILITIES PLANNING AND DEVELOPMENT ROUTINE REPORT The following items are recommended for approvai by Facilities Planning and Deveiopment as part of the Consent Calendar for the Board of Trustees Meeting Agenda for the date shown. The Consent Calendar may be approved with a single vote. Any member of the Board of Trustees has the authority to remove any item listed and have it inciuded on the Action Calendar for a separate vote. Information regarding each item on the Consent Calendar can be found in FPD1 ~ Resource Document. I. AUTHORIZE NAME CHANGES A. Authorize use of a change of name to Agreement No. 40306 with Worden to now use the formal and iegal business name Everest Expedition, LLC d/b/a The Warden Company. B. Authorize use of a change of name to Agreement No. 40291 with Konica Minolta, Inc. to now use the formal and legal business name Konica Mino!ta Business Soiutions USA, inc. C. Authorize use of a change of name to Agreement No. 40304 with Landscape Forms to now use the forma! and legal business name Landscape Forms, Inc. tl. AUTHORIZE PROFESSIONAL SERVICES AGREEMENTS A. Authorize an agreement with P2S Engineering Inc. to provide engineering services on a Task Order basis campus-wide for East Los Angeles College. B. Authorize a short term Task Order based agreement with certain firms to provide Laboratory of Record (LOR) services District-wide. C. Authorize an agreement with Parsons Constructors, Inc. to provide Project Labor Agreement Administration and Labor Compliance Program services on a Task Order basis for the District's Bond funded construction program. D. Authorize Agreements with Inspector of Record (IOR) firms for the provision of Project Inspector - Division of the State Architect (Pl DSA) Classification 1 through 4 positions on a Task Order basis District-wide with specific assignments to be made by the Program Manager on an as-needed basis. ^ÂXA^^^^) Recommended and approved by: * ^\>^M^ Adriana D, Barrera, Interim Chancelior Chancellor and Secretary of the Board of Trustees Date By: Page of 4 Eng Santiago Field Moreno Pearlman Svonkin Veres Griggs Student Trustee Advisory Vote Pages Corn. No. ^PDI^Div. FACILITIES PLANMNGANDjlEyELOPMENT Date 2-12-2014 Los Angeles Community College District Corn. No. FPD1 Division FACILITIES PLANNING AND DEVELOPMENT Date: February 12, 2014 III. AUTHORIZE AMENDMENT TO PROFESSIONAL SERVICES AGREEMENTS A. Authorize Amendment No. 4 to Agreement No. 50235 with RBF Consuiting to provide additiona! Storm Water Poiiution Prevention Plan (SWPPP) services on a Task Order basis at East Los Angeles Coilege. B. Authorize Amendment No. 1 to Agreement No. 31122-1 with American Ombudsman Enterprises to provide continued Ombudsman Services for the Bond Program workers' compensation carve-out program. C. Authorize actions for Amendments to Agreements for the provision of continued Materiais Testing and Specialty Inspection services on a Task Order basis Districtwide. D. Authorize a no cost time extension as Amendment No. 6 to Agreement No. 501 90 with Annams Systems Corporation to provide continued asset management services on a Task Order basis District-wide. E. Authorize Amendment No. 6 to Agreement No. 33561 with PV Jobs to provide continued District-wide management of the Special Opportunities Program for the LACCD Bond program. F. Authorize Amendment No. 1 to Agreement No. 50378 with Chartered Facilities Management Group, Inc. to provide continued technology soiutions and standardization services on a Task Order basis District-wide. G. Authorize Amendment No. 1 to Agreement No. 50380 with Padilla & Associates to provide continued Project Labor Agreement (PLA) and Labor Compliance Program (LCP) Consuiting services on a Task Order basis District-wide. IV. AUTHORIZE ADOPTION OF PLANS AND SPECIFICATIONS Authorize the adoption of plans and specifications for the Remove Swing Space Trailers project 07T.6702.03.03, 37T.5702.03.03 at Los Angeies Trade Technical ColEege. V. RATIFY CONSTRUCTION CONTRACT Ratify a contract with GMZ Engineering, Inc. to provide, instaii, and maintain a rented temporary fence for the Stadium - Americans with Disabi!ifies Act (ADA) improvements project at Pierce College. VI. RATIFY CHANGE ORDERS FOR CONSTRUCTION CONTRACTS GREATER THAN $30,000 IN ORIGINAL COST ISSUED UNDER THE STANDARD t<DESIGN-BID"BU!LD^ METHOD OF PROJECT DELIVERY Ratify the foilowing: Change Order Nos. 16-PE & 1 7-PE to Contract No. 331 49 with Woodcliff Corporation; Change Order Nos. 14, 15, 17, & 18 and Unilatera! Change Order No. 16 to Contract No. 33357 with Summit Builders; Change Order No. 1 to Contract No. 33714 with Masters Contracting Corporation; and Change Order No. 2 to Contract No. 33725 with IPI Construction. VII. RATIFY CHANGE ORDER FOR CONSTRUCTION CONTRACT LESS THAN $30.000 IN ORIGINAL COST ISSUED UNDER THE STANDARD "DESIGN-BID-BUILD )> METHOD OF PROJECT DELIVERY Ratify Change Order No, 1 to Contract No. 33717 with Ranbay Construction Corporation. Page 2 of 4 Pages Corn. No. FPD1 Div. FACILITIES PLANNING AND DEVELOPMENT Date 2-12-14 s Los Angeles Community College District Division Corn. No. FPD1 FACILITIES PLANNING AND DEVELOPMENT Date: February 12, 2014 VUI.RATIFY SUBSTITUTION OF CONSTRUCTION SUBCONTRACTOR Ratify the substitutions of certain construction subcontractors regarding Contract No. 33748 with Alpha 1 Construction for the Campus Improvements - Street improvements Lower Fire Service Road project at West Los Angeles College. IX. AUTHORIZE ACCEPTANCE OF COEV1PLETION OF CONSTRUCTION CONTRACT Authorize Acceptance of Completion of Contract No. 33725 with IP! Construction to provide general construction services for the Science & Math Building - Energy nfrastmcture improvement (Indoor Environmental) project at West Los Angeles College. X. AUTHQRJZEDESIGN-BUfLD AGREEMENT Authorize a Design-Build agreement with Davis Reed Construction, Inc. to provide design and construction services for the 0!d Administration Modernization project, Campus-Wide ADA Transition project, and Access Compliance project at Los Angeles Harbor Coliege. Xl. AUTHORIZE DESIGN-BUiLD HONQRARIUM Authorize payment of an Honorarium to certain responsive Proposers of Design and Construction Services regarding the Old Administration Modernization project and Campus-Wide ADA Transition and Access Compliance project at Los Angeles Harbor College. XII. AUTHORIZE AMENDMENTS TO DESIGN-BUtLD AGREEMENTS A. Authorize Amendment No. 2 to Agreement No. 33116 with Edge Construction LLC for additionai Design-Build services for the Campus Student Center & Bookstore project at East Los Angeles College. B. Authorize Amendment No. 10 to Agreement No. 32882 with Taisei Construction Corporation for addltiona! Design-Buiid services for the Performing Arts Building mprovements project at Pierce CoHege. C. Authorize actions for Amendment No. 10 to Agreement No. 32144 with McCarthy Building Companies, Inc. for additional Design-Buiid services for the Demolition of Temporary and Obsolete Facilities project at West Los Angeles College. XIII.RATIFY AMENDMENTS TO DESIGN-BU!LD.AGRE_EMEMTS A. Ratify Amendment No. 20 to Agreement No. 33063 with Hensel Phelps Construction Co. for additional Design-Build services for the Fitness and Wellness Center project at Los Angeles Southwest Coilege. B, Ratify Amendment No. 21 to Agreement No. 33063 with Hensel Pheips Construction Co. for additiona! Design-Buiid services for the School of Math & Sciences project at Los Angeles Southwest Coliege. C. Ratify Amendment No. 2 to Agreement No. 33349 with Mccarthy Building Companies for additional Design-Build services for the Monarch Center (Student Services Annex) and Parking Structure project at Los Angeles Valley College. Page 3 of 4 Pages Corn. No. FPD1 DlV. FACILiTIES PLANNING AND DEVELOPMENTDate2-12.14 oar Los Angeles Community College District Corn. No. FPD1 Division FACILITIES PLANNING AND DEVELOPMENT Date: February 12, 2014 XIV. AUTHQRIZE PURCHASE ORDER Authorize a purchase order with Kratos to provide bfue-light security phones for the East Campus Complex project at Los Angeles Mission College. XV. AUTHORJZE THE RESCISSION OF A PURCHASE ORDER Authorize the rescission of Purchase Order No. 33394 with Packet Teiecom to provide VOtP Teiephone System for the Libary Learning Resource Center project at Los Angeles Harbor College. XVI. RATIFY SETTLEMENTS OF CLAIMS in accordance with Board Rule 7313, ratify the Settlement of construction related professional services Claim No. 2014-P01 for Pierce College project Nos. 05P.6527.03.01, 05P.6516.03, 05P.6513.03.01, 05P.6515.03, 15P,7579.02, and 15P.7554.03.01, XVI!. RATIFY AUTHORIZE WAIVER ON RESTRICTIVE SPECIFICATIONS Make a determination that there is an appropriate basis for waiving the prohibition on restrictive specifications pursuant to Public Contract Code section 3400; and Authorize the requirement that specifications and bidding documents for the Repair Energy Management Controls project at Los Angeies Harbor Co!!ege be compatibie with Aierton Energy Management and Buitding Automation system. Page 4 of 4 Pages Corn. No. FPD1 Div. FACILITiES PLANNING AND DEVELOPMENT Date" 2-12-14 » A ® w Los Angeies Community College District . Corn. No. HRD1 Division Human Resources Date: February 12, 2014 SUBJECT: PERSONNEL SERVSCES ROUTINE ACTIONS Total Total (This Report) (07-01 "13 to Date) 1. Academic Service: (Faculty, Academic Administration, Academic Supervisors) 309 2757 2. Classified Service: 126 822 2503 11887 2938 15466 (Cierical, technical, supervisors, maintenance & operations, trades, classified managers, confidentia 3. Unclassified Service: (Student workers, professional experts, community services staff, community recreation) Total: DATE RANGE: December 10. 2013 - January 16, 2014; SR# 675 A)l personnel actions reported herein are In accordance with the Board of Trustees Rules and are within the approved budget. Personnel actions include retirements, employment, leaves, separations/resignations and assignment changes. The classified assignments noted above have not been certified by the Personnel Commission and are subject to further audit by the Personnel Commission due to SAP transition issues and may be subject to chanjge. ^ ? f c-^ Albert J. Roman 'L ^ ^ ^ ^- fi.4^- /G^ Karerlf Martintm/ Personnel Director Personnel Commission Vice Chancellor Human Resources <\\! ^^ ^J^r^J Recommended and Approved by: It ^\>&^ Adnana D. Barrera, Interim, Chancellor Chancellor and Eng Santiago Secretary of the Board of Trustees Field Svonkin Moreno Veres Pearlman Griggs Date By Student Trustee Advisory Vote Page of Pages Corn. No. HRD1 Div. Human Resources Date: 2-12-14 ? A w. B w '.' Los Angeles Community College District g Corn. No. HRD2 Division Human Resources Date: February 12, 2014 SUBJECT: STATUS ADVANCEIViENT OF CONTRACT FACULTY MEMBERS The following faculty members wi!l, by routine action of the Board under the provisions of Education Code Sections 87608, 87608.5 and 87609, be advanced in status effective at the start of the 2014-15 academic year. This action is contingent upon each individual's compieting a full year of service as per Education Code Section 87605. Col. co co co co co co co co co co co co co co co co co co co co From B1 B1 B1 B1 B1 B1 B1 B1 81 B1 B1 B1 B2 To Last Name B2 Dinh First Name Disdpfine Kim Chemistry B2 Duong Phuong Mathematics B2 B2 B2 B2 B2 B2 B2 Nadia Mario Counselor Elahi Escaiante Hsieh Jara Lam Rossiter Communication Studies Mei-Ling Guadalupe Business & Management Kee Song 82 Ter-Pogosyan 82 Vaughn B2 Waiker B3-1 Almurdaah B3-1 Heisser B3-1 Kiley B3-1 Terzyan PM Dominick PM Gelsi PM Gnerre rj' Recommended by; Mathematics Christpher Cinema 82 B3-1 Gevanyan B2 B2 B2 B3-2 B3-2 B3-2 English Edward Counselor Aykanush Chiid Development Jennifer Clnthia Ashraf Cinema/TV Nursing RN Business & Management Aykanush Health Christina Derrick Takui Robert Socioiogy Physics Child Development Center Hyejin Counselor - DSPS/OSS Counselor Elizabeth Library ^ ^ ^ Aiberft.Rom^n, Vic^Chancelior Human Resources ^'^^b'j^s^t^^ ^^^) ^M^ Recommended and Approved by: Adriana D. Barrera, Interim Chanceiloi Chancellor and Eng Santiago Secretary of the Board of Trustees Fieid Svonkin Moreno Veres Date By Peariman Griggs Student Trustee Advisory Vote Page of 7 Pages Corn. No. HRD2 Dsv, Human Resources Date: 2-12-14 Los Angeies Community College District Corn. No. HRD2 Cd. co co Division From B3-2 B3-2 Human Resources To Last Name PM Gray First Name Kamale Dorian Afex Helen PM Harris CO B3-2 PM Igoudin B3-2 co PM Leung co co co co co co EO EO EO EG EO EG EG EO EO EO EO EO EO EO EG EO EO EO EO EO EG EG EO EG EO EO EG EO EO EO EO EO B3-2 B3-2 B3-2 PM Pak PM Pavlik PM Ruiz Joseph Apri Dan ie David Alexandra Wanda Bunnarith James Sara Orhan Michae Rosaiinda Jennifer Jessica Carlos B3-2 PM Sedghi B3-2 B3-2 B1 B1 B1 B1 B1 81 B1 B1 B1 B1 B1 B1 B1 81 B2 B2 PM Wiesenfeld PM Yonge B2 Chhun B2 Ross B2 Atkire B2 Ayyuce B2 Libonati B2 Moctezuma B2 Munguia 82 Peak 82 Ramirez B2 Rico-Sanchez B2 Song 82 Swerdiow 82 Tail Sylvia B2 Velazquez 83-1 Davidian B3-1 KhoHesE 82 B3-1 Kotiyar B2 B2 82 B2 B2 B3-2 B3-2 B3-2 B3-2 B3-1 Mannone B3-1 Pena B3-1 Romo B3-1 Stevenson III B3-1 Van Houten PM Blandon PM Caianche PM Concoff Kronbeck PM Du B3-2 PM Festekjian B3-2 B3-2 B3-2 B3-2 B3-2 PM Frontanez Loza PM Garcia PM Ghazarian PM Godinez PM Johnson 2 of 7 Pages Corn. No. HRD2 David Nada issa Janice Artin Babak Victoria Diane Oscar Amanda James Kevin Ruth Maria Mandy Caroiyn Arpi Marilyn Christopher Vahan Patricia Pauia Erika EO B3-2 PM Montenegro Page Date: February 12, 2014 Div. Discipline Counselor Director, Chi!d Development Center ESL Counselor Philosophy Psychoiogy EngHsh Psychology Art CAOT Respiratory Therapy Chemistry P.E./Health Architecture Animation Chicano Studies Nursing RN Counselor History Journalism Asjan-American Studies English Mathematics Family & Consumer Studies Engineering Business & Management Mathematics English Automotive Technoiogy ISA, Learning Assessment Communication Studies English English Politica! Science English Nursing RN Psychology Counselor Counselor Chemistry English Nursing Librarian Human Resources Date: 2-12-14 Los Angeies Community College District Corn. No. HRD2 Division Col. EO EO EO From B3-2 B3-2 B3-2 Human Resources To Last.Name PM Pacheco PM Reutlmann PM Romo EO B3-2 PM Vogel-Zuiderweg B1 B2 Brown HO B1 HO B2 Chaney B1 B2 David HO B1 B2 Endicoft HO B1 B2 Fradkin HO B1 B2 HO Grgas 81 B2 Grooms HO B1 B2 Hoffman HO B1 B2 Kato HO B1 HO B2 Ortega HO B2 B3-1 Aiikhanyan B2 B3-1 Cano HO 82 B3"1 King HO 83-1 Omaboe HO B2 B3-1 Reid B2 HO B2 B3-1 Renteria HO B2 B3-1 Sikora HO HO B3-2 PM Arzaga PM Baez HO B3-2 PM Larson HO B3-2 HO 83-2 PM Nguyen PM Vo HO B3-2 MO B1 B2 Macdowel 82 MO B1 Ruys B3-1 Biondo B2 MO B2 B3-1 Gomez MO B2 B3-1 Mohammadian MO MO B2 83-1 Rodriguez B3-1 Sanchez MO B2 B3-1 Waktoia MO B2 B2 B3-1 Walker MO MO B3-2 PM Eguaras PM Loper MO B3-2 MO B3-2 PM Park MO B3-2 