INTER-OFFICE CORRESPONDENCE
LOS ANGELES COMMUNITY COLLEGES
OFFICE OF THE CHANCELLOR
TO:
Members of the Board of Trustees
FROM:
Francisco C. Rodriguez, Chancellor
DATE:
January 21, 2015
SUBJECT:
BOARD LETTER FOR JANUARY 28, 2015 MEETING
Board Meeting Location
Next week’s Board meeting will be held at the Educational Services Center. The meeting times and locations
are as follows:
Meetings
Ad Hoc Committee on Environmental Stewardship
Time
11:45 a.m. – 12:45 p.m.
Location
Hearing Room
Ad Hoc Committee on Outreach and Recruitment
11:45 a.m. – 12:45 p.m.
Board Room
Break
12:45 p.m. – 1:00 p.m.
Institutional Effectiveness & Student Success Committee
1:00 p.m. – 2:00 p.m.
Break
2:00 p.m. – 2:15 p.m.
Facilities Master Planning & Oversight Committee
2:15 p.m. – 3:15 p.m.
Break
3:15 p.m. – 3:30 p.m.
Convene Public Session
3:30 p.m.
Board Room
Board Room
Board Room
Recess to Closed Session
Immediately Following
Public Session
Hearing Room
Reconvene Public Session
Immediately Following
Closed Session
Hearing Room
Ad Hoc Committee on Environmental Stewardship (Pearlman Chair, Field Vice Chair)
The committee will meet from 11:45 a.m. – 12:45 p.m. in the Board Room. For the committee’s agenda, refer to
Attachment A. The agenda and supporting documents may be viewed by clicking on the following link.
Agenda:
https://www.laccd.edu/Board/StandingCommittees/Documents/2014-2015StandingCommitteeAgendas/20150128-Ad-HocEnvironmental-Stewardship-Agenda.pdf
Board Letter – January 28, 2015
Page 2 of 3
Ad Hoc Committee on Outreach and Recruitment (Moreno Chair, Eng Member)
The committee will meet from 11:45 a.m. – 12:45 p.m.in the Board Room. For the committee’s agenda, refer to
Attachment B.
Institutional Effectiveness & Student Success (Eng Chair, Field Vice Chair, Moreno Member)
The committee will meet from 1:00 p.m. to 2:00 p.m. in the Board Room. For the committee’s agenda, refer to
Attachment C. The agenda and supporting documents may be viewed by clicking on the following link.
Agenda:
https://www.laccd.edu/Board/StandingCommittees/Documents/2014-2015StandingCommitteeAgendas/20150128Institutional-Effectiveness-Student-Success-Agenda.pdf
Resource Document:
https://www.laccd.edu/Board/StandingCommittees/Documents/20142015StandingCommitteeAgendas/LAHC%20Midterm%20Report.pdf
https://www.laccd.edu/Board/StandingCommittees/Documents/20142015StandingCommitteeAgendas/LASC%20Midterm%20Report.pdf
https://www.laccd.edu/Board/StandingCommittees/Documents/20142015StandingCommitteeAgendas/WLAC%20Midterm%20Report.pdf
Facilities Master Planning & Oversight Committee (Veres Chair, Svonkin Vice Chair, Moreno Member)
The committee will meet from 2:15 p.m. to 3:15 p.m. in the Board Room. For the committee’s agenda, refer to
Attachment D. The agenda and supporting document may be viewed by clicking on the following link.
Agenda:
https://www.laccd.edu/Board/StandingCommittees/Documents/2014-2015StandingCommitteeAgendas/20150128Facilities-Master-Planning-Oversight-Agenda.pdf
Resource Document:
https://www.laccd.edu/Board/StandingCommittees/Documents/20142015StandingCommitteeAgendas/Facilities%20Master%20Planning%20Oversight%201-2815%20Supporting%20Documents.pdf
Confidential Matters
The attached correspondence is confidential and should not be shared with other persons.
 Office of General Counsel
o Enclosed for your review is the District-related Litigation Report. (Refer to Attachment E)
Other Matters
 Chancellor’s Office
o Enclosed for your information is 2-year Arrests Comparison Report (2013 and 2014) provided by
the Los Angeles County Sheriff’s Department Community College Bureau.
