LOS ANGELES COMMUNITY COLLEGE DISTRICT
PERSONNEL COMMISSION
CLASS DESCRIPTION
CLASS CODE 1062
ASSISTANT DIRECTOR OF DISBURSEMENTS
DEFINITION
Assists the Director of Accounting in planning, organizing, coordinating, evaluating, and
directing the disbursement of District funds.
TYPICAL DUTIES
Assists the Director of Accounting in administering the payroll, accounts payable, and
retirement operations by:
Planning, organizing, directing, scheduling, coordinating and reviewing the work of the
payroll, retirement, and accounts payable staff.
Directing and participating in the development and revisions of policies, procedures,
practices and guidelines pertinent to the administration of the District’s payroll,
retirement, and accounts payable units.
Directing the preaudit of payroll transactions requiring the verification of accuracy and
completeness of personnel assignment authorizations, time reports, salary schedules,
and payroll deductions.
Directing the analysis of payroll, retirement, and accounts payable reports to measure
performance and identify deficiencies which may affect the ability of the District to
meet financial and operational performance standards and goals.
Planning and implementing computerized management information systems related to the
work of the assigned units.
Provides technical advice and guidance to District administrators on complex payroll,
accounts payable, and related matters.
Advising administrative staff through oral and written reports of objectives, critical
problems, achievements, improvement recommendations, and on requirements and
restrictions of laws, rules, and policies affecting the District’s payroll, retirement, and
accounts payable functions.
Coordinating the assigned work of the units with the colleges and other divisions.
Analyzing state legislative and administrative decisions, regulations, and policies to
determine their impact on the accounts payable, payroll, and retirement, operations of
the District and makes recommendations on how to implement new requirements.
Representing the District, as designated, before state and local agencies on matters related
to District accounting, payroll, and related functions.
Directing and preparing correspondence, reports, and presentations regarding payroll,
retirement, and accounts payable activities.
Assuming responsibility for the Accounting Department in the absence of the Director.
Performing related duties as assigned.
ASSISTANT DIRECTOR OF DISBURSEMENTS
2/26/13
DISTINGUISHING CHARACTERISTICS
An Assistant Director of Disbursements assists the Director of Accounting in administering
the payroll, accounts payable, and retirement operations of the District.
A Director of Accounting plans, organizes, coordinates, evaluates, and directs the District’s
general and special funds accounting, payroll, and related operations.
An Accounting Manager plans, organizes, and directs complex professional and technical
accounting activities as the manager of a large accounting unit or an accounting systems group;
determines priorities of the unit, resolves complex accounting problems, and develops accounting
procedures and systems..
SUPERVISION
General direction is received from the Director of Accounting. Supervision is exercised over
management, professional, technical, and clerical staff assigned to the Payroll, Retirement,
and Accounts Payable units.
ENTRANCE QUALIFICATIONS
Knowledge of:
Principles, practices, procedures and theories of accounting with an emphasis on
governmental accounting and payroll administration including personnel
assignments, time reporting, payroll processing, deduction control, records
maintenance and documentation, and payroll accounting
Principles, practices, and procedures of auditing
Accounting principles and procedures
Capabilities of computer applications and hardware in the management of accounting and
payroll systems
Federal, state and local laws, ordinances, codes, and regulations affecting the accounting
operations of the District
Federal, state, and local laws relative to wages, salaries, fringe benefits, deductions, and
the disbursement of funds
Federal, State, and local laws and Board Rules, Personnel Commission Rules, and union
contracts as they relate to wages, salaries, fringe benefits, and deductions
Policies, rules, and regulations related to the State Teachers’ Retirement System, the
Public Employees’ Retirement System and the Public Agency Retirement System
Organization, functions, and inter-relationships of operating units and programs of the
District
Principles and practices of organization and management
State Legislative processes and procedures
Research, statistical, and forecasting methods used in payroll and accounting analysis and
management
Principles and practices of business and public administration
Principles of supervision and training
ASSISTANT DIRECTOR OF DISBURSEMENTS
2/26/13
Ability to:
Plan, direct, and coordinate the District’s complex payroll, accounts payable, and
retirement operations
Design and manage effective control, information and documentation systems
Interpret and apply laws, rules, regulations, and policies pertinent to payroll, accounts
payable, and retirement operations
Anticipate conditions, plan ahead, establish priorities, and meet schedules
Act independently and promptly to situations and events
Recognize critical elements of problems, develop and evaluate data, determine solutions,
and make logical recommendations
Prepare effective written and oral communications, reports, and presentations
Effectively communicate highly technical information concisely and in understandable
terms
Provide leadership and technical assistance to others
Motivate, direct, train, and develop others
Stimulate teamwork and promote cohesiveness to achieve unit and District goals
Establish and maintain effective working relationships with administrative District
personnel, bargaining unit representatives and representatives of government
agencies and various private organizations
MINIMUM QUALIFICATIONS
Education:
Graduation from a recognized four-year college or university preferably with a major in
accounting, business administration, economics, finance, public administration, or a closely
related field; OR a valid license to practice as a Certified Public Accountant in California.
Experience:
Five years of full-time paid professional-level accounting experience. Two years of the
required experience must have been in a recent administrative or supervisory position over a
large accounts payable or payroll operation. Experience in governmental accounts payable or
payroll is desirable.
Special:
A valid Class “C’ California driver’s license must be obtained within 60 days of
appointment.
Travel throughout the District may be required.
Must meet the requirements for bonding.
Revised
ASSISTANT DIRECTOR OF DISBURSEMENTS
2/26/13