PM Sparfeid B1 B2 Anderson PO B1 B2 Chow PO B1 PO B2 Cooper B1 B2 Davoodian PO B1 PO B2 Favre ^ Page 3 of 7 Pages Corn. No. HRD2 Div. Date: February 12, 2014 First Name Shana Kristin Discipline Mary Lynn Stephanie Chicano Studies Van Alexandra Susan Michael Karen Jean Political Science Reading (English) Dance - PE - Women's Department Spanish/French English (Basic Skilis) Anthropology Nursing Economics Child Deveopment Engtish We nd y Business Lorrle Psychology Nursing Nobeyba Tigran Andrea Yesenia Norkor Michael De!ia John Mathematics ESL Sociology Hea!th/PE Administration of Justice Spanish Mathematics Jenny Nursing RN Juan Deborah Son Theater Arts Kathy SheiEa Steve Jil Afeida Parvaneh Patricia Jesus Danie TashEni Louis Sherrie Riye Tobin Nursing RN History Nursing RN Librarian Kinesioiogy/AtNetic Director Socioiogy Counselor Biology CDC Teacher Food Service Management Physical Science Counselor Food Service Management Counselor ESL Music Emily Engissh Steve Mathematics Margaret he Ye pre m Jeff Microbioiogy/Life Sciences Communication Studies Journalism/Multimedia Human Resources Date: 2'12-14 Los Angeies Community Coiiege District Corn. No. HRD2 Co!. PO PO PO PO PO PO PO PO PO PO PO PO PO PO PO PO PO PO PO PO PO PO PO PO PO PO PO PO PO PO PO PO PO PO PO PO PO PO PO PO PO PO PO so Page 4 of 7 Human Resources Division From To Last Name 81 B2 Gediman B1 B2 Gendron B1 B2 Glass 11 B1 B2 Guzman B1 B2 Hamma B1 B2 Lassonde 81 B2 Maccarone B1 B2 Moraies B1 B2 Moran B1 B2 Moses B1 B2 Orloff B1 B2 Pierson B1 B2 Rashidian B1 B2 Ray B1 B2 Saenz B1 B2 Sharma B1 B2 Van Norman B1 B2 Weathersby B2 B3-1 Dieh! B3-1 Kieke! B3-1 Lam B3"1 LeBarbu B3-1 Navab B3-1 Nomeiii Pages Wyndee Biology Anne Mitra 83-1 Tchertchian PM Be!den PM Chartrand PM Nelson PM Perser PM Quintero PM Rich PM Sandico PM Silver PM Soto PM Youhanna Counselor Anthropology Psychology Physicai Science/Physics Anthropology Mathematics ESL English Chemistry ESL CSIT Library Science Communication Studies Learning Skills Mathematics French Mathematics History Mathematics Mathematics Angela Psychology History Biology Child Development M lchelle David Adrian Rache Div. English Mathematics Mathematics Howard Edouard Abigai B2 Goldberg Psychology Shery Frank Shannon Patricia Michae Kristine Sara Melanie Shilo Maria Paul Kim PM Doelitzsch PM Habata PM Haf Corn. No. HRD2 Addiction Studies Crystal Daisy B3-2 PM Harvey B3-2 PM McQuitty B3-2 B3-2 83-2 B3-2 B3-2 B3-2 B3-2 83-2 81 Brian Alien Bradley B3-2 PM DeVaney B3-2 B3-2 83-2 Discipline Librarian Shantanu Moriah Aaron Marisa Christine B2 B3-1 Schwesky B2 B3-2 B3-2 RrstName Clayton Marra Kristin Scott Maribel Erin Jennifer Travis Brian Mehrdokht Jamie B2 B3-1 Ersig-Marcus B2 B2 B2 B2 B2 Date: February 12, 2014 Librarian American Sign Language Chemistry Philosophy PE Psychology Counseior Administration of Justice Counselor Communication Studies ISA Math Speciaiisf Geography Theater Arts Human Resources Date: 2-12-14 Los Angeles Community College District Corn. No. HRD2 Col. so so so so so so so so so so so so so so TO TO TO TO TO TO TO TO TO Division From B1 81 B1 B2 B2 B2 B2 B2 B2 B2 B2 Human Resources To LastName B2 Juarez B2 Stewart B2 Williams B3-1 Bohn B3-1 Drawbond B3-1 Efias 83-1 Gromova 83-1 Omuson B3-1 Sanchez B3-1 Smith B3-1 Syed First Name Monica Robert MichelJe Jeffrey Jessica Deyanira nna Victoria Roxanna MarinE Erum Bianca Rosa Lorna Juan B3-2 PM Rodriguez B3-2 PM Song 83-2 PM Thompson B1 B2 Aguilar B1 B1 B1 B1 B1 B1 B1 B1 B2 B2 82 Bird Bofma Lopez B2 Majors B2 B2 82 Date: February 12, 2014 McFai! Navarro Jr. Ramirez B2 Rodriguez Discipiine Child Deveiopment Biology EOP&S Director/Counselor English English Mathematics Mathematics Nursing RN Counseior Psychology Bioiogy Counseior - Genera Nursing RN Nursing RN Design & Media Arts/Sign Graphics Bethany History Scott Cosmetofogy Angel ica Mathematics Derek Lauren Artemio Jose Caesar Counselor Library Science/Librarian Engineering Diesel & Related Technologies Design & Media Arts/Visual Communications TO TO TO TO TO TO TO TO TO TO TO TO TO TO TO TO TO TO TO TO Page 5 of 7 B1 B1 B2 B2 B2 B2 B2 B2 B2 B2 B2 B2 B2 B2 B2 B2 B3-2 B3-2 B3-2 83-2 Pages B2 Romero 82 Walker Jr B3-1 Osorio B3-1 Gaiindo B3-1 Gee B3-1 Guerrero-Cantor B3-1 Hardy B3-1 Maheta-Welfs B3-1 Mcintosh B3-1 Mendez B3-1 Pakbaz B3-1 Patron 83-1 Semadenj B3-1 Sonnier B3-1 Viliesid B3-1 Wilson-Aus PM Alcaia PM Brown PM Galvan Sally Thomas Maria Corn. No. HRD2 Non-Credit Basic Skiils Jamila Counselor, DSPS La Tanga CDC Director Mathematics Stephen Wiltie Paufa Div. Counseior, DSPS Maryanne Angela Parui Artina Armando Mehrdad Anett Alberto Greta Carmen Aileen Carlos PM Johnson Library Science/Ubrarian Fashion Design Biological Sciences Business & Management English CIS CDC Teacher Automotive Technology Business & Management English Business Fashion Design Nursing RN Plumbing Nursing RN Human Resources Date: 2-12-14 Los Angeles Community College District Corn. No. HRD2 Division CoL TO TO vo vo vo vo vo vo vo vo vo vo vo vo vo vo vo vo vo vo vo vo vo vo vo vo vo vo vo vo wo wo wo wo wo wo wo wo wo wo wo wo wo wo Page 6 of 7 From B3-2 B3-2 B1 B1 B1 B2 B2 B2 82 B2 B3-2 B3-2 B3-2 83-2 B3-2 Human Resources To Last Name PM Nitsch PM Ramirez 82 Araujo B2 Briancesco B2 Sarki'syan Date: February 12, 2014 First Name Lisa Jose Jessica Kevin Automotive & Transportation Margaret Counselor Counselor EOP&S Communication Studies Erika Minna B3-1 Pearson B3-1 Puthiakunne B3-1 Read PM Andrade PM Baldwin PM Barakat PM Beaton PM Carter Cheryl Psychology Respiratory Therapy Preethamo Jennifer Theater Arts Argeiia Spanish Biology Basic Skills" Math Jason Jamison Art Ruby Rebecca Lucas Monica Deanna Yih-Mei Patrick John Adam PM Melkonian PM Pailotti PM Placencia PM Prante PM Scott Sheyda Christopher B2 Gaiiegos Kelley B2 Movsisyan B2 Ogami Aviia B2 Trujlllo B2 Zuk B3-1 Alexander B3-1 Cordova B 3-1 Escudero B3-1 Green B3-1 Hunter B3-1 Pate Corn. No. HRD2 PE Head Basketball Coach Women Humanities Music English (Basic Skills) Math - Basic Skilis Math - Statistics Tyier Economics Laura Sociology Sociology Allied Health Mathematics STEM Katy Child Development Director, Child Development Center Manushak Mathematics Basic Joy Dental Hygiene Susan Patricia Linda Luis Laurimar Murre Librarian Casey Manish Div. Psychoiogy Anthropology Physics Nathan Yervanf James Dolores B2 Media Arts & Broadcasting Handicap Specialist Philosophy Phiiosophy Darby B2 Castro Health Sciences Mostapha PM Frank PM Haiey PM Hang PM Heikkinen PM Hu PM Hunter PM Kawai PM Littig 83-2 PM Southgate B1 B2 Boghos Bioiogy Suzanne B3-2 B3-2 B3-2 B3-2 B3-2 83-2 B3"2 B3-2 B3-2 B3-2 B3-2 B3-2 B3-2 Pages Librarian B3-1 Brockmann B3-1 Ng B3-2 PM Christian-Brougham B1 B1 B1 B1 B1 B1 B1 B2 B2 82 B2 B2 B2 Discipiine Biology Engiish English Micro biology Counselor Counselor CIS Human Resources Date: 2-12-14 Los Angeles Community College District Corn. No. HRD2 Division Cot. wo wo wo wo wo wo wo wo Page 7 of 7 From B2 B2 B2 83-2 B3-2 B3-2 B3-2 B3-2 Pages Human Resources To Last Name B3-1 Russell B3-1 Sermeno B3-1 Triviso PM Bell PM Brambila PM Jones PM Peterson PM Shackelford Corn. No. HRD2 Date: February 12, 2014 First Name Tim Carlos Rudolfo Eiizabeth Div. Discipline Learning Ski!!s Math Dentaf Hygiene Aviation Maintenance Technician Physics Nancy Counselor Tamara Laura Counselor Film Production Ray RreTechnoEogy Human Resources Date: 2-12-14 A e s Los Angeies Community Coliege District Corn. No. ISD1 Division: EDUCATIONAL SUPPORT SERVICES Date: February 12,2014 Subject: APPROVAL OF EDUCATIONAL PROGRAMS AND COURSES APPROVE NEW COURSES » Transferability BSICSKL 083CE GED Preparation: Literature and Arts (0 Units) NT HARBOR BSiCSKL 084CE GED Preparation: Mathematics (0 Units) NT HARBOR BSiCSKL 085CE GED Preparation: Science (0 Units) HARBOR NT BSiCSKL 086CE GED Preparation: Social Studies (0 Units) NT HARBOR BSICSKL 087CE GED Preparation: Writing Skills (0 Units) NT HARBOR CAOT 063 Computer Applications and Office Technologies Laboratory I! (1 Unit) PIERCE NT CAOT 065 Computer Applications and Office Technologies NT Laboratory Hi (1 Unit) PIERCE Sâ^ Recommended by: .d^^-^J- -3 ~y Donald Gauthier, President, DAS ^^^Bobbi Kimble, Interim Vice Chancellor !s*^^lj<.AA^f^^) ib^M^, Recommended and Approved by: Adriana D. Barrera. Interim Chancellor Chancelior and Secretary of the Board of Trustees Date By Page of 4 Pages Corn. No. ISD1 Div. Eng Santiago Field Svonkin Moreno Veres Pearlman Griggs Student Trustee Advisory Vote EDUCATIONAL SUPPORT SERVICES Date 2-12-14 Los Angeles Community College District |conrom. No. ISD1 Division: EDUCATIONAL SUPPORT SERVICES Date: February 12,2014 Transferability GEOG 025 GIS 025 Introduction to Geographic Information Systems and Laboratory (4 Units) PIERCE NT Introduction to Geographic Information Systems csu and Laboratory (4 Units) PIERCE K!N 315-1 Judo! (1 Unit) VALLEY csu KtN 315-2 Judoll (1 Unit) VALLEY csu K!N 326-1 Aerobic Super Circuit Laboratory I (1 Unit) csu VALLEY KIN 370-1 Table Tennis i (1 Unit) VALLEY csu KIN 391-1 Volieybal!! (1 Unit) VALLEY csu MULTIMD 185 Directed Study-Multimedia (1 Unit) PIERCE csu MUSIC 224 Composition (3 Units) CITY csu II. RATIFY ADDITIONS TO EXISTING CREDIT COURSES The following are college additions of individual courses which have been previously adopted by the Board of Trustees ASTRON 005 Fundamentals of Astronomy Laboratory (1 Unit) Transferability csu WEST CHDEV 008 Cumcuium in Early Chiidhood Education (3 Units) MISSION csu DANCEST 805 History and Appreciation of Dance (3 Units) csu HARBOR Page 2 DANCEST 815 Dance Production DANCEST Dance Production III (2 Units) WEST of 4 816 Pages Corn. No. ISD1 (2 Units) WEST Div. EDUCATIONAL SUPPORT SERVICESDate NT NT 2-12.14 Los Angeles Community College District /^t \J Division: EDUCATIONAL SUPPORT SERVICES om.No. ISD1 page 3 Date: February 12 , 2014 Transfers bility csu DANCEST 826 Dance Performance Company (1 Unit) WEST DANCETQ 121 Jazz Dance Techniques I (1 Unit) WEST csu DANCETQ 122 Jazz Dance Techniques II (1 Unit) WEST csu DANCETQ 141 Modern Dance Techniques I (1 Unit) HARBOR csu RRETEK 207 Wildland Fire Control (3 Units) HARBOR csu FIRETEK 213 Fire Investigation (3 Units) HARBOR csu KIN 217-1 Self-Defense Skills ! (1 Unit) HARBOR csu K!N 217-2 Self-Defense Skills II (1 Unit) HARBOR csu KtN 250-1 Weight Training Skills I (1 Unit) WEST csu KIN 250-2 Weight Training Skills II (1 Unit) WEST csu KIN 250-3 Weight Training Skills III (1 Unit) WEST csu KIN 285 Directed Study ~ Kinesiotogy (2 Units) WEST KIN 287-1 Basketba!! Skills I (1 Unit) HARBOR csu KIN 287-2 Basketball Skills II (1 Unit) HARBOR csu KIN 291-1 Volleyball Skills ! (1 Unit) HARBOR csu KIN 291-2 Volleyba!! Skills !! (1 Unit) HARBOR csu KIN 350-1 Weight Training I (1 Unit) VALLEY csu of 4 Pages Corn. No. !SD1 Div. EDUCATIONAL SUPPORT SERVICESDate NT 02-12-14 Los Angeles Community College District Division: EDUCATIONAL SUPPORT SERVICES Corn. No, ISD1 Date: February 12,2014 Transferabiiity MATH 100 MATH 110 Mathematics Workshop (1 Unit) VALLEY NT ntroduction to Algebraic Concepts (5 Units) NT HARBOR MATH 259 Precalculus with Trigonometry (6 Units) csu HARBOR MATH 272 Methods of Discrete Mathematics (5 Units) csu MISSION MULTIMD 803 PHOTO 049 ntroduction to Webcasting (2 Units) WEST NT Advanced Photographic Digita! Imaging (6 csu Units) HARBOR page 4 of 4 Pages Corn. No. !SD1 Div. EDUCATIONAL SUPPORT SERVICES Date 2.12-14 I . A t y. Los Angeles Community College District Corn. No. ISD2 Division: EDUCATIONAL SUPPORT SERVICES Date: February 12, 2014 Subject: APPROVE COMIVIUNIT^ SERVICES OFFERINGS Approve the community services course offerings for Los Angeles City College, Los Angeles Harbor College, and Los Angeles Valley College, as listed in Attachment 1. 1, J^~Recommended by^bxA?}^^; fl Bobbi Kimble, interim Vice Chancelior Approved by: ^î ^L\)s^^ ^ t^n' '^KXûÂ- AcfFT&na D. Barrera, interim Chanceilor Chancellor and Eng Santiago Secretary of the Board of Trustees Field Svonkin Moreno Date By Page of Pages Corn. No. ISD2 Div. Pearlman Veres Griggs Student Trustee Advisory Vote EDUCATIONAL SUPPORT SERVICES Date 02-12.2014 L.A. HARBOR COLLEGE "COMMUNITY SERVICES COURSES ATTACHMENT 1 LOS ANGELES CITY COLLEGE Page 1 of 4 VOCATIONAL COURSE NAME DESCRIPTION Music Video Production Students are taught the most essential elements of what goes into making a music video. This hands-on course will take students through every step of the process from storyboard and concept design to final Workshop edit and post production. Digital Filmmaking Workshop The digital filmmaking workshops are hands-on classes designed to introduce students to the art and craft of digital filmmaking. Shoot Like a Pro with your Want to learn how to use your DSLR/ and not just take pictures in Auto or DSLR: Going Beyond the Auto Program like a point and shoot camera? Whatever your level of Mode experience and with whatever camera brand you shoot/ this one day workshop will inspire you to take awesome photos and video just like the pros. Modeling ~ How to Break into This intensive workshop wil! reveal an in-depth, behind-the-scenes look at the inner workings of the modefing/fashion industry. Reai-worfd the Industry advice, tips and secrets to having a successful career path in the industry wiii be featured/ along with guest-speakers from the modeling industry. Medical interpreting & licensing Preparation This class offers basic medical terminology and practical orat interpreting exercises designed to develop medical interpreter skills and prepare the student for State of California certification examination. Management of Assaultive Behavior (MAB) This class is designed to teach professionals and students in the fiefds of health and medicine, as wel! as the general work force, the important principles of recognizing, reacting to, de-escaiating and preventing aggressive/ hostile and violent behavior. Not a sdf-defense class. No use of weapons. HOMEMAKING COURSE NAME DESCRIPTION Square Foot Gardening Students will learn the methods of growing in a grid-iron pattern, spending less time in the garden and sti!l growing a thriving garden. This class teaches the weekend gardener how to maximize a limited planting area for the maximum harvest. Plant growth and spacing of plants will be taught showing the students how to prevent overcrowding, while guaranteeing a productive garden. LA. HARBOR COLLEGE - COMMUNITY SERVICES COURSES ATTACHMENT 1 TECHNICAL Page 2 of 4 COURSE NAME DESCRIPTION Android App Development This is a beginner-friendly ciass that will introduce students how to program Androicf apps for mobile devices. Basic Flash Photography This class will cover the essential components of basic flash photography and show students when and how to properly use flash in connection with exposure, shutter speed/ ISO. Facebook 101: Get Started & This short, hands-on course will teach students how to get started in Stay Connected social media. Students