(Refer to Attachment F)
Board Letter – January 28, 2015
Page 3 of 3
o Enclosed for your review is a memo pertaining to the proposed Quality Assurance Review of the
Student Information System (SIS) Implementation Project, which will be presented for Board
approval under Board Agenda Item BSD1. (Refer to Attachment G)
o Enclosed for your review is the schedule for the Proposed Board Meeting dates for 2015-2016.
Please check the proposed dates for any conflicts with your calendar, as these dates will be noticed
during the February 11th Board meeting. (Refer to Attachment H)
t:
.
"M
y
.1
i
?
s
.
Board of Trustees
^
»'
AGENDA
LOS ANGELES COMMUNITY COLLEGE DISTRICT
770 Wilshire Boulevard, Los Angeles, CA 90017 213/891-2000
LOS ANGELES COMMUNITY COLLEGE DISTRICT
BOARD OF TRUSTEES
AD HOC COMMITTEE ON ENVIRONMENTAL STEWARDSH
Educational Services Center
Hearing Room - First Floor
770 Wilshire Boulevard
Los Angeles, CA 90017
Wednesday/ January 28^ 2015
11:45 a-m- - 12:45 p.m.
Committee Members
Nancy Pearlman, Chair
Mona Field/ Member
Tom Hall/ Staff Liaison
ATTACHMENT "A"
Agenda
(Items may be taken out of order)
I. ROLL CALL
II. PUBLIC SPEAKERS*
III. REPORTS/RECOMMENDATIONS/ACTION
A. Recycling Program Update
B. Stormwater Projects Update
C. Proposition 39 Energy Projects Update
D. Alta Sea Project Progress Report
E. Environmental Studies at East Los Angeles College
IV. FUTURE DISCUSSION/AGENDA ITEMS
V. SUMMARY - NEXT MEETING ........................................... Nancy Pearlman
VI. ADJOURNMENT
^Members of the public are allotted five minutes time to address the agenda issues.
If requested/ the agenda_ shall be made available in appropriate alternate formats to
persons with a _disabjlity/_ as _ required by Section 202 of the American with
Disabilities Act,of_1990.(42,U.S.C. Section-12132),, and. the rdes and regulations
adopted in in',1Plementatfon,thereof- The a,9e?cla s,ha11. "?.?lude, information regarding
how, for whom/ and when a request for disability-related modification or
accommodation/ including auxiliary aids or services may be made by a person with
a disability who. requires-a modification or accommodation in order to participate in
the public meeting.
To make such a request, please contact the Executive Secretary to the Board of
Trustees at 213/891-2044 no later than 12 p.m. (noon) on the Tuesday prior to the
Board meeting.
LOS ANGELES COMMUNITY COLLEGE DISTRICT
BOARD OF TRUSTEES
AD HOC COMMITTEE ON OUTREACH AND RECRUITMENT
Educational Services Center
Board Room – First Floor
770 Wilshire Boulevard
Los Angeles, CA 90017
Wednesday, January 28, 2015
11:45 a.m. – 12:45 p.m.
Committee Members
ATTACHMENT B
Ernest H. Moreno, Chair
Mike Eng, Member
Adriana D. Barrera, Staff Liaison
Agenda
(Items may be taken out of order)
I. ROLL CALL
II. PUBLIC SPEAKERS*
III. REPORTS/RECOMMENDATIONS/ACTION
A. Update Report on International Student Programs
B. Report on College Enrollments and Recruitment Activities
IV. FUTURE DISCUSSION/AGENDA ITEMS
V. NEW BUSINESS
VI. SUMMARY – NEXT MEETING ..................................................... Mike Eng
VII. ADJOURNMENT
*Members of the public are allotted five minutes time to address the agenda issues.
If requested, the agenda shall be made available in appropriate alternate formats to
persons with a disability, as required by Section 202 of the American with Disabilities Act of
1990 (42 U.S.C. Section 12132), and the rules and regulations adopted in implementation
thereof. The agenda shall include information regarding how, for whom, and when a
request for disability-related modification or accommodation, including auxiliary aids or
services may be made by a person with a disability who requires a modification or
accommodation in order to participate in the public meeting.
