LOS ANGELES COMMUNITY COLLEGE DISTRICT
PERSONNEL COMMISSION
CLASS SPECIFICATION
CLASS CODE 3170
MAINTENANCE AND OPERATIONS STANDARDS COORDINATOR
DEFINITION
Plans, develops, and coordinates the implementation of comprehensive standards, guidelines, and training
for maintenance and operations programs of the District; monitors program compliance and effectiveness;
manages the District’s Computerized Maintenance Management System (CMMS).
TYPICAL DUTIES
Develops and recommends effective District-wide standards and guidelines for maintenance and
operations programs in areas such as facilities equipment and technologies, hazardous waste
management, occupational health and safety, ADA compliance, staffing levels, and other related areas.
Confers with college and District administrators in developing standards and guidelines and in evaluating
technologies, products, equipment, and staffing levels.
Coordinates the implementation of District-wide standards and guidelines for maintenance and operations
programs with representatives from the colleges and other offices of the District.
Advises college and District administrators of practicability and approximate costs associated with the
implementation of maintenance and operations programs.
Represents the District at a variety of on-site and off-site meetings and committees involving District
standards and guidelines for maintenance and operations programs and the effective use of the
District’s CMMS system.
Collects, analyzes, interprets, and presents data and information related to maintenance and operations
standards utilized in the management of educational and other public facilities and infrastructures.
Monitors program progress and evaluates effectiveness and compliance with set standards and guidelines.
Evaluates and recommends maintenance program management software for areas such as work order
processing, asset management, inventory control, safety management, and building access
management.
Coordinates the installation and evaluates the effectiveness of the District’s CMMS system and other
maintenance program management software and their successful integration with other systems;
provides user training; makes recommendations on system configuration changes.
Develops, coordinates, and participates in the training of District staff related to maintenance standards
and programs.
Identifies procurement problems and barriers impacting the implementation of District standards and
guidelines and recommends improvements related to the acquisition of equipment and services.
Researches new and innovative technologies/methodologies, products, and equipment related to assigned
areas and makes appropriate recommendations.
Confers with facilities and bond personnel and provides technical advice to facilities personnel, when
needed, to ensure successful integration of bond funded maintenance programs.
Prepares contracts for recommended products, equipment, and software.
Prepares reports, correspondence, and makes presentations related to assigned area.
Performs related duties as assigned.
MAINTENANCE AND OPERATIONS STANDARDS COORDINATOR
4/22/14
DISTINGUISHING CHARACTERISTICS
A Maintenance and Operations Standards Coordinator plans, develops, and coordinates the
implementation of standards, guidelines, and training for maintenance and operations programs of District
facilities and infrastructures in a manner that will maximize the life, usefulness, and cost effectiveness of
these facilities; manages the District’s Computerized Maintenance Management System (CMMS).
A Facilities Systems Analyst (BIM, CMMS, & GIS) creates and manages data, drawings, models, and
documentation maintained in a variety of facilities management systems including but not limited to
BIM, AutoCAD, CMMS, and GIS and provides data, reports, and analysis to support facilities planning
and management decisions and reporting requirements.
SUPERVISION
General supervision is received from the Director of Facilities Planning and Development. Functional
supervision may be exercised over lower level technical and clerical employees.
CLASS QUALIFICATIONS
Knowledge of:
Principles, practices, and procedures pertaining to construction, maintenance, repair, and operation of
building complexes and grounds
Preventative maintenance methods and procedures
Computerized Maintenance Management Systems such as SAP Plant Maintenance, Maximo, TMS,
SchoolDude, etc.
Legal and administrative policies, practices, and processes of local, state, and federal agencies which
impact facilities planning and development
Transportation, storage, issuance, maintenance, and disposal requirements of a broad range of
equipment, supplies, and materials
Green building technologies
Renewable energy technologies
Principles of project management
Current practices, standards, materials, and equipment used in building and grounds maintenance
Organization, functions, and inter-relationships of operating units of the District
Organization and management of records
Principles of training
Safety precautions and procedures applicable to maintenance and operations programs
Ability to:
Plan, develop, and coordinate the implementation of District-wide standards, guidelines, and training
for maintenance and operations programs
Analyze and evaluate the effectiveness of policies, programs, standards, and new products involving
maintenance and operations programs
Develop innovative solutions to operational problems related to maintenance and operations programs
Recognize critical elements of problem areas, develop and evaluate data, determine solutions, and
make recommendations
MAINTENANCE AND OPERATIONS STANDARDS COORDINATOR
4/22/14
Ability to: (Cont.)
Accurately interpret and apply appropriate laws, ordinances, codes, and regulations to individual
projects
Manage the District’s CMMS system
Analyze and evaluate data collected through the CMMS program and develops effective and
meaningful reports from the database
Prepare and present clear, comprehensive, and effective communications, reports and presentations
Anticipate conditions, plan ahead, establish priorities, and meet schedules
Travel to on-site and off-site meetings
Exercise initiative, discretion, and critical judgment
Trains others in the use of a computerized maintenance management system
Effectively utilize computer and software in the performance of duties
Establish and maintain effective working relationships with administrators, maintenance and
operations staff, consultants, and vendors
Learn the characteristics of new systems and update skills to adapt to changing technology
Learn specialized software applications
ENTRANCE QUALIFICATIONS
Education:
Graduation from a recognized four-year college or university, preferably with a major in facilities
planning, engineering, construction management, or a related field.
Experience:
Three years of full-time paid professional-level experience in coordinating building maintenance and
repair projects or construction projects for a large educational, governmental or commercial agency,
which must have included the use of a computerized maintenance management system.
Special:
A valid Class “C” California driver’s license.
Travel to locations throughout the District is required.
Reasonable Accommodation
Our class specification generally describes the duties, responsibilities, and requirements characteristic of the
position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this
class may vary from the duties of other positions within the class.
In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District
provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis
throughout the application, examination, and hiring processes and throughout employment. If an individual is in
doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other
requirement noted in a class specification or job announcement, he or she should always apply for a position and
request reasonable accommodation at the appropriate time.
New
MAINTENANCE AND OPERATIONS STANDARDS COORDINATOR
4/22/14