will learn how to connect with old acquaintances, keep up with friends and famify and stay abreast of entertainment and business news. Night Photography Basics This excursion-based ctass will briefly review the most essential elements of photography like exposure, shutter speed, ISO, framing, and composition, ft will introduce students to night photography and instruct how to create and expose images while shooting on-location. Programming for Beginners An introduction to programming variabies, conditional statements/ loops, and functions for the purpose of creating applications for general purpose or mobile devices. GENERAL EDUCATION COURSE NAME DESCRIPTIOM Beaties Ukulele Learn Beatles songs on the ukulele. Beginners and experienced students wif! learn Ukufele tablature and chord charts for songs provided. Comedictmprovisation Actors and non-actors learn the building blocks of improvisationat comedy. This course teaches the fundamentals, philosophy and ruies of improvisation through games/ exercises and scene work. Improvisational Theater & This class will teach both actor and non-actor the basics of improvisational Communication Techniques acting, stage presence and confidence. LA. VALLEY COLLEGE -COMMUNITY SERVICES COURSES ATTACHMENT 1 LOS ANGELES HARBOR COLLEGE Page 3 of 4 Literacy English Language Development for Kids Designed for non-native English speaking children/ this course wifl help children develop English fluency skilis General Education How to Ace Creating your Online Business Do It Yourself Debt and Credit Repair Students (earn the foundation needed to create an online business/ or take an existing business online. This class will explore the various options for tackling financial crisis, including: realistic budgeting, credit counseling from a reputable organization/ debt consolidation, bankruptcy/ and credit counseiing and debt settlement. The Home Buying Process: Students learn the process/ strategies and best practices when Everything You Should Know Before Buying a buying a home or reai estate Home Mortgage Programs 101" Students wili learn about types of mortgage programs/ loan -Understanding the loan programs/ and which is most advantageous to the consumer. process and determining which loan program is best for your situation. Changing Your Money Students team money management and debt reduction strategies. Habits: Live Healthier and Happier for Less. Xncome Planning for 50 Students learn easy- to-understand strategies to save money on taxes/ and Uppers manage investment risk and create a secure income stream Technical iPhoto: Manage your Learn to use iPhoto to edit pictures, add effects/ and create scrapbooks Memories with iPhoto and slideshows iMovie Making: for Learn the use of basic equipment (like tripods), and how to edit your videos using iMovie. Beginners LA. VALLEY COLLEGE -COMMUNITY SERVICES COURSES ATTACH MENT1 Page 4 of 4 Vocational Understanding the ZCD-10 Students wil! be introduced to both ICD-10-CM (Clinical Modification) and ICD-10-PCS (Procedure Code System), go over common problem areas/ and how to implement best practices Transition LOS ANGELIS VALLEY CQLLEGE GENERAL EDUCATION COURSE NAME DESCRIPTION Speed Reading and Comprehension This class is designed to teach students from Kindergarten through Acfutt reading appreciation (for K-4), and reading comprehension and speedreading (for grades 5-adutt). * s A I BB s K s Los AngeEes Community CoJEege District s E Division: BUSINESS AND FINANCE Corn No. BF3 Date: February 12, 2014 Subject: 2013-2014 BUDGET ADJUSTMENT FOR FON SUBSIDY lntheGeneralFund'.transfer^910'OOP frorn the Contingency Reserve account to account 100000 at East _Los Angeles College, Los Angeles HarborCollege, Pierce Cpilege, Los Angeles Trade-TechnJca! College, and West Los Angeles College. (eBTA: D-0421) Backflround: In order to meet the FuN-Time/Part-Time faculty obligations for the 2013 Fa Semester at each college, the District is committed to providing a subsidy for 28 newly !?.irec!;LUJl~tirne facu^y (se,e Attachment A). These cotieges are being provided a subsidy for the.c!iêre?ce between the salary and benefit costs paid for each contract facyity position and the adjunct (hourly) faculty position over a three-year period. This is the first year's reimbursement (subsidy) provided by the District at $35,000 per position. FJ?c-^J!^PJ^[CÎION.S:r,This.act,ion.,i_ncreasesthe.c?l!?ge budg^fs.by^91?ÔJ:)-a-rLd reduces the Contingency Reserve by the same amount, leaving a balance of $13,598,036 (2.64%). Amounts will be transferred to each college as_follows_ East Los Angeles College ($245,000); Los Angeles, Harbor College ($175000); Pierce CoHege"($140,000); Los Angeles Trade-Technical College ($70,000); West Los Angeles College ($280,000). REQUIRES FIVE (5) AFFIRMATIVE VOTES * Recommended and Approved by: ._ PJS<NS^. > Adriana D. Barrera, Interim Chance!!or Chancellor and Eng Secretary of the Board of Trustees Date By: Page Field Moreno 01 Pages Corn, No. ^ BF3 Pearfman Div. BUSINESS AND FINANCE Santiago Svonkin Veres Griggs Student Trustee Advisory Vote Date 2-12-2014 Attachment A 2013-14 FON Subsidy Year 1 Subsidized Funding for Full-Time Faculty Filled Positions for Fall 13* Institution Filled Amount per » Total . position City College 0 35/000 East Los Angeles College 7 35/000 245/000 Harbor College 5 35/000 175/000 Mission College 0 35/000 $ Pierce College 4 35/000 Southwest College 0 35,000 Trade-Technica! College 2 Valley College 0 35/000 $ West Los Angeles College 8 35/000 $ $ $ $ 35,000 26 *Three year subsidy. First year reimbursement $35/000. Second year reimbursement $25/000. Third year reimbursment $15/000. **. 140/000 70/000 280.000 910/000 'St * A ® w * Los Angeles Community College District . Corn.No. BF4 Division: BUSINESS AND FINANCE Date: February 12,2014 Subject: 2013-2014 BUDGET ADJUSTMENTS In the General Fund, transfer $288,047 from the Contingency Reserve to account 200000 to provide funding for seven positions in the Educational Services Center. Funding for future years will be provided from an ongoing reduction to the General Reserve. (eBTA: D-0361). The positions approved for funding are the foiiowing: . . . . Maintenance and Operating Standards Coordinator Energy Program Manager Faciiities Project Managers (2 positions) Research Analyst . Auditor . Data Communications Specialist Background: As requested by the Chancellor, on November 13, 2013, the District Budget Committee (DBC) approved funding for an addltionaf seven essential positions in the Educational Services Center. Funding for Fiscal Year 2013-2014 will be from the Contingency Reserve and prorated for the remainder of the fiscal year. (Attachment I) For future years, funding for these positions will be provided from an ongoing reduction to the General Reserve. The estimated amount for fiscai year 2014-2015 is $864,145. FISCAL IMPLICATIONS: This action increases the Educational Services Center's budget by $288,047 and reduces the Contingency Reserve by the same amount, leaving a balance in the Contingency Reserve of $13,309,989. REQUIRES FIVE (5) AFFIRMATIVE VOTES Recommended and Approved by: S^J Sl K 1. C^<C^ ^ KM./S^ Acfrianab. Barrera, interim Chancellor Chancellor and Eng Santiago Secretary of the Board of Trustees Field Svonkin Moreno Veres Peariman By Page Date of Pages Corn. No. BF4 Div. Griggs Student Trustee Advisory Vote BUSSNESSANDFiNANCE Date 2-12-2014 Attachment Page 1 of 5 2/5/14 EDUCATIONAL SERVICES CENTER Positions approved for Funding by District Budget Committee on November 13,2013 Positions (Plan to be Filled) Estimated Annual Office/Position Title Office of Educationa! Programs and institutionai Effectiveness Senior Research Anaiyst Research Analyst Total Institutional Effectiveness #FTE Salary 41.0 71,914 71,914 1.0 71,914 71,914 Funded Amount Approved (Y/N) (4 months) ¥ Y 1.0 23,971 23,971 Y 23,971 1.0 23,971 ntema! Audit Auditor otal Internal Audit Facilities AdministrQtor of Maintenanco 4- Maintenance and Operating Standards Coordinator ¥ Y Y Y 4.0 Total Facilities 2 4.0 102,000 98,484 176,952 377,436 Information Technoiogy Data Communications Speciaiist TotaiInformationTechnoio9y 79,504 79,504 Y 1.0 26,501 1.0 600,768 263,377 864,145 7.0 200,255 Energy Program Manager Facilities Project Manager rOTAL SALARIES Added Benefits TOTAL 7.0 34,000 32,828 58,984 125,812 26,501 87,792 288,047 Page 2 of 5 Summary Statement on Additional 7 Positions (revised 12-19-13) Seww-Research Analyst Office of Research and Institutional Effectiveness: The position is a critical position f in the Office of Research and Institutional Effectiveness. It is the primary position responsible for formulating methodologies to address complex educational and public policy Issues/ strategic planning/ accreditation/ Institutiona! accountability and effectiveness/ and student success, and make recommendations for policies and procedures based on the results. The p. research analyst also develops/ implements/ and directs the maintenance of the specialized data systems used for instltutionai research and planning activities. These systems contain District-wide information on student demographic/ assessment/ enrollment/ achievement/ and financial aid and information on college section and course offerings/ FTES, and weekly contact hours as well as staffing information and are utilized in research by both colleges and the District Office of Research and Institutional Effectiveness. This position assists with data-driven decision making and District strategic planning by preparing external and internal scan data (both quantitative and qualitative)/ constructing data measures corresponding to objectives in the District Strategic Plan/ determining methodology for measuring and evaluating progress towards the goats/objec£ives. The Senior Research Analyst position became vacant and defunded when the incumbent accepted a promotional opportunity at a college. The position was previously that of Senior Research Analyst and has been redassified to Research Analyst. Auditor, Internal Audit: IAD approved annual audit plan for 2013/2014 was executed with a budgeted hour that engaged a total of four auditors, a senior auditor/ and a director. At the current time/ the department is staffed with three auditors and the director. The workload of the department has increased because of the Implementation of the whistieblower hotlines and requests from the colleges. Page 3 of 5 The audit plan includes the completion of one audit area which is below the normal completion rate of an audit department. However/ in consideration of the current budget constraints IAD has adjusted its goai to one audit area per year. With the current staff, IAD is unable to complete 39% of its required plan. Additionally/ of the 71% completion/ IAD is unable to complete 85% of these requests in a timely manner. Our turnaround time for an assignment has increased tremendously. For example/ the turnaround time for an investigation has increased from an average of 30 days to 90 days and an audit from an average of 90 days to 150 days. Please note that budgeted hours are more than available hours with three auditors and one Director. The addition of an auditor will help the Department meets 99% of the scheduled audit pian (a completion of only one audit area "Procurement" for the fiscal year 2013-14). Administrator of Maintcftaftee-Maintenance and Ofieratlna Standards Coordinator, Facilities: The District Is impiementing the Computerized Maintenance Management System (CMMS) module of the SAP software. The District has owned this module since the purchase of the SAP software but has not implemented this module yet. There has been a concentrated effort through the Bond Program to capture all the information about the District's fixed assets. The information about these assets is housed in the CMMS module and includes things such as warranty information/ ongoing maintenance requirements, and records of work performed. This position is responsible for the continued management of the CMMS database. In addition/ this position is responsible for coordinating and tracking of specialized faciiities training. The need for specialized facilities training has increased as a result of new and different facility systems being added through the construction and renovation of buildings and infrastructure improvements. The impact to the District if this position is not filled are: 1. Increased expected maintenance costs 2, Increased equipment downtime 3. Increased level of outsourcing of repairs 4. Inadequate trained facilities staff 5. Increased safety risks Energy Program Manager, Facilities: In June of 2013 the Personnel Commission changed the title of this position to Utility Program Manager. The District through the Bond Program has engaged in several energy initiatives which include the development of solar arrays/ the building of energy storage systems/ the Page 4 of 5 installation of metering and monitoring systems, and the construction of central plants/ as weil as/ several other energy savings retrofits. In addition/ the District has entered into several solar purchase and lease agreements/ energy savings company (ESCOs) agreements/ and applied for many energy Incentives and grants. This position Is instrumental in the review and follow-up to ensure the District is receiving what was promised. This position will also review utility usages throughout the district looking for abnonnaiitles and Investigate any discrepancies while making operationa recommendations for improvements. The goal is to maintain a comfortable learning environment while achieving a reduction in utility consumption and expenditures. The risks to the District if this position Is not fiiied are: 1. Utilities are not managed and the District spends considerably more than necessary 2. Energy agreements are not monitored and the District spends considerably more than necessary 3. Energy incentives are not managed and the District does not receive ellgibfe funds 4. Excessive downtime in energy production and load shifting increasing the amount the District wiii spend in utilities 5. Harder to maintain a comfortable learning environment Facilities Protect Manager, Fadiities: The District has over 500 buildings and the Bond Program is only touching about 200 of these buildings. The District's Facilities Planning and Development department has the responsibility of managing all of the district projects over $125/000. LACCD employs project managers that handle ail projects above $125,000 that are non-bond fundable. Five years ago the District had six project managers. Since then four of these project managers have retired. The Facilities Planning and Development department had chosen not to fill the four open project manager positions because of a lack of non- bond construction funding. The current need is to increase the level of LACCD project managers by two. This need is a result of the Board making the decision to set aside funding to address deferred maintenance issues throughout the district. In addition/ the State has indicated there will be additional funding coming to the Districts to help address scheduled maintenance projects. Filling these two existing positions wii! aiiow the Fadiities Planning and Devdopment department to manage these additional projects. The risk to the District if these positions are not filled is: Page 5 of 5 1. A majority of the projects that fail within the price range in which these projects will fall are labor intensive. External company overheads usuaiiy charged on projects this size are usually very high. Outsourcing this work would be very costiy to the district and considerably more than doing the work using interna staff. Without augmenting the Facilities Planning and Development department with the addition of the project managers/ the deferred maintenance and scheduled maintenance projects will not be accomplished within this fiscal year. Data Communications Specialist IT: This position is responsible for network infrastructure changes and support. If £his position is not filled/ there will be an increased risk to ail of our technology services. Also technology projects will take longer to complete. This position was already in the existing organizational chart. a ?. 