To make such a request, please contact the Executive Secretary to the Board of Trustees at
213/891-2044 no later than 12 p.m. (noon) on the Tuesday prior to the Board meeting.
;»;
r*
'.4
;<
(D
?»:
ft
Board of Trustees
AGENDA
LOS ANGELES COMMUNITY COLLEGE DISTRICT
770 WHshire Boulevard, Los Angeles, CA 90017 213/891-2000
LOS ANGELES COMMUNITY COLLEGE DISTRICT
BOARD OF TRUSTEES
INSTITUTIONAL EFFECTIVENESS & STUDENT SUCCESS COMMI
Educational Services Center
Board Room - First Floor
770 Wilshire Boulevard
Los Angeles, CA 90017
Wednesday, January 28, 2015
1:00 p.m. - 2:06 p.m.
Committee Members
Mike Eng/ Chalr
Mona Field,-Vice Chair
Ernest H. Moreno, Member
Steve Veres, Alternate
Bobbi Kimble/Staff Liaison
\r^n
ATTACHMENT
^ '
Felicito Cajayon/ Staff Liaison
Erika A. Endrijonas/College President Liaison
Agenda
(Items may be taken out of order)
I. ROLL CALL
II. PUBLIC SPEAKERS*
III. REPORTS
A. Accreditation Mid-Term Report: Los Angeles Harbor College
B. Accreditation Mid-Term Report: Los Angeles Southwest College
C. Accreditation Mid-Term Report: West Los Angeles College
D. Accreditation Update
E. AB 86 Update
IV. FUTURE__ INSTITUTIONAL EFFECTIVENESS & STUDENT SUCC
COMMITTEE MEETING DATES
V. NEW BUSINESS
VI. SUMMARY- NEXT MEETING .................................................... Mike Eng
VII. ADJOURNMENT
^Members of the public are allotted five minutes time to address the agenda issues.
l^^S^st.?*cl/ J?hJ?:J^lT,1da ?!1aNJ:>^.ITl.a?e 5va.ilable.lrl 3PPropnate alternate formats to
persons with a.disa-bUity, as required by Section 202 ofthe American with Disabilities
Act 0^1990 (42 US C. Section 12132) and the rules and regulations adpptedjn
impfementation thereof The ^agenda shall include information" regarding 'how/" for
including aux^ary^ds^ services^ maybe made by a person with a" disability" who
whom,and when a request for disability-related, modification or-'accommodation,
re9uires a 'modification or accommodation in order to participate in" the "public
meeting.
To make such a request/ please contact the Executive Secretary to the Board of
Trustees at 213/891-2044 no later than 12 p.m. (noon) on the-Friday "prior to the
Committee meeting.
»:
:..
;<
;<
*
^
n
<»'
:.:
Board of Trustees
AGENDA
LOS ANGELES COMMUNITY COLLEGE DISTRICT
770 Wilshire Boulevard, Los Angeles, CA 90017 213/891-2000
LOS ANGELES COMMUNITY COLLEGE DISTRICT
BOARD OF TRUSTEES
FACILITIES MASTER PLANNING & OVERSIGHT COMMITTEE
Educational Services Center
Board Room - First Floor
770 Wilshire Boulevard
Los Angeles, CA 90017
Wednesday, January 28, 2015
2:15 p.m. - 3:15 p.m.
Committee Members
Steve Veres, Chair
Scott J, Svonkin, Vice Chair
Ernest H. Moreno, Member
Nancy Pearlman/ Alternate
James D. O'Reilly, Staff Liaison
Kathleen F. Burke, College President Liaison
ATTACHMENTS"
Agenda
(Items may be taken out of order)
I. ROLL CALL
II. PUBLIC SPEAKERS*
III. REPORTS/RECOMMENDATIONS/ACTIONS
A. Presentation/Initiative Review(s)
.
.
Qwner-Controlled Insurance Program (OCIP) HI Feasibility Analysis
Community Economic Development Program Report
Internship Program
ii. Local Worker Hiring Program
I.
IV. NEW BUSINESS
V. SUMMARY - NEXT MEETING ...................................................... Steve Veres
VI. ADJOURNMENT
*Members of the public are allotted five minutes time to address the agenda issues.