5< f ^ ^BTION SB .B .B vs »' Los Angeles Community College District B Corn.No. FPD2 Division FACILITIES PLANNING AND DEVELOPMENT SUBJECT: Date February 12, 2014 RESOLUTION AUTHORIZING ENERGY SERVICE CONTRACT Action Pursuant to Government Code §4217 et seq., adopt a resoiution (Attachment 1 authorizing an _ Energy Services Contract with KX2 Holdings Buiiding Technologies Group, LP d/b/a Ciimatec Building Technoiogies Group, LLC ("Climatec") to provide energy conservation services for the District-Wide Measurement and Demand Response f'M&DR") project from February 13, 2014 through Final Compietion at a cost of $4,435,870. Background A. Purpose and Scope The purpose of the M&DR project is to address LACCD's Peak Demand costs for electricity from Southern California Edison and the Los Angeles Department of Water and Power. The scope of the project includes the instaJtafion of a sub-metering system and a demand response system at a totai of 195 buiidings located throughout the LACCD. The instalied systems wiii allow LACCD to: accurateiy track the expenditure of energy per building for each college campus; assess the collected data to improve efficiency; tjgate the Peak Demand costs at each of the colteges; and'plan for future consumption. ^ The data collected wil! be used to improve the energy performance of m the college buildings with the lowest possibie impact to the environment. B. The Request for Proposals A competitive Request for^Proposals ("RFP") process was conducted induding a seven (7) week-fong advertising period to identify the best-quafified firm " defined as having the size, resources, finandai ability, expertise, and necessary experience to provide the services required for this project - to be recommended for award of the Agreement. _A mandatory pre-submittal conference and nine (9) job walks were attended by four (4) firms. The job waiks identified the 195 buifdings included in the RFP's scope of work Three (3) proposais were received which were reviewed by a committee composed of: 1)^ an LACCD college facilities director; 2) the Program Management Office's Lead Energy Division Manager; 3) AECOM's Vice Preside'nt of High omnanceBuiidiriQsând^4)the LACCD Director of Special Projects. ^ l^lj^M^ ft Recommended and approved by: Adriana D. Barrera, Interim Chahceiior ÂSk^ Chancellor and Eng Secretary of the Board of Trustees By: Page Date of 3 Field Moreno Pearlman Santiago Svonkin Veres Griggs Student Trustee Advisory Vote Pages Corn. No. FPD2 Div. FACIUtlES PLANNING AND DEVELOPMENT -Date 2.12-2014 Trustees Los Angeles Community College District Corn. No. FPD2 Division FACILITIES PLANNING AND DEVELOPMENT Date: February 12, 2014 Initially, the LACCD Facitities Planning and Development Department ("Facilities") announced a notice of intent to award ("NOITA") to Schneider Electric Buildings Americas, Inc. ("Schneider"). On November 8, 2013, Cfimatec timeiy filed a protest to_ the NOITA. On November 15 2013, Facilities issued a response uphoiding the Climatec protest and issuing a Revised NOITA ("RNOITA") indicating a proposed award to Climatec._ On November 25, 2013, Schneider filed a protest to'the RNOITA. On January J4, 2014, Facilities issued a denial of the Schneider protest and also disqualified Schneider from further participation in the bidding/proposal/procurement process based on a non-com plying Experience Modification'Rate ("EMR"), a mandatory _ requirement of this procurement process. On January 17, 2014, Schneider fiied an Appeai with the Chancellor's Office. However, as Schneider is no longer a quaiified participant in the bidding/proposai/procurement process, Schneider does not have standing to file such an Appea!. Faciiities has notified Schneider of this fact. C. Proposed Award of the Energy Sen/ices Contract As a resuit of theRFP, it is recommended that KX2 Holdings Building Technologies Group, LP d/b/a Ciimatec Buiiding Technologies Group, LLC("Cllmatec") be awarded the Energy Services Contract for the M&DR project. Under the Contract, Climatec Wl:l design and insta!) new metering and data coiiection systems; complete investigations^ building automated systems (BAS) and energy management systems (EMS) based on the data collected from the meters; and design fuiiy ntegrated demand response and demand control system with BAS/EMS software at each of the nine (9) colleges. D. Use of Government Code §4217 et seq. The LACCD has determined to issue this RFP and award the Energy Services Contract through competitive means pursuant to Government Code § 4217 et seq. which states that, "The provisions of this chapter shal! be construed to provide the greatest possibie fiexibility to public agencies in structuring agreements entered into hereunder so that economic benefits may be maximized and financing and other rostsassocLated with the desi9n and construction of alte^te energy p'rojects may be minimized. LACCD may enter into an Energy Services Contract pursuant to the Energy Conservation Contract Authority of Government Code § 4217 et seq. Such projects require appropriatejue diligence measures to ensure the project is in the'best interest of the LACCD. Per the code, the anticipated cost for the alterations effected by the energy conservation contract must be iess than the anticipated margina! cost to the LACCD of energy that would have been consumed in the absence of those alterations. The LACCD believes that the expected cost of the conservation measures of this^Project will be !ess than the LACCD's marginai cost for energy in the_ absence of these conservation measures through the reduction of energy'use and more efficient use of energy throughout the LACCD's colieges. Page 2 oi 3 Pages Corn. No. FPD2 Div. FACILiT!ES PLANNING AND DEVELOPMENT Date2-12-14 Trustees Los Angeles Community College District Corn. No. FPD2 Division FACIUTiES PLANNING AND DEVELOPMENT Date: February 12, 2014 E, Estimated Savings versus Project Cost The estimating savings of the M&DR project has been calcuiated using a conservative industry standard approach. These are savings forecasted to be reaiized by the LACCD. The industry standard shows that when implementing an M&DR project of this type, consistent cost avoidance of up to 20% electric consumption has been achieved. An estimated 12% yearly pofentiai reduction i !R energy wili be realized through the implementation of this project. For 2014, it is estimated LACCD wi!i consume 100,577,146 kWh of energy, at 12.5 cents per kWh, fotaiing a cost of $12.5M for the year. Based on the 12% projected savings, this wil be an 11,_160,670 kWh energy reduction throughout LACCD, resulting in a $1.4M savings (for the year) in 2015, when the project is expected to be compieted. Climatec's cost proposal for ^the M&DR project (inclusive of a five (5) year performance guarantee)tota!s $4,435,870. This results in a simple payback over 3.18 years. Industry standard for the life cyde of the implementation of an M&DR project is ten (10) years, The M&DR project is estimated to save $14M in energy over the ten (10) year life of the systems instailed, resulting in a $9.5M cost benefit. Funding and Development Phase Funding is through Measure J Bond proceeds. District-wide Measurement and Demand Response 40J.5101.02.02, 40J.5201.02.02, 40J.5301 .02.02, 40J.5401.02.02, 40J.5501.02.02, 40J.5601.02.02, 40J.5701.02.02, 40J.5801.02.02, 40J.5901.02.02. AN Phases. Page 3 of 3 Pages Corn. No. FPD2 Div. FACiLITIES PLANNING AND DEVELOPMENT Date2-12-14 Attachment 1 to FPD2 Subject: RESOLUTION AUTHORIZING ENERGY SERVICE CONTRACT WHEREAS, it is the poiicy of the State of California and the intent of the State Legislature to promote all feasible means of energy conservation and a!t feasible uses of alternative energy supply sources; and WHEREAS, the Los Angeles Community College District (the "District") desires to reduce the steadily rising costs of meeting the energy needs at its college campuses; and WHEREAS, the District issued a Request for Proposais ("RFP") for its District-Wide Measurement and Demand Response ("M&DR") project; and WHEREAS, a firm has been selected to enter into an Energy Service Agreement with the District based upon the evaluation criteria included in the RFP; and WHEREAS, pursuant to Government Code section 4217.12, a pubiic hearing has been held, public notice of which was given for at ieast two (2) weeks in advance, to receive public comment on the proposed Energy Service Agreement to be entered into to implement the Districf-Wlde ("M&DR") project; and WHEREAS, the Board hereby finds and determines that the terms of the proposed Energy Services Agreement are in the best interest of the District and that the anticipated cost to the District for electrica energy or conservation measures provided by the energy conservation facility under the Energy Services Agreement wi!) be less than the anticipated marginal cost to the District of eiectrical or other energy that would have been consumed by the District in the absence of those purchases. NOW THEREFORE, BE IT RESOLVED, that: The Board of Trustees of the Los Angeles Community Coilege District hereby resolves, determines, finds and orders as follows: 1. The Energy Services Agreement to be entered into between the District and KX2 Hoidings Building Technologies Group, LP d/b/a Oimatec Building Technologies Group, LLC is approved in accordance with Government Code sections 4217.10 et seq. 2. In approving the proposed Energy Services Agreement, the Board hereby finds and determines that the terms of the proposed Energy Services Agreement are in the best interest of the District and that the anticipated cost to the District for electrical energy or conservation measures provided by the energy conservation facility under the Energy Services Agreement will be iess than the anticipated marginal cost to the District of electrical or other energy that would have been consumed by the District in the absence of those purchases. 3. The estimated savings of the M&DR project has been calcuiated using a conservative industry standard approach. These are savings forecasted to be reaHzed by the District. The industry standard shows that when implementing an M&DR project of this type, consistent cost avoidance of up to 20% electric consumption has been achieved. An estimated 12% yearly potentia reduction in energy will be realized through the Jmpiementation of this project. For 2014, it is estimated the District will consume 100,577,146 kWh of energy, at 12.5 cents per kWh, totaling a cost of $12.5M for the year. Based on the 12% projected savings, this wiii be an 11.160,670 kWh energy reduction District-wide, resulting in a $1.4M savings (for the year) in 2015, when the project is expected to be completed. Climatec's cost proposa! for the M&DR project [inciusive of a five (5) year performance guarantee] totals $4,435,870.00. This results in a simple payback over 3.18 years. Industry standard for the life cycle of the impEementation of an M&DR project is ten (10) years. The District's M&DR project is estimated to save $14 M in energy over the ten (10) year life of the systems installed, resuiting in a $9.5M cost benefit. 4. The Chancellor or her designee is hereby authorized and directed to execute the aforementioned Energy Services Agreement and aii other documents necessary to effectuate the District-Wide M&DR project. IN WITNESS, of the passage of the foregoing resolution, as prescribed by law, we, the Members of said Board of Trustees, present and voting thereon, have hereunto set our hands thls12th day of February 2013. Member, Board of Trustees Member, Board of Trustees Member, Board of Trustees Member, Board of Trustees Member, Board of Trustees Member, Board of Trustees President, Board of Trustees INFORIVI^nVE .; Los Angefes Community College District Corn. No. BF/A Division: BUSINESS AND FINANCE Date: February 12,2014 Subject: 2013-2014 SECOND QUARTER FINANCIAL STATUS REPORT In accordance with Title 5, Caiifomia Code of Regulations, Section 58310, each district is required to report the financial and budgetary conditions of the District at ieast once every three months. Foilowing this summary Is a copy of the report filed with the State (Attachment I). This report provides a status of cash balances and quarterly revenue and expenditure activity. It also allows districts an opportunity to identify significant events affecting their financial condition. Page 1 of 1 Pages Com.NoBF/A Div. BUSINESS AND FINANCE Date 2-42-2014 ArCACHESENT 1 Page 1 of 3 WHW»^w>i^niT«w»«wis».«Ti"«i»»wi»tT^^ CAUFORNIA CoMMUNrry COLLEGES CHANCELLOR'S OFFICE Quarterly Financial Status Report. CCFS-3 I f Q VIEW QUARTERLY DATA CHANGE THE PERIOD Fiscal Year; 2013-2014 District: (740) IOS ANGELES Quarter Ended: (Q2) Dec 31, 2013 Oescription Line As of June 30 for the fiscal year specified Actuei 2010-11 Actual 2011-12 2012-13 539,813,920 486,160,233 495,515.617 532,018,355 200,000 0 Actual Prodded 2013-2014 I. Unrestricted General Fund Revenue, Expenditure and Fund Balance: A Revenues: A.1 Unrestricted Genera! Fund Revenues (Objects 8100,$600,S800) A.2 Other Fmancins Sources (Object 8900} A.3 B. Total Unrestricted Revenue (A,1 + A.2) 825,000. 294,758 540,013,920 496,985,233 495,814,375 532,018,355 534,698,154 Expenditures: 8.1 Unrestricied General Fund Expgnciitures (Objects 1000-6000) ?13,682,7 54 502,337/482 498,369,352 B.2 Oiher Outgo (Objects 7100, 7200. 7300, 7400, 7500,7600) 3,2,346,309 12,317,171 8,S2S,347 515,254,633 507,894,699 -18,269,420 -13,080,324 Total Unrestricted Expenditures {B.1 + B.2) 526.029,063 c. Revenues Over(Under) Expenditures (A.3 - B.3) 13,384,857 D. Fund Balance; Beginning 73.303,220 B.3 D,1 0.2 Prior Year Adjustments + {-) Adjusted Fund Bafance, Beginning (D + 0.1) Fund Bafance, Ending (C. + 0.2) F.1 Perceotage of GF Fund Batence to GF Expenditures (E- / 8.3} 337,028,201 -5,009,846 74,687.223 66,699,483 2,?6Z,772 4,092,58* 0 76,109,014 92,956,643 78,779,807 66,&&9,483 90, D9 3,871 .?4,S87,323 6S,699,4B3 61,569,637 13,1% 11.5% 2,SDS,W E. 90,093,871 12,330,047 17,1% 14. S% ii. Annualizecf Attendance FTES: G.1 Annuslized FTES (excfuding apprentice and non-resident) Hi, Tota! Genera! Fund Cash BaEance <Unr&stricfed and Reslricted} H.1 Cash, excluding borrowed funds H.2 Cash, borrowed funcfs oniy H,3 Totai Cash (H.-K H.2) 10?, 350 103,529 97,8SS 101,457 As of the specmerf qugrter cndecf for each fiscaf year 2U10-11 201-1-12 2012-13 l2;,931,746 120,712,212 2013-201 d 51,116,66,; 180,720,446 0 0 81,340,958 122,921,7-46 5l,U6,6S2 262,061,404 !V. Unrestricted General Fund Revenue, Expenditure and Fund Balance: Adopted Oescriplian Line Budget (Coi.1) Annusi Current Yeer-to-Date Budget (Col. 2} (Co!. 3) PcrcentagR {Col. 3/Col. 2) Actuals Revenues: 11 Unrestricted Genera! Fund Revenues (Objects 8100.8600, 8800) 12 Other Financing Sources (Object 8900) 1,3 Total UnrcsfrfCted Revenue (i.1 + (.2) 521,798,098 S2S,S23,493 2S2.$30,641 47.8% 0 0 521,738,098 528,923,493 252.S30,64I 47.8% 582,2?4,S62 580,lS6,fl8 240,420,655 41-4% 10,210,4&4 66.Z% 0 Expenditures: J. J.1 Unrestricted General Fund Expenditures (Objecis 1000-6000) J.2 Qiher Outgo (Objects 7100, 7200, 7300, 7400,7500,7600} J.3 6,202.999 15,434,558 Tota! Unresfricted Expenditures (J.1 + J.2] 588,457,533 5SS,622,97& K, Revenues Ov&r(Uncfer) Expersdifures (i.3 . J,3} 66,$99,<£3 -6S,6S5^&3 2,233,518 L Adjusted Fund Balance. Begjnning 66,693,183 66,639,483 66,699,483 LI Fund Balance, Ending {C. + L.2) 0 0 68,995,001 M Percentage of GF Fund Balance 1o GF Expenditures (L 1 / J,3) 0% 0% 230,631,123 42.1% Page 2 of 3 V. Has the district settled any empioyee contracts during this quarter? YES If yes, compfete the following; (tfmufti^r settlement, proviffejsformation for sli years covered. Contract Period Ssttletf Management Academic (Specify) Permanent YYrf-YV Tola) Cost tncrease Total Cos! increase %* Ciassified Temporary %' Tcta) Cost Increase %* Totaf Cost increase t %* a. SALARIES: Year 1: 2013-14 993,-4-H' 3% l,SS2,132 3% 141,678 3% 361,2-<6 3% Year 2: Year 3: b. BENEFITS: Year 1: 2D13-14 j Year 2: Year 3: As specifsed in ColiecSive Bargaining Agreement or other Empioyment Contracf ^'.-^^de^r!^pj!'n?tio!!.T^h-^.t^lcHsîct,'"!e.nds.t?.fu,n<:t..the slalary and be-"efit lncr<lases' and also icfentify the revenu? source/object code. ^l^lT19tû^^!^'!l^d^n^ô^î^^l,^^T^r.^î3'.tâ^^^^3^^^^^ U^TOnted flnd ronfidenti3i ^p'w^- ^^ 3 percent saian/ incr^se shafr be funded fay a State-f.nried 1.57% ^t-of.,ving idj^tment'arri'B~l;<3%7r;mioH"rgen^^^n^ sources. VI. Did the district have significant events for the quarter (include incurrence of long-term debt, settlement of ail NO audit findings or i<tsalsuits, signifjcant differences in budgeted revenues or expenditures, borrowing of funds (TRANs), issuance ofCOPs, etc.)? tf yes, fist events and their tinsnciai ramifications- (Enter explanation beiow, include additional pages !f needed.) ^ft.Does the district have significant fiscat profatems that must be addressed? if yes, what are the problems and what actions wJI! be taken? (Enter explanation below, inciuds additional pages if needed.) This year? Next year? NO NO Page 3 of 3 <tW>rt it^Ndlhrii^*p!^rt*Ftp<l*u*ttî}'^t*k^W>ynN4ifW»t^*WI*<il.JII W^^ ,nî>»^»^TM-i^<.»»ff« »-»^^»T«^.w.wTBHTs^>T^^ CALIFORNIA COMMUNITY COLLEGES CHANCELLOR'S OFFICE Quarterly Financial Status Report, CCFS-3 I) Q CERTIFY QUARTERLY DATA CHANGE THIE PERIOD Fiscal Year: 2013*2014 District: (740) tOS ANGELES Quarter Ended: (02) Dec 31, 2013 Your Quarterly Data is Certified for this quarter. Chief Business Officer District Contact Person Jeanette L. Gordon C80 Name: CSO Phone: Name: Title: 213-8&1-2090 / CBO Signature: Date Signed; <u &-^ ^ ^ .f° s 'fr^ 'M^( /^)^ \ 7^^ ^-f- Chief Executive Officer Name:! D<. Adriana B'arrera CEO Signature: / * 01/30/2014 Telephone: ^3.891.2085 Fax; 213-891-2413 t- Mail: Date Signed: Electronic Cert Date; Vinh D. Nguyen Director of Budget and Management Anaiysis NsiuyenVO@ffnail.J3ccd.edu ^s CBtifomia Community CoDeges, Chenceilor's Office Fisctif Services Unit 1102 Q Street, Suite 4554 Sacramento, Cslifornta 95S14-&5I1 Send questions to: Christine Atefig (Sl6)327-5?72 ^taliaAccfco.^gu or Tracy Britten ($16)323-6893 ffirntenac£eco^d!, E> 2007 Stare ofCBiftonis. Afl Rights tteseroeti, It INEORIVI^TIVE Los Angeles Community College District Division: EDUCATiONAL SUPPORT SERVICES Corn, No. ISD/A Date: February 12, 2014 Subject: NOTIFICATION OF STUDENT TRAVEL East Los Angeles College I. Twenty-Two students and three faculty members will attend the Joan Weil Center for Dance In New York City, New York during the period of March 27 to March 31, 2014. Background: The sponsoring organization is Joan Weili Center for Dance, Home of the Alvin Alley American Dance Theater. FISCAL IMPLICATION: The total estimated cost of the trip will be $18,750. No District funds will be used for this trip. The funds for this trip will come from fundraislng and from the personal budgets of the students. th If. Six students and one faculty member wilt attend the 247In American Chemical Society National Meetin_gand Exposition in Dallas, Texas during the period of March 15 to March 18, 2014. Background: The sponsoring organization is East Los Angeles College. FISCAL iMPUCATION: The totai estimated cost of the trip will be $7,322. No District funds will be used for this trip. Funding will come from the National Science Foundation (NSF) and from the Academic and Student Support to improve STEM Transfer (ASSIST) specially funded programs. Page of 1_ Pages Corn. No. ISD/A Div. EDUCATIONAL SUPPORT SERVICES Date 2/12/14 ^ A 'fit, ® '1*' Los Angeles Community College District g Corn. No. HRD3 Division SUBJECT » n Human Resources Date: February 12, 2014 DISMISSAL OF CLASSBFIED PERMANENT EIVIPLOYEE The dismissal of employee (EN1034261 ) assigned to West Los Angeles College as a permanent Custodian is based on the following causes: * Frequent Unexcused Absence and Tardiness ® Abuse of Leave Privileges by Habitual Use of Leave for Trivial Indispositlons or by Absence so Frequent that the Efficiency of the Service is Impaired ® Inefficiency ® Absent Without Leave ® Inattention to or Dereliction of Duty Background: The above recommendation is in accordance with procedures isted in Education Code Section 88123 and Personnel Commission Rule 735. Evidence is on file in the Empioyer-Employee Reiations Unit of the Human Resources Division to support the above recommendation. Due process rights guaranteed by Skelty v. State Personnel Board, 15 Cal. 3d 194 (1975) have been afforded the above listed permanent employee. y Recommended by; w^ AiberTJ.Ro / ^'^^^^^ ^ ^."~ <^/2^- an Vice Chanceiior, Human Resources * Recommended and Approved by: ^<ss^ a ^)\A5LA^ Adriana D. Barrera, interim Chanceilor Chancellor and Eng Santiago Secretary of the Board ofTmstees Field S van kin Moreno Veres Date By Page of Pages Corn. No. HRD3 Div. Pearlman Human Resources Griggs Student Trustee Advisory Vote Date: 2-12-14 FPD1 - Resource Document » AUTHORIZE NAME CHANGES A. Action Authorize use of a change of name to Agreement No. 40306 with Warden to now use the formal: and legai business name Everest Expedition, LLC d/b/a The Warden Company. There are no other changes. Background This agreement was authorized by the Board of Trustees on December 11, 2013 (Corn. No. FPD2). Pursuant to notification from the company previously known as Worden this item authorizes staff to revise the legal business name to Everest Expedition, LLC d/b/a The Warden Company. B. Action Authorize use of a change of name to Agreement No. 40291 with Konica Minoita, Inc. to now use the formal and lega! business name Konica Minoita Business Soiutions USA, inc. There are no other changes. Background This agreement was authorized by the Board of Trustees on October 9, 2013 (Corn. No. FPD2) Pursuant to notification from the company previously known as Konica MJnolfa, Inc. this item authorizes staff to revise the legal business name to Konica Minolta Business Solutions USA, Inc. C. Action Authorize use of a^change of name to Agreement No. 40304 with Landscape Forms to now use the formal and lega! business name Landscape Forms, Inc. There are no other changes. Background This agreement was authorized by the Board of Trustees on December 11, 2013 (Corn. No. FPD2).^ Pursuant to notification from the company previously known as Landscape Forms this item authorizes staff to revise the legal business name to Landscape Forms, Inc. II. AUTHORIZE PROFESSIONAL SERVICES AGREEMENT A. Action Authorize an agreement with P2S Engineering Inc. to provide engineering services on a Task Order basis campus-wide to be issued incrementaliy for East Los Angeles Coiiege (ELAC) from February 14, 2014 through February 14, 2015 at a not to exceed cost "of $47,500 inclusive of eligible reimbursable expenses. Background P2S Engineering Inc. has been selected through solicitation of proposals from no iess than three firms. Page 1 of 23 . Facilities Planning and Development . February 12, 2014 FPD1 - Resource Document The purpose of this Agreement is to obtain engineering services to be provided under individual Task Orders issued by the Coilege Project Manager as needed. The current need is for the Deferred Maintenance Project at the D-5 Swim Stadium. Of the three proposa!s received, three were determined to be responsive and were then evaluated by the ELAC Architectural & Engineering Services Seiection Committee. This Committee is composed of the Director of College Facilities, the Facilities Project Manager, and the Lead HVAC Technician. As a result of this comprehensive review and selection process, P2S Engineering Inc. is recommended for award of this Agreement. Funding and Development Phase State-funded Block Grant for scheduled maintenance. AIE Phases, B. Action Authorize a short term Task Order based agreement with each of the firms listed below to provide continued Laboratory of Record (LOR) services DJstrict-wide with individual assignments to be issued incrementaiiy at the direction of the Program Manager as needed from February 13, 2014 through December 31, 2014: Firm Name Amount American Engineering Laboratories, Inc. $160,000 $50,000 AMEC Environment & Infrastructure, inc. Southwest Inspection and Testing, inc. $700,000 Background: These proposed short term agreements are for the provision of Laboratory of Record (LOR) services on a Task Order basis where work is underway and where the services were being provided under agreements that have reached their five year maximum term. t is requested that these proposed Agreements be authorized to aliow continued issuance of Task Orders with the current need identified in the table beiow: Firm Name American Engineering Laboratories, inc. Current Need East Parking Structure and Construction Technology Building projects at Los Angeles Trade Technica! College; and the Performing Arts Building Improvements project at Pierce Coliege. AMEC Environment & Infrastructure, Inc. Center for the Sciences project at Pierce College. Southwest inspection and Testing, Inc. Cox Building and Cox Building - Little Theater Upgrade projects at Los Angeles Southwest College and the Student Success and Retention project at East Los Angeles College. It is anticipated that the remaining funds from the previous expired agreement with each firm shai! be used for the new short term agreements. The scope of work under these proposed short term agreements is the subject of a future Request for Proposals (RFP) anticipated to be completed the fourth quarter of 2014 and leading to the establishment of onger term District-wide Task Order based agreements. Page2of23*FaciiEtiesPianningandDeveiopment . February 12, 2014 FPD1 - Resource Document Award History: The following table identifies the previous awards made to each firm along with their respective cumu!ative dofiar values. Firm Name Previous Number of Agreements Awarded through the Bond Program and Cumulative Value American Engineering Laboratories, inc. Two previous awards; $2,800,000 cumuiative. AMEC Environment & infrastructure, !nc. Two previous awards; $1,325,000 cumulative. Southwest Inspection and Testing, Inc. One previous award; $2,050,000 cumulative. Funding and Development Phase Funding is through Measure J Bond proceeds. Specific assignments wi!E be determined on an as-needed basis. Ati Phases. C, Action Authorize an agreement with Parsons Constructors, tnc. to provide Project Labor Agreement Administration and Labor Compliance Program services on a Task Order basis for the District's Bond funded construction program to be issued incrementaliy at the direction of the Program Management Office beginning on February 13, 2014, for a period of three (3) years, with two (2) one year options to extend and ending on February 12, 2019 at a not to exceed cost of $3,000,000 inclusive of eiigible reimbursabie expenses. Background Parsons Constructors, Inc. has been selected through a competitive Request for Proposal (RFP) process that was advertised for two (2) weeks. The purpose of the RFP is to establish a Task Order based Agreement for Project Labor Agreement Administration and Labor Compliance Program services for the Bond Program. Individuai Task Orders will be issued by the Program Management Office on an as-needed basis District-wide. Of the six proposals received, six were determined to be responsive and were then evaluated by the evaluation committee ("Committee"). This Committee was composed of the Design Manager for Build-LACCD, the LACCD Arch itect/P reject Manager, and an LAUSD inspector of Record. As a result of this comprehensive review and selection process, Parsons Constructors, Inc. is recommended for award of this Agreement. Award History This agreement represents the first awarded to this firm through the Bond Program, The fee is within the Design and Specialty Consultant Fee Guidelines. Page 3 of 23 » Facilities Planning and Deveiopment » February 12, 2014 FPD1 ~ Resource Document Funding and Deveiopment Phase Funding is through Proposition A/AA and Measure J Bond proceeds. Specific assignments to be made as needed by Task Order. A!l Phases. D. Action Authorize Agreements with Inspector of Record (IOR) firms for the provision of Project nspector - Division of the State Architect (P! DSA) Classification 1 through 4 positions on a Task Order basis District-wide with specific assignments to be made by the Program Manager on an as-needed basis for a period of three years plus two (2) one (1) year options as shown En the foilowing tables : Position Not-to-Exceed P! DSA Classification 1 Pl DSA Classification 2 Pl DSA Classification 3 P! DSA Classification 4 $103.50 $ 94.00 $ 83.65 $ 74.00 Hp^rlyRate Name oflOR Firm State Consulting & Inspection Services Biue Coast Consulting RavCo. Engineering, Inc. Construction and Inspection Service inc. Cohn & Company Paul W. Waite and Associates Stephen Payte DSA Inspections inc. American Pine Knot, LLC Sandy Pringle Associates Inspection Consultants, Inc. Consulting & inspection Services, LLC T.Y.R., Inc. niand Inspections & Consulting Premier Inspection Services Knowiand Construction Services Vita! Inspection Services Inc. AIM Consulting Sen/ices NV5 BTC Labs- Vertical Five CMTS BPI Inspection Service Background: A competitive Request for Proposals (RFP) process including advertising for three weeks was conducted. 