If requested, the agenda shall be made available in appropriate alternate formats to
persons with a disability/ as required by Section 202 of the American with Disabilities Act of
1990 (42 U.S.C. Section 12132)/ and the rules and regulations adopted in implementation
thereof. The agenda shall include information regarding how, for whom/ and when a
request for disability-related modification or accommodation/ including auxiliary aids or
services may be made by a person with a disability who requires a modification or
accommodation in order to participate in the public meeting.
To make such a request/ please contact the Executive Secretary to the Board of Trustees at
213/891-2044 no later than 12 p.m. (noon) on the Tuesday prior to the Board meeting.
ATTACHMENT F
A
^
\
^8»
LOS ANGELES COUNTY SHERIFF'S DEPARTMENT
COMMUNITY COLLEGE BUREAU
CRIME STATS
kT
M
'^
-~^>
LA City College
PART I CRIMES
Homicide
2013
2014
0
Rape
Robbery
Aggravated Assault
2
Burglary
3
0
0
Grand Theft
<-'
^3
rand Theft Auto
Arson
Part I Totals
33
4
34
44
East L.A. College
]/oA
2013
N/C
N/C
-50°[ y
-100%
0
iv
( 7o
2
52
0
~f
Locker Burglary
Vehicle Burglary
Petty Theft
.^
2013-2014 Comparison
^
-woo/c0
00o/:' k
-20%
3%
-100°/c0
N/C
-15°/c 0
2014
0
0
7
6
0
6
9
49
12
77
62
9
93
Harbor College
0
YoA 2013
N/C
N/C
-100%
N/C
-14C'; D
N/C
CH
0
350%
'/o
~r
o/:
2014
0
0
6
6
2
5
7
1%
11
-25%0
N/C
21°/i7'H
0
34
2
8
^
Pierce College
Mission College
%A 2013
N/C
M/C
-100°o/0
-100"/( 0
0°,.
\^' :/0
-100%
0
-60%
-71%
-36(X0
0°/cI/o
N/C
°/.
-4/%
.A
2014
0
0
0
0
3
13
7
0
0
-7
13
0
)/oA
2013
N/C
N/C
N/C
N/C
N/C
o/.
-100%
N/C
7
200% 10
-46% 29
2
N/C
N/C
-24% 66
2014
0
2
7
4
42
0
70
%A
N/C
N/C
-100%
0°/c0
22%
-67%
0G/.70
-60%
45°/c0
0%
N/C
6°'<'t,
PART II CRIMES
orgery
Fraud and NSF Checks
2
0
Sex Offenses, Felonies
Sex Offenses, Misdemeanors
6
Non-Aggravated Assaults
4
Weapon Laws
2
Offenses Against Families
Narcotics
Liquor Laws
Drunk - Alcohol/Drugs
0
0
Disorderly Conduct
^/agrancy
Jambling
r^,
Drunk Driving Vehide/Boat
i/ehicle / Boat Laws
/andalism
8
10
A/arrant
0
0
Receiving Stolen Property
Federal Offenses w/o Money
Federal Offenses with Money
Felonies, Miscellaneous
Misdemeanor, Miscellaneous
D
art tl Totals
OTAL CRIMES
31
35
83
79
-100°/c0
100% 0
N/C
-83°/c0
100°/c0
-100%
N/C
Q%
0
N/C
N/C
N/C
0
N/C
N/C
0
N/C
0
300% 20
m
4
0
N/C
N/C
0
N/C
0
N/C
-50°A
N/C
m
36
d
-5%
113
0
4
0
0
5
-100°o/,'0
N/C
-100%
p/.
-5QP.
0
.
000,'7o
0%
-100°/i 0
-100'V,0
N/'C
N/C
N/'C
N/C
N/C
N/C
-70%
25%
N/C
0
0
17
110
-3%
0
0
~~r
0
0
2
2
4
0
46
4
44
47
25
14%
no
117
6%
0
-22%
0
N/C
0
36
5
140°/rn
0
18
0
0
12
0
2
0
0
0
0
0
0
0
11
0
0
22
N/C
N/C
N/C
N/C
3
0;:
-100%
N/C
0
N/C
0
-100%
N/C
N/C
4
N/C
N/C
N/C
N/C
N/C
11
1000% 10
N/C
N/C
N/C
N/C
N/C
0%
N/C
-33%
67%
N/C
N/C
100°/c0
-100%
-100%
-75°/c0
N/C
N/C
N/C
-27°, 0
0°/c0
N/C
N/C
N/C
-100%
0°/c0
-50%
7%
0
0
2
f,
L.
-100%
N/C
N/ ^'-»
0°<'0
000'/; 0
-1 00d/.7e
N/C
N/C
N/C
-100%
N/C
N/C
N/C
00%
400%
N/C
N/C
N/C
-75^0
N/C
-100°o/tj
50%
0
0
N/C
N/C
0
N/C
N/C
N/C
N./C
N/C
-53%
0
2
2
0
10
Date: 01/05/2015. Data Source: LASD LARCIS 5a Reports (Data Run Date - 01/05/2015)
Note; Statistics presented on this report are based on cases reported in the specified month and reflect counts based on UCR
reporting rules and definitions. Counts are preliminary until finalized and may vary from LASD, CCS YIR, previous CCS Monthly,
official UCR, Clery Act, and other reports.
"% A" is the percent change.
[Ip//
ATTACHMENT
r
A
LOS ANGELES COUNTY SHERIFF'S DEPARTMENT
fT
-r.
^/
r
COMMUNITY COLLEGE BUREAU
CRIME STATS
f
^
a
'-.u-"^L»
\
^
Southwest College
Trade Tech College
2013
2014
0
0
Rape
0
0
%A 2013
N/C
N/C
0
Robbery
0
0
N/C
Aggravated Assault
0
Burglary
0
4
Locker Burglary
0
0
Vehicle Burglary
0
2
i ran d Theft
3
2
etty Theft
13
21
u
p
Grand Theft Auto
Arson
p
art
^
^
2013-2014 Comparison
/
PART I CRIMES
Homicide
/
0
otals
0
3:;_
2
N/C
N/C
12
N/C
6
N/C
-33%
13
62% 132
100%
N/C
0
o/;
88 )/0
178
2014
0
2
4
5
13
2
0
144
Valley College
%A 2013
N/C
0
N./C
0°/c0
300% 0
2
-58%
-50U/-'0
9
200%
-46%
o
-14% 60
000'/o
4
0
N/C
-19% 79
2014
3
37
0
59
West L.A. College
0
)/oA
N/C
N/C
N/C
N/C
300°i0
-57%
-33°;;
500^0
-38°'o/p
-WQ(J/(0
N/C
-250/ca
2013
0
2014
0
0
0
0
0
3
0
12
0
VoA
N/C
N/C
N/C
N/C
-100°,
-100°/(
N/C
00°^0
167°,'0
N/C
N/C
50°/c0
ALL CAMPUSES
2013
2014
0
5
%A
N/C
N/C
-29%
33%
10%
6
42
40
24
43
343
23
46
13
24
39
331
17
528
485
-8%
44
11
14%
100%
-50%
57%
57%
-68°/c 0
0%
u
-9%
-3%
-26%
N/C
PART II CRIMES
0
orgery
Fraud and NSF Checks
0
Sex Offenses, Felonies
0
0
Sex Offenses, Misdemeanors
^on-Aggravated Assaults
4
Veapon Laws
0
Offenses Against Families
'Jarcotics
0
0
Liquor Laws
Drunk. Alcohol/Drugs
Disorderly Conduct
/agrancy
Gambling
Drunk Driving Vehicle/Boat
^
5
0
0
0
0
0
0
0
0
0
0
0
ehicle / Boat Laws
andalism
3
Varrant
0
eceiving Stolen Property
ederal Offenses w/o Money
0
ederal Offenseswith Money
elonies, Miscellaneous
0
/lisdemeanor, Miscellaneous
otals
'art
0
0
10
15
OTAL CRIMES
2'7
D
'S
0
0
7
4~,
N/C
N/C
N/C
0°,0
25°,0
N/C
00u 0
N/C
N/C
N/C
N/C
N/C
N/C
N/C
200u/i0
0°,0
N/C
N/C
N/C
N/C
N/C
N/C
50°,'0
53
74%
231
0
88
N/C
N/C
N./C
-40°/c0
33%
50o./.7'n
N/C
50%
N/C
-100%
N/C
N/C
N/C
N/C
N/C
82%
N./C
N/C
N/C
N/C
-67%
-100°,. '1
660.'h
0
0
L-4
232
0%
03
11
2
3
0
15
2
0
0
0
22
40
0
0
0
2
/
0
N/i. ^-\
200%
N/C
-100%
50°0.'0
0&/J/u
N/C
c;
-100%
N/C
40
N/C
67%