19 proposals were received and were evaluated by the selection Page 4 of 23 . Facilities Planning and Deveiopment . February 12, 2014 FPD1 - Resource Document committee. _ The committee was composed of: the Program Manager's Director of Design, the LACCD's Architect/Project Manager, and an LAUSD Inspector of Record. The purpose of the RFP is the estab!ishment of Task Order based agreements for the provision of project inspection services by inspectors certified by the Division of the State Architect and available for projects District-wide. Specific assignments for each Task Order based Agreement shall be made by the Program Manager on an as-needed basis. The RFP included the requirement that at! firms adopt the following houriy rates for the Project Inspector "Division of the State Architect (P! DSA) Classification's 1 through 4 positions shown in the above table. Award History I.he_f?lowinj3.table.'d,e^tifie? ?he previous awards (if any) made to each firm aiong with their respective cumuiative dollar va!ues. FIRM NAME Previous Number of Agreements Awarded through the Bond Program and Cumufative Total Vafue State Consuiting & inspection Services One previous award; $1.800,000 cumulative Blue Coast Consulting No previous awards RavCo. Engineering, Inc. Construction and Inspection One previous award; $1,410,000 cumulative Service Inc. Two previous awards; $2,035,000 cumulative Cohn & Company Three previous awards; $2,150,000 cumulative Paul W. Waite and Associates Two previous awards; $1,250,000 cumulative Stephen Payte DSA nspections Inc. Four previous awards; $3,050,000 cumulative American Pine Knot, LLC Three previous awards; $2,600,000 cumuiative Sandy Pringle Associates Inspection Consuitants, Inc. One previous award; $1,950,000 cumuiative Consulting & Inspection Services, LLC One previous award; $1,000,000 cumulative T.Y.R., Inc. One previous award; $600,000 cumuiative Inland Inspections & Consulting No previous awards Premier Inspection Services One previous award; $250,000 cumulative Knowiand Construction Sen/ices No previous awards Vital Inspection Services Inc. No previous awards AiM Consuiting Services No previous awards NV5 BTC Labs- Vertical Five No previous awards CMTS Two previous awards; $1,750,000 cumulative BPI inspection Service Three previous awards; $3,600,000 cumulative Page 5 of 23 » Facilities Planning and Development . February 12, 2014 FPD1 - Resource Document Funding and Development Phase Funding is through Proposition A/AA and/or Measure J Bond proceeds. Construction Phase. III. AUTHORIZE AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT A. Action Authorize Amendment No. 4 to Agreement No. 50235 with RBF Consulting to provide additional Storm Water Pollution Prevention Pian (SWPPP) services on a Task Order basis at East Los Angeles College to be issued incrementally at the direction of the Program Manager from February 26, 2014 through June 30, 2014 at a cost not to exceed $24,010 inclusive of eiigible reimbursable expenses. nciusiveofthis proposed amendment, the total amount of this agreement approved by the Board of Trustees is $122,502. Background This agreement was authorized by the Board of Trustees on January 12, 2011 (Corn. No, FPD1) with RBF Consulting to investigate and develop a Storm Water Reuse Feasibiiity Study. On September 11, 2013 (Corn. No. FPD1), the Board of Trustees ratified the de scoping of work for Contract No. 33596 with Two Brothers Construction Co. for the Science Career & Mathematics ~ Demolition project at East Los Angeles College, The action resuited in the need for the continued implementation of state-mandated requirements of the SWPPP untii a new genera! contractor could be procured that wouid provide construction services including SWPPP impiementation. To meet this interim need, on October 9, 2013 (Corn. No. FPD1), the Board authorized Amendment No. 3 to the Agreement with costs charged to Project No. 32E.5222.02.02 for RBF Consulting to provide the services of a Qualified SWPPP Deveioper and Practitioner. Because the procurement for the new general contractor is taking longer than expected, it is requested that proposed Amendment No. 4 to the Agreement be authorized for a continuation of the provision of a Qualified SWPPP Deveioper and Practitioner by RBF until the general contractor procurement is completed. Services to be provided by Task Order inciude conducting weekly site visits and providing reports to the state required for compliance with the Construction Genera! Permit. Funding for Amendment No. 4 shai! be through Project No. 32E.5222.02.02. Funding and Development Phase Funding for the base Agreement is through Measure J Bond proceeds: Storm Water mplementation ~ East 40J.5209.05. Funding for Amendment No. 4 to the Agreement is through Measure J Bond proceeds: Science Career & Mathematics ~ Demoiition 32E.5222.02.02. Construction Phase. B. Action Authorize Amendment No. 1 to Agreement No. 31122-1 with American Ombudsman Enterprises (AOE) to provide continued Ombudsman Services for the Bond Program workers' compensation carve-out program from March 1, 201:4 through February 28, Page 6 of 23 . Facilities Planning and Development < February 12, 2014 FPD1 - Resource Document 2015 at cost not to exceed $73,000 with a single option for an additional year at a cost not to exceed $73,000 from March 1, 2015 through February 28, 2016. The totai not to exceed cost is $146,000 inclusive of eligible reimbursable expenses. Inclusive of this proposed amendment, the total amount of this agreement approved by the Board of Trustees is $942,800 with the option year included. Background This agreement was authorized by the Board of Trustees on February 23, 2011 (Corn. No. FPD1) with American Ombudsman Enterprises to provide Ombudsman services for the Bond Program workers' compensation carve-out program. The can/e-out is authorized under section 3210.5 of the California Labor Code and has been approved for use by the Board. It is an aiternative dispute resolution system intended to enhance speedy delivery of benefits to injured workers and to reduce costs through the avoidance of litigation by timely resoiution of disputes. A carve-out requires the services of an Ombudsman to infercede in the resoiution of ciaims and provide a source of information to the injured worker. This proposed Amendment provides continuity of services at a rate reduced by $2,000 per month from the original cost of the Agreement which is reflected in the above amounts. Funding and Deveiopment Phase Funding is through Proposition A/AA and Measure J Bond proceeds. OCiP 40J.5J87.05. All Phases. C. Action Authorize actions for Amendments to Agreements for the provision of continued Materia!s Testing and Speciaity Inspection services on a Task Order basis District-wide with assignments to be made incrementatly at the direction of the Program Management Office as shown in the table be!ow and expiring on through December 31, 2014: FIRM NAME Original Board Action Koury Engineering & Testing, Inc. MFGL, inc. Agreement No. Corn. No. 50310 FPD1 December 20, 2012 Corn. No. 50311 FPD1 December 20, AmendmentRatify No. Start Date N/A Authorize Start Date Amendment Cost Cumulative Value of February 13, $30,000 Agreement $630,000 February 13, $300,000 $900,000 N/A $250,000 $1,250,000 2014 2 N/A 2014 2012 United Inspection & Testing Corn. No. 50222 FPD1 2 December 3, 2013 December 1, 2010 Backciround: The proposed amendments to existing agreements shown in the tabie above ailow for the continued provision of Materials Testing and Specialty inspection services on a Task Order basis for projects currently underway. The current need for services is identified in thefo!lowing tabie: Page 7 of 23 . Facilities Planning and Development . February 12, 2014 FPD1 - Resource Document Firm Name Current Need Koury Engineering & Testing, Inc. CalTrans PonyWafi project at Los Angeles Southwest CoJiege and the Slope Stabilization project at West Los Angeles Coiiege. MTGL, Inc. Theater Drama Speech project at Los Angeles Harbor College and Media Art Center at Pierce College. United Inspection & Testing School of Careers Technical Education at Los Angeles Southwest Coflege and the Campus Student Center Bookstore project at East Los Angeles CoiSege. The scope of work under these agreements is the subject of a future Request for Proposais (RFP) anticipated to be completed the fourth quarter of 2014 and leading to the establishment of ionger term District-wide Task Order based agreements. Funding and Development Phase Funding is through Proposition A/AA and Measure J Bond proceeds along with non-Bond funds. Specific assignments to be determined on an as-needed basis. Construction Phase. D. Action Authorize a no cost time extension as Amendment No. 6 to Agreement No. 50190 with Annams Systems Corporation to provide continued asset management services on a Task Order basis District-wide for the third and fina! phase of the three-phased Asset Management Program with individual assignments to be made by the Asset Program Management Team from February 13, 2014 through January 26, 2015 at no additional cost. nclusiveofthjs proposed amendment the total: amount of this agreement approved by the Board of Trustees remains at $4,547,563. Backoround The scope of work includes technoiogy imp!ementation and integration services for deployment of software and hardware including mobiie handheld equipment used to scan, label, and track assets District-wide. This agreement was authorized by the Board of Trustees on January 27, 2010 (Corn. No. FPD1) with Annams Systems Corporation to provide asset management sen/ices on a Task Order basis District-wide indud strategic planning, technology imp!ementation and integration services, as well as ing conducting a District-wide asset baseline inventory for the Asset Management Project. The Asset Management Program has three phases and is composed of the following: Phase I ~ strategic planning; Phase II - a baseiine inventory of District-owned assets; and Phase_lff - technology impiementation (RFID based) with poiicy and procedure updates. The current need is to continue the mobile technology impiementation used to track assets, deployment of mobiie handheld units, District-wide training, and policy and procedure updates. This agreement has been considered through the participatory governance process. PageSof 23 . Facilities Planning and Development . February 12, 2014 FPD1 - Resource Document Funding and Devebpment Phase Funding is through Proposition A/AAand Measure J Bond proceeds. Projects to be determined on an as-needed basis. All Phases. E. Action Authorize Amendment No. 6 to Agreement No. 33561 with PV Jobs to provide continued Disfrict-wide ^management of the Special: Opportunities Program for the LACCD Bond program. The scope of work includes management of the Project Labor Agreement (PLA) Apprenticeships and internship Outreach as well as management of the Bond intern program and backing of the participafjon of Small, Local, and Emerging Businesses. The term of the time extension shall be from March 1, 2014 through ApriFsd; 2014 at a cost not to exceed $20,000 inclusive of reimbursable expenses. Inclusive of this proposed amendment, the fotai cost of this Agreement is $860,000. Background This Agreement was authorized by the Board of Trustees on July 12, 2012 (Corn. No. FPD1). The _scope of work under this agreement is the subject of an ongoing competitive Request for Proposa!s process !eacfing to the establishment of a longer term agreement. Funding and Development Phase Funding is through Proposition A/AA and Measure J Bond proceeds. PV Jobs Specialty Consulting Services 40J.5JPVJ.05, Construction and Desion Phase. F. Action Authorize Amendment No. 1 to Agreement No. 50378 with Chartered Facilities Management Group, Inc. to provide continued technotogy solutions and standardization services on a Task Order basis District-wide to be issued incrementaify at the direction of the Program Management Office from March 1, 2014 through March'31:, 2014 at a cost not to exceed $150,000. Inclusive of this proposed amendment, the total amount of this agreement approved by the Board of Trustees is $300,000. Background This short-term Agreement was authorized by the Board of Trustees on January 15, 2014 (Corn. No. FPD1), The proposed Amendment provides a continuation of services provided on a Task Order basis at additlonai cost while the ongoing competitive Request for Proposals leading to the establishment of a longer term agreement is completed.' The current need is for project support and depioyment oversight for the SIS, Green Data Center, Connect LACCD, CMMS, and Physica! Security projects. Funding and Development Phase Page 9 of 23 . Facilities Planning and Deveiopment . February 12, 2014 FPD1 - Resource Document Funding is through Measure J Bond proceeds. Projects to be determined on an asneeded basis. AJLPhases, G. Action Authorize Amendment No. 1 to Agreement No. 50380 with Padiiia & Associates to provide continued Project LabofÂgreement(PLA) and Labor Compliance Program (LCP) Consuiting services on a Task Order basis District-wide with individual assignments'to be made by the Program Manager as needed from March 1, 2014 through March 31, 2014 at a cost not to exceed $100,000 inciusive of etigibie reimbursable expenses. Inclusive of proposed_amendment, the total amount of this agreement approved by the Board of Trustees Is $200,000. Background This short-term_Agreement was authorized by the Board of Trustees on January 15,2014 (Corn. No. FPD1). The proposed Amendment provides a continuation of services at additional cost while the Request for Proposa!s process leading to the estabiishment of a longer term agreement continues. Funding and Development Phase Funding is through Proposition A/AA and Measure J Bond proceeds. Other Consuiting Services 40J.5J95.05. AN Phases. IV. AUTHORIZE ADOPTION OF PLANS AND SPECIFICATIONS Action Authorize the adoption of plans and specifications for the Remove Swing Space Trailers project 07T.6702.03.03, 37T.5702.03.03 at Los Angeles Trade Technical College. This project is !ess than $5,000,000 in value and does not require review by the Facilities Master Planning and Oversight Committee. Backoround In accordance with Public Contract Code Section 22039, the Board of Trustees shaii adopt the construction piams and specifications for projects over $175,000 in value prior to bidding construction work. The project plans and specifications have been designed and devebped by a licensed architect and reviewed by the LACCD Chief Facilities Executive or designee, the College Project Manager and the Program Manager. The subject pians and specifications were developed to prepare the leased moduiar units for return to the vendor and reiated site work inciuding the foi!owing: interior demolition, utility disconnections and capping, separation and loading of trailer modules, demolition of concrete foundations, and site development. Funding and Develoomenf Phase Funding is through Proposition A and Measure J Bond proceeds. Remove Swing Space Trailers 07T.6702.03.03, 37T.5702.03.03. Bid Phase. V. RATIFY CONSTRUCT!QN_CONTRACT Page 10 of 23 . Facilities Planning and Development . February 12, 2014 FPD1 - Resource Document Action Ratify a contract with GMZ Engineering, Inc. to provide, instal!, and maintain a rented temporary fence for 12 months from November 19, 2013 to November 18, 2014 for the Stadium - Americans with Disabilities Act (ADA) improvements project at Pierce College at a cost of $10,000. Background GMZ Engineering, Inc. provided the !ow quote from among three written quotes ranging from $1:0,000 to $24,996 to provide, install:, and maintain a rented temporary construction fence for a period of 12 months which began on November 19, 2013. Award History This contract represents the eleventh awarded to this company through the Bond Program and a cumulative origina! award totai of $1,703,910. Previous awards have been given to this company for the Student Learning Environments (SLE) - Faculty Office Replastering project at Pierce College and the Temporary Facilities - Art & Physical Education Swing Space project at Los Angeles City College. Funding and Development Phase Funding is through Measure J Bond proceeds. Stadium ADA Improvements 35P.5537.03. Construction Phase. VI. RATIFY CHANGE ORDERS FOR CONSTRUCTION CONTRACTS GREATER THA $30,000 IN ORIGINAL COST ISSUED UNDER THE STANDARD "DESIGN-BID-BUILD )> METHOD OF PROJECT DELIVERY Action Ratify Change Orders for construction contracts greater than $30,000 in original cost issued under the standard "Design-Bid-Build" method of project delivery as shown in the following table: Page 11 of 23 . Facilities Planning and Development * February 12, 2014 FPD1 - Resource Document PROJECT NAME & LOCATION CONTRACTOR NAME CHANGE ORDER NO., NEGOTIATED ORIGINAL REDUCTION CONTRACTCOST, and FROM PURPOSE CONTRACT COST CONTRACTOR CUMULATIVE NUMBER DEMAND PERCENT CHANGES and and PROJECT NUMBER Health, Fitness & PE Building Woodcliff Los Angeles City College No.33149 $13,264,000 CONos. 16-PE and 17-PE for Funding is through Proposition College Requests & Corporation 01C.6115.02 11C.7115.02 $87,404. Additional Requirements: . A/AA Bond Additions proceeds. Requirements: Revise electrical circuitry, metal deck, curtain wail attachments, concrete footings for gate posts, window frames, caulking, and locker room light fixtures per Architect of Record. $223,622. * 8.33% Additional fence posts, embed plates, and angle braces per Architect of Record. . Replace eyewash with shower combination eyewash per Architect of Record, College Request . Accelerate compietion of work at additionai cost. Ciausen Ha Modernization Los Angeles City College Summit Buiiders $12,611,789 No.33357 Funding is through Measure J Uniiatera! CO No. 16 $40,955 Unforeseen Conditions: Unforeseen Conditions where the Board of Trustees has previously invoked the Voskanian ruiing: . Bond B1C.5107.03 31C.5107.03 proceeds. Provided additions! structura reinforcement to existing concrete waiis, door openings, ceiling decks, parapet walls and penthouse metal framing discovered to be needed during $133,172 CO Nos.14,15, 17, & 18 for construction and shown Unforeseen Conditions: $118,462 incorrectly on as-built drawings. Additional Requirements; . College Requests & Additional Requirements: $32,672 5.93% Revised electrical components, seismic isoiation, exiting signage, penthouse improvements, and mechanical components per Architect of Record. College Request: . Received a credit for reduced project scope regarding the design of the bridge. Page 12 of 23 . Fadiities Planning and Development ® February 12, 201:4 FPD1 - Resource Document Storm Water InfiStration & Catchwater Basins Inserts Masters $1,189,400 CO No. 1 for Funding is through $14,116. Measure J Bond 1.19% West Los Angeies College proceeds. Contracting Corporation No.33714 N/A Unforeseen Conditions: . Remove and refocate existing water main discovered to be . 40J.5909.05.02 . inaccurately depicted on as-buiit drawings to perimeter of the field. Add new wires for irrigation timer due to existing wiring not accurately shown on as-buiSt drawings. Replace irrigation controiier discovered to be unserviceable . and not indicated in the plans. Differing site conditions listed above required additional time by the Contractor, resulting in a change in the scheduied completion date from October 1 1, 2013 to January 6. 2014 at no additional cost. Science & Math IP! Construction $121,168 CO No. 2 for No.33725 Funding is through $2,181. Measure J 9.90% N/A Building - Energy Infrastructure improvements (Indoor Environmental) Unforeseen Conditions: . Bond proceeds. West Los . Angeles College 39W.5901.02.01 Due to differing site conditions, receive a credit for the less complex installation of water trap primers than anticipated and previously approved in CO No. 1. installed a larger sediment trap on the acid waste line in an alternate location due to differing site conditions not shown on the as-built drawings. Background The Change Orders listed above have been executed per Board Rule 7100.10 and are presented here for ratification as required therein. Funding and Development Phase Funding for each item is shown in the table above. Construction Phase. VII. RATIFY CHANGE ORDER FOR CONSTRUCTION CONTRACT LESS THAN $30,000 ISSUED UNDER THE STANDARD t<DESIGN"BID"BUILD" METHOD OF PROJECT DELIVERY Action Ratify Change Order for construction contract less than $30,000 issued under the standard "Desi:gn-Bid-Bui!d" method of project delivery as shown in the following fable: Page 13 of 23 . Facilities Planning and Development . February 12, 2014 FPD1 - Resource Document PROJECT NAME & LOCATION CONTRACTOR ORIGINAL NAME AND CONTRACTCHANGE CONTRACT COST ORDER NO., NUMBER PURPOSE COST, and and CUMULATIVE TOTAL COST OF ALL CHANGE ORDERS PROJECT NUMBER Phase Renovations Administration Building - interior and Exterior. 05P.6505.03.02 Ranbay $14.850. CO No. 1 for College Request; Funding is through $10,508. . Measure J Bond $10,508. Construction Corporation No.33717 SLE - North of Mail - Classroom Modern ization/Te proceeds. Extend the contract by six months for the continued renta and maintenance of the temporary fence around the North of Mai! site. chnology/Low Voltage, Pierce College 35P.5535.03.02 Background Pursuant to Public Contract Code 20659, construction contracts with an original cost of $30,000 or iess may have subsequent change orders of ten percent (10%) or $30,000, whichever is greater. Funding and Development Phase Funding for each item is shown in the tabie above. Construction Phase. VIII. RATIFY SUBSTITUTION OF CONSTRUCTION SUBCONTRACTOR Action Ratify the foiiowing substitutions regarding Contract No. 33748 with Alpha 1 Construction for the Campus Improvements - Street Improvements - Lower Fire Service Road project at West Los Angeies Co!!ege: Substitute general contractor Alpha 1 Construction to self-perform work previously identified to be subcontracted to WheeEer Paving Inc. for paving installation; Substitute Peterson Grading & Paving for paving installation identified to be self" performed by genera! contractor Aipha 1 Construction; and Substitute general contractor Alpha 1 Construction to seif-perform work previously identified to be subcontracted to Eagle Electric for electrica! installation. Page 14 of 23 » Fadiities Planning and Deve!opment » February 12, 2014 FPD1 ~ Resource Document Background This contract was authorized by the Board of Trustees on October 10, 2013 (Corn. No. FPD1). These substitutions were the resu!t of the each subcontractor's inability to meet requirements of the construction subcontracts and will be at no additional cost to the District. Funding and Development Phase Funding is through Measure J Bond proceeds. Campus Improvements - Street Improvements - Lower Fire Service Road 39W.5979.03.30. Construction Phase. IX. AUTHORIZE ACCEPTANCE OF COMPLETION OF CONSTRUCTION CONTRACT Action Authorize Acceptance of Compietion of Contract No. 33725 with !PI Construction to provide genera! construction services for the Science & Math Buliding - Energy infrastructure mprovement (Indoor Environmental) project at West Los Angeles College with a substantial completion date of November 27, 2013. Background This contract was authorized by the Board of Trustees on August 7, 2013 (Corn. No.FPD1). The total cost of this contract is $133,159. Funding and Devetopment Phase Funding is through Measure J Bond proceeds. Science & Math Building - Energy Infrastructure Improvement (Indoor Environmental) 39W.5901.02.01. Construction Phase. X. AUTHORIZE DESIGN-BUILD AGREEMENT Action Authorize a Design-Build agreement with Davis Reed Construction, inc. to provide design and construction services for the Oid Administration Modernization project and Campus-Wide ADA Transition and Access Compliance project at Los Angeies Harbor Coilege during the period February 13, 2014 through Final Completion at a cost of $13,696,590. Background The Design-Build process was adopted by the Board of Trustees on December 3, 2003 (Corn. No. BSD5) as a project deJivery option avaiiable District-wide. This project was subsequently approved for deiivery by Design-Buiid system by the Board of Trustees on December 5, 2012 (Corn. No. FPD6). The scope of work for this design-buiid agreement is: modernization of the 0!d Administration Building; the upgrade and consoiidation of the existing campus Data Center; and, the resoiution of ADA transition and access issues was established by an evaluation of the approved Campus Faciiities Master Pian and is proposed to be met by this Design-Build agreement. The selection of the Design-Build contractor shown here is the result of a pre-qualification and competitive proposal process. A Request for Proposal was issued and three (3) Design- Page 15 of 23 » Faciiities Planning and Development » February 12, 2014 FPD1 " Resource Document Builder responses were received, identified as responsive, and scored by the Project Se!ection Committee. This Committee is comprised of college staff, the College Project Manager, and Program Management staff. A best-value process was used to select the successful Proposer and involved the evaluation of each Proposer's price, design management team, small business outreach programs, safety record, presentation, and design proposal. Award History This agreement represents the first awarded to this company through the Bond Program.. Funding and Deveiopment Phase Funding is through Proposition A/AA and/or Measure J Bond proceeds as applicable. Old Administration Modernization 33H.5329.03, B3H.5329.03; Campus-Wide ADA Transition and Access Compliance 13H.7338.02.01, 33H.5338.02.01, 40J.5302.03.01. Design and ConstructioiLPhases. Xl. AUTHORIZE DESIGN-BUILDHONQRARIUM Action Authorize payment of an Honorarium to the following responsive Proposers of Design and Construction Services regarding the Old Administration Modernization project and CampusWide ADA Transition and Access Compliance project at Los Angeies Harbor Coilege (Design-Buiid Request for Proposais dated September 5, 2013 and the Best and Fina! Offers dated October 18, 2013) in the amount of $20,500 each: 1. Balfour Beatty Construction, LLC 2. SJ Amoroso Construction Company, Inc. Backcjround The Design-Build system of project delivery was adopted by the Board of Trustees on December 3, 2003 (Corn. No. BSD5) as a project deiivery option availabie Disfrict-wide. This project was approved for delivery by Design-Build system by the Board of Trustees on December 5, 2012 (Corn. No. FPD6). The LACCD Design-BuEld competitive selection process provides for an Honorarium of an agreed upon amount be paid as compensation to responsive firms not selected to provide the Design-Buiid services. Funding and Deveiooment Phase Funding is through Proposition A/AA ancf/or Measure J Bond proceeds as appiicabie. Old Administration Modernization 33H.5329.03, B3H.5329.03; Campus-Wide ADA Transition and Access Compiiance 13H.7338.02.01, 33H.5338.02.01, 40J.5302.03.01. DesiQn and Construction ...Phases. Page 1:6 of 23 . Facilities Planning and Deve!opment . February 12, 2014 FPD1 - Resource Document XII. AUTHORIZE AMENDMENT TO DESIGN-BUILDAGREEMENTS A. Action Authorize Amendment No. 2 to Agreement No. 33116 with Edge Construction LLC for additionai Design-Build services for the Campus'Student Center & Bookstore project at East Los Angeies Coilege at a cost not to exceed $256,335 indusive of ehgible reimbursable expenses. Inclusive of this amendment, the total cost of this Design-Build agreement is $28,851,718. Background The Design-Build system of project delivery was adopted by the Board of Trustees on December 3, 2003 (Corn. No. BSD5) as a project delivery option available District-wlde. This project was approved for delivery by Design-Build system by the Board of Trustees on June 24, 2009 (Corn. No. FPD1). This Design-Build agreement with Edge Construction LLC was authorized by the Board of Trustees on October 6, 2010 (Corn. No.FPDI). Additional Desiqn-Build services are proposed; 1. Due to requests by the college: . Complete the buiid-out of office suites located at floor 3. Oniy an aHowance was provided in the contract. This change order cost is over and above the allowance amount. . Provide and insta!! an additionai Entercom system at the loading dock and additional security features including motion detectors in the buiiding, 2. Due to unforeseen conditions: . Provide a no-cost time extension of 58 total caiendar days due to the discovery of underground caissons and pipes as we!l as the accommodation of the differing location of connections for sewer and storm drains not shown on as-built drawings. Amendment No. 2 to Agreement No. 33116 includes Change Order No. 3. Funding and Deveiooment Phase Funding is through Measure J Bond proceeds. Campus Student Center & Bookstore 32E.5231.02. Construction Phase. B. Action Authorize Amendment No. 10 to Agreement