11
18
N/C
4
7
-50°,, 0
N/C
N/r^
18
200% 28
N/C
7
N/C
N/C
21
N/C
N/C
-100% 7
N/C
0
N/C
0
N/C
0
-75% 47
300°,ri
60
N/C
0
N/C
0
N/C
0
N/'C
5
N/C
100% 7
64% 226
99
-4g/( 0
19
30
58%
0
2
0
0
Nir-.'^/
0
0
0
8
0
0
0
-100%
N/C
N/C
N/C
125%
0°A
'/o
N/C
N/C
N/C
N/C
2
0
0
0
0
0
0
4
4
0
0
0
0
.^
N/ '^/
0
754
Date: 01/05/2015. Data Source: LASD LARCIS 5a Reports (Data Run Date - 01/05/2015),
Note: Statistics presented on this report are based on cases reported in the specified month and reflect counts based on UCR
reporting rules and definitions. Counts are preliminary until finalized and may vary from LASD, CCS YIR, previous CCS Monthly,
official UCR, Clery Act, and other reports.
"0.
Vo A" is the percent change.
00c,:./f.
-100%
25
9%
-100%
0%
4
-43%
N/C
0
N/C
15
4
290
N/C
17%
62%
N/C
N/C
N/C
-40u/i7o
88%
-43%
28%
775
3%
55
9-7
0
LOS ANGELES COUNTY SHERIFF'S DEPARTMENT
Community College Bureau
Arrests - 2014
2014 Arrests YTD
LA City College
East LA College
LA Trade Tech College
LA Valley College
LA Pierce College
LA Mission College
Southwest College
West LA College
Harbor College
Total - All Campuses ^
Total Arrests
Jan
Feb Mar Apr | May
Misd
Fel
1
1
1
1
Jun
Ju
Aug Sep
1
1
1
1
iMisd
1
Oct
1
6
1
Fe
1
1
1
I
Misd
1
2
2
1
1
1
1
1
5
1
1
3
1
isd
M
2
1
17
1
7
1
4
1
Misd
Fe
5
1
Fe
Fe
Nov Dec Total 2014
1
1
1
1
1
1
1
1
1
3
6
2
2
10
Misd
0
Fe
1
1
2
Misd
0
Fel
2
Misd
1
2
2
1
1
5
Fe
0
Misd
2
Fel
1
3
6
1
2
2
5
Misd
0
2
2
4
3
2
2
7
9
1
4
1
37
Fel
6
2
2
1
3
3
5
1
^
6
5
1
4
40
6
4
4
5
6
5
7
9
15
6
5
5
77
Last Year
60
Percent Change 28.3%
Source: Arrest Query Tool and Gatebook on 1/07/2014,
Note: Arrests not at a specific campus were counted under LA City College (2 arrests in 2014).
LOS ANGELES COMMUNITY COLLEGE DISTRICT
CITY / EAST / HARBOR / MISSION / PIERCE / SOUTHWEST /TRADE-TECHNICAL / VALLEY / WEST
OFFICE OF THE CHANCELLOR
TO:
Board of Trustees
FROM:
Francisco Rodriguez/ Chancell
DATE:
January 21,2015
s<
ATTACH MENT"G"
u
SUBJECT: Quality Assurance Review of the Student Information System (SIS) Implementation Project
I have requested the inclusion of an item on next week's Board meeting agenda to engage the services
of Moran Technologies Consulting for an external review of the SIS Implementation Project to date. You
may recall that this item was pulled until a review was completed. This review had been deferred until
such time as a report on Information Technology expenditures had been provided to the Board's Facilities
Master Planning & Oversight Committee (FMPOC),
With that review having been completed and presented to the FMPOC committee on December 17, 2014,
and a more recent request being acted upon/ it is important to have a clear understanding of the work
done to date on the SIS Implementation to ensure quality and to safeguard and be proactive against any
unforeseen issues. While the SIS implementation is just one aspect of TV'S current projects/ it is a major
one.
I have included below the scope of work to be covered under the proposed contract, which will be funded
using operating funds. Thank you for your support of this request.
AREAS FOR REVIEW:
Project implementation/ wellness assessment and risk mitigation/ as follows:
Timelines and Project Schedule
.
Review the feasibility and adequacy of project timelines and schedule.
.
Determine inclusiveness and correct placement within the Project Schedule of all modules and
products acquired by LACCD/ and all major customizations such as California State Reporting.
Project Communications
.
.
Review whether communications to internal work groups are accurate, consistent and timely
regarding project direction, objectives, goals and tasks.
Is reporting adequate?
.
Is information accessible?
.
Is there a communication plan in place for pre-go live vs. post go live.
User Readiness
.
Determine whether system support and super user training has been properly provided. Review
validity of timing and strategy for user roll-out training. Determine whether appropriate training
documentation is available and easily accessible to relevant users.
77DWILSHIRE BOULEVARD, LOS ANGELES, CALiFORNiA 90017-3856 \ OFFICE (213) 391-2201 ; FAX (213) 891-2304
Board of Trustees
Page 2
Los Angeles Community College District
January 21,2015
Staffing
Assess staffing needs capacity on project, both for client and implementer
Review current staffing pattern and qualifications of project management and functional/technical
.
.
leads
Provide recommendations for optimal staffing to achieve desired project outcomes
.
Change Management
Determine impact of changes on existing business processes and whether changes have been
documented and adequately communicated to business process owners and users,
«
Functional Involvement
Review whether business process ownership is occurring in the organization or whether
consultants are engaged in a "load and leave" model of deployment.
.
Determine whether appropriate knowledge transfer between consultants and District employees
.
FT employees supporting SIS is occurring.
Testing
.
.
Review thoroughness of testing plan/ test scripts and test scenarios/ and whether such plan
includes all aspects of testing: unit, integration/ system, load/ parallel and cutover/ etc.
Review adequacy percentage % of threshold testing required to nGo Live"
Data Management
.
Review adequacy of data plan and whether plan addresses proper data cleanse/ validation,
conversion/ migration and cutover requirements
Technical risk
.
Customization (to LACCD individual requirements) vs. Modification (to base program based on
California reporting): review whether requested customization of the system is justified and not
as a result of inability to change legacy business processes.
Security risk
.
.
Determine whether user authorization and rates are sufficiently mapped and secured
Determine security of contract documents/ modifications/ communications between client and
implementer.
Proposed Board Meetings-2015-2016
Wednesday, July 8, 2015 (Annual Organizational Meeting) - ESC
Wednesday, August 5, 2015 - ESC
Wednesday, August 19, 2015(Board Leadership and Planning Session)
Wednesday, September 2, 2015 - ESC
ATTACHMENT H
Wednesday, September 16, 2015- ESC
Wednesday, October 7, 2015
Wednesday, October 21, 2015- ESC
Wednesday, November 4, 2015
Wednesday, November 18, 2015- ESC
Wednesday, December 9, 2015
Wednesday, December 16, 2015 (Board Leadership and Planning Session)
Wednesday, January 13, 2016
Wednesday, January 27, 2016 - ESC
Wednesday, February 10, 2016
Wednesday, February 24, 2016 - ESC
Wednesday, March 9, 2016
Wednesday, March 23, 2016 - ESC
Wednesday, April 13, 2016
Wednesday, April 27, 2016 - ESC
Wednesday, May 11, 2016
Wednesday, May 25, 2016 - ESC
Wednesday,June 8, 2016
Wednesday, June 22, 2016 - ESC
Wednesday, July 6, 2016 (Annual Organizational Meeting) - ESC