No. 32882 with Taisei Construction Corporation for additional Design-Build services for the Performing Arts Building mprovements project at Pierce Col!ege at a cost not to exceed $10,754 inclusive of eligible reimbursabie expenses. inciusive of this amendment, the tota! cost of this Design-Builcf agreement is $10,227,996. Page 17 of 23 . Facilities Planning and Development . February 12, 2014 FPD1 - Resource Document Background The Design-Buiid system of project deiivery was adopted by the Board of Trustees on December 3, 2003 (Corn. No. BSD5) as a project delivery option available District-wide. This project was approved for deiivery by Design-Build system by the Board of Trustees on August 19, 2009 (Corn. No. FPD1). This Design-Build agreement with Taisei Construction Corporation was authorized by the Board of Trustees on March 24, 2010 (Com.No.FPD1). Add it iona I[ Des ign-B u i! d s ervices are p roppsed^ Due to unforeseen conditions: » . Provide design services for guardrail's concrete stem wall repairs due to discovered cracks and chippingmg at embedded rebar. Provide design services for replacement of wooden beams due to delamination. Amendment No. 10 to Agreement No. 32882 includes Change Order No. 10. Funding and Development Phase Funding is through Measure J Bond proceeds. Performing Arts Buiiding Improvements 35P.5518.03.04. Construct [on Phase. C. Action Authorize actions for Amendment No. 10 to Agreement No. 32144 with McCarthy Building Companies, inc. for additional Design-Build services at a cost of $89,763 and for the deletion of scope for a credit of -$96,219 for the Demolition of Temporary and Obsolete Facilities project at West Los Angeles College. The net result is a credit to the Agreement in the amount of -$6,456. Indusive of this amendment, the total cost of this Design-Build agreement is $15,083,888. Backcfround The Design-Buiid system of project delivery was adopted by the Board of Trustees on December 3, 2003 (Corn. No. BSD5) as a project delivery option available District-wide. This project was approved for delivery using the Design-Buiid system by the Board of Trustees on May 21, 2008 (Corn. No. FPD1). This Design-Build agreement with McCarthy Bui!ding Companies, Inc. was authorized by the Board of Trustees on November 19, 2008 (Corn. No. FPD1). Additionai DesiQn-Build services are proposed and requested to be authorized: As requested by the Coilege, remove the demolition of Buildings A9 and B1 from the scope of the Agreement. The approved Campus Faciliities Master Plan identifies these two structures as obsolete and provides for their demolition. On an interim basis, the co!!ege requests the structures be utilized for temporary construction swing space unti permanent facilities to accommodate the uses which they house becomes avai!able. The resulting credit wilt be applied to the Agreement. Page 18 of 23 ® Facilities Planning and Deveiopment * February 12, 2014 FPD1 - Resource Document Additional Design-Buiid services are completed and requested to be ratified: 1. Due to requests by the College: » Revised the Traffic Control P!an to accommodate redesign and construction of the Bus Turnaround project to prevent deiay of the project. Under Amendment No. 9 to this Agreement authorized by the Board of Trustees on December 11, 2013 (Corn. No. FPD1), the Bus Turnaround project was redesigned and rebuilt to meet further requirements of Cuiver City Transit before December 31, 2013. Not contemplated under that action was the requirement for expansion of the approved Traffic Control Plan signage required to accommodate the construction activities which was at additional cost. The revised signage was required to be in place for the work to proceed and still meet the agreed upon compietion date. 2. Due to unforeseen conditions: . Removed and disposed of discovered unidentified concrete obstructions, remediated substandard subsurface conditions, and modified new improvements due to differing conditions in existing utiiity infrastructure and mechanica systems not shown on as-buiit drawings. 3. Due to additional requirements: . Pursuant to direction from the Los Angeles County Fire Department, installed traffic boilards to maintain emergency access requirements. Amendment No. 10 to Agreement No. 32144 Includes Change Order No. 10. Funding and DeveSopment Phase Funding is through Measure J Bond proceeds. Demolition of Temporary and Obsolete Facilities 39W.5979.03.33. Design and Construction Phase. XIU. RATIFY AMENDMENT TO DESIGN-BUILD AGREEMENTS A. Action Ratify Amendment No. 20 to Agreement No. 33063 with Hensei Phelps Construction Co. for additional Design-Build services for the Fitness and Wellness Center project at Los Angeles Southwest Coilege at a cost not to exceed of $53,813 inciusive of eligible reimbursable expenses. Inciusive of this amendment, the total cost of this Design-Build agreement is $96,579,506. Backciround The Design-Build system of project deiivery was adopted by the Board of Trustees on December 3, 2003 (Corn. No. BSD5) as a project delivery option avai!ab!e District-wide. This project was approved for delivery by Design-Bulld system by the Board of Trustees on August 19, 2009 (Corn. No. FPD1). This Design-Build agreement with Hensel Phe!ps Construction Co. was authorized by the Board of Trustees on August 11, 2010 (Corn. No. FPD1 Page 19 of 23 . Facilities Planning and Development . February 12, 2014 FPD1 - Resource Document The Following Additional Desian-Build services have been Compieted: Due to unforeseen conditions: e Re-slope existing toilet room fioor slabs discovered to be ponding water. . Remediate existing floor slabs in Aerobics Room discovered to have anomalies to » aiiow proper installation of approved wood fioor system. Replace roof receptor drain line discovered to be non-functional and beyond repair. Amendment No. 20 to Agreement No. 33063 includes Change Order No.37. Fundinc! and Development Phase Funding is through Measure J Bond proceeds. Fitness and Wellness Center 36S.5667.03. Construction Phase. B. Action Ratify Amendment No. 21 to Agreement No. 33063 with Hensel Phe!ps Construction Co. for additional Design-BuiEd services for the Schoo! of Math & Sciences project at Los Angeles Southwest College at a cost not to exceed $692,767 inclusive of eiigible reimbursabie expenses. Inclusive of this amendment, the totai cost of this Design-Buiid agreement is $97,272,273. Background The Design-BuJtd system of project delivery was adopted by the Board of Trustees on December 3, 2003 (Corn. No. BSD5) as a project delivery option available District-wide. The project list for Los Angeles Southwest College under the Measure J Bond program inciuded modernization and renovation of the Lecture Laboratory Buiiding which Safer was known as the Schoo! of Math and Sciences and which was approved for delivery by Design-Buiid system by the Board of Trustees on August 19, 2009 (Corn. No. FPD1). Design-Biuld Agreement No. 33063 with Hensel Pheips Construction Co. was authorized by the Board of Trustees on August 11, 2010 (Corn, No. FPD1). Once renovation work began, numerous unforeseen conditions pertaining to the structural, Mechanica!/EI:ectrical/PI:u:mbing (MEP), Fire Life Safety, and ADA Access systems were discovered to be non-compliant with current building code. To confirm the discoveries made, an extensive code compliance study was performed which showed that if allowabie, the structure should be replaced with a new structure as renovation costs for code compiiance would exceed the replacement value threshold. Given the limited budget, several options were carefully explored, analyzed, and considered by the coliege and District, As a result, a determination was made that the structure shouSd be prepared for one of two options to be pursued: replace the superstructure - or - renovate the superstructure using removed and repurposed materia!. To implement this determination, the foilowing additional Design-Build services have been compieted at additional cost to the Agreement and are requested to be ratified: 1. Relocated the fire aiarm system and aii wet and dry utilities; and 2. Removed non-structural material Page 20 of 23 » Facilities Pianning and Development . February 12, 2014 FPD1 - Resource Document Amendment No. 21 to Agreement No. 33063 includes Change Order No.38. Fundino and Deveiopment Phase Funding is through Measure J Bond proceeds. School of Math & Sciences 36S.5618.03.01. Construction Phase. C. Action Ratify Amendment No. 2 to Agreement No. 33349 with Mccarthy Buiiding Companies for additional Design-Build services for the Monarch Center (Student Services Annex) and Parking Structure project at Los Angeles Vailey College at a cost not to exceed $16,056 inclusive of eligible reimbursable expenses. ndusive of this amendment, the total cost of this Design-Build agreement is $46,097,880. Background The Design-Build system of project delivery was adopted by the Board of Trustees on December 3, 2003 (Corn. No. BSD5) as a project deiivery option avaiiabie District-wide. This project was approved for delivery by Design-Build system by the Board of Trustees on November 2, 2010 (Corn. No. FPD1). This Design-Buiid agreement with McCarthy Buiiding Companies was authorized by the Board of Trustees on July 13, 2011 (Corn.No. FPD1). The following additiona! DesiQn-BuJld services have been compieted and are requested to be ratified: Due to unforeseen conditions: . Remove and replace approximateiy 900 linear feet of potentially hazardous transite irrigation pipe discovered during excavation of the former Women's Softbaii Field. Amendment No. 2 to Agreement No. 33349 includes Change Order No. 2. Funding and Devebpment Phase Funding is through Measure J Bond proceeds. Monarch Center (Student Services Annex) 38V.5842.02. Construction Phase. XIV. AUTHORIZE PURCHASE ORDER Action Authorize a purchase order with Kratos to provide btue-light security phones for the East Campus Compiex project at Los Angeies Mission Col!ege at a cost of $17,890. if applicable, all sales tax shail be paid. Background Kratos provided the low quote from among three (3) written quotes ranging from $17,890 to $46,957. Delivery and set up are inciuded. Page 21 of 23 . Facilities Planning and Deveiopment . February 12, 2014 FPD1 - Resource Document Funding and Deveiopment Phase Funding is through Measure J Bond proceeds. East Campus Complex 34M.5418.02. Construction Phase. XV. AUTHORIZE THE RESCISSIQN.QF A PURCHASE ORDER Action Authorize the rescission of Purchase Order No. 33394 with Packet Telecom to provide VOIP Telephone System for the LJbary Learning Resource Center project at Los Angeles Harbor Coliege at a cost of $14,515. Background This Purchase Order was Authorized by the Board of Trustees on August 10, 2011 (Corn. No. FPD1). A Purchase Order was Issued to the vendor on September 14, 2011 with deiivery expected in November 2013. When delivery was requested in November 2013, the vendor notified the CPM that they could no !onger honor the CMAS pricing originally quoted due to non-renewai of the vendor's CMAS contract. A subsequent substitute Purchase Order was issued in December 2013 through a Master Agreement with Goldenstar Technology Inc. and the product has been received. This authorization is for the rescission of the origina purchase order to Packet Teiecom. Funding and Deve!opment Phase Funding is through the State Capital Outlay Program contingent upon approval by the Deparment of Finance and/or Proposition A/AA and Measure J Bond proceeds. Library Learning Resource Center 13H.7348.02. Construction Phase. XVI. RATIFY SETTLEMENTS OF CLAIMS n accordance with Board Ruie 7313, ratify the Settlement of construction related professiona services Claim No. 2014-P01 for Pierce College project Nos. 05P.6527.03.01, 05P.6516.03, 05P.6513.03.01, 05P.6515,03, 15P.7579.02, and 15P.7554.03.01 in the amount of $48,500. XVIi. AUTHORIZE WAIVER ON RESTRICTIVE SPECIFICATIONS Action A. Make a determination that there is an appropriate basis for waiving the prohibition on restrictive specifications pursuant to Public Contract Code section 3400; and, B. Authorize the requirement that specifications and bidding documents for the Repair Energy Management Controls project at Los Angeles Harbor Coliege be compatibie with Aierton Energy Management and Building Automation system. Backd round There is currentiy instailed at Los Angeies Harbor College an operating system p!atform that consists of an energy management and building automation control system manufactured by Alerton. The current non-proprietary Alerton system provides a singie seat integration platform for the campus fadiity group and personnel. Page 22 of 23 . Facilities Planning and Development » February 12,2014 FPD1 ~ Resource Document Over the past decade, Los Angeles Harbor College has insta!!ed new digital controi systems to facilitate efficient energy and facility management of new mechanical and electrical infrastructure improvements as wei! as new construction and retrofit projects. During the course of these improvements the control system that was selected for the campus was a non-proprietary BACnet based system manufactured by Alerton Technoiogies. For the foilowing reasons, it is in the best interest of, the District and Los Angeles Harbor Coiiege that the campus Energy Management System be restricted to Aierton Energy Management and Buiiding Automation system: (1) Compatibi!ity issues - The key factor for smp!ementing campus-wide energy management strategies is predicated on integrated control of the Faciiity Workstation and associated campus Infrastructure systems with the individual building control systems. This requires seamless transfer of information (data) throughout the campus bui!ding automation network and the infrastructure system. This is not feasible when muitipEe building automation systems with disparate computer operating system platforms are installed in various new construction and retrofit projects. The most logical, practical and cost effective method to achieve this goa! is to standardize on the product currentiy operating at the Facility Department, the Infrastructure systems and various new and existing buildings; (2) Cost - The integration of an incompatibie system drives up cost in maintenance, repair and electricity consumption, it requires muitipie service contracts and impacts the ability of facilities staff to trouble shoot and efficiently maintain the buildings and systems. Based on the foregoing, it has been determined that it is necessary and appropriate to restrict the specifications in the bidding and contracting documents for the Repair Energy Management Controls project at the college to only systems manufactured by Aierton Techno!ogies. Page 23 of 23 . Facilities Pianning and Development « February 12, 2014

AGENDA Los Angeles Community College District

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